CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
March 23, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.074 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.074 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of American Electric Power
E.
Deliberate, re-assignment, duties and/or dismissal of Pct. 1 personnel in accordance with re-organization plan and possible reduction in force
F.
EEOC Charge: 846-2010-26913; Celina Garcia v. Hidalgo County
7.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of American Electric Power
E.
Re-assignment, duties and/or dismissal of Pct. 1 personnel in accordance with re-organization plan and possible reduction in force
F.
EEOC Charge: 846-2010-26913; Celina Garcia v. Hidalgo County
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
10.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Presentation and possible approval and/or modification of a re-organization plan and possible reduction in force of personnel in Pct. #1
11.
County Judge's Office:
A.
Presentation of Hidalgo County Food Drive Results and Recognition of UTPA Student Volunteers.
12.
County Clerk's Office - Arturo Guajardo, Jr.:
A.
Approval of Appointed Official A.C. Cuellar, Jr.'s Bond, for Commissioner Precinct 1
13.
Sheriff's Office - Chief Martinez:
A.
Approval to appropriate the 2010 L.E.O.S.E. Allocation from the State Comptroller in the amount of $41,421.37; and, interest earned during 2009 in the amount of $77.39, for a total of $41,498.76 (Fund 1220).
14.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
1. Request approval to accept the attached amended FY 2010 PHER Grant Contract #2010-033343, Attachment #001B, in the amount of $212,500.00 for a total award of $1,092,432.00 for the period 9/15/2009 to 7/31/2010.
2. Approval of Certification of Revenues as certified by the County Auditor for the amended FY 2010 PHER Contract.
3. Approval to create the following regular full-time positions:
4. Request approval of the attached amended FY 2010 PHER Contract Budget for the period 9/15/2009 to 7/31/2010 (Acct # 0-1293-441-00-340-042-0).
5. Approval of salary schedules for the period 9/15/2009 to 7/31/2010 (Acct # 0-1293-441-00-340-042-0).
2. Approval of Certification of Revenues as certified by the County Auditor for the amended FY 2010 PHER Contract.
3. Approval to create the following regular full-time positions:
|
Slot No.
|
Position Title
|
Grade Level
|
|
008
|
Epidemiologist I
|
15
|
|
009
|
Coordinator III
|
13
|
|
010
|
Influenza Data Technician
|
07
|
|
011
|
Influenza Data Technician
|
07
|
|
012
|
Influenza Data Technician
|
07
|
4. Request approval of the attached amended FY 2010 PHER Contract Budget for the period 9/15/2009 to 7/31/2010 (Acct # 0-1293-441-00-340-042-0).
5. Approval of salary schedules for the period 9/15/2009 to 7/31/2010 (Acct # 0-1293-441-00-340-042-0).
C.
Request approval to accept the attached amended Bioterrorism Contract #2009-031925, Attachment #001A, in order to extend the contract by one year. The revised contract term will now be 8/1/2009 to 7/31/2011.
15.
Emergency Services Division - Tony Pena:
A.
Fire Marshal's Office:
Requesting approval and authorization to submit 2009 Chapter 59 Asset Forfeiture Audit Report as requested by the Attorney General of Texas.
Requesting approval and authorization to submit 2009 Chapter 59 Asset Forfeiture Audit Report as requested by the Attorney General of Texas.
16.
IT Department - Renan Ramirez:
A.
Elections Department:
1. Authorization to delete data card service through the County's membership/participation with CONTRACT: HGAC CW05-02 with awarded vendor SPRINT for the following:
2. Approval of the attached Wireless Device Request Form under the county's newly adopted cell phone policy.
1. Authorization to delete data card service through the County's membership/participation with CONTRACT: HGAC CW05-02 with awarded vendor SPRINT for the following:
| Quantity: | Description: | Department: | Employee: | Number: |
| 1 | PX-500 Pantch | Elections | Temporary | 956-720-6091 |
| 1 | Ovation U720 | Elections | Temporary | 956-720-3158 |
| 1 | PX-500 Pantech | Elections | Temporary | 956-720-6169 |
| 1 | PX-500 Pantech | Elections | Temporary | 956-720-6140 |
2. Approval of the attached Wireless Device Request Form under the county's newly adopted cell phone policy.
B.
Elections Department:
1. Authorization to delete cellular service through the County's membership/participation with CONTRACT: HGAC CW05-02 with awarded vendor SPRINT for the following:
2. Approval of the attached application for cell phone service request under the county's newly adopted cell phone policy.
1. Authorization to delete cellular service through the County's membership/participation with CONTRACT: HGAC CW05-02 with awarded vendor SPRINT for the following:
| Quantity: | Description: | Department: | Employee: | Number(s): |
| 1 | IC 502 | Elections | Yvonne Ramon | 956-207-0406 |
|
3
|
IC 502 | Elections | Office Use | 956-207-0454 956-207-0396 956-393-8134 |
2. Approval of the attached application for cell phone service request under the county's newly adopted cell phone policy.
C.
Planning Department:
1. Authorization to remove cell phone number/employee name and replace with new number/employee name through the County's membership/participation with CONTRACT: C-09-231-09-22 (PO# 633540) with awarded vendor HEB Wireless for the following service:
2. Approval of the attached Wireless Device Request Forms under the county's newly adopted cell phone policy.
1. Authorization to remove cell phone number/employee name and replace with new number/employee name through the County's membership/participation with CONTRACT: C-09-231-09-22 (PO# 633540) with awarded vendor HEB Wireless for the following service:
| Description: | Plan Description: | Department: | Employee: | Number: |
| Removing | POCKET-Voice/Talk/Data Plan | Planning Dept. | Jose A. Pedroza | 956-648-7605 |
| Replacing | POCKET-Voice/Talk/Data Plan | Planning Dept. | Office Use | New Number |
D.
Facilities Management:
1. Authorization to remove cell phone number/employee name and replace with new number/employee name through the County's membership/participation with CONTRACT: C-09-231-09-22 (PO# 633502) with awarded vendor HEB Wireless for the following service:
2. Approval of the attached Wireless Device Request Forms under the county's newly adopted cell phone policy.
1. Authorization to remove cell phone number/employee name and replace with new number/employee name through the County's membership/participation with CONTRACT: C-09-231-09-22 (PO# 633502) with awarded vendor HEB Wireless for the following service:
| Description: | Plan Description: | Department: | Employee: | Number: |
| Removing | POCKET-Voice/Talk/Data Plan | Facilities Mangement | Ramiro Castro | 956-289-0543 |
| Replacing | POCKET-Voice/Talk/Data Plan | Facilities Management | Saul Ramos | New Number |
17.
Right of Way - Joe Pena:
A.
Consideration, action and/or approval to accept the dedication of Cowboy Road and Guajolote Street through roadway affidavits to be included in the County Wide Roadway System.
18.
HIDTA - Task Force - Dora Munoz:
A.
Presentation for discussion, consideration, and approval to accept the "Memorandum of Understanding" (MOU) between Hidalgo County and the Hidalgo County HIDTA Task Force.
19.
Urban County - Diana Serna:
A.
Urban County Program on behalf of the City of Mercedes is requesting authority to purchase Parks, Recreational Equipment through Hidalgo County's membership and participation with Buy Board, an approved vendor Miracle Recreation Equipment Company (contract #269-07) in the amount of $218.60 (quote attached hereto) to include fees and discounts as requested by the City of Mercedes for the Las Flores Del Valley City Park. City of Mercedes UCP Year 22 (2009) Parks recreational facility Improvements funds will be utilized.
B.
Urban County Program for Hidalgo County Precinct No. 3 is requesting consideration and action to award and enter into a Construction Contract with Sol Technologies, LLC. for the Precinct No. 3 Palmview Street Improvements at Tierra Linda Subdivision in the City of Palmview in the amount of $223,542.00 utilizing forfeited Precinct No. 3 (Palmview) UCP Year 22 (2009) Urban County Program Street Improvement funds.
C.
Urban County Program for the City of San Juan is requesting consideration and action to award and enter into a Construction Contract with Del Sol Homes for the Sidewalk Improvements in the City of San Juan in the amount of $59,300.00 utilizing Urban County Program Year 22 (2009), Sidewalk funds.
20.
Adult Probation - Joe Lopez:
A.
Approval to apply for the Drug Court Programs Grant with the Criminal Justice Division (CJD).
21.
Auditor's Office - Ray Eufracio:
A.
Requesting approval to submit the 2009 Tobacco Settlement Distribution Report to the Department of State Health Services; and, authorizing County Judge to execute the report.
22.
Precinct #2 - Comm. Palacios:
A.
Status Project Report by TEDSI regarding on-call contract for HCRMA & HCMPO TAC Meeting
23.
Pct. #3 - Comm. Flores:
A.
Sanitation (1100):
1. Approval to create three (3) new regular full-time Maintenance I positions, slot no.'s 035, 036, and 037, budgeted salary $28,000.00 each.
2. Approval of revised salary schedule.
1. Approval to create three (3) new regular full-time Maintenance I positions, slot no.'s 035, 036, and 037, budgeted salary $28,000.00 each.
2. Approval of revised salary schedule.
B.
Various Funds:
1. Approval to increase salaries for the following positions due to addtional duties(effective next full payperiod - 3/29/10):
2. Approval of Revised Salary Schedule
1. Approval to increase salaries for the following positions due to addtional duties(effective next full payperiod - 3/29/10):
| Department | Position Title | Slot # | Current Salary | Proposed Salary |
| Sanitation | Truck Driver III | 023 | 26,144.00 | 28,000.00 |
| Sanitation | Truck Driver III | 024 | 26,144.00 | 28,000.00 |
| Sanitation | Maintenance I | 026 | 24,880.00 | 28,000.00 |
| Sanitation | Maintenance I | 027 | 24,880.00 | 28,000.00 |
| Sanitation | Maintenance I | 028 | 24,880.00 | 28,000.00 |
| Sanitation | Maintenance I | 029 | 24,880.00 | 28,000.00 |
| Sanitation | Maintenance I | 030 | 24,880.00 | 28,000.00 |
| Sanitation | Maintenance I | 031 | 24,880.00 | 28,000.00 |
| R&B - Paved/Unpaved | Heavy Equip. Oper. I | 068 | 24,880.00 | 28,000.00 |
| R&B - Paved/Unpaved | Heavy Equip. Oper. I | 069 | 24,880.00 | 28,000.00 |
| Drainage Improvement Project | Laborer-Drainage/Const. | 011 | 24,880.00 | 28,000.00 |
2. Approval of Revised Salary Schedule
24.
Budget & Management - Raul Silguero Jr.:
A.
Presentation for discussion, consideration, acceptance and approval of claims/invoice with authority for Hidalgo County Treasurer to issue payment for the following invoice after it has been reviewed, audited and processing procedures are completed by the Hidalgo County Auditor:
| Vendor | Invoice Date | Amount |
| Video Sound & Lights | 12/7/2009 | $784.78 |
| Video Sound & Lights | 12/7/2009 | $150.50 |
B.
TXDOT (1315):
1. Discussion, consideration and approval of an Advanced Funding Agreement (A.F.A.) with TXDOT for the FY 2010 Highway Safety Improvement Program (HSIP) for the Hidalgo County Beacon Lights Project.
2. Approval and authorization for County Judge to sign and accept the A.F.A. with TXDOT for the FY 2010 Highway Safety Improvement Program (HSIP).
3. Approval of interfund transfer from Certificate of Obligation Series 2006 (1336) fund balance to TXDOT fund (1315) in the total amount of $12,473.00.
4. Approval of County Treasurer to issue check to TXDOT in the amount of $12,473.00 as stipulated in "Attachment C" of the A.F.A., once the Auditor's Office has satisfied audit criteria.
1. Discussion, consideration and approval of an Advanced Funding Agreement (A.F.A.) with TXDOT for the FY 2010 Highway Safety Improvement Program (HSIP) for the Hidalgo County Beacon Lights Project.
2. Approval and authorization for County Judge to sign and accept the A.F.A. with TXDOT for the FY 2010 Highway Safety Improvement Program (HSIP).
3. Approval of interfund transfer from Certificate of Obligation Series 2006 (1336) fund balance to TXDOT fund (1315) in the total amount of $12,473.00.
4. Approval of County Treasurer to issue check to TXDOT in the amount of $12,473.00 as stipulated in "Attachment C" of the A.F.A., once the Auditor's Office has satisfied audit criteria.
C.
Presentation and discussion of the 2010 Capital Improvement Plan Status Update.
E.
Budget Appropriations:
1.
Pct. #2 - Special Revenue Funds:
Approval to deobligate funds from Precinct #2 Road and Bridge (1202) and Parks (1212) in the total amount of $995,733.16.
Approval to deobligate funds from Precinct #2 Road and Bridge (1202) and Parks (1212) in the total amount of $995,733.16.
2.
Pct. #3 R&B (1203):
Approval of 2010 appropriation of funds into Precinct No. 3 Paved and Unpaved Road in the total amount of $150,000.00.
Approval of 2010 appropriation of funds into Precinct No. 3 Paved and Unpaved Road in the total amount of $150,000.00.
3.
Pct. #3 R&B (1203):
Approval to deobligate funds from Precinct #3 Road & Bridge (1203) in the total amount of $92,020.13.
Approval to deobligate funds from Precinct #3 Road & Bridge (1203) in the total amount of $92,020.13.
4.
Workers' Compensation Division (2202):
Approval of 2010 appropriation of funds for Hidalgo County's self-funded Workers' Compensation fund in the total amount of $460,000.00.
Approval of 2010 appropriation of funds for Hidalgo County's self-funded Workers' Compensation fund in the total amount of $460,000.00.
25.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Consideration and action on a recommendation by project engineer Quintanilla, Headley and Associates, Inc., to award to the lowest bidder meeting all specifications: The 5125 Company in the amount of $219,512.50 for Bid No. 2010-050-02-24-MSS -"Hidalgo County Primary Care and Substance Abuse Facility Site and Utility Improvements" project.
5.
Ratification of Agreement for Elevator Modernization between Hidalgo County and ThyssenKrupp Elevator through the County's participation/membership with the Cooperative Purchasing Network (TCPN) for the "Modernization of Elevators a the Old Administration Building" in the amount of $376,855.00 in as much as the word "agreement" was not part of the original agenda request caption on previously approved AI # 17069 on August 25, 2009 and as requested by County Auditor for clarifications purposes.
B.
Pct. 1
1.
Acceptance of a donation by citizen, Richard Guerra, to mow/clean approximately five (5) acres of county-owned property located in Precinct #1 on Mile 11, West of 1015.
C.
Pct. 2
1.
Acceptance and approval of Work Authorization No.4 for R. Gutierrez Engineering Corporation (Contranct #C-09-419-10-27), with estimated fee of $6,000.00, provided by project engineer for construction administration and construction staking services for South Tower Estates Project.
D.
Pct. 3
1.
Acceptance and approval of Work Authorization No. 5 (with an estimated cost of $8,000.00) as submitted by project appraiser, Leonel Garza Jr. & Associates, LLC for appraisal services for "2 Mile Line Rd (FM 492 to Abram Rd)" within Hidalgo County Pct. No. 3 through Contract #C-09-343-10-06.
E.
Pct. 4
1.
a. Requesting approval of a professional services agreement with J. E. SAENZ & ASSOCIATES, INC. for the purposes of professional engineering services for: "PAVED and UN-PAVED ROAD CONSTRUCTION PROJECTS" (on an as needed basis) within Hidalgo County Precinct No. 4;
b. Requesting approval of a CORRECTION to Contract No. C-09-265-03-16 with DANNENBAUM ENGINEERING COMPANY (approved by CC on 03/16/10) and to reflect the CORRECT contract number as C-10-101-03-16 for the purposes of an "On-Call" Professional Architectural Services Agreement (on an as needed basis) for County-Owned Buildings/Structures located within Precinct No. 4.
b. Requesting approval of a CORRECTION to Contract No. C-09-265-03-16 with DANNENBAUM ENGINEERING COMPANY (approved by CC on 03/16/10) and to reflect the CORRECT contract number as C-10-101-03-16 for the purposes of an "On-Call" Professional Architectural Services Agreement (on an as needed basis) for County-Owned Buildings/Structures located within Precinct No. 4.
F.
Health & Human Services Dept.
1.
Presentation of bids received for the purposes of award and approval of contract document to vendor submitting the lowest bid meeting all specifications and/or requirements as attached hereto for: Hidalgo County Health & Human Services - Purchase of "Mosquito Control Chemicals" Bid No. 2010-045-02-24-SMA
G.
WIC
1.
Recommending award of bid and approval of contract to sole bidder, meeting all Specifications/Requirements as attached hereto for " WIC Program - Lease Of Office Space-City Of La Joya" Bid No.: 2010-007-01-27-SGS.
H.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
26.
Adjourn