CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
April 13, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of AT&T
E.
Claim of Maria Olga Almanzar
7.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of AT&T
E.
Claim of Maria Olga Almanzar
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
10.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Approval of Proclamation Recognizing April 2010 as National County Government Month - "Healthy Counties"
11.
Constables:
A.
Constable Precinct #4:
1. Approval to create one (1) regular full-time Administrative Assistant I position, slot no. 018, grade level 4.
2. Approval of revised salary schedule.
1. Approval to create one (1) regular full-time Administrative Assistant I position, slot no. 018, grade level 4.
2. Approval of revised salary schedule.
12.
County Treasurer - Norma Garcia:
A.
1. Approval to make payment to the U.S. Department of the Treasury for penalties and interest assessed on federal quarterly taxes for the 4th quarter ended December 31, 2009 in the amount of $1,278.05 with authority for County Treasurer to issue check after review and processing procedures are completed by the County Auditor.
2. Approval of 2010 interdepartmental transfer from Countywide Administration to County Treasurer (1100) to fund payment as stated above.
2. Approval of 2010 interdepartmental transfer from Countywide Administration to County Treasurer (1100) to fund payment as stated above.
13.
Sheriff's Office - Chief Martinez:
A.
Authorization and Approval to accept the Local Border Security Program grant award from Criminal Justice Division (CJD), Office of the Governor in the amount of $900,000.00.
B.
Sheriff (1100) / Courthouse Security (1241):
1. Approval of employee transfers as follows, as per section 3.49 of the Civil Service Commission Rules:
2. Approval of revised salary schedule.
1. Approval of employee transfers as follows, as per section 3.49 of the Civil Service Commission Rules:
|
|
|
FROM
|
|
TO
|
|
||
|
Employee No.
|
Position Title
|
Dept.
|
Slot
No. |
|
Dept.
|
Slot
No. |
Budgeted Salary
|
|
150118
|
Deputy Sheriff Step II
|
Courthouse Sec.
(115-044) |
0008
|
|
Sheriff
(280-001) |
0207
|
$39,330.00
|
|
099007
|
Deputy Sheriff Step I
|
Sheriff
(280-001) |
0207
|
|
Courthouse Sec.
(115-044) |
0008
|
$38,000.00
|
2. Approval of revised salary schedule.
14.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
15.
Urban County - Diana Serna:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services;
2. Presentation of the scoring grid for the purposes of ranking by Commissioners' Court of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by Urban County Program, Precinct No. 3 and Hidalgo County Purchasing in connection with and funded through Hidalgo County Urban County Program Year 22 (2009) Precinct No. 3 Street Improvements.
a.__________________ b.____________________ c._____________________
3. Authority to negotiate a Professional Engineering Service contract with the No. 1 ranked firm of _____________________ for the provision of engineering services for a Hidalgo County Urban County Program Precinct No. 3 Street Improvement project.
2. Presentation of the scoring grid for the purposes of ranking by Commissioners' Court of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by Urban County Program, Precinct No. 3 and Hidalgo County Purchasing in connection with and funded through Hidalgo County Urban County Program Year 22 (2009) Precinct No. 3 Street Improvements.
a.__________________ b.____________________ c._____________________
3. Authority to negotiate a Professional Engineering Service contract with the No. 1 ranked firm of _____________________ for the provision of engineering services for a Hidalgo County Urban County Program Precinct No. 3 Street Improvement project.
B.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services;
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the City of Edcouch, Urban County Program and Hidalgo County Purchasing Department in connection with and funded through Hidalgo County Urban County Program Year 22 (2009) City of La Villa - Parks, Recreational Facilities project.
a. ______________________ b. ____________________ c. _______________________
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of _________________ for the provision of engineering services for an Urban County Program – City of La Villa Parks, Recreational Facilities project.
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the City of Edcouch, Urban County Program and Hidalgo County Purchasing Department in connection with and funded through Hidalgo County Urban County Program Year 22 (2009) City of La Villa - Parks, Recreational Facilities project.
a. ______________________ b. ____________________ c. _______________________
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of _________________ for the provision of engineering services for an Urban County Program – City of La Villa Parks, Recreational Facilities project.
C.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for material testing services in connection with Hidalgo County Urban County Program from Program Year 17, 19 & 20 (2004, 2006 & 2007) for Water/Sewer Improvements Project in the Edcouch, Precinct No. 1 area.
2. Presentation of the scoring grid for the purpose of ranking by CC of at least three (3)material testing service firms from the County's approved "pool" as graded and evaluated by Urban County Program and Hidalgo County Purchasing Department and the City of Edcouch in connection with an Urban County Program Water & Sewer Improvements Project in the city of Edcouch within Hidalgo County Precinct No. 1 area.
a.__________________ b. _____________________ c. _____________________
3. Authority to negotiate a material testing service contract with the No. 1 ranked firm of _____________for the provision of material testing services for a Hidalgo County Precinct No. 1 Water & Sewer Improvements project in Edcouch.
2. Presentation of the scoring grid for the purpose of ranking by CC of at least three (3)material testing service firms from the County's approved "pool" as graded and evaluated by Urban County Program and Hidalgo County Purchasing Department and the City of Edcouch in connection with an Urban County Program Water & Sewer Improvements Project in the city of Edcouch within Hidalgo County Precinct No. 1 area.
a.__________________ b. _____________________ c. _____________________
3. Authority to negotiate a material testing service contract with the No. 1 ranked firm of _____________for the provision of material testing services for a Hidalgo County Precinct No. 1 Water & Sewer Improvements project in Edcouch.
16.
Planning Department - Raul Sesin:
A.
Discussion and Action of amendments to the interdepartmental permitting procedures between Planning and Environmental Health Departments, pursuant to TCEQ Action Item List for Hidalgo County.
17.
Elections Administration - Yvonne Ramon:
A.
Approval of Contract for Lease Election Services between Hidalgo County and City of Pharr for their election to be held on May 8, 2010.
B.
Approval of Contract for Lease Election Services between Hidalgo County and City of La Villa for their election to be held on May 8, 2010.
C.
Approval of Full Contract for Election Services between Hidalgo County and Red Sands Groundwater Conservation District for their election to be held on May 8, 2010.
18.
Head Start Program - Teresa Flores:
A.
Proclamation for Week of the Young Child
19.
Border Colonia Access Program - Agapito Vargas:
A.
1. Approval to create one (1) regular full-time Colonia Access Program Coordinator position, slot no. 0003, salary in the amount of $40,677.00.
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedule.
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedule.
20.
Right of Way - Joe Pena:
A.
Pursuant to fuel policy, requesting approval to reimburse Guadalupe Rodriguez for the purchase of fuel for the County issued Right of Way Dept vehicle in the amount of $70.70 with authority for County Treasurer to issue payment/check after Auditors processing procedures are completed.
21.
Precinct #4 - Comm. Garza:
A.
Reappointment of board member by Commissioner Oscar L. Garza to the Hidalgo County Housing Authority Board.
22.
Budget & Management - Raul Silguero Jr.:
A.
Presentation for discussion concerning the pending GDEM / FEMA Reimbursements as related to the Hurricane Dolly disaster (FEMA 1780 EM TX).
B.
Budget Appropriations:
1.
Courthouse Security (1241):
Approval of 2010 appropriation of funds for Courthouse Security in the total amount of $1,000.00.
Approval of 2010 appropriation of funds for Courthouse Security in the total amount of $1,000.00.
2.
Constable Pct. #5:
Approval of 2010 appropriation of funds for the Constable Precinct 5 - LEOSE and 2009 LEOSE interest earned in the amount of $2,856.86.
Approval of 2010 appropriation of funds for the Constable Precinct 5 - LEOSE and 2009 LEOSE interest earned in the amount of $2,856.86.
23.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
a. Presentation of scoring grid (for the purposes of ranking by CC) in connection with the responses received for the request for qualifications for RFQ No.: 2010-031-01-27CGV-"Consulting Services for a Feasibility Study for Development for a Commuter Rail System" project for Hidalgo County and thus continue with the next phase of the procurement process;
1. _________________ 2.__________________ 3.__________________
4.__________________ 5._______________
b. Requesting authority for Purchasing Department and Commuter Rail District Board to enter into negotiations with number one ranked participant in order to present finalized negotiations for acceptance and award of a contract/letter of engagement for the provision of professional consulting services for a Feasibility Study consideration and award.
1. _________________ 2.__________________ 3.__________________
4.__________________ 5._______________
b. Requesting authority for Purchasing Department and Commuter Rail District Board to enter into negotiations with number one ranked participant in order to present finalized negotiations for acceptance and award of a contract/letter of engagement for the provision of professional consulting services for a Feasibility Study consideration and award.
5.
Acceptance and approval to award the proposal solicited and received, reviewed and recommended by Richard Sunday, Hidalgo County's Facilities Management Department from Herrera and Hunt, Inc. (awarded JOC vendor through Hidalgo County's membership/participation with Harris County Department of Education's Job Order Contracting Program) meeting all specifications and/or requirements for the provision of labor, material and related accessories, including , but not limited to the "Repairs to Damaged Block Wall in the Dumpster Area of the Adult Detention Center" in the amount of $44,201.23.
6.
a. Recommendation and action for Hidalgo County to exercise the "Notice Of Termination" as stated in the contract-page 4 of 13 as follows: "The contract may be terminated without cause upon thirty (30) day written notice by County" with "AAA Urgent Care Centers, LLC;
b. Requesting authority to advertise with approval of specifications as attached hereto for "Request For Bids-Drug & Alcohol Testing For Hidalgo County Employees".
b. Requesting authority to advertise with approval of specifications as attached hereto for "Request For Bids-Drug & Alcohol Testing For Hidalgo County Employees".
7.
Requesting approval to declare as "surplus" numerous items and vehicles (County-owned and /or Seized) for the purpose of disposition through auction as set forth through Texas Local Government Code 263.152.(a)(1) and as further detailed on Exhibit attached hereto.
8.
a. Approval to execute a professional engineer contract/agreement for the provision of traffic engineering and general engineering services for, "On-Call Contract for Hidalgo County," with TEDSI Infrastructure Group, Inc., as authorized & approved for negotiations by CC on 2-2-10;
b. Acceptance and approval of Work Authorization No. 1 (with an estimated cost of $36,000.00) as submitted by project engineer, TEDSI Infrastructure Group, Inc., for "Representing the County at MPO Technical Committee Meetings";
c. Acceptance and approval of Work Authorization No. 2 (with an estimated cost of $24,000.00) as submitted by project engineer, TEDSI Infrastructure Group, Inc. for "Representing the County at HCRMA Meetings".
b. Acceptance and approval of Work Authorization No. 1 (with an estimated cost of $36,000.00) as submitted by project engineer, TEDSI Infrastructure Group, Inc., for "Representing the County at MPO Technical Committee Meetings";
c. Acceptance and approval of Work Authorization No. 2 (with an estimated cost of $24,000.00) as submitted by project engineer, TEDSI Infrastructure Group, Inc. for "Representing the County at HCRMA Meetings".
B.
Executive Officer
1.
a. Requesting approval of a professional services agreement with J. E. SAENZ & ASSOCIATES, INC. for the purposes of professional engineering services for: "Parking Lot Improvements Project (Executive Offices at Old Administration Building) East of Closner and North of Mahl Street" - Hidalgo County.
b. Requesting approval of Work Authorization #1 ($16,434.81) from J. E. Saenz & Associates, Inc. for Professional Engineering Services for: "Parking Lot Improvements Project (Executive Offices at Old Administration Building) East of Closner and North of Mahl Street"- Hidalgo County, in connection to Contract No. C-10-063-04-13.
b. Requesting approval of Work Authorization #1 ($16,434.81) from J. E. Saenz & Associates, Inc. for Professional Engineering Services for: "Parking Lot Improvements Project (Executive Offices at Old Administration Building) East of Closner and North of Mahl Street"- Hidalgo County, in connection to Contract No. C-10-063-04-13.
C.
Pct. 1
1.
Recommending award of bid and approval of contracts to lowest multiple bidders meeting all specifications and/or requirements as attached hereto for: Hidalgo County Precinct No. 1-Hauling Services for all Road Materials" with effective dates of April 29, 2010 -RFB No.: 2010-009-02-17-SMA.
D.
Pct. 4
1.
a. Requesting approval of a professional services agreement with NOE GARZA ENGINEERS, INC. for the purposes of professional engineering services for: "ROGERS ROAD & JACKSON ROAD PROJECT" for Hidalgo County Precinct No. 4.
b. Requesting approval of Work Authorization #1 ($25,272.00) from NOE GARZA ENGINEERS, INC. for Professional Engineering Services for: ""ROGERS ROAD & JACKSON ROAD PROJECT" for Hidalgo County Pct. No. 4, in connection to Contract No. C-10-060-04-13.
c. Requesting approval of a professional services agreement with J. E. SAENZ & ASSOCIATES, INC. for the purposes of professional engineering services for: "TRENTON ROAD, SANDY RIDGE ESTATES and SUNFLOWER ROAD PROJECT" for Hidalgo County Precinct No. 4.
d. Requesting approval of Work Authorization #1 ($94,159.41) from J. E. Saenz & Associates, Inc. for Professional Engineering Services for: "TRENTON ROAD, SANDY RIDGE ESTATES and SUNFLOWER ROAD PROJECT" for Hidalgo County Pct. No. 4, in connection to Contract No. C-10-052-04-13.
b. Requesting approval of Work Authorization #1 ($25,272.00) from NOE GARZA ENGINEERS, INC. for Professional Engineering Services for: ""ROGERS ROAD & JACKSON ROAD PROJECT" for Hidalgo County Pct. No. 4, in connection to Contract No. C-10-060-04-13.
c. Requesting approval of a professional services agreement with J. E. SAENZ & ASSOCIATES, INC. for the purposes of professional engineering services for: "TRENTON ROAD, SANDY RIDGE ESTATES and SUNFLOWER ROAD PROJECT" for Hidalgo County Precinct No. 4.
d. Requesting approval of Work Authorization #1 ($94,159.41) from J. E. Saenz & Associates, Inc. for Professional Engineering Services for: "TRENTON ROAD, SANDY RIDGE ESTATES and SUNFLOWER ROAD PROJECT" for Hidalgo County Pct. No. 4, in connection to Contract No. C-10-052-04-13.
E.
HIDTA
1.
a. Presentation of the scoring grid in connection with the sole response received (Cardinal Tracking, Inc.) for the purposes of ranking by Commissioners Court as "qualified" in order to proceed to the next phase of the proposal process for: "Turn-Key Purchase Of A New Record Management Software-RFP No: 2010-049-03-24CGV for Hidalgo County HIDTA Task Force;
b. Requesting authority for Purchasing Department to enter into negotiations with the sole qualified/ranked proposer in order to finalize a contract for consideration and award for "Turn-Key Purchase Of A New Record Management Software-RFP No: 2010-049-03-24CGV" for Hidalgo County HIDTA Task Force.
b. Requesting authority for Purchasing Department to enter into negotiations with the sole qualified/ranked proposer in order to finalize a contract for consideration and award for "Turn-Key Purchase Of A New Record Management Software-RFP No: 2010-049-03-24CGV" for Hidalgo County HIDTA Task Force.
F.
District Courts
1.
Recommending award of bid to the lowest bidder meeting all specifications/requirements, terms and conditions as stated in RFB NO: 2010-034-01-20-MSS- "Turnkey Purchase and Installation for new Audio and Video System" for Hidalgo County 370th District Court.
G.
Colonia Access Program Pct. 4
1.
Requesting authority to reject all submitted bids received for CAP-09-484-12-16 "Road & Drainage Construction for Colonia Esperanza Unit #2" in as much as bids have expired and requesting authority to re-advertise for Road & Drainage Construction of Colonia Esperanza Unit #2, a 3rd call BCAP Project with plans and specifications drafted by project engineer.
H.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
2.
Requesting authority to advertise sealed procurement projects for:
a. Entrance Sliding Glass Doors Maintenance Repair Services (Bid No: 2010-092-00-00CGV);and,
b. Boilers Maintenance Services(Bid No.: 2010-091-00-00CGV) ;
for Hidalgo County with specifications and requirements developed and finalized through Purchasing Department, Facilities Management and Sheriff's Office.
a. Entrance Sliding Glass Doors Maintenance Repair Services (Bid No: 2010-092-00-00CGV);and,
b. Boilers Maintenance Services(Bid No.: 2010-091-00-00CGV) ;
for Hidalgo County with specifications and requirements developed and finalized through Purchasing Department, Facilities Management and Sheriff's Office.
24.
Adjourn