CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
February 16, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - County Auditor
2.
2009 Intradepartmental Transfer
A.
2009 - Sheriff's Dept. (1100)
3.
2010 Intradepartmental Transfers:
A.
2010 - County Judge's Office (1287)
B.
2010 - County Auditor (1100)
C.
2010 - Human Resources/Civil Service (1100)
D.
2010 - Human Resources/ Civil Service (1100)
E.
2010 - Fire Marshal's Office (1100)
F.
2010 - C.O. 2009 B&C (1341)
G.
2010 - Hazard Mitigation (1283)
H.
2010 - I.T. Dept. (1100)
I.
2010 - I.T. Dept. (1100)
J.
2010 - Tax Office (1100)
K.
2010 - J.P. 4/1 (1100)
L.
2010 - County Court At Law #6 (1100)
M.
2010 - 398th District Court (1100)
N.
2010 - Purchasing Dept. (1100)
O.
2010 - Purchasing Dept. (1100)
P.
2010 - District Attorney (1223)
Q.
2010 - Human Services Division (1100)
R.
2010 - Sheriff's Dept. (1100)
S.
2010 - Sheriff's Dept. (1284)
T.
2010 - Constable Pct. #4 (1100)
U.
2010 - Pct. #1 Sanitation (1100)
V.
2010 - Pct. #2 South Tower CRC (1100)
W.
2010 - Pct. #2 South Tower CRC (1100)
X.
2010 - Pct. #3 Sanitation (1100)
Y.
2010 - Pct. #3 Parks (1213)
Z.
2010 - Pct. #4 R&B (1204)
4.
2009 Interdepartmental transfers:
A.
Pct. #4 C.O. 2009 Series (1339):
Approval of 2009 interdepartmental transfer within Certificate of Obligations Series 2009 - Precinct #4 Drainage Improvement Project from program: (036), Alamo Acres (040), Kaylen Heights (043), and Verlecray Curve (063) to North Branch Drain (049) in the total amount of $11,688.19.
Approval of 2009 interdepartmental transfer within Certificate of Obligations Series 2009 - Precinct #4 Drainage Improvement Project from program: (036), Alamo Acres (040), Kaylen Heights (043), and Verlecray Curve (063) to North Branch Drain (049) in the total amount of $11,688.19.
5.
2010 Interdepartmental Transfers:
A.
Pct. #2 2004 Series (1334):
Approval of 2010 interdepartmental transfer within Certificates of Obligation Series 2004 from Pct.#4 JP & Lic Bldg (prog 030), Pct#2 WIC/HHS (prog 041), and Pct#4 Wallace (prog 035) to Pct#2 Buildings (prog 021) and Pct#2 Tax office (prog 042) in the total amount of $235,525.69.
Approval of 2010 interdepartmental transfer within Certificates of Obligation Series 2004 from Pct.#4 JP & Lic Bldg (prog 030), Pct#2 WIC/HHS (prog 041), and Pct#4 Wallace (prog 035) to Pct#2 Buildings (prog 021) and Pct#2 Tax office (prog 042) in the total amount of $235,525.69.
B.
Pct. #2 CO 2009 Series (1339):
Approval of 2010 interdepartmental transfer within Certificate of Obligations Series 2009, from the Precinct 2 Drainage Improvement Project (program 034) into Tower Road Project, (program 031) for Drainage Ditches in the amount of $50,000.00.
Approval of 2010 interdepartmental transfer within Certificate of Obligations Series 2009, from the Precinct 2 Drainage Improvement Project (program 034) into Tower Road Project, (program 031) for Drainage Ditches in the amount of $50,000.00.
6.
Planning Department:
A.
1. Reimbursement of a Cash Deposit
E.C.I.S.D. Middle School No. 6 – Pct. 4 (ECISD)
2. Partial Release of Letter of Credit and Reimbursement of a Cash Deposit
San Jacinto Estates Phase 5 Subdivision – Pct. 1 (Jacinto Garza)
E.C.I.S.D. Middle School No. 6 – Pct. 4 (ECISD)
2. Partial Release of Letter of Credit and Reimbursement of a Cash Deposit
San Jacinto Estates Phase 5 Subdivision – Pct. 1 (Jacinto Garza)
B.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
7.
Monthly Fee Reports:
A.
District Attorney:
Approval of January 2010 Monthly Fee Report.
Approval of January 2010 Monthly Fee Report.
B.
County Clerk:
Approval of January 2010 Monthly Fee Reports.
Approval of January 2010 Monthly Fee Reports.
8.
Right of Way - Permits:
A.
North Alamo Water Supply:
Approximately 1528', 1821' and 2114' west of FM 88 on the north and south side of mile 20N- Bore- Vista Ridge Acres Ph II; 1" waterline w/2" PVC casing
Approximately 1528', 1821' and 2114' west of FM 88 on the north and south side of mile 20N- Bore- Vista Ridge Acres Ph II; 1" waterline w/2" PVC casing
9.
Membership Dues:
A.
Sheriff's Dept.:
Requesting approval for the 2010 Membership Dues for Sheriff Guadalupe Trevino to the Western States Sheriff's Association in the amount of $100.00
Requesting approval for the 2010 Membership Dues for Sheriff Guadalupe Trevino to the Western States Sheriff's Association in the amount of $100.00
B.
Auditor's Office:
Request for approval to pay the 2010 Texas Association of Counties - County Investment Officer annual dues for Raymundo Eufracio, CPA, and Linda Fong in the amount of $225.00 each.
Request for approval to pay the 2010 Texas Association of Counties - County Investment Officer annual dues for Raymundo Eufracio, CPA, and Linda Fong in the amount of $225.00 each.
C.
Emergency Management:
Requesting approval to renew the 2010 Membership Dues for A. A. "Tony" Pena, Jr., Emergency Manager Coordinator to the Emergency Management Association of Texas In the amount of $100.00
Requesting approval to renew the 2010 Membership Dues for A. A. "Tony" Pena, Jr., Emergency Manager Coordinator to the Emergency Management Association of Texas In the amount of $100.00
10.
Auditor's Office:
A.
Monthly Collection Reports for December 2009.
| OFFICE | FEES & COST | MONTH |
| Law Library | $ 1,164.00 | December 2009 |
| Tax Assessor/Collector | $ 47,374,002.71 | December 2009 |
B.
Monthly Collection Reports for November and December 2009.
| OFFICE | FEES & COST | MONTH |
| Constable Celestino Avila | $ 230.00 | December 2009 |
| Constable Gilberto Alaniz | $ 120.00 | December 2009 |
| Constable Lazaro Gallardo Jr. | $ 4,683.60 | November 2009 |
| Constable J.E. Guerra | $ 1,860.00 | December 2009 |
| Constable Lazaro Gallardo | $ 2,420.00 | December 2009 |
| Chief Deputy Daniel Marichalar | $ 960.00 | December 2009 |
| Delta Lake | $ 314.00 | December 2009 |
| Tax Assessor/Collector | $ 9,187,276.26 | November 2009 |
| Fire Marshal | $ 10,780.00 | December 2009 |
| J.P. Gilberto Saenz | $ 38,563.00 | December 2009 |
| J.P. Jesus E. Morales | $ 23,417.78 | December 2009 |
| J.P. Bobby Contreras | $ 52,376.00 | December 2009 |
| J.P. Rosa E. Trevino | $ 43,383.50 | December 2009 |
| J.P. Luis Garza | $ 55,471.75 | December 2009 |
| J.P. Ismael "Melo" Ochoa | $ 58,681.75 | December 2009 |
| J.P. Charlie Espinoza | $ 83,239.00 | December 2009 |
| J.P. Mary Alice Palacios-Hernandez | $ 42,315.45 | December 2009 |
| J.P. Espiridion "Speedy" Jackson | $ 8,947.25 | December 2009 |
| Sheriff's Fee | $ 121,262.95 | December 2009 |
11.
Purchasing Department:
A.
Approval of Request for Application No. 2 in the amount of $187,392.25 from D. Wilson Construction Co., awarded contractor for the, "New Administration Offices for Hidalgo County Pct. #2 and Other County Offices," and as certified for payment by project architect, VA Architecture; C-09-037C-11-17.
B.
Requesting authority to enter into a (1) year annual preventive maintenance agreement with ISI*MCS, LTD, thru our membership/participation with (TPASS/TXMAS) thru requisition 169812 for the amount of $3,759.00 commencing upon approval.
C.
Presentation for discussion, consideration and approval of final construction contract (awarded by CC on 01-19-10) for C-CAP-09-212-01-19 Road & Drainage Construction for Morning Sun Subdivision between Hidalgo County and OG Construction Co., LLC in the amount of $78,145.00.
D.
Authority to exercise the additional one (1) year extension option as provided under current contract for "Bio Hazardous Waste Disposal Services" for Hidalgo County, under the same rates, terms, and conditions with Envirotech Carriers, Inc. C-09-005-03-03 Effective: 03/03/10-03/02/11
E.
Acceptance, and approval of the following invoices submitted by contracted/projected engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11323294-$5,500 for "FM 681;From FM 2221 to SH 107-C-09-192-06-08;
2. Invoice No.11323295- $2,750.00 for "FM 681 Project; From FM 2221/FM 492" - C-09-192A-06-08.
1. Invoice No. 11323294-$5,500 for "FM 681;From FM 2221 to SH 107-C-09-192-06-08;
2. Invoice No.11323295- $2,750.00 for "FM 681 Project; From FM 2221/FM 492" - C-09-192A-06-08.
F.
Authority to exercise the additional one (1) year extension option as provided under current contract for "Auctioneer Services" for Hidalgo County, under the same rates, terms, and conditions with Abrego Towing & Storage, LLC. C-09-058-03-03 Effective: 03/03/10-03/02/11
G.
Authority to exercise the one (1) year extension option as provided under current contract for "Off Premises Record Storage, Pickup, Retrieval and Delivery Services" for Hidalgo County, under the same rates, terms, and conditions with CTC Disributing, Ltd. E-09-108-02-09
H.
Requesting authority for the County's to exercise it's sole option to renew/extend Contract-#C-08-302-01-06-Purchase Of New Jury Software-Hidalgo County District Clerk's Office with ACS Government Systems, Inc. under the rates, terms and conditions as stipulated in the final negotiation process of the Best And Final Offer for Year Two of the contract on the maintenance/service cost to the ACS Juror Management System and eJuror Module to be in the amount of $11,300.00.
I.
1. Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System awarded pricing including, but not limited to, Precincts, Departments, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2010.
2. Requesting approval to enter into a 12-month maintenance license support/remote support subscriber agreement with Stonefield Software USA, Inc. for the District Attorneys Department through a requisition #169210 for the total amount of $459.00 effective March 1, 2010 - February 28, 2011 (0-1222-412-00-080-006-0-336).
3. Requesting approval and authority to execute required commercial service agreement for 36 months with Waste Management for the Hidalgo County Health & Human Services Department to service address 1903 N. Fir, Pharr, TX through the following requisition #168006 at 73.71/month effective upon approval.
2. Requesting approval to enter into a 12-month maintenance license support/remote support subscriber agreement with Stonefield Software USA, Inc. for the District Attorneys Department through a requisition #169210 for the total amount of $459.00 effective March 1, 2010 - February 28, 2011 (0-1222-412-00-080-006-0-336).
3. Requesting approval and authority to execute required commercial service agreement for 36 months with Waste Management for the Hidalgo County Health & Human Services Department to service address 1903 N. Fir, Pharr, TX through the following requisition #168006 at 73.71/month effective upon approval.
J.
Requesting authority to advertise and approval of procurement packet(i.e. requirements, legal notice and draft service contract etc.) as attached hereto for: Hidalgo County Clerks Office for "Purchase, Removal & Related Services for Shredder & Recyclable Materials"- RFB No.: 2010-022-00-00-MEG
K.
Request approval for Comdata Corporation/Transmontaigne Product Services, Inc. to add Fred Reyna from Safety Division to the fuel card list of authorized users.
L.
Approval to correct contract number date (under AI #19615/02-02-10 approved by CC as C-CAP-09-416-10-14) to reflect new date number as C-CAP-09-416-
11-24 for Road & Drainage Construction for Chapa North & South Subdivisions.
M.
Approval of Application for Payment No. 1 (Final) in the amount of $65,192.96 from Total Commitment, LLC contracted vendor for South Palm Garden Estates 1 & 2 Subdivisions as submitted by TEDSI Infrastructure Group, project engineer. (C-CAP-09-383-10-27)
N.
Approval of Application for Payment No. 4 in the amount of $65,690.27 from Closner Construction Co., LC contracted vendor for Citriana Village Subdivision as reviewed and submitted by project engineer Cruz-Hogan Consultants, Inc. (C-CAP-2009-183-05-19).
O.
1. Recommending action to reject the sole bid received for RFB No. 2010-029-02-03-MEG , inasmuch as bids received were incomplete and therefore cannot be considered;
2. Requesting authority to re-advertise a request for bids for "DNA Testing Lab Services" - Hidalgo County Sheriff's Office. (RFB No. 2010-069-MEG).
2. Requesting authority to re-advertise a request for bids for "DNA Testing Lab Services" - Hidalgo County Sheriff's Office. (RFB No. 2010-069-MEG).