CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
March 30, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - County Auditor
2.
2010 Intradepartmental Transfers:
A.
2010 - Historical Commission (1100)
B.
2010 - Hazard Mitigation (1283)
C.
2010 - Facilities Management (1100)
D.
2010 - Health & Human Services Department - OGHA/USMBHC (1293)
E.
2010 - Human Services Division (1100)
F.
2010 - HIDTA Task Force (1251)
G.
2010 - W.I.C. BF (1292)
H.
2010 - W.I.C. Dept. (1292)
I.
2010 - County Treasurer (1100)
J.
2010 - Elections Department (1100)
K.
2010 - Elections Department (1100)
L.
2010 - I.T. Department (1100)
M.
2010 - Safety Division (1100)
N.
2010 - Sheriff's Office (1228)
O.
2010 - Pct. #2 San Juan CRC (1100)
P.
2010 - Pct. #3 P/U Roads (1203)
Q.
2010 - Pct. #4 R&B (1204)
3.
2010 Interdepartmental Transfers:
A.
Pct. #2 R&B (1202):
Approval of 2010 interdepartmental transfer within Precinct #2 fund (1202) from R&B (program 006) to R&B Eldora Road Improvements Project (program 052) in the amount of $45,000.00 to fund project expenditures.
Approval of 2010 interdepartmental transfer within Precinct #2 fund (1202) from R&B (program 006) to R&B Eldora Road Improvements Project (program 052) in the amount of $45,000.00 to fund project expenditures.
B.
Pct. #2 (1202):
Approval of 2010 interdepartmental transfer within Precinct #2 R&B (1202) funds from programs (021, 041, 042, 043) to program (034) in the total amount of $107,708.20.
Approval of 2010 interdepartmental transfer within Precinct #2 R&B (1202) funds from programs (021, 041, 042, 043) to program (034) in the total amount of $107,708.20.
4.
Interfund transfers:
A.
Pct. #3 Sanitation (1100):
Approval of 2010 interfund transfer from Precinct 3 Drainage Improvement Project (1203) to Precinct 3 Sanitation (1100) in the total amount of $62,000.00 to fund the purchase of a collection site.
Approval of 2010 interfund transfer from Precinct 3 Drainage Improvement Project (1203) to Precinct 3 Sanitation (1100) in the total amount of $62,000.00 to fund the purchase of a collection site.
B.
Pct. #3 TxDot (1315):
Approval of 2010 interfund transfer from C.O. 2009 (1339) to TxDot Projects (1315) in the amount of $25,000.00 to fund Business 83 Phase 1 Outfall Channel expenditures.
Approval of 2010 interfund transfer from C.O. 2009 (1339) to TxDot Projects (1315) in the amount of $25,000.00 to fund Business 83 Phase 1 Outfall Channel expenditures.
5.
Planning Department:
A.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
B.
1. Preliminary Approval of Subdivision Plat
a. La Roca Subdivision – Pct. 1 (Simon Rada)
b. Cima Subdivision – Pct. 3 (Gary Maloney)
2. Final Approval of Subdivision Plat
a. Dollar General Edinburg (Owassa) Subdivision – Pct. 4 (Carlos Villarreal)
b. Ranchitos Commercial Subdivision – Pct. 1 (Anthony Gray)
c. Shayeen Corner Subdivision – Pct. 1 (Saul Ortega)
d. Cosme Gomez Subdivision – Pct 3 (Cosme Gomez)
3. Final Approval of Subdivision Plat with Financial Guarantee
a. Pueblo de Palms at Mile 4 Phase I Subdivision – Pct. 3 (Gary Frisby)
a. La Roca Subdivision – Pct. 1 (Simon Rada)
b. Cima Subdivision – Pct. 3 (Gary Maloney)
2. Final Approval of Subdivision Plat
a. Dollar General Edinburg (Owassa) Subdivision – Pct. 4 (Carlos Villarreal)
b. Ranchitos Commercial Subdivision – Pct. 1 (Anthony Gray)
c. Shayeen Corner Subdivision – Pct. 1 (Saul Ortega)
d. Cosme Gomez Subdivision – Pct 3 (Cosme Gomez)
3. Final Approval of Subdivision Plat with Financial Guarantee
a. Pueblo de Palms at Mile 4 Phase I Subdivision – Pct. 3 (Gary Frisby)
6.
Right of Way - Permits:
A.
North Alamo Water Supply Corporation:
1. Approximately 500' north of mile 12N on the west side of mile 2W- Bore- Leobardo Hernandez; 3/4" service connection
2. Approximately 160' going east from FM 88 from the existing waterline on the south side of Pine St then crossing Pine St from south to north- Line ext- Irma Garcia- 3/4" service connection
3. Approximately 1,201' going west from 2W on the north side of mile 12.5N- Line ext- Francisca Cruz-3/4" service connection
4. Approximately 414' going west from mile 2.5E on the south side of Los Laureles Dr- Bore- Mascorro Subd 3/4" service connection
1. Approximately 500' north of mile 12N on the west side of mile 2W- Bore- Leobardo Hernandez; 3/4" service connection
2. Approximately 160' going east from FM 88 from the existing waterline on the south side of Pine St then crossing Pine St from south to north- Line ext- Irma Garcia- 3/4" service connection
3. Approximately 1,201' going west from 2W on the north side of mile 12.5N- Line ext- Francisca Cruz-3/4" service connection
4. Approximately 414' going west from mile 2.5E on the south side of Los Laureles Dr- Bore- Mascorro Subd 3/4" service connection
7.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| C9370.99.000.0003.00 | Sysco San Antonio Inc | $23634.32 |
| E5350.99.000.0001.01 | French-Ellison Truck Center | $7559.19 |
| E5562.00.000.0027.00 | Citi Mortgage | $8777.72 |
| K2400.99.000.0004.51 | Dr. Gary L Ahlman | $4056.57 |
| L0450.00.082.0000.04 | Litton Loan Servicing | $3349.80 |
| R2733.99.004.000A.01 | US Oncology Corporate Inc | $2639.60 |
| S1700.02.038.0009.00 | Wells Fargo Home Mortgage | $4212.07 |
| S3430.00.000.0004.00 | Bac Tax Services | $6629.30 |
| S4846.03.000.0256.00 | Genaro Alonso | $2541.65 |
| S5435.00.000.0005.00 | Wells Fargo | $4140.03 |
| T0945.15.000.0006.00 | Wells Fargo | $2683.61 |
| W3800.00.017.0000.05 | ECU Properties LLC | $4558.27 |
| W7700.04.000.0023.00 | Harold, Audrey, Glenn & Lafe Trst | $4123.14 |
8.
Membership Dues:
A.
398th District Court:
Approval of renewal membership for Judge Aida Salinas Flores for the 2010 National Association of Women Judges in the amount of $200.00 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor
Approval of renewal membership for Judge Aida Salinas Flores for the 2010 National Association of Women Judges in the amount of $200.00 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor
9.
Headstart:
A.
Approval of Financial Report: February 2010
B.
Approval of Children's Applications for 2009-2010
10.
Urban County:
A.
Request for approval of one (1) applicant in the Countywide area and one (1) applicant in the City of La Villa under the HOME Homeowner Occupied Housing Rehabilitation Program.
B.
Urban County Program is requesting approval of a Budget and Program Amendment for the City of La Joya Urban County Program Year 19 (2006), Year 21 (2008) and Year 22 (2009). The amendment will create a Public Facilities activity to construct a municipal library.
11.
Auditor's Office:
A.
Monthly Collection Reports for January and February 2010.
| OFFICE | FEES & COST | MONTH |
| Constable Celestino Avila | $ 580.00 | February 2010 |
| Law Library | $ 1,809.25 | February 2010 |
| J.P. Jesus E. Morales | $ 27,716.00 | January 2010 |
| J.P. Luis Garza | $ 88,738.41 | January 2010 |
| J.P. Espiridion Jackson | $ 16,848.04 | January 2010 |
12.
Budget & Management:
A.
1. Approval to transfer $651,739.32 to the Hidalgo County Claims bank account for Blue Cross Blue Shield Insurance Claims for periods 03/06/10 to 03/19/10.
2. Approval of wire transfer to cover claims paid.
| 03/06-12/2010 | $ 332,170.53 |
| 03/13-19/2010 | $ 319,568.79 |
| TOTAL: | $ 651,739.32 |
B.
Self-Insured Workers' Comp. (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $ 33,254.99 for the period of 03/01-15/2010 and requesting appoval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $ 33,254.99 for the period of 03/01-15/2010 and requesting appoval of wire transfer.
13.
Purchasing Department:
A.
Requesting authority to advertise for Road & Drainage Construction of Loma Linda Heights, a 3rd call BCAP Project with plans and specifications drafted by project engineer.
B.
Requesting clarification/correction to the effective dates reflected on AI-20178 approved by (CC on 03/12/10) to reflect 04/02/10 - 06/30/10 for the ninety (90) day grace period extension as provided in the current contract for: "DRINKING and/or SPRING BOTTLED WATER SERVICES" for Hidalgo County, under the same rates, terms and conditions with THE ONETA COMPANY, INC. d/b/a VALLEY BOTTLED WATER COMPANY .
C.
Authority to exercise the additional one (1) year extension option as provided under current contract for "Hot Mix-Cold Laid Road Material" for Hidalgo County, under the same rates, terms, and conditions with Frontera Material, Inc.. C-09-073-03-31 Effective: 04/05/10-04/04/11
D.
Acceptance and approval of Invoice # 01.09 PT in the amount of $29,296.80 from Dos Logistics, Inc., contracted engineer for "Renovation of County-owned Building Roofs " in Precinct No. 2 Area-C-09-237-06-08.
E.
Approval of request for payment for Inv #ENG1287 ($8,600.47) submitted by J. E. Saenz & Associates, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract #C-09-171-05-19 (PO# 636268) -"Lakeview Subdivision" within Precinct #4.
F.
1. Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2010.
2. Requesting authority to enter into a 12-month renewal license and support agreement plus (1) extra state wide user license with (TCLEDDS) Texas Commission on Law Enforcement Data Distribution System with "THE PRODUCTIVITY CENTER" for the Sheriff's Department in the amount of $5,795.00/year, through requisition #172443 and requisition #172444 for $315.00. Upon approval (0-1100-421-00-280-001-0-336)
3. Requesting authority to purchase/upgrade the fire alarm system through our membership/participation with the Texas Association of School Boards Cooperative "Buyboard" awarded vendor Superior Alarms contract #325-09 for the Health & Human Services Department in the total of $2,521.70 for the following locations;
2. Requesting authority to enter into a 12-month renewal license and support agreement plus (1) extra state wide user license with (TCLEDDS) Texas Commission on Law Enforcement Data Distribution System with "THE PRODUCTIVITY CENTER" for the Sheriff's Department in the amount of $5,795.00/year, through requisition #172443 and requisition #172444 for $315.00. Upon approval (0-1100-421-00-280-001-0-336)
3. Requesting authority to purchase/upgrade the fire alarm system through our membership/participation with the Texas Association of School Boards Cooperative "Buyboard" awarded vendor Superior Alarms contract #325-09 for the Health & Human Services Department in the total of $2,521.70 for the following locations;
|
Requisition
|
Location
|
Amount
|
|
171046
|
McAllen clinic, 300 E. Hackberry, McAllen, TX
|
$1,233.32
|
|
171046
|
Edinburg clinic, 3105 E. Richardson, Edinburg, TX
|
$429.46
|
|
171046
|
Mission clinic, 211 Shurbock Road, Mission, TX
|
$429.46
|
|
171046
|
Weslaco clinic, 1901 N. Bridge, Weslaco, TX
|
$429.46
|
4. Requesting approval & authority to enter into a 3 years fire alarm monitoring services and execute required commercial alarm monitoring agreement through our membership/participation with the Texas Association of School Boards Cooperative "Buyboard" awarded vendor Superior Alarms contract #325-09 for the Health & Human Services Department following clinics through requisition #171045. effective upon approval
|
Location
|
Conditions Monitored
|
Monthly
|
Account Number
|
|
Weslaco Clinic
1901 N. Bridge, Weslaco, TX |
Security
|
$20.00
|
0-1100-441-00-340-003-0-413
|
|
Central Office
1304 S. 25th Ave. Edinburg, TX |
Security
|
$20.00
|
0-1100-441-00-340-003-0-413
|
|
Pharr, Clinic
1903 N. Fir, Pharr, TX |
Security
|
$20.00
|
0-1100-441-00-340-003-0-413
|
|
Elsa Clinic
708 Edinburg, Elsa, TX |
Security
|
$20.00
|
0-1100-441-00-340-003-0-413
|
|
Mission Clinic
211 S. Breyfogle Rd. Mission, TX |
Security
|
$20.00
|
0-1100-441-00-340-003-0-413
|
|
Edinburg, Clinic
3105 E. Richardson, Edinburg, TX |
Security & Fire
|
$20.00
|
0-1100-441-00-340-003-0-413
|
|
McAllen Clinic
300 E. Hackberry, McAllen, TX |
Security & Fire
|
$20.00
|
0-1100-441-00-340-003-0-413
|
5. Requesting authority to enter into (1) month laptop rental agreement for (15) laptops for the Elections Department with SmartSource Computer & AV Rentals in the amount of $105.00 each, round trip shipping/freight charges of $250.00, MS Office 2003 Pro for $10.00 each, and a damage waiver charge of $178.25, through requisition #172470 for a total amount of $2,153.25 effective: 4/15/2010 through 05/15/2010.
6. Requesting authority to enter into one year maintenance service plan agreement with Joe Sanchez Office Machines for (1) brother fax 4750E for the Sheriffs Department through requisition #170270, in the amount of $200.00/year effective upon approval (0-1100-421-00-280-001-0-432)
7. Requesting authority to purchase computer software, (16) VoteSafe e-pollBooks licenses an add-on to the existing equipment through our membership/participation with (DIR) Department of Information Resource with the following awarded vendor Votec DIR-SDD-937 for the Elections Department through requisition #172745 for the amount of $12,800.00 (0-1283-414-00-130-018-9-667)
G.
Requesting authority to advertise request for bids (RFB) with approval of procurement packet (i.e. specifications/requirements, legal notice and darft contract document) for: "Lubricants (Grease, Oil, Hydraulic Fluids and Anti-Freeze Products). Project No. 2010-066-04-28-otm
H.
Pct. #2:
Acceptance, and approval of requests for payment on the following invoice(s) submitted by R. Gutierrez Engineering Corporation, (#C-08-381-09-16) contracted project engineer:
Acceptance, and approval of requests for payment on the following invoice(s) submitted by R. Gutierrez Engineering Corporation, (#C-08-381-09-16) contracted project engineer:
| Inv. # | Inv. Date | Project Name | Amount |
| 2801 | 03/10/2010 | Morning Sun Subdivision | $3,801.62 |
| 2800 | 03/10/2010 | 10-acre Tract of Land | $4,400.00 |
I.
Pct. #2:
Approval of Request for Payment No.10-$4,955.34 submitted by project architect, V-A Architecture (contract # C-09-037-01-13) in connection with architectural services on the New Administration Office Complex for Precinct No.2 and Other County Offices.
Approval of Request for Payment No.10-$4,955.34 submitted by project architect, V-A Architecture (contract # C-09-037-01-13) in connection with architectural services on the New Administration Office Complex for Precinct No.2 and Other County Offices.
J.
Requesting authority to exercise the first one (1) year extension as provided in the current contract C-09-011-03-31 for "Lease/Rental of Vehicles" for Hidalgo County under the same rates, terms, and conditions with Enterprise Rent A Car with renewal/extension effective May 22, 2010 through May 21, 2011.
K.
Requesting approval of Change Order No. 2 with contractor Total Commitment, LLC for Esperanza Estates Subdivision, Pct. No. 2 reflecting a 40 day contract time extension due to utility conflict and a 10 day contract time extension for the driveway which has an increase in cost of $1,064.00 to provide required access to the property, as submitted through project engineer DOS Logistics, Inc. (C-CAP-09-288-08-04)