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Agenda for CC REGULAR

CC REGULAR

HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
February 16, 2010
9:00 A.M.

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

1.
Roll Call
 
2.
Pledge of Allegiance
 
3.
Prayer
 
4.
Approval of Consent Agenda
 
5.
Open Forum
 
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
 
A.
Real Estate Acquisition
 
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
 
C.
Pending and/or potential litigation
 
D.
Claim of Enterprise Rent-A-Car Company of Texas
 
E.
Claim of Ezequiel Rios
 
F.
Claim of Martha De Leon
 
7.
Open Session:
 
A.
Real Estate Acquisition and appropriation for same
 
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
 
C.
Pending and/or potential litigation
 
D.
Claim of Enterprise Rent-A-Car Company of Texas
 
E.
Claim of Ezequiel Rios
 
F.
Claim of Martha De Leon
 
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
10.
Executive Officer - Valde Guerra:
 
A.
Budget Officer:
Presentation on the Hidalgo County 2010 Budget in Brief.
 
B.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
 
11.
Policies:
 
A.
Discussion, consideration and action on amending Hidalgo County Courthouse Grounds Open Forum Policy to include additional site(s)
 
12.
Sheriff's Office - Chief Martinez:
 
A.
Authorization and Approval to apply for the FY 2010 Operation Stonegarden (OPSG-10) grant with the U.S. Department of Homeland Security (DHS).
 
B.
Requesting authorization for the County Judge to execute the Chapter 59 Asset Forfeiture Report for the fiscal year 2009, as required by the Office of the Attorney General.
 
13.
Health & Human Services Department - Eddie Olivarez:
 
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
 
14.
Emergency Services Division - Tony Pena:
 
A.
Pursuant to fuel policy, requesting approval to reimburse Javier Garcia for the purchase of fuel for the Fire Marshal's office in the amount of $54.59 with authority for County Treasurer to issue payment/check after Auditors processing procedures are completed.
 
15.
IT Department - Renan Ramirez:
 
A.
T.A.B.C.:
1. Authorization to delete cellular phone service through the County's membership/participation with CONTRACT: C-09-231-09-22 for 956-292-6978 with awarded vendor HEB WIRELESS for the following:

Quantity: Description: Department: Employee: Cell Phone Number:
1 UT Starcomm CDM7025 T.A.B.C. Mario Villarreal 956-292-6978

2. Approval of the attached application for cell phone service request under the county's newly adopted cell phone policy.
 
B.
Purchasing Dept.:
1. Authorization to purchase through the County's membership/participation with CONTRACT: C-09-231-09-22 (REQUISITION # 170522 and 170526) with awarded vendor HEB WIRELESS  for the following service:

Quantity: Description: Department: Employee: Cell Phone Number:
1 UT Starcomm CDM7025 Purchasing Office Use 956-457-1132
1 UT Starcomm CDM7025 Purchasing Office Use 956-289-0752
3 UT Starcomm CDM7025 Purchasing Office Use New Activations

2. Approval of the attached application for cell phone service request under the county's newly adopted cell phone policy.
 
16.
Urban County - Diana Serna:
 
A.
Urban County Program on behalf of Hidalgo County Precinct No. 3 is requesting approval to amend the professional service contract to Hinojosa Engineering, Inc. The amended amount of the contract for $59,680.05 will increase in the amount of $3,000.00 for additional services to the 2 Mile Line Road project utilizing Year 21 (2008) Precinct 3 Street Improvement funds.
 
B.
Discussion, consideration and action related to the approval of proposed amendments to the Hidalgo County Urban County Program Community Development Block Grant Program Policy.
 
C.
Requesting approval to Re-Authorize Urban County Program Director to sign and execute Loan Agreements, Rehabilitation Contracts, Promissory Notes, Release of Real Estate Liens on Property that has met the established Affordability Periods, And CHDO Agreements, as they relate to the HOME Program.
 
D.
Requesting approval to re-authorize Urban County Program Director to sign and execute contracts, and agreements after Hidalgo County Commissioners' Court approval as it relates to all Hidalgo County Urban County Program projects included in the Annual Consolidated Plan.
 
E.
Discussion, consideration and action on appointment of one (1) Housing Advisory Committee member as requested by the Lower Rio Grande Valley Development Council .
 
F.
Requesting approval to re-authorize Urban County Program Director to approve certain Change Orders on Urban County Projects.
 
G.
Re-Designation of Urban County Program Director as Certifying Officer Designee for Environmental Review Procedures for entities assuming HUD Environmental responsibilities (CDBG, HOME, ESG, COLONIA, TDHCA,TDRA Program and etc.)
 
17.
Precinct #1 - Comm. Handy:
 
A.
1.  R&B (1201)
a.  Approval to delete/create the following (vacant) positions:

Action
Slot No.
Position Title
Budgeted Salary
Delete
027
Grants Specialist
$33,937.00
Delete
034
Mechanic I
$30,016.00
Delete
082
Human Resources Manager
$65,000.00
Delete
035
Heavy Equipment Operator III
$29,857.00
Create
089
Chief Operations Manager
$84,357.00
Create
090
Administrative Assistant V
$49,000.00
Create
091
Human Resources Coordinator II
$40,000.00
 
 
Net Change
$14,547.00

b.  Approval of revised salary schedule.

2 .  Drainage Imp. Project (1201)
a.  Approval to delete/create the following (vacant) positions:

Action
Slot No.
Position Title
Budgeted Salary
Delete
013
Drafting Technician II
$36,750.00
Create
014
Labor-Drainage/Construction
$22,000.00
 
 
Net Change
($14,750.00)

b.  Approval of revised salary schedule
 
18.
Precinct #2 - Comm. Palacios:
 
A.
Status Report by TEDSI regarding on-call contract
 
19.
Precinct #4 - Comm. Garza:
 
A.
Discussion, consideration, and approval to accept donation of funds by land owner/developer for the paving of Skinner Road (South & adjacent to FM 2812) in lieu of escrow of funds as per County requirements.
 
B.
Requesting authorization to demolish mobile home, located at the Hidalgo County Pct. #4 Landfill (Davis & Alamo Roads).  Said structure is a "Safety Hazard".
 
C.
1.  Approval to create one (1) regular full time Mechanic II position, slot no. 0058, budgeted salary $31,070.00 per year.
2.  Approval of intradepartmental transfer.
3.  Approval of revised salary schedule.
 
20.
Budget & Management - Raul Silguero Jr.:
 
A.
Classification and Compensation Plan:
1.  Discussion, consideration, and action to rescind approval of Revised Salary Schedules, agenda item 18-A-6 (AI-19807), approved by Commissioner's Court on February 8, 2010.
2.  Discussion, consideration, and approval of corrected Revised Salary Schedules - Classification and Compensation Plan - Phase 1, effective pay period beginning February 15, 2010.
3.  Approval of interdepartmental transfers.
 
B.
Budget Appropriations:
 
1.
Refunding Bonds, Series 2009 (1440):
Approval of 2009 appropriation of funds for Refunding Bonds, Series 2009 (1440) in the amount of $9,062.13 to fund bond interest expenditures.
 
2.
Health Benefits (2201):
Requesting approval of 2009 appropriation of funds for Health Benefits in the total amount of $1,052,332.75.
 
3.
Workers Compensation (2202):
Requesting approval of 2009 appropriation of funds for Workers Compensation in the amount of $3,000.00.
 
4.
Pct. #2 R & B (1202):
a. Approval of certification of revenues, as certified by County Auditor, for actual expenditures incurred in relation to interlocal agreements with the City of Pharr and City of San Juan.
b. Approval of 2009 appropriation of funds in the amount of $99,440.26 for actual expenditures incurred in relation to interlocal agreements with the City of Pharr and City of San Juan.

 
5.
Pct. #3 Parks (1213):
Approval of 2010 appropriation of funds into Precinct No. 3 Parks(prog 008) in the amount of $39,548.00 to fund expenditures for the purchase of three new vehicles.
 
C.
Salary Schedule Changes:
 
1.
Sheriff's Dept. (1100):
a.  Approval to delete one (1) vacant regular full-time Secretary II position, slot no. 0286, budgeted salary $26,084.00 per year.
b.  Approval to create one (1) regular full-time Administrative Assistant II position, slot no. 0346, salary grade level 06.
c.  Approval of interdepartmental transfer.
d.  Approval of revised salary schedule.
 
2.
a.  Pct. #2 Sanitation (1100): 
1.  Approval to delete one (1) vacant regular full-time Custodian position, slot no. 0026, budgeted salary $18,720.00. 
2.  Approval of revised salary schedule.

b.  Facilities Management (1100):
1. Approval to create one (1) regular full-time Custodian I position, slot no. 0104, salary grade level 01.
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedule.
 
21.
Purchasing Department - Marty Salazar:
NOTES:  
1.  FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES  OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2.  ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED 
 
A.
Hidalgo County
 
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
 
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
         a)  Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
         b)  Construction of additional pod(s)
         c)  Selection and engagement of an architect for the construction of additional pods
 
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
        a) Renovations of administration building
        b) Other ongoing county owned building construction, renovation repair projects 
        c) Emergency situations occurring since last agenda meeting
 
4.
a.  Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024 (a)(7)...'an item that can be obtained from only one source;

b.  Approval of a "Sole Source Declaration" with Smith System Driver Improvement Institute, Inc. for the provision of re-certification training for Hidalgo County;

c.  Authority to purchase re-certification training instruction with Smith System Driver Improvement Institute, Inc. for Hidalgo County departments on an as needed basis.
 
5.
a. Recommending award of multiple bids and approval of contract documents to the lowest bidder per section meeting all specifications and/or terms and conditions as attached hereto for Hidalgo  County - "Printed Items and Related Supplies" Bid No. 2010-025-01-27-YZV. (Please see attached bid tab)

b. Authority to Reject Bids received and Re-Advertise for "Printed Items and Related Supplies" for the following:
1.   County Judge
2.   County Clerk
3.   Other Departments
 
6.
Requesting authority to purchase the "Library Solution" System (i.e. Hardware,Software, Licenses, Support & Maintenance and related Accessories and/or Services) with "The Library Corporation" (TLC), through Contract #GS-35F-0508K off of the  General Service Commission's (GSA's) Schedule 70 in the amount of $97,511.00 for the first (1st year) AND with the 2nd Year Cost in the amount of $27,317.00 in connection with the inter-local agreement between Hidalgo County and the member libraries of the Hidalgo County Library System.
 
7.
Acceptance and approval of final contract document with TEDSI Infrastructure Group, Inc. (authorized for negotiations by CC on 02/02/10) for the provision of Professional Engineering Services for "Design And Right Of Way Mapping Of HCMDS Phase II-J-09 Lateral Drain Ditch From North Main Drain To County Road 3601 (Approx. 8 Miles) located inr Hidalgo County Precinct Number 4."
 
8.
Acceptance and approval of invoices received from Carrier Corporation (awarded vendor through Buyboard Cooperative Purchasing Program contract 305-08 and 298-09) in connection with "Hidalgo County Old Administration Building 3rd Floor Renovations-Replacement of Air Handler Unit" through PO #625760 in those amounts eligible for payment of $____________  that have gone through the Auditor's processing procedures with authority for County Treasurer to issue payment(s)/check(s).     
 
9.
a. Recommending action to reject bids received for: Hidalgo County- "Door Frames and Bathroom Partitions for the Old Administration Building 3rd Floor" Bid No. 2010-071E-09-09-MSS in asmuch as the 90 day lapse of original bid pricing received on 11/23/09 has expired and as per requesting department directive;
 
b. Authority to re-advertise and approval of modified specifications for Hidalgo County- "Doors and Frames for Old Administration Building 3rd Floor Renovations".  (Bid No. 2010-020A-03-10-MSS)
 
B.
Pct. 1
 
1.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service for multiple engineering services required;
 
b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional engineering services required for Precinct No. #1's office complex unpaved parking area adjacent to the existing paved parking lot project;

1st.______________________;2nd.______________________;3rd. __________________;

c. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ___________________________ for the provision of engineering services for Precinct No. 1 Unpaved Parking Lot Project;

d. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional engineering services required for Precinct No. 1's Mile 14 (Mile 14 North frin Mile 4 West to FM 1015) Road Improvemnt Project;

1st.__________________;2nd.______________________;3rd. __________________;

e. Authority for the Purchasing Department to negotiate a professional engineering services Contract with the No.1 ranked firm of ___________________________ for the provision of engineering services for the Mile 14 Road Improvement Project detailed herein located in Precinct No. 1.
 
2.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service for engineering services;

b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional engineering services required for Mile 1 East lProject located in Precinct #1;

1st._____________________;2nd.______________________;3rd. __________________;

c. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ___________________________ for the provision of engineering services for Mile 1 East Project located in Precinct #1.
 
C.
Pct. 2
 
1.
Consideration and action on a recommendation by project engineer Raul E. Sesin, P.E., Hidalgo County Planning Department, to award to the lowest bidder meeting all specifications: Total Commitment, LLC in the total amount of $68,044.0 for Bid No. 2010-032-02-03-MSS Hidalgo County -"Tower Road Crossing Drainge Improvements".
 
2.
Approval of an Amendment (reflecting the substitution of a revised Exhibit D) to the current agreement between Hidalgo County and Dos Logistics for the provision of engineering services in connection with Building Repairs and-or Renovations for structures located in the Pct. #2 area-C-09-237-06-08.
 
D.
Pct. 3
 
1.
a.  Authorization to purchase through Hidalgo County's membership and participation with TASB/Buyboard's awarded vendor, Philpott Motors-Contract No. 281-07), three (3) New 2010 Ford F150 Reg Cab Pick-Ups, to include, but not limited to any accessories in the amount  of $74,548.00 which includes buy-board pricing and delivery fees-Project #2010-070-OGG); or in the alternative, 

b. Authority to advertise sealed competitive procurement for the purchase of: Three (3) New 2010 Ford F150 Reg. Cab. Pick-ups with Options/Accessories with approval of specifications as requested by Precinct and attached herein.
 
E.
Sheriff's Office
 
1.
Approval of the final negotiated contracts with Dr. Marin Garza and Dr. Gumaro Garza (the two (2) physicians qualified by CC on 1/26/10) for: "Professional Physician Services for Inmates"- Hidalgo County Adult Detention Facility (Jail). Project No. RFP-2009-461-12-09-otm.
 
F.
Juvenile Probation
 
1.
Approval of Amendments to the following listed renewed/extended contracts (as approved by CC on 02/02/10) to reference the requirements/scope of services in the Contract as Exhibit A; as well as Exhibit B that were part of the Request for Proposals issued by the Department in acquiring services of Contractor including the renewal/extended option under the same rates, terms and conditions;

a.  C-09-034-02-17-Xavier Martinez, PhD
b.  C-09-034A-02-17-Roy E. Cain, PhD
c.  C-09-035-02-17-Steven J. Zak, PhD;
d.  C-09-035A-02-17-Jerry Amaya, MS, LMFT, LSOTP
e.  C-09-103-05-19-Ramiro R. Ramirez, PhD
f.  C-09-378-10-27-Blanche Kelly, LPC, LSOTP
 
G.
Co. Wide
 
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
 
22.
Adjourn