CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
March 12, 2010
1:30 P.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Eloisa Cuate
E.
Claim of AT&T
F.
EEOC Complaint No.: 31C-210-00170C, Delgado v. Hidalgo Co.
7.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Eloisa Cuate
E.
Claim of AT&T
F.
EEOC Complaint No.:31C-210-00170C, Delgado v. Hidalgo Co.
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
10.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Discussion, consideration, and approval to renew the General Fund Management Agreement between the County of Hidalgo and Valley Initiative for Development and Advancement (VIDA) for an additional one (1) year period.
11.
Constables:
A.
Constable Pct. #1:
Requesting approval to make payment to the Justices of the Peace and Constable's Association of Texas, Inc. in the amount of $445.00 (through Req#171651) and South Texas Justices of the Peace and Constables Association, Inc. in the amount of $135.00 (through Req#171661) for the 2010 membership dues for Constable Celestino Avila Jr., Chief Deputy Constable, 9 Deputy Constables and the Constable Clerk with authority for County Treasurer to issue the checks after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to make payment to the Justices of the Peace and Constable's Association of Texas, Inc. in the amount of $445.00 (through Req#171651) and South Texas Justices of the Peace and Constables Association, Inc. in the amount of $135.00 (through Req#171661) for the 2010 membership dues for Constable Celestino Avila Jr., Chief Deputy Constable, 9 Deputy Constables and the Constable Clerk with authority for County Treasurer to issue the checks after review, audit and processing procedures are completed by the County Auditor.
B.
Constable Pct. #4:
Requesting authorization for the County Judge to execute the FY2009 Chapter 59 Asset Forfeiture Report, as required by the Office of the Attorney General.
Requesting authorization for the County Judge to execute the FY2009 Chapter 59 Asset Forfeiture Report, as required by the Office of the Attorney General.
C.
Constable Pct. #4:
Discussion, consideration, and approval to appoint Raul E. Ayala as a deputy constable, by Precinct 4 Constable J.E. "Eddie" Guerra, in accordance with Texas Local Government Code 86.011
Discussion, consideration, and approval to appoint Raul E. Ayala as a deputy constable, by Precinct 4 Constable J.E. "Eddie" Guerra, in accordance with Texas Local Government Code 86.011
D.
Constable Pct. #4:
Discussion, consideration, and approval to appoint Homer Garza as a reserve deputy constable by Constable J.E. "Eddie" Guerra, Constable precinct 4 in accodance with Texas Local Government Code 86.012
Discussion, consideration, and approval to appoint Homer Garza as a reserve deputy constable by Constable J.E. "Eddie" Guerra, Constable precinct 4 in accodance with Texas Local Government Code 86.012
12.
Tax Office - Armando Barrera:
A.
Approval to increase the Change Fund in the amount of $1,000.00 for the Alamo Sub-station (429 S. Tower Rd).
13.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Approval of County Indigent Health Care Program Confidentiality Agreement for the following Human Services Division staff:
| Employee I.D.# |
| 086347 |
| 026026 |
14.
IT Department - Renan Ramirez:
A.
County Judge:
1. Authorization to delete cellular phone service for 956-351-7817 and data card service for 956-207-9640 through the County's membership/participation with CONTRACT: HGAC CW05-02 with awarded vendor SPRINT for the following:
2. Approval of the attached application for cell phone service request under the county's newly adopted cell phone policy.
1. Authorization to delete cellular phone service for 956-351-7817 and data card service for 956-207-9640 through the County's membership/participation with CONTRACT: HGAC CW05-02 with awarded vendor SPRINT for the following:
| Quantity: | Description: | Department: | Employee: | Number: |
| 1 | BlackBerry 7130e | County Judge | Sofia Hernandez | 956-351-7817 |
| 1 | Ovation U727 | County Judge | Rigoberto Villarreal | 956-207-9640 |
2. Approval of the attached application for cell phone service request under the county's newly adopted cell phone policy.
B.
Facilities Management:
1. Authorization to purchase through the County's membership/participation with CONTRACT: HGAC CW05-02 (REQUISITION # 171570) with awarded vendor SPRINT for the following service:
2. Approval of the attached Wireless Device Request Form under the county's newly adopted cell phone policy.
1. Authorization to purchase through the County's membership/participation with CONTRACT: HGAC CW05-02 (REQUISITION # 171570) with awarded vendor SPRINT for the following service:
| Quantity: | Description: | Plan Description: | Department: | Employee: | Number: |
| 1 | Ovation U727 | Sprint Unlimited DataCard Plan @ $55.00 a month X 10 months = $550.00 | Facilities Management | Seferino Garza | New Activation |
15.
Right of Way - Jose Pena:
A.
Pursuant to fuel policy, requesting approval to reimburse Jose N. Pena for the purchase of fuel for the County issued Right of Way Dept vehicle in the amount of $59.41 with authority for County Treasurer to issue payment/check after Auditors processing procedures are completed.
B.
Authorization for surveys, metes & bounds, title reports, appraisals, review appraisal, and acquisition of additional right of way for Eldora Road west of Cesar Chavez Road.
C.
Authorization for surveys, metes & bounds, title reports, appraisals, review appraisal, and acquisition of additional right of way for El Gato Road between Alamo and Tower Road
D.
Authorization for approval to reiterate the execution of the Earnest Money Contract for Leocadia Trevino as previously approved by Commissioners Court on March 2, 2010.
16.
Urban County - Diana Serna:
A.
Urban County Program, on behalf of Precinct No. 2, is requesting authority to purchase soccer field equipment for the South Tower Park through Hidalgo County's membership with BuyBoard, and approved vendor BSN Sports (Contract #261-07) in the amount of $1,747.47 (quote attached hereto). This project will utilize Precinct #2 UCP Year 22 (2009) Parks and Recreational Facility funds.
B.
Requesting authority to terminate Hidalgo County's 60-month lease for one color digital copier through Dahill Industries/GE Commercial Finance an awarded vendor through TASB Buyboard contract 231-05 in the amount of $426.00/month and a maintenance agreement of $530.00/month for two copiers.
C.
Requesting authority to enter into a 36-month lease through Hidalgo County's membership with TPASS for two digital copier printers through Xerox Corporation an awarded vendor through TPASS contract 985-L2 in the amount of $1,184.04/month lease payment including maintenance plan with consumables for two copiers.
D.
Discussion, consideration and possible action to recommend approval to amend Citizen Participation Plan to allow the following change:
Public Hearing advance Notice Requirement from 30 days to 15 days for CAPER.
Public Hearing advance Notice Requirement from 30 days to 15 days for CAPER.
17.
Colonia Access Program - Agapito Vargas
A.
Presentation, consideration, discussion, acceptance and approval of documentation submitted by the county contained a typographical error and the project described in the application is actually Colonia Esperanza No. 2. and whereas, it has become necessary to amend that contract, as approved by Texas Transportation Commission.
18.
Budget & Management - Raul Silguero Jr.:
A.
TxDot (1315):
1. Discussion, consideration, and approval for County Auditor/Treasurer to issue payment to Texas Department of Transportation in the amount of $7,343.54 for the CR-Schuerbach Road & La Homa Road project.
2. Approval of 2010 interfund transfer from Precinct 3 Road and Bridge to TxDot - SRS CSJ #092102109 in the amount of $1,398.77 and to TxDot - SRS CSJ #092102110 in the amount of $865.41.
1. Discussion, consideration, and approval for County Auditor/Treasurer to issue payment to Texas Department of Transportation in the amount of $7,343.54 for the CR-Schuerbach Road & La Homa Road project.
2. Approval of 2010 interfund transfer from Precinct 3 Road and Bridge to TxDot - SRS CSJ #092102109 in the amount of $1,398.77 and to TxDot - SRS CSJ #092102110 in the amount of $865.41.
B.
Discussion, consideration, and approval of County Auditor/Treasurer to issue payment to the Texas Department of Transportation in the amount of $909.99 for payment in relation to the "I" Road project (CSJ: 0921-02-102).
C.
Budget Appropriations:
1.
Tax Notes, Series 2007 (1302):
Approval to deobligate funds from Tax Notes, Series 2007 (1302) in the total amount of $992.00.
Approval to deobligate funds from Tax Notes, Series 2007 (1302) in the total amount of $992.00.
2.
Special Revenue & Internal Service Funds:
Approval of 2010 appropriation of funds in the amount of $1,488,508.21 to fund various open PO rollovers.
Approval of 2010 appropriation of funds in the amount of $1,488,508.21 to fund various open PO rollovers.
3.
Pct. #3 R&B (1203):
Approval of 2010 appropriation of funds into Precinct No. 3 Paved & Unpaved Road in the total amount of $200,000.00.
Approval of 2010 appropriation of funds into Precinct No. 3 Paved & Unpaved Road in the total amount of $200,000.00.
19.
Purchasing Department - Marty Salazar:
NOTES:
FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED VIA E-MAIL AND/OR FAXED TO HIDALGO COUNTY AUDITOR'S OFFICE.
NOTES:
FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED VIA E-MAIL AND/OR FAXED TO HIDALGO COUNTY AUDITOR'S OFFICE.
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Presentation for approval to utilize the following cooperative purchasing vendor for the purchase on as "AS NEEDED BASIS" through membership/participation with the Texas Houston Galveston Area Council (HGAC) awarded pricing including, but not limited to Precincts, Department, Programs, Agencies with term of authority to purchase from detailed herein commencing upon approval and expiring December 31, 2010, and to purchase ten (10) 5300 Mobile, Remote Mount Radios and five (5) 5100 ES hand held portable radios thru requisition # 171635 in the amount of $94,042.34 for the HIDTA Task Force Department.
5.
Consideration and action on a recommendation by project engineer Quintanilla, Headley and Associates, Inc., to award to the lowest bidder meeting all specifications:
The 5125 Company in the total amount of $119,512.50 for Bid No. 2010-050-02-24-MSS -"Hidalgo County Primary Care and Substance Abuse Facility Site and Utility Improvements" project.
6.
Presentation for discussion, consideration, acceptance and approval of an additional procurement option recommended and supported by (DA, Purchasing, Budget and Executive Officer) in connection with the County's current program for Autopsy, Facility for Autopsy and Transport Services:
a. Authority to advertise/publish a Request for Qualifications (an RFQ) with approval of procurement packet (i.e. requirements, legal notices & draft contract including a proposed five year initial term) as attached hereto for: "Pathologist to Provide Turnkey Solution for Autopsy & Related Services-Hidalgo County"-RFQ No. 2010-002-00-00-otm; and, if applicable;
b. Continue with or cancel the following authorized project for publication: Facility to Conduct Autopsies and Related Services by County's contracted pathologist.
a. Authority to advertise/publish a Request for Qualifications (an RFQ) with approval of procurement packet (i.e. requirements, legal notices & draft contract including a proposed five year initial term) as attached hereto for: "Pathologist to Provide Turnkey Solution for Autopsy & Related Services-Hidalgo County"-RFQ No. 2010-002-00-00-otm; and, if applicable;
b. Continue with or cancel the following authorized project for publication: Facility to Conduct Autopsies and Related Services by County's contracted pathologist.
B.
Pct. 1
1.
Requesting approval to enter into an Interlocal Agreement between Hidalgo County Precinct No. 1 and the City of Mercedes, Tx., to "Facilitate Vehicular Traffic and Road System Improvements".
C.
Pct. 2
1.
Approval of Request for Payment-Application No. 3 in the amount of $352,868.95 from D. Wilson Construction Co., awarded contractor for the, "New Administration Offices for Hidalgo County Pct. #2 and Other County Offices," and as certified for payment by project architect, VA Architecture; C-09-037C-11-17.
D.
Pct. 4
1.
Approval to purchase one (1) New 2010 Chevrolet 1500 Silverado 4x4 Crewcab PU through the County's membership/participation with HGAC (Houston-Galveston) awarded vendor, Caldwell Country Chevrolet (Contract #VE03-06) in the amount of $30,911.00 to include but not limited to administration fee's and delivery fees for use of Precinct #4' Project #2010-094-OGG.
E.
WIC
1.
a. Recommending action to reject the sole bid received for: "OFF PREMISES STORAGE, RECORDS MANAGEMENT, PICK UP, RETRIEVAL, DESTRUCTION & DELIVERY SERVICES"-Hidalgo County WIC Program and Other County Department as bid pricing received is over the department's budgeted amount-Bid No. 2010-033-02-17-otm;
b. Pursuant to terms and conditions of the current agreement between Hidalgo County and CTC, approval to issue notice to contractor of Hidalgo County WIC Program's intent to remove all documents from contractor's facility within the time table detailed in the agreement at no charge to WIC.
b. Pursuant to terms and conditions of the current agreement between Hidalgo County and CTC, approval to issue notice to contractor of Hidalgo County WIC Program's intent to remove all documents from contractor's facility within the time table detailed in the agreement at no charge to WIC.
F.
Tax Office
1.
a. Presentation by the Hon. Armando Barrera, Jr., Hidalgo County Tax Assessor-Collector of the scoring grid in connection with the responses received for the purposes of ranking by Commissioners Court in order to proceed to the next phase of proposal process for: "Automated Tax Collection System for Hidalgo County Tax Office"- RFP No. 2010-037-02-10-otm;
b. Requesting authority for Purchasing Department or designee to enter into negotiations with the qualified/proposer in order to finalize a contract for consideration and award of an "Automated Tax Collection System" for Hidalgo County Tax Office.
b. Requesting authority for Purchasing Department or designee to enter into negotiations with the qualified/proposer in order to finalize a contract for consideration and award of an "Automated Tax Collection System" for Hidalgo County Tax Office.
G.
Sheriff's Office
1.
a. Authorization to purchase through Hidalgo County's membership and participation with TASB/Buyboard's awarded vendor, Philpott Motors-Contract No. 281-07), Eight (8) New 2010 Ford Expeditions as described below:
1. (5) Fully equipped= $165,395.00; and
2. (3) With limited options= $105,565.00
for a total of $270,960.00 which includes $400.00 buy-board pricing and delivery fees for -Project #2010-100-OGG); or in the alternative,
b. Authority to advertise sealed competitive procurement for the purchase of: Eight (8) New 2010 Ford Expeditions to include options as described on attached specifications or equivalent.
1. (5) Fully equipped= $165,395.00; and
2. (3) With limited options= $105,565.00
for a total of $270,960.00 which includes $400.00 buy-board pricing and delivery fees for -Project #2010-100-OGG); or in the alternative,
b. Authority to advertise sealed competitive procurement for the purchase of: Eight (8) New 2010 Ford Expeditions to include options as described on attached specifications or equivalent.
H.
Adult Probation
1.
Requesting authority to advertise a sealed procurement project for: Legend and Non-legend Pharmaceuticals and/or Medical Supplies for the Substance Abuse Treatment Facility (SATF) with specifications to follow the basic format as those for both Hidalgo County Sheriff and Juvenile Justice Center (i.e. discount off of Average Wholesale Price) with final approval of packet to be made by Mr. Arnold Patrick (BID NO; 2010-087-00-00-MEG)
I.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
20.
Adjourn