CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
March 16, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - County Auditor
2.
2010 Intradepartmental Transfers:
A.
2010 - 389th District Court (1100)
B.
2010 - 398th District Court (1100)
C.
2010 - Master Court (1100)
D.
2010 - County Clerk's (1100)
E.
2010 - District Clerk (1100)
F.
2010 - HIDTA (1254)
G.
2010 - WIC (1292)
H.
2010 - Right of Way (1200)
I.
2010 - Auditor's Office (1100)
J.
2010 - County Judge (1100)
K.
2010 - Fire Marshal (1100)
L.
2010 - Elections Department (1100)
M.
2010 - Sheriff's Office (1100)
N.
2010 - J.P. 4/2 (1100)
O.
2010 - Constable Pct. #4 (1100)
P.
2010 - Pct. #3 CO 2009 (1339)
Q.
2010 - Pct. #4 R&B (1204)
3.
2010 Interdepartmental Transfers:
A.
Pct. #2 R&B (1202):
Approval of 2010 interdepartmental transfer within Precinct #2 fund (1202) from Pct.#2 Drainage Improvement Project(program 034) to McColl Offsite Drainage (program 047) in the amount of $80,000.00 for project.
Approval of 2010 interdepartmental transfer within Precinct #2 fund (1202) from Pct.#2 Drainage Improvement Project(program 034) to McColl Offsite Drainage (program 047) in the amount of $80,000.00 for project.
B.
Pct. #2 R&B (1202)
Approval of 2010 interdepartmental transfer within Precinct #2 fund (1202) from R&B (program 006) to R&B Eldora Road Improvements Project (program 052) in the amount of $100,000.00 to fund project expenditures.
Approval of 2010 interdepartmental transfer within Precinct #2 fund (1202) from R&B (program 006) to R&B Eldora Road Improvements Project (program 052) in the amount of $100,000.00 to fund project expenditures.
C.
Constable Pct. #4 (1100):
Approval of 2010 interdepartmental transfer from Constable Pct. 4 Parking Lot Security (pgm 007) to Constable Pct. 4 (pgm 001) in the amount of $28,027.96.
Approval of 2010 interdepartmental transfer from Constable Pct. 4 Parking Lot Security (pgm 007) to Constable Pct. 4 (pgm 001) in the amount of $28,027.96.
4.
Interfund transfers:
A.
Constable Pct. #3 Investigation HB 65 (1230):
Approval of 2010 interfund transfer from HIDTA Chapter 59 (1251) to Constable Pct. 3 Investigation HB 65 (1230) in the amount of $10,000.00.
Approval of 2010 interfund transfer from HIDTA Chapter 59 (1251) to Constable Pct. 3 Investigation HB 65 (1230) in the amount of $10,000.00.
5.
Planning Department:
A.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
B.
1. Reimbursement of a Cash Deposit
Nacahuita Acres Subdivision – Pct. 1 (Jose Garza)
Nacahuita Acres Subdivision – Pct. 1 (Jose Garza)
6.
Right of Way - Permits:
A.
1. The North Alamo Water Supply Corporation:
a. Approximately 420',620', 820', 1,020', 1,220' starting from the centerline of mile 2W going east, on the north side of mile 12.5N- (5)- X Rds; La Paloma Estates Unit 1- 1" waterline w/2" PVC casing
a. Approximately 420',620', 820', 1,020', 1,220' starting from the centerline of mile 2W going east, on the north side of mile 12.5N- (5)- X Rds; La Paloma Estates Unit 1- 1" waterline w/2" PVC casing
B.
1. Agua Specialty Utility District:
a. Install a 2-10" waterline along the east side of Circle 6th Street West. The first waterline shall be installed approximately 780' north of the intersection of Circle 6th Street West & Austin Street and continue an additional 775.77 feet to the north. The second waterline shall be installed approximately 3167.25 feet north of the intersection of Circle 6th Street West and Austin Street and continue an additional 770.00 feet to connect to an existing waterline.
2. Hidalgo Municipal Utility District No. 1:
a. Install a 12" treated effluent line 5' from the north right of way line of 2 Mile Line Road in Hidalgo County from Abrams Road west to where 2 Mile Line turns south . Proposed line will be bored under Abrams Road (and the adjacent Irrigation Canal) at this same alignment.
a. Install a 2-10" waterline along the east side of Circle 6th Street West. The first waterline shall be installed approximately 780' north of the intersection of Circle 6th Street West & Austin Street and continue an additional 775.77 feet to the north. The second waterline shall be installed approximately 3167.25 feet north of the intersection of Circle 6th Street West and Austin Street and continue an additional 770.00 feet to connect to an existing waterline.
2. Hidalgo Municipal Utility District No. 1:
a. Install a 12" treated effluent line 5' from the north right of way line of 2 Mile Line Road in Hidalgo County from Abrams Road west to where 2 Mile Line turns south . Proposed line will be bored under Abrams Road (and the adjacent Irrigation Canal) at this same alignment.
7.
Tax Refunds:
A.
| Acct# | Property Owner | Payer | Amt |
| T3255.00.000.0012.00 | Marburger, Kyle and Martha Jane | Countrywide (BAC) | $63.19 |
B.
| Acct# | Payer | Amt | |
| 00030.90.460.0001.50 | Bluestone Natural Resources LLC | $11961.93 | |
| 10038.00.000.0126.01 | Jefferson A Crabb | $5105.49 | |
| B2542.00.000.0028.00 | Dos Diamantes LP | $4338.84 | |
| B2542.00.000.0039.00 | Law Office Of Richard A Cantu | $3463.63 | |
| C0700.00.114.0009.00 | Cuellar, A C Jr | $3040.31 | |
| C1400.00.081.0011.06 | Bac Tax Service | $3997.40 | |
| E6651.00.000.0001.00 | Wells Fargo | $2546.27 | |
| F1652.02.000.0106.00 | First American (City Mortgage Inc.) | $3905.02 | |
| G8090.00.000.0058.00 | Continental Refrigeration | $2905.15 | |
| J5370.03.000.0043.00 | Bac Tax Service | $4867.94 | |
| L6265.02.000.0055.00 | Bac Tax Service | $3851.30 | |
| L6265.02.000.0061.00 | First American | $13829.18 | |
| M3248.03.000.0008.00 | Lar Realty Ltd | $4153.73 | |
| N3080.00.000.0002.00 | R&R Service Group | $5313.11 | |
| P3800.00.001.0007.00 | Bac Tax Service | $3374.23 | |
| P7170.02.012.0024.00 | Colonial Savings | $2764.06 | |
| R1100.00.001.0005.00 | Bac Tax Service | $2990.27 | |
| T2100.00.276.0010.15 | IBC Bank | $3040.87 | |
| U2050.00.000.0008.00 | Bac Tax Service | $3792.19 | |
| V0515.01.000.0072.00 | First American (Amtrust Bank) | $5485.76 | |
| V0515.01.000.0073.00 | First American (Amtrust Bank) | $8755.70 |
8.
Membership Dues:
A.
County Commissioners':
Approval of 2010 membership dues for TAC in the amount of $ 2,440.00 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor
Approval of 2010 membership dues for TAC in the amount of $ 2,440.00 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor
B.
County Commissioners':
Approval of 2010 membership dues for LRGVDC in the amount of $ 37,417.00 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor
Approval of 2010 membership dues for LRGVDC in the amount of $ 37,417.00 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor
9.
Urban County:
A.
Request approval to enter into one (1) "Homebuyer Assistance Program" Contract under the Home Program.
B.
Request for approval of one (1) applicant in the City of Pharr, and one (1) in the City of Edinburg under the CDBG Disaster Recovery Program.
10.
Auditor's Office:
A.
Monthy Collection Report for January 2010:
| OFFICE | FEES & COST | MONTH |
| Constable Lazaro Gallardo | $2,840.00 | January 2010 |
| Fire Marshal | $2,472.50 | January 2010 |
11.
Budget & Management:
A.
1. Approval to transfer $881,172.89 to the Hidalgo County Claims bank account for Blue Cross Blue Shield Insurance Claims for period 02/06/2010 thru 03/05/2010.
2. Approval of wire transfer to cover claims paid.
| 02/06-12/2010 | $ 308,423.24 |
| 02/13-19/2010 | 208,758.21 |
| 02/20-26/2010 | 158,853.39 |
| 03/01-05/2010 | 205,138.05 |
| TOTAL: | $ 881,172.89 |
B.
Self-Insured Workers' Comp. (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Compensation Claims paying account for claims paid by Tristar Risk Management in the amount of $24,829.41 for the period of 02/16-28/2010 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Compensation Claims paying account for claims paid by Tristar Risk Management in the amount of $24,829.41 for the period of 02/16-28/2010 and requesting approval of wire transfer.
12.
Purchasing Department:
A.
1. Requesting authority to exercise the second (2nd) year of the additional three (3) one (1) year periods as provided in current contract for: "Service & Maintenance to the Adult Detention Electronic System" for the Hidalgo County Sheriff's Office, under the same rates, terms and conditions with SECURE CONTROL SYSTEMS, LLC- effective 04/07/10 - 04/06/11.
2. Requesting authority to exercise the additional one (1) year period as provided in current contract for: "Service & Maintenance to the Adult Detention Electronic System Part II" for the Hidalgo County Sheriff's Office, under the same rates, terms and conditions with MONTGOMERY TECHNOLOGY SYSTEM, LLC-effective 03/17/10 - 03/16/11 .
2. Requesting authority to exercise the additional one (1) year period as provided in current contract for: "Service & Maintenance to the Adult Detention Electronic System Part II" for the Hidalgo County Sheriff's Office, under the same rates, terms and conditions with MONTGOMERY TECHNOLOGY SYSTEM, LLC-effective 03/17/10 - 03/16/11 .
B.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft contract etc.) as attached hereto for: Hidalgo County - "Flexible Base Material (Crushed Caliche)" Bid No. 2010-088-04-07-ERT.
C.
Approval to pay Invoice No. 201019 in the amount of $662.95 (3rd Call, various subdivisions) as submitted by project engineer TEDSI Infrastructure Group with authority for County Treasurer to issue check after review procedures are completed by County Auditor.
D.
Pursuant to Texas Local Government Code, 262.026 (a): Ratification to the extension of bid opening date (issued thru Addendum by Purchasing Agent) from Wednesday, March 10, 2010 to Wednesay, March 24 for: RFB NO.: 2010-020A-03-10-MSS-Hidalgo County "Doors and Frames for Old Administration Building" due to modification to specifications as a result of pre-bid conference held with potentional participants and thus allow time for vendors to pose questions/inquiries and for County to respond timely.
E.
Requesting approval of request for payment #6 - Inv #7259 in the amount of $16,750.00 submitted by Quintanilla, Headley & Associates, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract #C-08-477-12-09 (Amendment to WA #2 - PO #618942) "San Carlos Drainage Improvement Project - Pct#4" - (Dickerson Pond).
F.
Requesting authority to exercise the additional one (1) year period as provided in current contract for: "Citizen's Recovery (Collection) Station in the San Manuel Area" for Hidalgo County Precinct No. 4, under the same rates, terms and conditions with VICKY I. FLORES-effective 04/27/10 - 04/26/11 .
G.
1. Authority to exercise the additional one (1) year extension option as provided under current contract for "Sign Language Interpreters-Courtroom" for Hidalgo County, under the same rates, terms, and conditions with Geneva Worldwide, Inc. C-09-024-03-24 Effective: 04/01/10-03/31/11
2. Authority to exercise the additional one (1) year extension option as provided under current contract for "Sign Language Interpreters-Non-Courtroom" for Hidalgo County, under the same rates, terms, and conditions with Gloria Flores Interpreting Services. C-09-024A-03-24 Effective: 04/01/10-03/31/11
2. Authority to exercise the additional one (1) year extension option as provided under current contract for "Sign Language Interpreters-Non-Courtroom" for Hidalgo County, under the same rates, terms, and conditions with Gloria Flores Interpreting Services. C-09-024A-03-24 Effective: 04/01/10-03/31/11
H.
Acceptance and approval of the following invoices submitted by contracted/projected engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11323331-$7,900.00 for "FM 681 From FM 2221 to SH 107" - C-09-192-06-08;
2. Invoice No. 11323332-$3,950.00 for "FM 681 Project; From FM 2221/FM 492" - C-09-192A-06-08.
3. Invoice No. 11323327-$8,383.00 for "La Homa"- C-08-031-02-12
4. Invoice No. 11323337-$180,424.46 for "La Homa"-C-08-031-02-12
1. Invoice No. 11323331-$7,900.00 for "FM 681 From FM 2221 to SH 107" - C-09-192-06-08;
2. Invoice No. 11323332-$3,950.00 for "FM 681 Project; From FM 2221/FM 492" - C-09-192A-06-08.
3. Invoice No. 11323327-$8,383.00 for "La Homa"- C-08-031-02-12
4. Invoice No. 11323337-$180,424.46 for "La Homa"-C-08-031-02-12
I.
Acceptance and approval of Request for Payment of Invoice No. 425551/12/XV in the amount of $6,161.27, from Dannenbaum Environmental Corp., contracted engineer for the Precinct No. 3's proposed Countywide Landfill Project.
J.
Authority to re-advertise as No Bids received and approval of procurement packet(i.e. requirements, legal notice and draft service contract, pre-bid conference notice, etc.) as attached hereto for: Hidalgo County Clerks Office for "Purchase, Removal & Related Services for Shredder & Recyclable Materials"- RFB No.: 2010-128-00-00-MEG
K.
Requesting authority to exercise the option to renew/extend an additional year (final year)with Pavement Markings-Contract #C-08-013-04-07-Striping Of County Roads, County Owned Parking Lots & Miscellaneous Sites as stipulated and provided in the contract under the same rates, terms and conditions.
L.
Requesting authorinty to exercise the option to renew/extend the final year option as provided in the contract (C-09-012-04-07) for "Type D-Hot Mix Asphalt-Gravel & Limestone-Hidalgo County" between Hidalgo County and Frontera Materials, Inc., under the same rates, terms and conditions, effective April 7, 2010 thru April 6, 2011.
M.
1. Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2010.
2. Requesting approval & authority to execute required commercial alarm monitoring agreement with Superior Alarms for the Tax Office-Mcallen Auto License Substation. effective 1/1/2010-12/31/2012
3. Requesting authority to purchase computer software, (15) VoteSafe e-pollBooks and Project Management Software as an add-on to the existing equipment through our membership/participation with (DIR) Department of Information Resource with the following awarded vendor Votec for the Elections Department through requisition #171623 for the amount of $12,000.00
4. Requesting authority to renew existing software licenses with PJ Technologies, Inc. for the (I. T.) Information Technology Dept. for the following software, goverlan remote admin. & goverlan remote control through requisition #170195 for the amount of $3,335.05 effective upon approval (01100415002000020336)
5. Requesting authority to enter into an Annual Software Support Renewal Agreement with (ESRI) Environmental Systems Research Institute for the (I. T.) Information Technology Department through the following requisition #170991 for the following services. (01100415002000020336)
6. Requesting authority to enter into an Annual Software Support Renewal Agreement through our membership/participation with (DIR) Department of Information Resources awarded vendor DLT Solutions, Inc. contract #DIR-SDD-513 for the Planning Department through the following requisition #168253. Effective: 4/26/2010 – 4/25/2011 (01100419102100010336)
2. Requesting approval & authority to execute required commercial alarm monitoring agreement with Superior Alarms for the Tax Office-Mcallen Auto License Substation. effective 1/1/2010-12/31/2012
|
Requisition
|
Location
|
Conditions Monitored
|
Lease Term
|
Monthly
|
Account Number
|
|
170388
|
300 E. Hackberry, McAllen, TX
|
Burglar, Panic & Low Battery
|
3 years
|
$15.00
|
01100415151400010413
|
3. Requesting authority to purchase computer software, (15) VoteSafe e-pollBooks and Project Management Software as an add-on to the existing equipment through our membership/participation with (DIR) Department of Information Resource with the following awarded vendor Votec for the Elections Department through requisition #171623 for the amount of $12,000.00
4. Requesting authority to renew existing software licenses with PJ Technologies, Inc. for the (I. T.) Information Technology Dept. for the following software, goverlan remote admin. & goverlan remote control through requisition #170195 for the amount of $3,335.05 effective upon approval (01100415002000020336)
5. Requesting authority to enter into an Annual Software Support Renewal Agreement with (ESRI) Environmental Systems Research Institute for the (I. T.) Information Technology Department through the following requisition #170991 for the following services. (01100415002000020336)
|
Requisition
|
Maintenance
|
Start
|
End
|
Amount
|
|
170991
|
ArcInfo Concurrent Use Secondary Maintenance
|
2/1/2010
|
10/03/2010
|
$805.48
|
|
170991
|
ArcView Single Use Primary Maintenance
|
3/30/2010
|
10/03/2010
|
$206.03
|
|
170991
|
ArcView Single Use Secondary Maintenance
|
3/30/2010
|
10/03/2010
|
$154.52
|