CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
April 6, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Real Estate Acquisition - CCD-0021-F; El Capote
E.
Civil Action No. 7:09-112; Maria G. Ybarra v. Hidalgo County
F.
C-1529-08-I; Dyer v. Hidalgo County, et al
G.
Claim of Yolanda Maria Rios
H.
Claim of Ascencion Garza
7.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Real Estate Acquisition - CCD-0021-F; El Capote
E.
Civil Action No. 7:09-112; Maria G. Ybarra v. Hidalgo County
F.
C-1529-08-I; Dyer v. Hidalgo County, et al
G.
Claim of Yolanda Maria Rios
H.
Claim of Ascencion Garza
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
10.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
11.
District Clerk - Laura Hinojosa:
A.
Review and approval of the Hidalgo County Jury Plan as recommended by a majority of the Judges of the District Courts of Hidalgo County for the selection of persons for jury service, in accordance with Chapter 62 of the Texas Government Code.
12.
Constables:
A.
Constable Pct. #4:
Discussion, consideration, and approval for Hidalgo County Constable Precicnt 4 to enter into an equitable sharing agreement and certification with the United States Department of Justice.
Discussion, consideration, and approval for Hidalgo County Constable Precicnt 4 to enter into an equitable sharing agreement and certification with the United States Department of Justice.
B.
Constable Pct. #4:
Pursuant to fuel policy, requesting approval to reimburse Deputy Constable Jaime Cano for the purchase of fuel in the amount of $59.00 with authority for County Treasurer to issue payment/check after Auditors processing procedures are completed.
Pursuant to fuel policy, requesting approval to reimburse Deputy Constable Jaime Cano for the purchase of fuel in the amount of $59.00 with authority for County Treasurer to issue payment/check after Auditors processing procedures are completed.
13.
County Judge's Office:
A.
Approval of proclamation recognizing May 6, 2010 as the National Day of Prayer
B.
Approval to proclaim the month of April 2010 as "Child Abuse Awareness and Prevention Month"
C.
Presentation by Hidalgo County Metropolitan Planning Organization Director Andrew Canon.
14.
County Treasurer - Norma Garcia:
A.
Approval of the Hidalgo County Investment Policy
15.
Sheriff's Office - Chief Martinez:
A.
Authorization and Approval to apply for the FY 2010 State Criminal Alien Assistance Program (SCAAP) with the Bureau of Justice Assistance (Office of Justice Programs, U.S. Department of Justice).
16.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
17.
IT Department - Renan Ramirez:
A.
Elections Department:
1. Authorization to purchase through the County's membership/participation with CONTRACT: DIR-SDD-604 (REQUISITION # 172503) with awarded vendor VERIZON for the following service:
2. Approval of the attached Wireless Device Request Forms under the county's newly adopted cell phone policy.
1. Authorization to purchase through the County's membership/participation with CONTRACT: DIR-SDD-604 (REQUISITION # 172503) with awarded vendor VERIZON for the following service:
| Quantity: | Description: | Department: | One Time Equipment Cost: | Monthly Service Charge: |
| 22 | MIFI 2200 from Verizon | Elections Dept. | $0 | $37.99 per month X 5 months = $4,178.90 |
2. Approval of the attached Wireless Device Request Forms under the county's newly adopted cell phone policy.
B.
Commissioner Pct. #4:
1. Authorization to purchase through the County's membership/participation with HGAC CW05-02 (REQUISITION # 172665) with awarded vendor SPRINT for the following services:
2. Approval of the attached Wireless Device Request Form under the county's newly adopted cell phone policy.
1. Authorization to purchase through the County's membership/participation with HGAC CW05-02 (REQUISITION # 172665) with awarded vendor SPRINT for the following services:
| Quantity: | Description: | One Time Equipment Cost: | Total Cost: | Notes: |
| 7 | Motorola Brute i680 | .99 each upgrade | $6.93 | Upgrades for 956-279-5613, 956-279-5789, 956-279-5865, 956-330-9402, 956-648-8733, 956-467-2617 & 956-289-0977 |
2. Approval of the attached Wireless Device Request Form under the county's newly adopted cell phone policy.
C.
Information Technology:
1. Authorization to purchase through the County's membership/participation with HGAC CW05-02 (REQUISITION # 172667) with awarded vendor SPRINT for the following service:
2. Approval of the attached Wireless Device Request Form under the County's newly adopted cell phone policy.
1. Authorization to purchase through the County's membership/participation with HGAC CW05-02 (REQUISITION # 172667) with awarded vendor SPRINT for the following service:
| Quantity: | Description: | One Time Equipment Cost: | Total Cost: | Notes: |
| 1 | Samsung Moment | .99 | .99 | Upgrading from IC502 to Samsung Moment |
2. Approval of the attached Wireless Device Request Form under the County's newly adopted cell phone policy.
D.
WIC Department:
1. Authorization to remove cell phone number/employee name and replace with new number/employee name through the County's membership/participation with CONTRACT: C09-231-09-22 (PO# 634749) with awarded vendor HEB Wireless for the following service:
2. Approval of the attached Wireless Device Request Forms under the county's newly adopted cell phone policy.
1. Authorization to remove cell phone number/employee name and replace with new number/employee name through the County's membership/participation with CONTRACT: C09-231-09-22 (PO# 634749) with awarded vendor HEB Wireless for the following service:
| Description: | Plan Description: | Department: | Employee: | Cell Phone Number: |
| Removing | POCKET-Voice/Talk/Data Plan | WIC | Kassandra Suarez | 956-827-9932 |
| Replacing | POCKET-Voice/Talk/Data Plan | WIC | Noemi Hernandez | New Number |
2. Approval of the attached Wireless Device Request Forms under the county's newly adopted cell phone policy.
18.
Urban County - Diana Serna:
A.
Discussion, consideration and action in connection with the redistribution of reallocated funds under Round 1 of the Texas Department of Rural Affairs (TDRA) Disaster Recovery funding.
B.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services;
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by Precinct #3. Urbank County Program and the Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program CDBG-R yr 22 (2009) Substantial Amendment for Precinct #3 - Drainage Improvement Project;
1. __________________; 2. __________________; 3. __________________.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of _________________________ for the provision of engineering services for an Urban County Program - Precinct #3 - Drainage Improvement Project.
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by Precinct #3. Urbank County Program and the Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program CDBG-R yr 22 (2009) Substantial Amendment for Precinct #3 - Drainage Improvement Project;
1. __________________; 2. __________________; 3. __________________.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of _________________________ for the provision of engineering services for an Urban County Program - Precinct #3 - Drainage Improvement Project.
19.
Elections Administration - Yvonne Ramon:
A.
Approval of Contract for Lease Election Services between Hidalgo County and City of Alton for their election to be held on May 8, 2010.
B.
Approval of Contract for Lease Election Services between Hidalgo County and City of McAllen for their election to be held on May 8, 2010.
C.
Approval of Contract for Lease Election Services between Hidalgo County and City of Mission for their election to be held on May 8, 2010.
D.
Approval of Contract for Lease Election Services between Hidalgo County and Mission CISD for their election to be held on May 8, 2010
20.
Right of Way - Joe Pena:
A.
Authorization for County Judge to execute Closing Documents for Pct 3 Collection Site Lot 6 of La Salida del Sol Estate Subdivision(Tom Gill & FM 2221); with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue check.
21.
Budget & Management - Raul Silguero Jr.:
A.
Budget Appropriations:
1.
Pct. #4 R&B (1204):
Approval of 2010 appropriation of funds for Precinct No. 4 - Paved/Unpaved Road in the total amount of $295,162.56.
Approval of 2010 appropriation of funds for Precinct No. 4 - Paved/Unpaved Road in the total amount of $295,162.56.
2.
Pct. #4 Parks (1214):
Approval of 2010 appropriation of funds for Precinct No. 4 - Parks in the total amount of 32,377.25.
Approval of 2010 appropriation of funds for Precinct No. 4 - Parks in the total amount of 32,377.25.
22.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
B.
Pct. 4
1.
Requesting approval of a clarification to AI #20459-20.D.1-(approved CC 3-30-10)to reflect that the professional services contract to be negotiated with the number one ranked firm of HLH will be for
Review Appraisal Services (with TxDOT ROWIS A-10 Forms) for the project described (as North "I" Road-Phase II) inasmuch as an appraisal for same has been conducted.
C.
Health & Human Services Dept.
1.
a. Requesting acceptance and approval of "Certificate of Substantial Completion" submitted by CAS Companies, L.P., reflecting substantial completion for Mission Clinic dated as of December 17, 2009 for the project: Hidalgo County Health and Human Services "Renovation of Clinics" (2008-221A-MSS).
b. Approval of Request for Payment on the following listed invoices and amounts, from CAS Companies, L.P., contractor for Hidalgo County Health and Human Services "Renovation of Clinics" (2008-221A-MSS)
b. Approval of Request for Payment on the following listed invoices and amounts, from CAS Companies, L.P., contractor for Hidalgo County Health and Human Services "Renovation of Clinics" (2008-221A-MSS)
| Clinic | PURCHASE ORDER No. | PO AMOUNT | Invoice No. | Invoice Amount | |
| Edinburg |
617914
|
$129,923.08
|
0909806-1 |
$120,423.83
|
|
| Weslaco |
617917
|
$96,884.44
|
0909506-1 |
$75,841.24
|
D.
District Courts
1.
Recommending award of bid to the lowest bidder meeting all specifications/requirements, terms and conditions as stated in RFB NO: 2010-034-01-20-MSS- "Turnkey Purchase and Installation for new Audio and Video System" for Hidalgo County 370th District Court.
E.
Colonia Access Program Pct. 1
1.
Recommendation by project engineer, Izaguirre Engineering Group requesting action to rescind the bids awarded by CC on 11-24-09 for the projects listed below to M Construction with authority to re-advertise same for failure by vendor, M Construction to secure and provide required bonds in order to finalize contracts for:
a. C-CAP-09-371-11-24 Road & Drainage Construction for Brenda Gay Subdivision
b. C-CAP-09-372-11-24 Road & Drainage Construction for Chapa II Subdivision
BCAP projects with plans and specifications drafted by project engineer.
a. C-CAP-09-371-11-24 Road & Drainage Construction for Brenda Gay Subdivision
b. C-CAP-09-372-11-24 Road & Drainage Construction for Chapa II Subdivision
BCAP projects with plans and specifications drafted by project engineer.
2.
a. Recommendation by project engineer, Rodriguez Engineering for action to rescind bids awarded by CC to M Construction on 02-20-10 for the BCAP projects listed/detailed below for failure by vendor, M Construction to obtain and provide required bonds for the following:
1. C-CAP-09-469-02-02 Road & Drainage Construction for Colonia Boyce;
2. C-CAP-09-471-02-02 Road & Drainage Construction for Mary Ann Subdivision;
b. Recommendation by project engineer, Rodriguez Engineering for CC to award bids on the project listed in caption item above to the next lowest bidders meeting all specifications for the listed BCAP projects:
1. Valley Paving Inc.-$119,109.35- C-CAP-09-469-02-02 Road & Drainage Construction- Colonia Boyce;
2. Asago Construction-$162,861.00-C-CAP-09-471-02-02 Road & Drainage Construction- Mary Ann Subdivision;
with plans and specifications to be drafted by project engineer.
1. C-CAP-09-469-02-02 Road & Drainage Construction for Colonia Boyce;
2. C-CAP-09-471-02-02 Road & Drainage Construction for Mary Ann Subdivision;
b. Recommendation by project engineer, Rodriguez Engineering for CC to award bids on the project listed in caption item above to the next lowest bidders meeting all specifications for the listed BCAP projects:
1. Valley Paving Inc.-$119,109.35- C-CAP-09-469-02-02 Road & Drainage Construction- Colonia Boyce;
2. Asago Construction-$162,861.00-C-CAP-09-471-02-02 Road & Drainage Construction- Mary Ann Subdivision;
with plans and specifications to be drafted by project engineer.
F.
Sheriff's Office
1.
Acceptance and approval of "Certificate of Completion" for Phases I and II, submitted by RCC Consultants, Inc. in connection with contract #C-09-122-10-20/PO#631026 for: "Hidalgo County Sheriff's Office - Professional Engineering Consulting Services for the Design of New Communications System".
G.
Juvenile Probation
1.
a. Presentation for discussion, consideration, acceptance and approval of the qualifying participates submitting responses to the "Expansion Of Pool for Licensed Professional Counselor(s)" to provide necessary/required services on as as needed basis for Hidalgo County at the Judge Mario E. Ramirez, Jr. Juvenile Justice Center-RFP No. 2010-023-02-10-SGS, and;
b. Requesting approval of the final negotiated contracts for RFP No. 2010-023-02-10-SGS Hidalgo County Judge Mario E. Ramirez, Jr. Juvenile Justice Center-"Expansion of Pool for Licensed Professional Counselor(s)".
b. Requesting approval of the final negotiated contracts for RFP No. 2010-023-02-10-SGS Hidalgo County Judge Mario E. Ramirez, Jr. Juvenile Justice Center-"Expansion of Pool for Licensed Professional Counselor(s)".
H.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
2.
a. Recommending award of multiple bids and approval of contract documents to the lowest bidder per line item meeting all specifications and/or terms and conditions as attached hereto for Hidalgo County - "Printed Items and Related Supplies" Bid No 2010-025A-03-03-YZV;
b. Authority to Re-Advertise for "Printed Items and Related Supplies" for the following Departments:
1. Sheriff Department
2. Other Departments
b. Authority to Re-Advertise for "Printed Items and Related Supplies" for the following Departments:
1. Sheriff Department
2. Other Departments
23.
Adjourn