CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
February 8, 2010
1:30 P.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - County Auditor
2.
2009 Intradepartmental Transfers:
A.
2009 - Pct. # 4 R&B (1204)
3.
2010 Intradepartmental Transfers:
A.
2010 - Pct. #1 CRC (1100)
B.
2010 - Pct. #1 R&B (1201)
C.
2010 - Pct. #2 R&B (1202)
D.
2010 - Pct. #3 Parks (1213)
E.
2010 - Pct. #4 Landfill (1100)
F.
2010 - Pct. #4 R&B (1204)
G.
2010 - Constable Pct. #5 (1100)
H.
2010 - County Court at Law #1 (1100)
I.
2010 - Probate Court (1100)
J.
2010 - 139th District Court (1100)
K.
2010 - Tax Office (1100)
L.
2010 - District Clerk (1100)
M.
2010 - County Clerk (1237)
N.
2010 - H.I.D.T.A. (1254)
O.
2010 - Texas AgriLife Extension Service (1100)
P.
2010 - Co. Wide Adm (1100)
4.
2009 Interdepartmental transfers:
A.
Pct. #2 R&B (1202)
Approval of 2009 interdepartmental transfer within Precinct #2 fund (1202) from R&B (program 006) to Border Colonia Access Program Project Morning Sun Subdivision (program 484) in the amount of $10,000.00 to fund project expenditures.
Approval of 2009 interdepartmental transfer within Precinct #2 fund (1202) from R&B (program 006) to Border Colonia Access Program Project Morning Sun Subdivision (program 484) in the amount of $10,000.00 to fund project expenditures.
B.
Pct. #2 C.O. 2004 Series (1334):
Approval of 2009 interdepartmental transfer within Certificate of Obligation Series 2004 from Pct#4 JP & Lic Bldg(program 030), Pct#2 WIC/HHS (program 041), and Pct#4 Wallace (program 035) to Pct#2 Tax Office (program 042) and Pct#2 Buildings (program 021) in the total amount of $268,112.56.
Approval of 2009 interdepartmental transfer within Certificate of Obligation Series 2004 from Pct#4 JP & Lic Bldg(program 030), Pct#2 WIC/HHS (program 041), and Pct#4 Wallace (program 035) to Pct#2 Tax Office (program 042) and Pct#2 Buildings (program 021) in the total amount of $268,112.56.
C.
Pct. #4 C.O. 2009 Series (1339):
Approval of 2009 interdepartmental transfer within Certificate of Obligations Series 2009 - Precinct #4 Drainage Improvement Project from program: (036), Fike Pond (039), North Branch Drain (049), Curry Drain (052), and Guerra Pond (060) to:
in the total amount of $337,388.96 to fund September thru December of 2009 Drainage Labor Reimbursements.
Approval of 2009 interdepartmental transfer within Certificate of Obligations Series 2009 - Precinct #4 Drainage Improvement Project from program: (036), Fike Pond (039), North Branch Drain (049), Curry Drain (052), and Guerra Pond (060) to:
| Aguilar Pond 038 - $192,315.63 | Alamo Acres 040 - $16,831.02 |
| Damian Acres 041- $45,733.59 | Diana Estates 042 - $34,248.16 |
| Dickerson Pond 048 - $24,151.76 | San Carlos Drain 050 - $1,565.62 |
| Alamo Brisas Prj. 054 - $6,364.24 | Hoehn Sub. Prj. 056 - $26.34 |
| Tex-Mex Rd & 107 Prj. 057 - $88.21 | Owassa 059 - $187.52 |
| Gonzalez Pond 066 - $447.32 | Hoehn Drain 067 - $890.23 |
| Trenton Drain 072 - $10,442.17 | Faysville Pump 074 - $4,097.15 |
in the total amount of $337,388.96 to fund September thru December of 2009 Drainage Labor Reimbursements.
D.
Pct. #4 CO's Series 2006 (1336):
Approval of interdepartmental transfer within Certificates of Obligation Series 2006 from Pct#2 JP/Constables (program 043) to Pct#4 Wallace (program 035) in the total amount of $46,590.00.
Approval of interdepartmental transfer within Certificates of Obligation Series 2006 from Pct#2 JP/Constables (program 043) to Pct#4 Wallace (program 035) in the total amount of $46,590.00.
E.
Pct. #4 C.O. 2009 Series (1339):
Approval of 2009 interdepartmental transfer within Certificate of Obligations Series 2009 - Precinct #4 Drainage Improvement Project from (program 036) to:
in the total amount of $17,354.97 to fund November and December - 2009 Drainage Fuel Reimbursements.
Approval of 2009 interdepartmental transfer within Certificate of Obligations Series 2009 - Precinct #4 Drainage Improvement Project from (program 036) to:
| Aguilar Pond program 038 - $12,600.76 | Damian Acres program 041 - $330.48 |
| Diana Estates program 042 - $1,377.30 | Dickerson Pond program 048 - $3,046.43 |
in the total amount of $17,354.97 to fund November and December - 2009 Drainage Fuel Reimbursements.
5.
2010 Interdepartmental Transfers:
A.
Substance Abuse Facility (1100):
Approval of 2010 interdepartmental transfer from Traffic Engineering To Substance Abuse Facility in the amount of $15,254.00 to fund Professional Engineering Services.
Approval of 2010 interdepartmental transfer from Traffic Engineering To Substance Abuse Facility in the amount of $15,254.00 to fund Professional Engineering Services.
B.
Co. Wide Adm. (1100):
Approval of 2010 interdepartmental transfer from Insurance to Co. Wide Adm. in the amount of $28,000.00.
Approval of 2010 interdepartmental transfer from Insurance to Co. Wide Adm. in the amount of $28,000.00.
6.
Interfund transfers:
A.
Certificates of Obligation, Series 1998 (1428):
Approval of 2009 interfund transfer from Certificates of Obligation, Series 1998 (1428) to various debt service funds (1434, 1435, 1436, 1438, 1439, 1440, 1441) in the total amount of $53,958.58 to close out retired debt service fund (1428).
Approval of 2009 interfund transfer from Certificates of Obligation, Series 1998 (1428) to various debt service funds (1434, 1435, 1436, 1438, 1439, 1440, 1441) in the total amount of $53,958.58 to close out retired debt service fund (1428).
7.
Planning Department:
A.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
8.
Monthly Fee Reports:
A.
District Clerk:
Approval of December 2009 monthly fee report.
Approval of December 2009 monthly fee report.
9.
Right of Way - Permits:
A.
1. Agua Special Utility District:
a. The contractor proposed to bore & install a 16" P.V.C. casing 40.0' L.F. across El Pinto Road for a proposed 8" P.V.C. waterline. The bore will be located 600.0' South of El Sendero Road.
2. The North Alamo Water Supply Corporation:
a. Approximately 1460' west of Goolie Rd on the north and south side of Eldora Rd- Bore- Goolie Meadows Phase III- 8" waterline w/ 16" PVC casing.
a. The contractor proposed to bore & install a 16" P.V.C. casing 40.0' L.F. across El Pinto Road for a proposed 8" P.V.C. waterline. The bore will be located 600.0' South of El Sendero Road.
2. The North Alamo Water Supply Corporation:
a. Approximately 1460' west of Goolie Rd on the north and south side of Eldora Rd- Bore- Goolie Meadows Phase III- 8" waterline w/ 16" PVC casing.
10.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan Hardship withdrawal request for employee #122335
11.
Membership Dues:
A.
139th District Court:
Requesting approval to pay 2010 Court Interpreters license renewal in the amount of $50.00 payable to Texas Department of Licensing and Regulations for Atanacio J.R. Gaitan, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Requesting approval to pay 2010 Court Interpreters license renewal in the amount of $50.00 payable to Texas Department of Licensing and Regulations for Atanacio J.R. Gaitan, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
B.
County Court At Law #3 (Probate Court):
1. Requesting approval to reimburse David T. Marroquin the amount of $170.00 for payment of 2010 membership dues to the National Guardianship Association for dues paid, from personal funds, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
2. Requesting approval to pay 2010 Court Interpreters license renewal in the amount of $50.00 to Texas Dept. of Licensing & Regulation for Oscar De La Cruz, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
1. Requesting approval to reimburse David T. Marroquin the amount of $170.00 for payment of 2010 membership dues to the National Guardianship Association for dues paid, from personal funds, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
2. Requesting approval to pay 2010 Court Interpreters license renewal in the amount of $50.00 to Texas Dept. of Licensing & Regulation for Oscar De La Cruz, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
12.
Urban County:
A.
The Urban County Program is requesting the approval to pay the 10% Retainage to CRG Homes for work done on the home for Dalia De Los Santos.
B.
The Urban County Program is requesting the award of bid and approval of contract for the demolition and reconstruction of (1) unit in the Countywide area in the amount of $39,800.00 to GMH Construction.
C.
Request for approval of one (1) applicant in the City of Elsa, one (1) in the City of San Juan and one (1) in the City of Mercedes under the HOME Homeowner Occupied Housing Rehabilitation Program.
D.
Request approval to enter into two (2) "Homebuyer Assistance Program" Contracts under the Home Program.
13.
Budget & Management:
A.
Self-Insured Workers' Comp. (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Compensation Claims paying account for claims paid by Tristar Risk Management in the amount of $44,129.71 for the period of 01/16-31/2010 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Compensation Claims paying account for claims paid by Tristar Risk Management in the amount of $44,129.71 for the period of 01/16-31/2010 and requesting approval of wire transfer.
B.
1. Approval to transfer $493,186.66 to the Hidalgo County Claims bank account for Blue Cross Blue Shield Insurance Claims for period 01/09-22/2010.
2. Approval of wire transfer to cover claims paid.
| 01/09-15/2010 | $ 226,437.24 |
| 01/16-22/2010 | $ 266,749.42 |
| TOTAL: | $ 493,186.66 |
14.
Purchasing Department:
A.
Requesting approval to to purchase: "Two (2) New Modern 15' Predator Galvanized Folding Mowers-Tow Type" from H & V Equipment, Progresso, Texas (vendor submitting lowest quote) in connection with the San Carlos Drainange Improvement Project in Precinct #4 with authority to issue a PO in the amount of $28,500.00.
B.
Approval of Request for Application No. 1 in the amount of $131,604.45 from D. Wilson Construction Co., awarded contractor for the, "New Administration Offices for Hidalgo County Pct 2 and Other County Offices," and as certified for payment by project architect, VA Architecture; C-09-037C-11-17.
C.
Approval of request for payment Application No. 11 (Retainage) in the amount of $57,741.20 from G.A.S. Enterprises, Inc. contracted vendor for, "Construction of Meeting Hall/Pavilion for Precinct No. 3" and as certified for payment by project architect, Alcocer Garcia Associates Design Consulting. C-08-406-01-28.
D.
Requesting authority to advertise and approval of procurement packet(i.e. requirements, legal notice and draft service contract etc.) as attached hereto for: Hidalgo County Clerks Office for "Pickup-Sale & Related Services for Shredder & Recyclable Materials"- RFB No.: 2010-022-03-03-MEG
E.
Facilities Management Office:
Requesting authority to advertise and approval of procurement packet (i.e. legal notice, specifications/requirements) as attached hereto for "Hidalgo County Facilities Management Office-Computerized Maintenance Management Software System" RFB: No. 2010-027-03-03-SMA
Requesting authority to advertise and approval of procurement packet (i.e. legal notice, specifications/requirements) as attached hereto for "Hidalgo County Facilities Management Office-Computerized Maintenance Management Software System" RFB: No. 2010-027-03-03-SMA
F.
Requesting approval of request for payment for Inv #7275 (Pmt#5) in the amount of $308,000.00 submitted by Quintanilla, Headley & Associates, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract #C-08-477-12-09 (Amendment to WA #2 - PO #618942) "San Carlos Drainage Improvement Project - Pct#4" - (Dickerson Pond).
G.
Approval of the following Requests for Payment as submitted by contracted project engineer, Javier Hinojosa Engineering:
1. Invoice No. 10011 in the amount of $27,693.62 for "Tordillo Rd";
2. Invoice No. 10012 in the amount of $26,586.00 for "Acevedo Subdivision No. 4 and Monte Bonito Subd Drainage Outfall."
1. Invoice No. 10011 in the amount of $27,693.62 for "Tordillo Rd";
2. Invoice No. 10012 in the amount of $26,586.00 for "Acevedo Subdivision No. 4 and Monte Bonito Subd Drainage Outfall."
H.
Requesting approval to execute required commercial service agreement & authority to enter into a 12-months service agreement with SHRED-IT for the Health & Human Services Department through requisition #168410 in the amount of $171.20/mo. effective upon approval (0-1100-441-00-340-001-0-350).
I.
Requesting authority to advertise and approval of draft procurement packet (i.e. legal notice, requirements,etc...) as attached hereto for a request for proposals for Hidalgo County HIDTA Task Force-Turn-key Purchase of a New Records Management Software". (RFP No.: 2010-049)
J.
Acceptance, and approval of Request for Payment of Invoice No. 425551/11/XV in the amount of $595.96, from Dannenbaum Environmental Corp., contracted engineer for the Precinct No. 3 "Landfill Project."
K.
I.T. Department:
Requesting authority to enter into a (1) year maintenance agreement with MTM Technologies through Requisition# 169447 in the amount of $6,996.75. Effective 02/24/2010 - 02/23/2011.
Requesting authority to enter into a (1) year maintenance agreement with MTM Technologies through Requisition# 169447 in the amount of $6,996.75. Effective 02/24/2010 - 02/23/2011.