CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
February 23, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - County Auditor
2.
2009 Intradepartmental Transfers:
A.
2009 - WIC (1292)
3.
2010 Intradepartmental Transfers:
A.
2010 - TX Agrilife Ext. Services (1100)
B.
2010 - Child Welfare (1100)
C.
2010 - Emergency Services (1100)
D.
2010 - County Judge's (1100)
E.
2010 - Elections Dept. (1100)
F.
2010 - Co. Commissioners' (1100)
G.
2010 - DBM Safety Division (1100)
H.
2010 - DBM Budget Division (1100)
I.
2010 - DBM W/C Division (2202)
J.
2010 - Fire Marshal (1100)
K.
2010 - Purchasing (1100)
L.
2010 - Planning Dept. (1100)
M.
2010 - County Clerk's (1100)
N.
2010 - HIDTA Task Force (1254)
O.
2010 - D.A. Investigation Fund (1223)
P.
2010 - District Attorney (1100)
Q.
2010 - Civil Service (1100)
R.
2010 - Human Resources (1100)
S.
2010 - WIC (1292)
T.
2010 - Health & Human Services - Clinics (1100)
U.
2010 - Health & Human Services - Admin. (1100)
V.
2010 - Health & Human Services Department Bio. (1293)
W.
2010 - 370th District Court (1100)
X.
2010 - 370th District Court (1100)
Y.
2010 - 430th District Court (1100)
Z.
2010 - Pct. #1 Parks (1211)
AA.
2010 - Pct. #2 R & B (1202)
BB.
2010 - Pct. #4 R & B (1204)
CC.
2010 - Pct. #4 R&B (1204)
DD.
2010 - Pct. #4 CAP Round 3 (1312)
EE.
2010 - Constable Pct. #1 (1100)
FF.
2010 - Constable Pct. #2 (1100)
GG.
2010 - Constable Pct. #3 (1100)
4.
2009 Interdepartmental transfers:
A.
Emergency Services-FM (1100):
Approval of 2009 interdepartmental transfer from Emergency Services-FM (program 001) to Alamo FD (program 002) & Weslaco FD (program 019) in the total amount of $17,825.00 to fund fire call expenditures.
Approval of 2009 interdepartmental transfer from Emergency Services-FM (program 001) to Alamo FD (program 002) & Weslaco FD (program 019) in the total amount of $17,825.00 to fund fire call expenditures.
B.
Various Depts (1100):
Approval of 2009 interdepartmental transfer from Co. Wide Adm. to Various Depts in the amount of $15,509.96.
Approval of 2009 interdepartmental transfer from Co. Wide Adm. to Various Depts in the amount of $15,509.96.
C.
Co. Wide Adm. (1100):
Approval of 2009 interdepartmental transfer from Jail to Co Wide Adm. in the amount of $18,000.00.
Approval of 2009 interdepartmental transfer from Jail to Co Wide Adm. in the amount of $18,000.00.
5.
2010 Interdepartmental Transfers:
A.
BCAP (1312):
Approval of 2010 interdepartmental transfer from BCAP Col Esperanza #2 (program 844) to BCAP Laborsita (program 886) in the amount of $2,500.00.
Approval of 2010 interdepartmental transfer from BCAP Col Esperanza #2 (program 844) to BCAP Laborsita (program 886) in the amount of $2,500.00.
B.
Pct. #2 CO 2009 Series (1339):
Approval of 2010 interdepartmental transfer within Certificate of Obligations Series 2009, from the Precinct 2 Drainage Improvement Project (program 034) into Cesar Chavez Drainage, (program 039) for drainage ditches in the amount of $100,000.00.
Approval of 2010 interdepartmental transfer within Certificate of Obligations Series 2009, from the Precinct 2 Drainage Improvement Project (program 034) into Cesar Chavez Drainage, (program 039) for drainage ditches in the amount of $100,000.00.
C.
Pct. #2 C.O. 2004 Series (1334):
Approval of 2010 interdepartmental transfer within Certificates of Obligation Series 2004 from Pct.#2 WIC/HHS (prog 041) to Pct.#2 Buildings (prog 021) in the amount of $20,000.00.
Approval of 2010 interdepartmental transfer within Certificates of Obligation Series 2004 from Pct.#2 WIC/HHS (prog 041) to Pct.#2 Buildings (prog 021) in the amount of $20,000.00.
D.
Classification and Compensation Plan (1100):
Approval of 2010 interdepartmental transfer from County Wide Administration to various accounts in the total amount of $1,685.92 to fund fringe related implementation cost of the Classification and Compensation Plan - Phase 1.
Approval of 2010 interdepartmental transfer from County Wide Administration to various accounts in the total amount of $1,685.92 to fund fringe related implementation cost of the Classification and Compensation Plan - Phase 1.
6.
Planning Department:
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
4.
Preliminary Approval of Subdivision Plat:
a. Ranchitos Commercial – Pct. 1 (Anthony Gray)
b. Dollar General Edinburg (Owassa) – Pct 4 (Carlos Villarreal)
c. Goolie Meadows Phase 3 Subdivision – Pct. 1 (Tim Gearhart)
d. La Paloma Estates Unit 1 Subdivision – Pct. 1 (Kyndel Bennett)
e. La Paloma Estates Unit 2 Subdivision – Pct. 1 (Kyndel Bennett)
f. Vista Ridge Acres Phase 2 Subdivision – Pct. 1 (Jack McClelland)
g. Vista Ridge Acres Phase 3 Subdivision – Pct. 1 (Jack McClelland)
h. Las Comadres Acres Phase 1 Subdivision – Pct. 3 (Carlos Leal)
a. Ranchitos Commercial – Pct. 1 (Anthony Gray)
b. Dollar General Edinburg (Owassa) – Pct 4 (Carlos Villarreal)
c. Goolie Meadows Phase 3 Subdivision – Pct. 1 (Tim Gearhart)
d. La Paloma Estates Unit 1 Subdivision – Pct. 1 (Kyndel Bennett)
e. La Paloma Estates Unit 2 Subdivision – Pct. 1 (Kyndel Bennett)
f. Vista Ridge Acres Phase 2 Subdivision – Pct. 1 (Jack McClelland)
g. Vista Ridge Acres Phase 3 Subdivision – Pct. 1 (Jack McClelland)
h. Las Comadres Acres Phase 1 Subdivision – Pct. 3 (Carlos Leal)
7.
Right of Way - Permits:
A.
AT&T:
1. Placing a buried fiber optic cable in 4 inch duct along Sprague St and N. 33rd St. Duct to be placed at a depth of 3 1/2 ft.
2. Proposed buried fiber optic cable on Tower Rd between Minnesota Rd and Owassa Rd.
1. Placing a buried fiber optic cable in 4 inch duct along Sprague St and N. 33rd St. Duct to be placed at a depth of 3 1/2 ft.
2. Proposed buried fiber optic cable on Tower Rd between Minnesota Rd and Owassa Rd.
8.
Membership Dues:
A.
I.T. Dept.:
1. Approval to pay 2010 Memberships & Dues to Texas Association of Governmental Information Technology Managers (Requisition#170875) in the amount of $100.00 with authorization for County Treasurer to issue a check after auditing procedures are completed.
2. Approval to pay 2010 Membership & Dues to MICTA Technology Solutions for Members Nationwide (Requisition#170427) in the amount of $200.00 with authorization for County Treasurer to issue a check after auditing procedures are completed.
1. Approval to pay 2010 Memberships & Dues to Texas Association of Governmental Information Technology Managers (Requisition#170875) in the amount of $100.00 with authorization for County Treasurer to issue a check after auditing procedures are completed.
2. Approval to pay 2010 Membership & Dues to MICTA Technology Solutions for Members Nationwide (Requisition#170427) in the amount of $200.00 with authorization for County Treasurer to issue a check after auditing procedures are completed.
B.
Constable Pct. #3:
Requesting approval to renew membership dues for the National Constables Association for Constable Lazaro Gallardo, Jr. and Chief Deputy Horaldo Sanchez, and Deputy Constable Javier Rodriguez.
Requesting approval to renew membership dues for the National Constables Association for Constable Lazaro Gallardo, Jr. and Chief Deputy Horaldo Sanchez, and Deputy Constable Javier Rodriguez.
C.
Commissioners' Court:
Approval of 2010 Membership Dues of the following (with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor):
Approval of 2010 Membership Dues of the following (with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor):
| Organization | Amount | Acct. # |
| Amigos Del Valle, Inc. | 5,000.00 | 0-1100-444-00-115-067-0-810 |
| County Judges & Comm. Assoc. of Texas | 2,100.00 | 0-1100-413-30-115-017-0-810 |
| Texas Conference of Urban Counties | 18,985.00 | 0-1100-413-30-115-017-0-810 |
| National Association of Counties (NACO) | 10,420.00 | 0-1100-413-30-115-017-0-810 |
D.
County Treasurer:
Requesting approval to pay 2010 Texas Association of Counties - County Investment Officer annual dues for Norma G. Garica, Alfredo Zamarripa, and James Hodge in the amount of $225.00 each, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Requesting approval to pay 2010 Texas Association of Counties - County Investment Officer annual dues for Norma G. Garica, Alfredo Zamarripa, and James Hodge in the amount of $225.00 each, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
9.
Headstart:
A.
Approval of Financial Report: January 2010
B.
Approval to Advertise Including Approval of Specifications (as attached hereto) for Sealed Bids on Lease of Classroom Space for the Following Areas:
1. Classroom Space - Donna Area
2. Classroom Space - Edinburg Area
3. Classroom Space - Mercedes Area (2)
4. Classroom Space - McAllen Area (2)
5. Classroom Space - Mission Area (2)
6. Classroom Space - Pharr Area
1. Classroom Space - Donna Area
2. Classroom Space - Edinburg Area
3. Classroom Space - Mercedes Area (2)
4. Classroom Space - McAllen Area (2)
5. Classroom Space - Mission Area (2)
6. Classroom Space - Pharr Area
10.
Urban County:
A.
The Urban County Program is requesting the award of bids and approval of contracts for the demolition and reconstruction of:
(1) unit in the City of Mercedes and (1) unit in the City of Weslaco in the amount of $68,000.00 to J.D. Villarreal Construction.
(1) unit in the City of Alamo area in the amount of $40,800.00 to GMH Construction.
(1) unit in the City of Mercedes and (1) unit in the City of Weslaco in the amount of $68,000.00 to J.D. Villarreal Construction.
(1) unit in the City of Alamo area in the amount of $40,800.00 to GMH Construction.
B.
Request approval to enter into one (1) "Homebuyer Assistance Program" Contract under the Home Program.
11.
Budget & Management:
A.
1. Approval to transfer $496,627.62 to the Hidalgo County Claims bank account for Blue Cross Blue Shield Insurance Claims for period 01/23/2010 thru 02/05/2010.
2. Approval of wire transfer to cover claims paid.
| 01/23-29/2010 | $ 256,221.66 |
| 02/01-05/2010 | $ 240,405.96 |
| TOTAL: | $ 496,627.62 |
B.
Telephone Sweep (1100):
Approval to transfer General Fund lapsed telephone funds from Various Departments to the CountyWide Administration account.
Approval to transfer General Fund lapsed telephone funds from Various Departments to the CountyWide Administration account.
12.
Auditor's Office:
A.
Approval of Monthly Financial Report for the Month of January 2010.
13.
Purchasing Department:
A.
Authority to exercise the additional one (1) year extension option as provided under current contract C-09-094-03-24 for "Microcuvettes" for Hidalgo County WIC Program, under the same rates, terms, and conditions with Stanbio Laboratory.
B.
1. Approval of a nineteen (19) month lease agreement term for (2) W5645 copiers/4T (1) for the Juvenile Boot Camp & (1) for the Juvenile Probation Department from an awarded vendor through our membership/participation with (TCPN) The Cooperative Purchasing Network with Xerox Corporation contract #072350500 through requisition #168780 in the amount of $358.14/month for the one from the Juvenile Boot Camp and for the Juvenile Probation at $284.22/month with an expiration date of July 2011;
2. Requesting authority to enter into a 12-month technical support agreement with IDOCKET.COM LLC for the Human Resources & Civil Service Department through a requisition #170616 at $300.00/month. effective: 1/01/10-12/31/10;
3. Requesting approval to execute required Equipment Service Level Agreement & authority to enter into a 48-months service agreement with Pitney Bowes through our membership/participation with (TPASS) Texas Procurement and Support Services contract #985 L1 for the District Clerk's Office through requisition #168713 in the amount of $385.00/month effective upon approval.
2. Requesting authority to enter into a 12-month technical support agreement with IDOCKET.COM LLC for the Human Resources & Civil Service Department through a requisition #170616 at $300.00/month. effective: 1/01/10-12/31/10;
3. Requesting approval to execute required Equipment Service Level Agreement & authority to enter into a 48-months service agreement with Pitney Bowes through our membership/participation with (TPASS) Texas Procurement and Support Services contract #985 L1 for the District Clerk's Office through requisition #168713 in the amount of $385.00/month effective upon approval.
C.
Requesting authority to exercise the option to renew/extend the following contracts as stipulated and provided in the contracts under the same rates, terms and conditions for the following:
1. C-09-009-03-03-New And Used Guardrail Beam Materials And Installation with Guerra Construction (Final Year);
2. a. E-09-016-03-03-Purchase Of Welding Supplies And Related Services with Airgas Inc. dba Airgas Southwest Inc.
(Final Year);
b. E-09-016A-03-03-Purchase Of Welding Supplies And Related Services with Welding House Supplies (Final Year);
3. E-09-109-02-09-Gasoline & Diesel Fuel-Hidalgo County with Arguindegui Oil (Final Year);
4. a. E-09-110-02-09-Flexible Base (Crushed Caliche) with Martin Marietta Materials (Pct.'s 1,2 &4- Final Year);
b. E-09-110A-02-09-Flexible Base (Crushed Caliche) with Frontera Materials (Pct.'s 1 & 2- Final Year);
c. E-09-110B-02-09-Flexible Base (Crushed Caliche) with Frontera Materials (Pct. 3-Reavis Pit- Final Year);
d. E-09-110C-02-09-Flexible Base (Crushed Caliche) with Frontera Materials (Pct. 3- 490 Pit- Final Year);
e. E-09-110D-02-09-Flexible Base (Crushed Caliche) with Martin Marietta (Pct. 3- Final Year);
f. E-09-110E-02-09-Flexible Base (Crushed Caliche) with Frontera Materials (Pct. 4- Final Year).
1. C-09-009-03-03-New And Used Guardrail Beam Materials And Installation with Guerra Construction (Final Year);
2. a. E-09-016-03-03-Purchase Of Welding Supplies And Related Services with Airgas Inc. dba Airgas Southwest Inc.
(Final Year);
b. E-09-016A-03-03-Purchase Of Welding Supplies And Related Services with Welding House Supplies (Final Year);
3. E-09-109-02-09-Gasoline & Diesel Fuel-Hidalgo County with Arguindegui Oil (Final Year);
4. a. E-09-110-02-09-Flexible Base (Crushed Caliche) with Martin Marietta Materials (Pct.'s 1,2 &4- Final Year);
b. E-09-110A-02-09-Flexible Base (Crushed Caliche) with Frontera Materials (Pct.'s 1 & 2- Final Year);
c. E-09-110B-02-09-Flexible Base (Crushed Caliche) with Frontera Materials (Pct. 3-Reavis Pit- Final Year);
d. E-09-110C-02-09-Flexible Base (Crushed Caliche) with Frontera Materials (Pct. 3- 490 Pit- Final Year);
e. E-09-110D-02-09-Flexible Base (Crushed Caliche) with Martin Marietta (Pct. 3- Final Year);
f. E-09-110E-02-09-Flexible Base (Crushed Caliche) with Frontera Materials (Pct. 4- Final Year).
D.
Pursuant to Texas Local Government Code, 262.026 (a):
1. Recommedation to approve the extension of bid opening date (to be issued through Addendum by Purchasing Agent) from Wednesday, February 24, 2010 to either Wednesay, March 03 or 10, 2010 for: RFB NO.: 2010-035-"Geo-Grid Reinforcement Material" for Hidalgo County Commissioner Precinct 2 so as to allow more time for County to respond to questions/inquires submitted by potential participating vendors;
2. Discussion, consideration and approval of an "Order" delegating the continued authority to Purchasing Agent to make extension under this subsection when official official (i.e Purchasing Agent) who makes purchases for the County determines that it is in the best interest of the County.
1. Recommedation to approve the extension of bid opening date (to be issued through Addendum by Purchasing Agent) from Wednesday, February 24, 2010 to either Wednesay, March 03 or 10, 2010 for: RFB NO.: 2010-035-"Geo-Grid Reinforcement Material" for Hidalgo County Commissioner Precinct 2 so as to allow more time for County to respond to questions/inquires submitted by potential participating vendors;
2. Discussion, consideration and approval of an "Order" delegating the continued authority to Purchasing Agent to make extension under this subsection when official official (i.e Purchasing Agent) who makes purchases for the County determines that it is in the best interest of the County.
E.
Precinct #2:
Approval of Request for Payments Nos.8 (A-E)=$807.58 and/(+) No. 9 (A-E)=$2,301.91 for New Administration Offices for Precinct 2 and Other County Offices, V-A Architecture, Contract No C-09-037-01-13 after Auditor's review and processing procedures completed and authority for County Treasurer to issue payment.
Approval of Request for Payments Nos.8 (A-E)=$807.58 and/(+) No. 9 (A-E)=$2,301.91 for New Administration Offices for Precinct 2 and Other County Offices, V-A Architecture, Contract No C-09-037-01-13 after Auditor's review and processing procedures completed and authority for County Treasurer to issue payment.
F.
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), Department of Information Resources (DIR) , The Cooperative Purchasing Network (TCPN), (HGAC), US Communities, General Service Administration (GSA), Texas Association of School Board (TASB-Buy Board), The Interlocal Purchasing System (TIPS) awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2010.