CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
April 20, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
7.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
10.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
11.
County Clerk's Office - Arturo Guajardo, Jr.:
A.
Records Management (1237):
1. Approval to create one (1) regular full-time Records Management Specialist position, slot no. 0002, salary in the amount of $40,000.00.
2. Approval of appropriation of funds.
3. Approval of revised salary schedule.
1. Approval to create one (1) regular full-time Records Management Specialist position, slot no. 0002, salary in the amount of $40,000.00.
2. Approval of appropriation of funds.
3. Approval of revised salary schedule.
12.
Sheriff's Office - Chief Martinez:
A.
Presentation and discussion of the 2009 Racial Profiling Report as presented by the Hidalgo County Sheriff's Office, in accordance with Article 2.133 of the Texas Code of Criminal Procedure.
13.
District Attorney's Office - Roy Cazares:
A.
DA Investigation HB65 (1223):
1. Approval to delete one (1) regular part-time Criminal Investigator position, slot no. 0059, budgeted salary $23,296.00.
2. Approval to create one (1) regular full-time Assistant District Attorney, slot no. 0060, at $7,750.00 for cost allocation of state awarded supplement for slot no. 001 in the DA Border Prosecution program (fund 1281)
3. Approval to create one (1) regular full-time Legal Assistant position, slot no. 0061, at $5,000.00 for cost allocation of state awarded supplement for slot no. 002 in the DA Border Prosecution program (fund 1281).
4. Approval of intradepartmental transfer.
5. Approval of revised salary schedule.
1. Approval to delete one (1) regular part-time Criminal Investigator position, slot no. 0059, budgeted salary $23,296.00.
2. Approval to create one (1) regular full-time Assistant District Attorney, slot no. 0060, at $7,750.00 for cost allocation of state awarded supplement for slot no. 001 in the DA Border Prosecution program (fund 1281)
3. Approval to create one (1) regular full-time Legal Assistant position, slot no. 0061, at $5,000.00 for cost allocation of state awarded supplement for slot no. 002 in the DA Border Prosecution program (fund 1281).
4. Approval of intradepartmental transfer.
5. Approval of revised salary schedule.
14.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
15.
Urban County - Diana Serna:
A.
The Urban County Program on behalf of Hidalgo County Precinct No. 3, is requesting approval and award of best and final negotiated contract with Javier Hinojosa Engineering in the amount of $42,714.00 utilizing CDBG-R Year 22 (2009) Substantial Amendment for Hidalgo County Precinct #3 – Drainage Improvement Project.
B.
The Urban County Program, on behalf of Hidalgo County Precinct No. 3, is requesting approval and award of best and final negotiated contract with Javier Hinojosa Engineering (highest ranked firm), in the amount of $107,156.88 utilizing Urban County Program Year 22 (2009) Precinct No. 3 Street Improvement funds.
C.
The Urban County Program on behalf of the City of Alton, is requesting approval and award of best and final negotiated contract with Javier Hinojosa Engineering in the amount of $15,100.00 utilizing CDBG Year 22 (2009) Street Improvements funds.
D.
Urban County Program on behalf of the City of Mercedes is requesting authority to purchase Fire Station Equipment (complete bunker gear sets) for the Mercedes Volunteer Fire Department through Hidalgo County's membership and participation with Buy Board, approved vendor Dooley Tackaberry (contract #284-08) in the amount of $5,322.30 (quote attached hereto) to include fees and discounts as requested by the City of Mercedes for the Fire Department City of Mercedes UCP Year 22 (2009) Fire Station Equipment funds will be utilized.
E.
Urban County Program on behalf of the City of Hidalgo is requesting authority to purchase a Pierce 2010 Freightliner Tanker through Hidalgo County's membership and participation with Buy Board (Texas Association of School Boards) approved vendor Siddons Fire Apparatus, Inc. (contract # 245-06) in the amount of $175,000.00 (quote attached hereto) to include fees and accessories as requested. City of Hidalgo UCP Year 22 (2009) Fire Station Equipment funds will be utilized.
16.
Planning Department - Raul Sesin:
A.
Discussion and Action to waive recording fees for the Amended Eyhorn Landfill Subdivision No. 1 and Amended Eyhorn Landfill Subdivision No. 2 being that it is County owned property.
17.
Elections Administration - Yvonne Ramon:
A.
Approval of Contract for Lease Election Services between Hidalgo County and City of Granjeno for their election to be held on May 8, 2010.
B.
Approval of Full Contract for Election Services between Hidalgo County and City of Palmhurst for their election to be held on May 8, 2010.
C.
Approval of Full Contract for Election Services between Hidalgo County and City of Progreso for their election to be held on May 8, 2010.
D.
Approval of Full Contract Election Services between Hidalgo County and City of Weslaco for their election to be held on May 8, 2010.
E.
Approval of Contract for Lease Election Services between Hidalgo County and Agua Special Utility District for their election to be held on May 8, 2010.
F.
Approval of Full Contract for Election Services between Hidalgo County and Progreso ISD for their election to be held on May 8, 2010.
18.
Precinct #3 - Comm. Flores:
A.
Approval of re-appointment of board member to the Housing Authority Board
19.
Precinct #4 - Comm. Garza:
A.
1. Presentation regarding City of Edinburg's Downtown Revitalization Plan.
2. Approval of Resolution in support of City of Edinburg's Downtown Revitalization Plan.
2. Approval of Resolution in support of City of Edinburg's Downtown Revitalization Plan.
20.
Budget & Management - Raul Silguero Jr.:
A.
Budget Appropriations:
1.
Constable Pct. #5 LEOSE (1220):
a. Approval of certification of revenues, as certified by the County Auditor for the 2010 LEOSE (Peace Officer allocation) funds award received from the Texas Comptroller of Public Accounts office.
b. Approval of 2010 appropriation of funds for the Constable Precinct 5 - LEOSE (1220) and 2009 LEOSE interest earned in the amount of $2,856.86.
a. Approval of certification of revenues, as certified by the County Auditor for the 2010 LEOSE (Peace Officer allocation) funds award received from the Texas Comptroller of Public Accounts office.
b. Approval of 2010 appropriation of funds for the Constable Precinct 5 - LEOSE (1220) and 2009 LEOSE interest earned in the amount of $2,856.86.
2.
C.O. 2009 Series - Pct. #4 Drainage Improvement Project (1339):
Approval of 2010 appropriation of funds for Pct. #4 Drainage Improvement Project in the total amount of $125,674.98.
Approval of 2010 appropriation of funds for Pct. #4 Drainage Improvement Project in the total amount of $125,674.98.
21.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Recommending award of bid to sole bidder (Veltex Insulation Co.) meeting all specifications for: Hidalgo County -Doors and Frames for Old Administration Building 3rd Floor Renovations" as reviewed by Facilities Management Department-RFB No.: 2010-020A-03-10-MSS.
5.
Acceptance and approval of final contract document with "S&B Infrastructure, Ltd." (authorized for negotiations by CC on 03/30/) for the provision of Professional Engineering Services for the "Raymondville Drain Project-County Wide" based on a one-time project specific with no work authorizations.
6.
Requesting authority to advertise and approve to auction Abandoned and Unclaimed items as detailed on the A&U list #33. As set forth under Texas Local Government Code, 263.152.(a)(1) as detailed on Exhibit "A" attached hereto.
B.
Pct. 2
1.
Approval of Request for Payment-Application No.4 in the amount of $628,545.65 from D. Wilson Construction Co., #C-09-037C-11-17, awarded contractor for the, "New Administration Offices for Hidalgo County Pct.#2 and Other County Offices," and as certified for payment by project architect, VA Architecture.
C.
Pct. 4
1.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service for Appraisal Services;
b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of Appraisers in connection with professional Appraisal Services required for Precinct #4's San Carlos Drainage Improvement Projects;
1st.__________________;2nd.___________________;3rd. __________________;
c. Authority for the Purchasing Department to negotiate a professional Appraisal Services Contract with the No.1 ranked firm of ___________________________ for the provision of Appraisal Services for the San Carlos Drainage Improvement Projects located in Precinct No. 4.
b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of Appraisers in connection with professional Appraisal Services required for Precinct #4's San Carlos Drainage Improvement Projects;
1st.__________________;2nd.___________________;3rd. __________________;
c. Authority for the Purchasing Department to negotiate a professional Appraisal Services Contract with the No.1 ranked firm of ___________________________ for the provision of Appraisal Services for the San Carlos Drainage Improvement Projects located in Precinct No. 4.
2.
a. Requesting approval of Work Authorization #1 ($11,500.00) from Quintanilla, Headley & Associates Inc. for Professional Engineering Services for Paving/Un-Paved Road Construction Projects (on an as needed basis)located within Hidalgo County Pct. No. 4, in connection with Contract No. C-10-072A-03-30.
b. Requesting approval of Work Authorization #5 ($ 163,079.00) from Quintanilla, Headley & Associates Inc. for Professional Engineering Services for "San Carlos Drainage Improvements Project" (NORTH BRANCH DRAIN: Cesar Chavez Road, West Alamo Road, Mile 171/2 East of Alamo Road, Sharp Road, South of Mile 17 1/2, Mile 17 1/2 West of Valverde Road & Rogers Road West of Valverde Road - Drain Ditch Culvert Crossings & CURRY DRAIN: 83rd Street & Sharp Road - Drain Ditch Culvert Crossings) within Hidalgo County Pct. No. 4, in connection with Contract No. C-08-477-12-09.
c. Requesting approval of request for payment for Inv #ENG 1288 ($3,500.00) submitted by J. E. Saenz & Associates, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract #C-10-072-03-23 (PO# 638515) -"Paved/Un-Paved Construction Road Projects" (on an as needed basis) - Chapa Road (San Manuel) within Precinct #4.
d. Requesting approval of request for payment for Inv #ENG 1290 ($ 8,000.00) submitted by J. E. Saenz & Associates, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract #C-10-072-03-23 (PO# 638516) -"Paved/Un-Paved Construction Road Projects" (on an as needed basis) - Murillo II Subdivision within Precinct #4.
b. Requesting approval of Work Authorization #5 ($ 163,079.00) from Quintanilla, Headley & Associates Inc. for Professional Engineering Services for "San Carlos Drainage Improvements Project" (NORTH BRANCH DRAIN: Cesar Chavez Road, West Alamo Road, Mile 171/2 East of Alamo Road, Sharp Road, South of Mile 17 1/2, Mile 17 1/2 West of Valverde Road & Rogers Road West of Valverde Road - Drain Ditch Culvert Crossings & CURRY DRAIN: 83rd Street & Sharp Road - Drain Ditch Culvert Crossings) within Hidalgo County Pct. No. 4, in connection with Contract No. C-08-477-12-09.
c. Requesting approval of request for payment for Inv #ENG 1288 ($3,500.00) submitted by J. E. Saenz & Associates, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract #C-10-072-03-23 (PO# 638515) -"Paved/Un-Paved Construction Road Projects" (on an as needed basis) - Chapa Road (San Manuel) within Precinct #4.
d. Requesting approval of request for payment for Inv #ENG 1290 ($ 8,000.00) submitted by J. E. Saenz & Associates, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract #C-10-072-03-23 (PO# 638516) -"Paved/Un-Paved Construction Road Projects" (on an as needed basis) - Murillo II Subdivision within Precinct #4.
3.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service/Review Appraisal Services;
b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Review Appraisal Services with TxDot ROWIS A-10 forms required for Hidalgo County Pct. # 4 "San Carlos Drainage Improvement Project"on an "as Needed Basis" for the duration of the project.
1st._________________;2nd._________________;3rd. ______________
c. Authority for the Purchasing Department to negotiate a professional Review Appraisal Services Contract with the No.1 ranked firm of ___________________________ for the provision of Review Appraisal Services for Hidalgo County Pct. 4 San Carlos Drainage Improvement Project.
b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Review Appraisal Services with TxDot ROWIS A-10 forms required for Hidalgo County Pct. # 4 "San Carlos Drainage Improvement Project"on an "as Needed Basis" for the duration of the project.
1st._________________;2nd._________________;3rd. ______________
c. Authority for the Purchasing Department to negotiate a professional Review Appraisal Services Contract with the No.1 ranked firm of ___________________________ for the provision of Review Appraisal Services for Hidalgo County Pct. 4 San Carlos Drainage Improvement Project.
D.
Tax Office
1.
Presentation by Armando Barrera, Jr., Hidalgo County TAC/RTA (for the purposes of award) of the negotiated contract with the number one ranked vendor, APPRAISAL AND COLLECTION TECHNOLOGIES (ACT)., for: "AUTOMATED TAX COLLECTION SYSTEM" for with an effective date of July 1, 2010 through-RFP No. 2010-037-02-10-otm.
E.
Colonia Access Program Pct. 3
1.
Acceptance and approval, including but not limited to, the following items submitted by awarded contractor, Total Commitment, LLC and as reviewed by project engineer, Javier Hinojosa Engineering for Basham Subdivision #18 -C-CAP 09-286-08-25;
a. Application for Payment No. 4 (Retainage Release) in the amount of $10,283.36;
b. "Certificate of Construction Completion" reflecting the completion date of January 5, 2010;
a. Application for Payment No. 4 (Retainage Release) in the amount of $10,283.36;
b. "Certificate of Construction Completion" reflecting the completion date of January 5, 2010;
F.
Sheriff's Office
1.
Presentation for award to the lowest bid received and meeting all specifications and requirements including approval of contract for: "Repairs, Installation and Removal of Communications & Radio Tower Misc. Equipment"- Hidalgo County Sheriff's Office. RFB No. 2010-105-03-31-otm
G.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
2.
Approval to purchase one (1) New 2010 Chevrolet 1500 Silverado 4x4 Crewcab PU through the County's membership/participation with HGAC (Houston-Galveston) awarded vendor, Caldwell Country Chevrolet (Contract #VE03-06) in the amount of $26,929.00 to include but not limited to administration fee's and delivery fees for J-09 Drainage Improvement Project-Procurement #2010-094-OGG).
22.
Adjourn