CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
October 31, 2006
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Human Services - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
7.
Buildings & Grounds - Daniel Flores:
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
A.
Renovations of administration building
B.
Other ongoing county owned building construction, renovation repair projects
C.
Emergency situations occuring since last agenda meeting
8.
Urban County - Diana Serna:
A.
The City of Weslaco is requesting the approval of Budget & Program Amendment for Fiscal Years 17 & 18 (2004 & 2005). The proposed amendment for 2004 will decrease the Parks, Recreational Facility line item and create a Water & Sewer Improvements line item. The Proposed amendment for 2005 will decrease Street Improvements, General Administration and the Public Facility line items and create a Water & Sewer Improvements line item.
B.
Approval of ORCA 2006 EDAP Colonia Grant # 726155 contract with ASAGO L.L.C. in the
amount of $577,768.00 for 133 first time sewer improvements to Colonia La Palma in the City
of Weslaco's ETJ area in Pct. # 1.
amount of $577,768.00 for 133 first time sewer improvements to Colonia La Palma in the City
of Weslaco's ETJ area in Pct. # 1.
C.
1. Hold Public Hearing to consider public comments on a proposed amendment for Pct. #1 concerning recaptured and/or forfeited CDBG funds from the cities of La Villa, Edcouch, Elsa, Progreso and Progreso Lakes from Program Year 2004, 2005 & 2006 in the total amount of $784,741.90.
2. Consideration and Approval of an amendment to the Pct. #1 CDBG workplan for recaptured and /or forfeited funds;
To increase the following line item:
Street Improvements (Mile 6W from Mile 11N to HWY 107) $784,741.90
To create the following line items:
Rehab; Single Unite Residential $50,000.00
Parks, Recreational Facilities (La Villa) $15,000.00
2. Consideration and Approval of an amendment to the Pct. #1 CDBG workplan for recaptured and /or forfeited funds;
To increase the following line item:
Street Improvements (Mile 6W from Mile 11N to HWY 107) $784,741.90
To create the following line items:
Rehab; Single Unite Residential $50,000.00
Parks, Recreational Facilities (La Villa) $15,000.00
9.
County Judge's Office - Aurora Hernandez:
A.
Discussion, consideration and possible action on correspondence received from the Rio Grande Valley Health Services District (RGVHSD) Board requesting:
1. Hidalgo County convey State Tobacco Settlement Funds in the amount of $750,441.50 to the RGVHSD
2. Monthly financial reports from Hidalgo County to be conveyed to the fiscal agent for the RGVHSD concerning the expenditures and revenues related to the provision of indigent health care
3. Discussion, consideration, and possible action to receive and accept the RGVHSD Independent Financial Audit Report from inception (Februrary 19, 2002) to August 31, 2005 at the request of the RGVHSD
1. Hidalgo County convey State Tobacco Settlement Funds in the amount of $750,441.50 to the RGVHSD
2. Monthly financial reports from Hidalgo County to be conveyed to the fiscal agent for the RGVHSD concerning the expenditures and revenues related to the provision of indigent health care
3. Discussion, consideration, and possible action to receive and accept the RGVHSD Independent Financial Audit Report from inception (Februrary 19, 2002) to August 31, 2005 at the request of the RGVHSD
10.
Head Start Program - Teresa Flores:
A.
Requesting Exemption from Competitive Bidding Requirements Under the Texas Local Government Code, Section 262.024 (A)(4) for Professional Architectural Services for the Relocation of Granjeno Head Start Center
B.
Discussion/Approval to Negotiate a Professional Architect Contract with Rike, Odgen, Figueroa, Alex Architects, Inc. for the Relocation of Granjeno Head Start Center from Granjeno to an Area which is Most Advantageous to the Program
C.
Requesting Authority to Solicit Proposals from AJOCs (Awarded Area Job Order Contractors - Centennial Contractor Enterprises, Inc. and JAMAIL) through Hidalgo County's Membership with TCPN and TASB to Provide Services for the Relocation of Granjeno Head Start Center
D.
Discussion/Approval on Request to Purchase Ten (10) Office Computers through the Hidalgo County's Membership/Participation with the Texas Building and Procurement Commission (TBPC) with Dell Marketing L.P.
E.
Discussion/Approval to Enter into a Sixty (60) Month Lease Agreement with Neopost Leasing through the Hidalgo County's Membership/Participation with the Texas Building and Procurement Commission (TBPC), for One (1) Postage Meter for Administration
11.
Right of Way - Joe Pena:
A.
Approval of Amended Order closing FM 1016 Rd.
12.
Auditor's Office - Ray Eufracio:
A.
Approval to appropriate Cert. of Oblig., 2002 interest earned of $13,783.53 to cover PO#540311 for VA-Architecture for Juvenile Justice Center.
13.
Precinct #2 - Comm. Palacios:
A.
Requesting acceptance of Contribution from the Texas A&M University System thru Memorandum of Agreement for North San Juan Park to install two (2) Rainwater Harvesting (RWH) Tanks and all other related materials.
B.
Discussion and possible action for approval of Interlocal Cooperative Agreement between City of San Juan and County of Hidalgo in assistance with reconstruction a section of Nolana/Earling Road approximately 1200ft between Raul Longoria & Cesar Chavez.
C.
Discussion and possible action for approval of Amended Interlocal Cooperative Agreement between City of San Juan and County of Hidalgo for Ridge Road.
14.
Precinct #3 - Comm. Flores:
A.
Requesting approval to appropriate funds from Precinct #3 Parks unreserved fund balance into operating budget.
15.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
New Hidalgo County Jail
| Total Inmate Population: | __________ |
| Physical Count: | __________ |
| Males (in house): | __________ |
| Females (in house): | __________ |
| Out of County Facility: | __________ |
| La Villa: | __________ |
| Brooks Co. | __________ |
| Frio: | __________ |
| Other (n/c): | __________ |
| Federal Prisoners: | __________ |
| Adj./Sentenced to TDC: | __________ |
| Total Paper Ready TDC: | __________ |
| No. Over 45 Days: | __________ |
| Pending Paperwork/Courts: | __________ |
| Pending Charges/Courts: | __________ |
2.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
3.
New Adult Detention Facility and Law Enforcement Center Projects:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
4.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with County-owned building and property, fka, the Kmart Property:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
a) General status report by project architect (when necessary) or purchasing department
b) other related items
5.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new facility to house the Hidalgo County Adult Probation Dept.:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
6.
Requesting approval of change Order No 3 (Utility Improvements-Water & Sewer) in connection with the Construction of the new Adult Probation Facility" in the amount of $____________ from contracted vendor, Descon Construction L.P., and as recommended by project architect, Rike Odgen Figueroa Allex Archtects and project engineer, Hinojosa Engineering Inc, with authority for County Judge to execute document.C-05-026-10-26
7.
Requesting authority to advertise and approval of specifications as attached hereto for:"Civil work (utility improvements) items for the New Adult Probation Facility" RFB (6-189)
8.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
9.
Approval of Invoice # 6199 in the amount of $379.15 from L& G Engineering Laboratory, LLC, contracted materials testing firm for the construction of the New Juvenile Detention Facility and as certified for payment by project architect, V-A Architecture, C#05-299-08-16
10.
A. Requesting exemption from competitive requirements, Texas Local Government Code, 262.024 (a) (2) an item necessary to preserve or protect the public health or safety of the residents of the county for the purchase of necessary medical supplies and related items;
B. Requesting authority to purchase necessary medical and related items necessary to preserve or protect the public health or safety of the residents of the county.
B. Requesting authority to purchase necessary medical and related items necessary to preserve or protect the public health or safety of the residents of the county.
11.
Presentation for discussion, consideration and approval for Hidalgo County to exercise the option to renew for an additional one (1) year term (as provided in contract) with Trevino's Studio & Photo Center for Photo Processing.
12.
A. Presentation for discussion, consideration, acceptance and approval of the scoring grid (for the purposes of ranking and award by CC) the responses received in connection with Hidalgo County's RFP for "Prepaid Voluntary Legal Services" - Bid No. 2006-143-07-19-otm;
No. 1 ________________________________
No. 2 ________________________________
No. 3 ________________________________
B. Authority for Purchasing & Legal Counsel to negotiate a contract with the number one rank proposer ______________; or, in the alternative,
C. Requesting approval to reject all proposals reveiced with authority to re-advertise project for: "Prepaid Voluntary Legal Services".
No. 1 ________________________________
No. 2 ________________________________
No. 3 ________________________________
B. Authority for Purchasing & Legal Counsel to negotiate a contract with the number one rank proposer ______________; or, in the alternative,
C. Requesting approval to reject all proposals reveiced with authority to re-advertise project for: "Prepaid Voluntary Legal Services".
13.
14.
A. Presentation by the participating firms responding to Hidalgo County's RFP/Q for :"Delinquent Tax Collection Services" for the purposes of finalizing the scoring and grading by Commissioners' Court.
B. Ranking of the proposer(s) No. 1
No. 2
No. 3 _
C. Requesting authority for Purchasing and Legal Counsel to negotiate a final contract with the Number One Ranked Proposer for: "Delinquent Tax Collection Services-Hidalgo County"
B. Ranking of the proposer(s) No. 1
No. 2
No. 3 _
C. Requesting authority for Purchasing and Legal Counsel to negotiate a final contract with the Number One Ranked Proposer for: "Delinquent Tax Collection Services-Hidalgo County"
15.
Requesting authority to purchase Radio Equipment through Hidalgo County's Interlocal Agreement with the Houston-Galveston Area Council's (H-GAC) awarded vendor(s): Motorola Inc. and Dailey Wells Communications in an amount not to exceed $ 150,000.00 (which includes H-GAC fees) for Hidalgo County's Office of Emergency Management.
16.
Presentation for discussion, consideration and approval for Hidalgo County to exercise the option to renew for an additional one (1) year term (as provided in contract) with Pinnacle Medical Management for Drug Testing Collection Service.
17.
COUNTY HEALTH DEPARTMENT
Requesting authority to advertise with approval of plans and specifications as drafted and submited by project engineer Javier Hinojosa Engineering (through contract No. C-05-271-09-06) for: "Paving Health Department Central Office Parking Lot" RFB (6-383)
Requesting authority to advertise with approval of plans and specifications as drafted and submited by project engineer Javier Hinojosa Engineering (through contract No. C-05-271-09-06) for: "Paving Health Department Central Office Parking Lot" RFB (6-383)
B.
Prct. 1
1.
Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 0608 in the amount of $5,365.92 submitted by Rodriguez Engineering with authority for County Auditor to issue payment (after review, and processing procedures completed) in connection with Contract # C-06-217-07-18 (PO # 575285) for "Various R&B and C.I.P. Projects "Vicotoria Road (From end of Asphalt North to Mile 12 thence west to existing Asphalt)"
2.
Requesting approval of a Modification/sAmendments(to clarify/correct from "Estimated Quantities Basis to Lump Sum Basis") to the following Contracts including related Work Authorizations between Hidalgo County (Precinct No. 1) and L & G Engineering Laboratory, LLC in connection with the following:
A. C-03-173-10-09
B. C-04-087-03-08
C. C-05-102-03-16
D. C-05-105-03-08
E. C-06-145-03-06
A. C-03-173-10-09
B. C-04-087-03-08
C. C-05-102-03-16
D. C-05-105-03-08
E. C-06-145-03-06
C.
Prct. 2
1.
A. Presentation for discussion, consideration, acceptance and approval of Request for Payment No. 4 in the amount $ 65,463.27 from Oscorp Construction and Development, Inc.,(contracted vendor) for the "Construction of Two Restrooms and One Concession Stand for North San Juan Park at Precinct No.2" and certified for payment for project architect, V-A Architecture, with authority for Auditor to issue payment after review, audit and processing procedures completed. C-06-062-03-21
B. Presentation for discussion, consideration, acceptance and approval of Request for Payment No. 3 in the amount of $640.25 from V-A Architecture, contracted architect for "Construction of Two Restrooms and One Concession Stand for North San Juan Park at Precinct No. 2" with authority for Auditor to issue payment after review, audit and processing procedures completed. C-01-107-03-13
C. Requesting approval of Change Order No.1 (to increase 106 days to original contract days) for "Construction of Two Restrooms and One Concession Stand for North San Juan Park at Precinct No. 2" with contracted vendor, Oscorp Construction and Development Inc. and as certified by project architect, V-A Architecture, contracted architect. C-06-062-03-21
D. Requesting approval of "Certificate of Substantial Completion" for contracted vendor, Oscorp Construction and Development Inc. reflecting the completion date of November 1, 2006, and as certified by project architect, V-A Architecture, contracted architect.
B. Presentation for discussion, consideration, acceptance and approval of Request for Payment No. 3 in the amount of $640.25 from V-A Architecture, contracted architect for "Construction of Two Restrooms and One Concession Stand for North San Juan Park at Precinct No. 2" with authority for Auditor to issue payment after review, audit and processing procedures completed. C-01-107-03-13
C. Requesting approval of Change Order No.1 (to increase 106 days to original contract days) for "Construction of Two Restrooms and One Concession Stand for North San Juan Park at Precinct No. 2" with contracted vendor, Oscorp Construction and Development Inc. and as certified by project architect, V-A Architecture, contracted architect. C-06-062-03-21
D. Requesting approval of "Certificate of Substantial Completion" for contracted vendor, Oscorp Construction and Development Inc. reflecting the completion date of November 1, 2006, and as certified by project architect, V-A Architecture, contracted architect.
2.
D.
Prct. 3
1.
Requesting approval of a "Supplemental Agreement #1 to Work Authorization No. 1" with Dannenbaum Enviromental Corporation to reflect the increased cost by $21,473.36 for a revised total of $54,884.96.
2.
Acceptance and approval of Invoice # 06-218 dated 10/11/06 in the amount of $20,490.35 as submitted by Hinojosa Engineering, Inc. in connection with engineering services for the Taylor Road overlay from 3 Mile Line to 5 Mile Line with authority for Auditor to issue paymet.
3.
Recommending of bid award and approval of contract (subject to legal review) to sole bidder meeting all specifications as attached hereto for: "Hauling Services of Crushed Caliche" RFB (6-270)
E.
Prct. 4
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) '.... a Professional Service' with QUINTANILLA, HEADLEY & ASSOCIATES for the "DEVELOPMENT OF DRAINAGE IMPROVEMENTS AT TAMARRON ESTATES" for HIDALGO COUNTY PRECINCT No.4
B. Requesting authority to negotiate a "Professional Engineering Service Contract" with the No.1 Ranked firm: QUINTANILLA, HEADLEY & ASSOCIATES for "DEVELOPMENT OF DRAINAGE IMPROVEMENTS AT TAMARRON ESTATES" for HIDALGO COUNTY PRECINCT No.4
B. Requesting authority to negotiate a "Professional Engineering Service Contract" with the No.1 Ranked firm: QUINTANILLA, HEADLEY & ASSOCIATES for "DEVELOPMENT OF DRAINAGE IMPROVEMENTS AT TAMARRON ESTATES" for HIDALGO COUNTY PRECINCT No.4
F.
Buildings & Grounds
1.
Acceptance and approval of Invoice # 25004.04 in the amount of $7,711.00 as submitted by Rike Ogden Figueroq Allex Architect, Inc. contracted architect for the: " Construction of Offices at the property, fka, the Kmart Building.
2.
Acceptance and approval of Invoice #24032PMT08 in the amount of $2,660.44 as submitted by Rike Ogden Figueroa Allex Architects, Inc. contracted architect for the New Adult Probation Offices.
G.
Elections Department
1.
Presentation for discussion, consideration and action to salvage the Shoup Lever Voting Machines through the following options:
A. Option I - through Hidalgo County's awarded vendor, Mesquite Metal Holdings, for the "Removal and Sale of Scrap Metal"; or, in the alternatives,
B. Option II - award the current "bid" received from Robert's Salvage Center in the amount of $2,000.00 for all 500 machines which does not include transport expenses;
C. Option III - authority to reject the sole bid received for "Disposition of Shoup Lever Voting Machines".
A. Option I - through Hidalgo County's awarded vendor, Mesquite Metal Holdings, for the "Removal and Sale of Scrap Metal"; or, in the alternatives,
B. Option II - award the current "bid" received from Robert's Salvage Center in the amount of $2,000.00 for all 500 machines which does not include transport expenses;
C. Option III - authority to reject the sole bid received for "Disposition of Shoup Lever Voting Machines".
H.
Co. Wide
1.
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contrators (improved property) or option contracts with authortiy for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge to execute necessary/required document(s).
2.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following : Damages and on-going county efforts to address emergency situation/conditions resulting from torrential rains and flooding.
I.
Colonia Access Program Pct. 1
1.
Presentation for discussion, consideration, acceptance and approval of PAYMENT APPLICATION No. 4 submitted by I.O.C. COMPANY, LLC in the amount of $ 103,391.47 in connection with
(Contract No. C-CAP-06-001-02-28-ROAD CONSTRUCTION OF CAPISALLO PARK SUBDIVISION)
J.
Colonia Access Program Pct. 2
1.
Presentation for discussion, consideration, acceptance and approval of APPLICATION PAYMENT OF RETAINAGE submitted by D.M. ROTH EXCAVATING in the amount of $ 13,114.28 in connection with (CONTRACT NO. C-CAP-05-005-06-01-ROAD CONSTRUCTION OF CAMPO ALTO)
K.
Adult Probation
1.
Presentation for consideration, discussion, acceptance and approval/ratification of the negotiated contract with Drs. Heslet, Pina and Ramirez for "Psychological Evaluation Services" for Hidalgo County Community Supervision & Corrections Department.
16.
Budget & Management - Valde Guerra:
A.
Discussion, consideration and action on approval for payroll deductions for SEIU members
B.
Requesting approval for the County Auditor to pay additional premium of $ 35,582.00 to Alamo Insurance Group for the final payroll audit of 07/01/06 on the County's Workers' Comp. Policy with Safety National Casualty Corp., Excess Workers' Compensation Insurance- Policy Term 07/01/05-07/01/06.
C.
Agenda Item 835 has been deleted. Please remove this line from the agenda.
D.
Discussion, Consideration and Action rescinding action taken by Commissioners Court on October 24, 2006 as it pertains to Agenda Item 18C, "Discussion, consideration and action regarding compensation of Constable Pct. #5"
E.
Acceptance of Subrogation Check in the amount of $ 22,500. from Texas Municipal League for Workers' Comp.Claim # 03107663.
F.
Approval of Interdepartmental transfer from Co. Wide Adm. to Adult Prob (Telephone)
G.
Approval of Inter-Departmental Transfer from Co. Wide Adm. to Independent Audit - $480.00
H.
Approval of Inter-Departmental Transfer from Co. Wide Adm. to Arbitrage Calc. - $6,750.00
I.
Approval of Inter-Departmental from Co. Wide Adm. to Dept. of Budget & Mgmt. - $2,250.00
J.
Approval of inter-departmental transfer from Computer Dept to Info-Tech Dept. ($700.00).
K.
Approval of Appropriation of funds - IT Dept. - JP Fund 1242
L.
Approval of reimbursement to the Hidalgo County Workers' Compensation Claims paying account for claims paid by Tristar Risk Management in the amount of $ 42,567.35 for the period of 10/01/06-10/15/06 and requesting approval of wire transfer.
M.
Approval of Inter-Departmental Transfer from Co. Wide Adm. to General Litigation - $75,000.00
N.
Discussion, consideration and action on request for exemption from General Fund Hiring Freeze:
1. Co. Clerk
1. Co. Clerk
17.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.074 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Irene Caceres vs. Omar Guerrero, Hidalgo County District Clerk and Hidalgo County
E.
Martha Patricia Garza, as next friend of Carlos Daniel Garza, a minor, Amelia Ibarra, as next friend of Cynthia J. Ibarra, a minor and Elia Gutierrez, as next friend of Yajaira A. Gutierrez, a minor vs. Hidalgo County and Cornelio Perez
F.
Discussion of job duties and evaluation of Hidalgo County Buildings & Grounds Director
18.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Irene Caceres vs. Omar Guerrero, Hidalgo County District Clerk and Hidalgo County
E.
Martha Patricia Garza, as next friend of Carlos Daniel Garza, a minor, Amelia Ibarra, as next friend of Cynthia J. Ibarra, a minor and Elia Gutierrez, as next friend of Yajaira A. Gutierrez, a minor vs. Hidalgo County and Cornelio Perez
F.
Discussion and action on job duties and evaluation of Hidalgo County Buildings & Grounds Director
19.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
20.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
21.
Adjourn