CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
March 16, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.074 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.074 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
1. Evaluation, reassignment, duties, discipline or dismissal of Operations Director - Pct. 1
2. Evaluation, reassignment, duties, discipline or dismissal of Pct. 1 Personnel
2. Evaluation, reassignment, duties, discipline or dismissal of Pct. 1 Personnel
7.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
1. Evaluation, reassignment, duties, discipline or dismissal of Operations Director - Pct. 1
2. Evaluation, reassignment, duties, discipline or dismissal of Pct. 1 Personnel
2. Evaluation, reassignment, duties, discipline or dismissal of Pct. 1 Personnel
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
10.
County Judge's Office:
A.
1. Discussion, consideration and action on Appointment of Hidalgo County Pct. #1 Commissioner
2. Approval of Official Bond
2. Approval of Official Bond
11.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
1. Approval of Interlocal Agreement by and among City of Alamo, Hidalgo County, and Tax Increment Reinvestment Zone Number One, City of Alamo, allowing for Hidalgo County to participate in the Tax Increment Reinvestment Zone.
2. Appointment of one board member to represent the County of Hidalgo on the Tax Increment Reinvestment Zone Number One, City of Alamo Board of Directors.
2. Appointment of one board member to represent the County of Hidalgo on the Tax Increment Reinvestment Zone Number One, City of Alamo Board of Directors.
C.
Facilities Management (1100):
1. Approval to delete one (1) vacant regular full-time Foreman position, slot no. 0105, grade level 09.
2. Approval to create one (1) regular full-time Master Electrician II position, slot no. 0107, grade level 10.
3. Approval on intradepartmental transfer.
4. Approval of revised salary schedule.
1. Approval to delete one (1) vacant regular full-time Foreman position, slot no. 0105, grade level 09.
2. Approval to create one (1) regular full-time Master Electrician II position, slot no. 0107, grade level 10.
3. Approval on intradepartmental transfer.
4. Approval of revised salary schedule.
D.
Approval to appoint member to the following boards:
1. Hidalgo County Finance Corporation
2. Hidalgo/Willacy Housing Finance Corporation
3. Hidalgo County Urban County Advisory Board
4. Lower Rio Grande Valley Development Council
5. Texas Association of Regional Council
1. Hidalgo County Finance Corporation
2. Hidalgo/Willacy Housing Finance Corporation
3. Hidalgo County Urban County Advisory Board
4. Lower Rio Grande Valley Development Council
5. Texas Association of Regional Council
E.
1. Presentation on Financial Transparency Initiative.
2. Approval to apply for Texas Comptroller Leadership Circle designation.
3. Authorization for County Judge to sign the completed application and submit to Texas Comptroller of Public Accounts, Local Government Assistance & Economic Development Division for consideration of Leadership Circle designation.
2. Approval to apply for Texas Comptroller Leadership Circle designation.
3. Authorization for County Judge to sign the completed application and submit to Texas Comptroller of Public Accounts, Local Government Assistance & Economic Development Division for consideration of Leadership Circle designation.
F.
Discussion, consideration, and approval to renew Guidelines and Criteria for Granting Tax Abatements in Hidalgo County.
G.
Approval of payment to Tropical Texas Behavioral Health Center MHMR for the fiscal year 2010 local contribution in the amount of $576,495.00 in accordance with Texas Health & Safety Code Section 534.066 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
H.
Recognition of Raymundo Eufracio, County Auditor for receiving the Certificate of Achievement for Excellence in Financial Reporting for year ending December 31, 2008
12.
Sheriff's Office - Chief Martinez:
A.
1. Approval of Certification of Revenues as certified by the County Auditor for the Texas Border Sheriff's Coalition (TBSC) Operation Linebacker grant.
2. Approval of Budget Appropriation for the Texas Border Sheriff's Coalition (TBSC) Operation Linebacker grant in the amount of $267,628.00.
2. Approval of Budget Appropriation for the Texas Border Sheriff's Coalition (TBSC) Operation Linebacker grant in the amount of $267,628.00.
B.
Requesting approval to seek appropriation funding through the consulting firm of Hollis Rutledge and Associates in the FY 2011 federal budget.
13.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
1. Request approval to accept the attached OGHA-USMBHC Grant Contract # 2010-034776, Attachment # 001, in the amount of $25,000.00 for the period 3/1/2010 to 8/31/2010.
2. Approval of Certification of Revenues as certified by the County auditor for the OGHA-USMBHC Grant Contract.
3. Request approval of the attached OGHA-USMBHC Contract Budget for the period 3/1/2010 to 8/31/2010 (Acct # 0-1293-441-00-340-043-0).
2. Approval of Certification of Revenues as certified by the County auditor for the OGHA-USMBHC Grant Contract.
3. Request approval of the attached OGHA-USMBHC Contract Budget for the period 3/1/2010 to 8/31/2010 (Acct # 0-1293-441-00-340-043-0).
C.
1. Request approval to accept the attached FY 2010 OGHA-BII Contract # 2010-034777, Attachment # 001, in the amount of $125,000.00 for the period 3/1/2010 to 8/31/2010.
2. Approval of Certification of Revenues as certified by the County Auditor for the FY 2010 OGHA-BII Contract.
3. Request approval of the attached FY 2010 OGHA-BII Contract Budget for the period 3/1/2010 to 8/31/2010 (Account # 0-1293-441-00-340-044-0).
2. Approval of Certification of Revenues as certified by the County Auditor for the FY 2010 OGHA-BII Contract.
3. Request approval of the attached FY 2010 OGHA-BII Contract Budget for the period 3/1/2010 to 8/31/2010 (Account # 0-1293-441-00-340-044-0).
D.
1. Request approval to replenish the OSSF Change Fund for the Weslaco Office in the amount of $20.00.
2. Request approval to direct Ms. Norma Garcia, Hidalgo County Treasurer, to generate a check in the amount of $20.00 payable to Hidalgo County Health & Human Services Department in order to adhere to the above action.
2. Request approval to direct Ms. Norma Garcia, Hidalgo County Treasurer, to generate a check in the amount of $20.00 payable to Hidalgo County Health & Human Services Department in order to adhere to the above action.
14.
Urban County - Diana Serna:
A.
Urban County Program on behalf of the City of Mercedes is requesting authority to purchase Public Services (General) Equipment for the public library through Hidalgo County's membership and participation with Buy Board, approved vendor Gaylord Bros., Inc. (contract #328-09) in the amount of $3,632.75 (quote attached hereto) to include fees and discounts as requested by the City of Mercedes for the Public Library. City of Mercedes UCP Year 22 (2009) Public Services (General) funds will be utilized.
B.
Urban County Program on behalf of the City of Peñitas is requesting ratification to agenda item (# AI-20004) approved on February, 23, 2010 Hidalgo County Commissioner's Court. The purchase amount approved for $10,314.69 needs to be increased to $10,953.57 for the purchase of library equipment through Hidalgo County's membership and participation with TCPN (The Cooperative Purchasing Network) approved vendor M & A Technology (contract #R4721). City of Peñitas UCP Year 22 (2009) Public Facilities Program Income funds will be utilized.
C.
The Urban County Program requests that the County Commissioners Court rescind the action taken on March 2, 2010 on agenda item (#AI-20084), regarding the approval of County of Hidalgo Urban County Program - Disaster Recovery Program (DRP) Housing Guidelines.
D.
Urban County Program on behalf of the City of Mercedes is requesting authority to purchase Parks, Recreational Equipment through Hidalgo County's membership and participation with Buy Board, an approved vendor Miracle Recreation Equipment Company (contract #269-07) in the amount of $7,795.81 (quote attached hereto) to include fees and discounts as requested by the City of Mercedes for the Las Flores Del Valley City Park. City of Mercedes UCP Year 22 (2009) Parks recreational facility Improvements funds will be utilized.
E.
Hidalgo County Urban County Program is requesting acceptance and approval of Change Order No. 1 with contractor Garcia & Martinez Paving, Inc. for South Tower Estates Subdivision in Precinct No. 2. The request reflects a contract increase in the amount of $81,129.60 and a 45-day time extension due to additional construction as submitted through project engineer R. Gutierrez Engineering Corporation. CDBG-R funds are being expended for this project.
15.
Planning Department - Raul Sesin:
A.
Presentation for discussion, consideration, acceptance and approval to purchase additional features submitted by "Icon Enterprises dba CivicPlus" (awarded vendor)in connection to the original contract #C-07-348-10-30 for the "Hidalgo County Website Development Designer" project as follows: 1. Ultimate Hosting Services-In an amount not to exceed of $1,050.00/Per Month; 2. Maintenance Fee For Forms Development Module-In an amount not to exceed $75.00/Per Month
16.
Elections Administration - Yvonne Ramon:
A.
Approval of Contract for Election Services between Hidalgo County and Sharyland ISD for their Special Election to be held on May 8, 2010.
17.
WIC - Norma Longoria:
A.
1.Requesting approval to pay Clia Laboratory Program in the amount of $150.00 (through req#171451
P.O. 636825) for the fees for Certificate of Waiver for the Hidalgo County WIC Program with authority for County Treasurer to issue the check after the review, audit, and processing procedures are completed by the auditor.
2. Requesting approval to pay the Texas Breastfeeding Coalition Membership Application in the amount
of $25.00 (through req. 172079) for membership dues with authority for County Treasurer to issue the checks after the review, audit, and processing procedures are completed by the Auditor.
P.O. 636825) for the fees for Certificate of Waiver for the Hidalgo County WIC Program with authority for County Treasurer to issue the check after the review, audit, and processing procedures are completed by the auditor.
2. Requesting approval to pay the Texas Breastfeeding Coalition Membership Application in the amount
of $25.00 (through req. 172079) for membership dues with authority for County Treasurer to issue the checks after the review, audit, and processing procedures are completed by the Auditor.
18.
Precinct #2 - Comm. Palacios:
A.
Approval to accept donation of four (4) Dell computers and two (2) HP Laserjet printers from Texas Department of Family & Protective Services to be used at the Community Resource Centers (CRCs)
B.
1. Approval to create two (2) temporary part-time Attendant positions, slot no.'s T026 & T027, set salary at $8.65 per hour. Positions not to exceed six months.
2. Approval to create three (3) temporary part-time Lifeguard positons, slot no.'s T028, T029 & T030, set salary at $9.50 per hour. Positions not to exceed six months.
3. Approval of appropriation of funds.
4. Approval of revised salary schedule.
2. Approval to create three (3) temporary part-time Lifeguard positons, slot no.'s T028, T029 & T030, set salary at $9.50 per hour. Positions not to exceed six months.
3. Approval of appropriation of funds.
4. Approval of revised salary schedule.
19.
Precinct #3 - Comm. Flores:
A.
Requesting approval to name an unnamed road as
S. Abram Trail located south of FM 1427, from the Community of Abram.
20.
Budget & Management - Raul Silguero Jr.:
A.
Budget Appropriations:
1.
Pct. #2:
Approval to appropriate $1,857,158.68 from unreserved Fund Balance in the Pct.2 Road & Bridge (1202) account(s) for the year 2010.
Approval to appropriate $1,857,158.68 from unreserved Fund Balance in the Pct.2 Road & Bridge (1202) account(s) for the year 2010.
2.
COPS Universal Hiring 15 Rentention Phase (1284):
Approval to deobligate cash match funds from the COPS Universal Hiring 15 Retention Phase for FY 2009 (fund 1284, program #022) and appropriate into Countywide Administration Contingency (fund 1100) in the amount of $23,296.17.
Approval to deobligate cash match funds from the COPS Universal Hiring 15 Retention Phase for FY 2009 (fund 1284, program #022) and appropriate into Countywide Administration Contingency (fund 1100) in the amount of $23,296.17.
21.
Purchasing Department - Marty Salazar:
NOTES:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
NOTES:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Presentation of a proposal solicited by Facilities Management Department Manager, Richard Sunday and received from Herrera & Hunt , Inc. (awarded job order contractor-through Hidalgo County's membership/participation with Harris County Department of Education's-JOC Program) requesting the provision of labor, material and related accessories/services, including , but not limited to: "Assessment and Removal of three (3) stone slabs at Hidalgo County Courthouse (facade)" in the amount of $2,736.33.
5.
Acceptance and approval of invoice # B002018650 received from Carrier Corporation (awarded vendor through Buyboard Cooperative Purchasing Program contract 305-08 and 298-09) in connection with "Hidalgo County Old Administration Building 3rd Floor Renovations-Replacement of Air Handler Unit" through PO #625760 in those amounts eligible and confirmed for payment of $2,884.00.
6.
Discussion, consideration, and action in connection with the renewal for an additional one (1) year (as provided in the current letter of engagement) with the Hon. Jesus "Chuy" Ramirez-Law Firm Of Ramirez & Guerrero to serve as the Bond Counsel for Hidalgo County.
B.
Pct. 2
1.
Acceptance and approval of the number and Work Authorizations with Millennium Engineers Group, Inc.-Contract#C-09-485-01-12 for the provision of either geotechnical or engineering services for the following projects:
a. No. 2-estimated fee-$3,760.00-Geotechnical Engineering Services-LJ Drainage Lateral;
b. No. 3-estimated fee-$5,725.00-Geotechnical Engineering Services-Cesar Chavez Drainage Improvemnts;
c. No. 4-estimated fee-$1,882.00-Geotechnical Engineering Services for the Morningside Offsite Drainage;
d. No. 5-estimated fee-$6,606.00-Engineering Services-Cesar Chavez Improvements (Owassa to Sioux);
e. No. 6-estimated fee-$6,606.00-Engineering Services for the Tower Road Improvments (Owassa to Sioux).
a. No. 2-estimated fee-$3,760.00-Geotechnical Engineering Services-LJ Drainage Lateral;
b. No. 3-estimated fee-$5,725.00-Geotechnical Engineering Services-Cesar Chavez Drainage Improvemnts;
c. No. 4-estimated fee-$1,882.00-Geotechnical Engineering Services for the Morningside Offsite Drainage;
d. No. 5-estimated fee-$6,606.00-Engineering Services-Cesar Chavez Improvements (Owassa to Sioux);
e. No. 6-estimated fee-$6,606.00-Engineering Services for the Tower Road Improvments (Owassa to Sioux).
2.
Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 7 for current contract with Millennium Engineers Group, Inc for the "New Hidalgo County Precinct No. 2 Administrative Buildings," to reflect a $880.00 increase to the total project estimated cost, bringing the total estimated project cost to $40,736.50 C-08-316-10-28
C.
Pct. 4
1.
Requesting approval of a professional architectural services contract with DANNENBAUM ENGINEERING COMPANY for the purposes of an "On-Call" (and on an as needed basis) for County - Owned Buildings/Structures located within Precinct No. 4 area in connection with necessary/needed repairs/renovations/remodeling and/or additions on a per project basis through AIA forms of Agreements and as selected for negotiations through County's protocol from the "POOL" of Architects (C.C. on 06/08/09).
D.
Health & Human Services Dept.
1.
Discussion and action on the final negotiated contract (as authorized by CC on 3-3-10) with David M. Castro for: Registered Pharmacist Services - Hidalgo County Department of Health and Human Services.
E.
Tax Office
1.
a. Requesting authority to purchase One (1) New 2010 Ford Ranger XL through Philpott Motor Company, Port Neches, Texas, the County's participation/membership with TASB Buyboard #281-07 as requested by the Hidalgo County Tax Office in the amount of $12,603.00 which includes delivery charge and a one time Buyboard Administrative fee of $400.00-Project reference #10-125-OGG; or, in the alternative;
b. Requesting authority to advertise for a new 2010 XL pick-up for the Hidalgo County Tax Office.
b. Requesting authority to advertise for a new 2010 XL pick-up for the Hidalgo County Tax Office.
F.
Colonia Access Program Pct. 1
1.
Requesting approval of Supplemental Agreement #2 to C-CAP-09-003-01-20 between Hidalgo County and Izaguirre Engineering Group, LLC to remove L & P Subdivision from Exhibit C Work Schedule resulting in a decrease in the amount of $9,445.97 in Exhibit D1 Fee Breakdown of the Agreement to $42,795.06.
G.
Colonia Access Program Pct. 4
1.
Approval of Application for Payment No. 1 (Final) in the amount of $44,028.90 from Total Commitment, LLC contracted vendor for Laborsita Subdivision as reviewed and submitted by Qunitanilla, Headley & Associates project engineer-C-CAP-09-381-10-06.
H.
Sheriff's Office
1.
Authority to purchase the delivery services in the amount of $2,470.00 for One (1) New Crime Evidence Collection Vehicle for the Hidalgo County Sheriff's Office (authorized by CC on 9-22-09 under AI#-17444) under TASB Buyboard Cooperative Purchasing Program Contract #281-07 including authority to increase Philpott Motors LTD PO# 630028 from $267,820.09 to $270,290.09 .
I.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
22.
Adjourn