CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
April 20, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - County Auditor
2.
2010 Intradepartmental Transfers:
A.
2010 - Co. Wide Adm. (1100)
B.
2010 - C.O.'s 2009 B&C Raymondville (1341)
C.
2010 - County Commissioners (1100)
D.
2010 - Human Resources (1100)
E.
2010 - Fire Marshal (1100)
F.
2010 - Visiting Judges (1100)
G.
2010 - I.T. Department (1100)
H.
2010 - County Clerk (1237)
I.
2010 - County Clerk (1100)
J.
2010 - District Clerk (1100)
K.
2010 - County Court At Law #5 (1100)
L.
2010 - 332nd District Court (1100)
M.
2010 - 398th District Court (1100)
N.
2010 - 398th District Court (1100)
O.
2010 - 430th District Court (1100)
P.
2010 - J.P. 4/2 (1100)
Q.
2010 - Safety Division (1100)
R.
2010 - Tax Office (1100)
S.
2010 - Health & Human Services Department Bio. (1293)
T.
2010 - Health & Human Services Department PHER (1293)
U.
2010 - Health & Human Services Department Adm. (1100)
V.
2010 - WIC (1292)
W.
2010 - Pct. #2 Parks (1212)
X.
2010 - Pct. #2 Adm. (1202)
Y.
2010 - Pct. #3 Parks (1213)
Z.
2010 - Pct. #3 Adm. (1203)
AA.
2010 - Pct. #4 Adm. (1204)
BB.
2010 - Pct. #4 Parks (1214)
CC.
2010 - Pct. #4 R&B (1204)
DD.
2010 - Constable Pct. #4 (1100)
3.
2010 Interdepartmental Transfers:
A.
Pct. #1 BCAP (1200):
Approval of 2010 interdepartmental transfer from Colonia Access Program (115-042) to Pct. 1 BCAP (121-014) in the amount of $731.28.
Approval of 2010 interdepartmental transfer from Colonia Access Program (115-042) to Pct. 1 BCAP (121-014) in the amount of $731.28.
B.
Pct. #4 C.O. 2009 Series (1339):
Approval of 2010 interdepartmental transfer within Certificate of Obligations Series 2009 - Precinct #4 Drainage Improvement Project from: Aguilar Pond (038), Alamo Acres (040), Damian Acres (041), and Dickerson Pond (048) to North Branch Drain (049) & Curry Drain (052) in the total amount of $33,441.83.
Approval of 2010 interdepartmental transfer within Certificate of Obligations Series 2009 - Precinct #4 Drainage Improvement Project from: Aguilar Pond (038), Alamo Acres (040), Damian Acres (041), and Dickerson Pond (048) to North Branch Drain (049) & Curry Drain (052) in the total amount of $33,441.83.
C.
Elections Department (1100):
Approval of 2010 interdepartmental transfer from Co. Wide Adm. to Elections Dept. in the amount of $116,691.94 to fund salary related expenditures for Poll Workers.
Approval of 2010 interdepartmental transfer from Co. Wide Adm. to Elections Dept. in the amount of $116,691.94 to fund salary related expenditures for Poll Workers.
D.
Tax Office (1100):
Approval of 2010 interdepartmental transfer from Co. Wide Adm. to Tax Office in the amount of $150,000.00 to fund the Automated Tax Collection System.
Approval of 2010 interdepartmental transfer from Co. Wide Adm. to Tax Office in the amount of $150,000.00 to fund the Automated Tax Collection System.
E.
Insurance (1100):
Approval of 2010 interdepartmental transfer from Co. Wide Adm. to Insurance in the amount of $377,400.00 for reimbursement of funds borrowed.
Approval of 2010 interdepartmental transfer from Co. Wide Adm. to Insurance in the amount of $377,400.00 for reimbursement of funds borrowed.
F.
430th DC (1100):
Approval of 2010 interdepartmental transfer from Co. Wide Adm. to 430th DC in the amount of $90,000.00 to fund rent & electricity expenditures.
Approval of 2010 interdepartmental transfer from Co. Wide Adm. to 430th DC in the amount of $90,000.00 to fund rent & electricity expenditures.
G.
Tropical Tx Center MHMR (1100):
Approval of 2010 interdepartmental transfer from Co. Wide Adm. to Tropical Tx Center MHMR in the amount of $36,495.00 to fund increase in yearly local contribution.
Approval of 2010 interdepartmental transfer from Co. Wide Adm. to Tropical Tx Center MHMR in the amount of $36,495.00 to fund increase in yearly local contribution.
H.
C.O.'s 2009 B&C Raymondville (1341):
Approval of 2010 interdepartmental transfer from C.O.'s 2009 B&C Raymondville program 079 to program 078 in the total amount of $1,000,000.00 to fund expenditures in connection with engineering contract.
Approval of 2010 interdepartmental transfer from C.O.'s 2009 B&C Raymondville program 079 to program 078 in the total amount of $1,000,000.00 to fund expenditures in connection with engineering contract.
4.
Interfund transfers:
A.
Pct. #2 R&B (1202):
Approval of 2010 interfund transfer from Parks unreserved fund balance (1212) into Pct.2 Pct.2 Road & Bridge (program 005) in the amount of $50,000.00.
Approval of 2010 interfund transfer from Parks unreserved fund balance (1212) into Pct.2 Pct.2 Road & Bridge (program 005) in the amount of $50,000.00.
B.
Tax Office (1100):
Approval of 2010 interfund transfer from Special Vehicle Inventory (1246) into General Fund (1100) in the amount of $5,700.00.
Approval of 2010 interfund transfer from Special Vehicle Inventory (1246) into General Fund (1100) in the amount of $5,700.00.
5.
Planning Department:
A.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
6.
Monthly Fee Reports:
A.
District Clerk:
Approval of March 2010 Monthly Fee Report.
Approval of March 2010 Monthly Fee Report.
B.
County Clerk:
Approval of March 2010 Monthly Fee Reports.
Approval of March 2010 Monthly Fee Reports.
7.
Right of Way - Permits:
A.
Pipeline permit:
Verizon will be replacing a 400' section of a conductor copper cable starting from 800' North of intersection of 3 1/2W and 5 1/2N Rd., this cable on west side of road.
Verizon will be replacing a 400' section of a conductor copper cable starting from 800' North of intersection of 3 1/2W and 5 1/2N Rd., this cable on west side of road.
8.
Executive Officer - Valde Guerra:
A.
Authorization and approval to accept the Energy Efficiency and Conservation Block Grant Program Award from the Department of Energy (DOE), in the amount of $3,539,500.00.
9.
Tax Refunds:
A.
| Acct# | Payer | Amt | |
| G2050.00.000.0011.00 | Rio Prop Ventures LLC | $2500.02 | |
| S0017.03.000.0003.00 | First National Bank | $16000.00 | |
| S5950.99.008.0001.07 | C&C Powersports Inc | $2991.66 | |
| W0100.00.050.0011.00 | First National Bank | $38751.63 | |
| W3800.00.701.0000.17 | Keybank Real Estate Capital | $12770.54 |
B.
| Acct# | Payer | Amt |
| A2663.00.000.00B4.00 | Valley Cardiology LLp | $3198.77 |
| S6857.00.000.0012.00 | First American (Gmac Mortgage) | $3165.28 |
| T0108.00.000.0073.00 | First American | $3024.33 |
10.
Membership Dues:
A.
Sheriff's Dept.:
Requesting approval of payment for year 2010 membership dues for Captain Andres Guzman to the American Association of Police Polygrahphists, Inc. (AAPP) in the amount of $125.00
Requesting approval of payment for year 2010 membership dues for Captain Andres Guzman to the American Association of Police Polygrahphists, Inc. (AAPP) in the amount of $125.00
B.
District Clerk:
Requesting approval to pay the 2010 Texas District Court Alliance (TDCA) membership dues in the total amount of $50.00 for Laura Hinojosa, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2010 Texas District Court Alliance (TDCA) membership dues in the total amount of $50.00 for Laura Hinojosa, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
C.
District Clerk:
Requesting approval to pay the 2010 Governmental Collectors Association of Texas (GCAT) membership dues in the total amount of $250.00 for Laura Hinojosa, District Clerk, Ana L. De Luna, Collections Specialist and Gina Hernandez, Collections Specialist with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
Requesting approval to pay the 2010 Governmental Collectors Association of Texas (GCAT) membership dues in the total amount of $250.00 for Laura Hinojosa, District Clerk, Ana L. De Luna, Collections Specialist and Gina Hernandez, Collections Specialist with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
D.
District Clerk:
Requesting approval to pay the 2010 Texas Association of Domestic Relations Office (TADRO) membership dues in the total amount of $25.00 for Laura Hinojosa, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2010 Texas Association of Domestic Relations Office (TADRO) membership dues in the total amount of $25.00 for Laura Hinojosa, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
E.
County Clerk:
Approval to pay membership dues to the American Society for Public Administration in the amount of $100.00 per member, for Arturo Guajardo, Jr., County Clerk, and Jennilee Garza, Public Information Officer, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Approval to pay membership dues to the American Society for Public Administration in the amount of $100.00 per member, for Arturo Guajardo, Jr., County Clerk, and Jennilee Garza, Public Information Officer, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
11.
Urban County:
A.
Request approval to enter into one ( 1 ) "Homebuyer Assistance Program" Contract under the Home Program.
B.
Request for approval of one (1) applicant in the City of Edcouch and one (1) in the City of Elsa under the CDBG Disaster Recovery Program.
C.
Requesting authorization to amend the subrecipient agreement with Consumer Credit Counseling of South Texas to increase funding by $41,232.49 for a new agreement amount of $136,916.17 in ESG Surplus Funds.
D.
Requesting authorization to amend the subrecipient agreement with The Salvation Army to decrease funding by $41,232.49 for a new agreement amount of $ 209,220.92 in ESG Surplus Funds.
12.
Auditor's Office:
A.
Monthly Collection Reports for January, February and March 2010.
| OFFICE | FEES & COST | MONTH |
| Constable Lazaro Gallardo Jr. | $ 4,927.20 | February 2010 |
| J.P. Rosa Trevino | $ 71,564.75 | January 2010 |
| J.P. Charlie Espinosa | $ 176,442.55 | January 2010 |
| Tax Assessor/Collector | $ 17,761,818.67 | February 2010 |
| Anzalduas Park | $ 4,056.00 | March 2010 |
13.
IT Department - Renan Ramirez:
A.
Budget & Management:
1. Authorization to delete data card service for 956-207-9759 through the County's membership/participation with CONTRACT: HGAC CW05-02 with awarded vendor SPRINT for the following service:
2. Approval of the attached Wireless Device Request Form W.1.3 under the county's newly adopted cell phone policy.
1. Authorization to delete data card service for 956-207-9759 through the County's membership/participation with CONTRACT: HGAC CW05-02 with awarded vendor SPRINT for the following service:
| Quantity: | Description: | Department: | Employee: | Data Card Number: |
| 1 | Pandora XE-500 | Budget & Management | Monica Badillo | 956-207-9759 |
2. Approval of the attached Wireless Device Request Form W.1.3 under the county's newly adopted cell phone policy.
B.
Comm. Pct. #4:
1. Authorization to remove data card number/employee name and replace with new number/employee name through the County's membership/participation with CONTRACT: HGAC CW05-02 (PO# 636740) with awarded vendor SPRINT for the following service:
2. Approval of the attached Wireless Device Request Forms under the county's newly adopted cell phone policy.
1. Authorization to remove data card number/employee name and replace with new number/employee name through the County's membership/participation with CONTRACT: HGAC CW05-02 (PO# 636740) with awarded vendor SPRINT for the following service:
| Description: | Plan Description: | Department: | Employee: | Number: |
| Removing | Unlimited data plan | Comm. Pct. 4 | Jimmy Dale Anthony | 956-393-7676 |
| Replacing | Unlimited data plan | Comm. Pct. 4 | Office Use | New Number |
2. Approval of the attached Wireless Device Request Forms under the county's newly adopted cell phone policy.
14.
Budget & Management:
A.
Self-Insured 2202 Workers' Comp.:
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $74,406.97 for the period of 03/16-31/2010 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $74,406.97 for the period of 03/16-31/2010 and requesting approval of wire transfer.
B.
Salary Sweep (1100):
Approval to transfer General Fund lapsed salaries from various departments to the County Wide Administration account.
Approval to transfer General Fund lapsed salaries from various departments to the County Wide Administration account.
C.
1. Approval to transfer $ 578,927.53 to the Hidalgo County Claims Bank account for Blue Cross Blue Shield Insurance Claims for period 03-27-10 to 04-09-10.
2. Approval of wire transfer to cover claims paid.
|
03/27-31/2010
|
$ 106,744.34
|
|
04/01-02/2010
|
$ 164,796.31
|
|
04/03-09/2010
|
$ 307,386.88
|
|
TOTAL:
|
$ 578,927.53
|
2. Approval of wire transfer to cover claims paid.
15.
Purchasing Department:
A.
1. Requesting Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2010.
2. Requesting authority to enter into a Twelve (12) month renewal Preventive Maintenance Inspection Agreement for a Moneycounter/ Jetscanner with Cummins-Allison Corp. for the Tax Office through requisition 170800 in the amount of $4,741.50 from 10/01/09 - 09/30/10.
3. Requesting authority to enter into a 12 month self-storage rental agreement with Danaby Rentals, Inc. for Juvenile Probation, in the amount of $6,960.00 and requesting approval of a ratification on the following Purchase Order 633821 for the District Clerks Office in the amount of $1,750.00 and Purchase Order 634088 for the IT Department in the amount of $1,740.00 to include the self-storage rental agreement.
4. Requesting authority to enter into an annual software renewal with ACL Services LTD. for the Auditor's Office through the following requisition #172999 in the total amount of $519.00 Effective: Upon approval
2. Requesting authority to enter into a Twelve (12) month renewal Preventive Maintenance Inspection Agreement for a Moneycounter/ Jetscanner with Cummins-Allison Corp. for the Tax Office through requisition 170800 in the amount of $4,741.50 from 10/01/09 - 09/30/10.
3. Requesting authority to enter into a 12 month self-storage rental agreement with Danaby Rentals, Inc. for Juvenile Probation, in the amount of $6,960.00 and requesting approval of a ratification on the following Purchase Order 633821 for the District Clerks Office in the amount of $1,750.00 and Purchase Order 634088 for the IT Department in the amount of $1,740.00 to include the self-storage rental agreement.
4. Requesting authority to enter into an annual software renewal with ACL Services LTD. for the Auditor's Office through the following requisition #172999 in the total amount of $519.00 Effective: Upon approval
B.
Requesting approval of payment for Inv.#7341(Pmt#2) in the amount of $27,200.00 submitted by Quintanilla, Headley & Associates, Inc. in connection with contract #C-08-380-11-04(PO #617432)- for the "Primary Care and Substance Abuse Facility Subdivision" with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment.
C.
Approval of Invoice #11323347 in the amount of $78,424.45 from L & G Consulting Engineers Inc., contracted engineer for "La Homa Road Project"-C-08-031-02-12.
D.
Approval of Request for Payment for invoice no. 1392 in the amount of $24,000.00 for "4 Mile Line Rd" as submitted for consideration by contracted project appraiser, Leonel Garza Jr. & Associates, LLC. C-09-343-10-06.
E.
Approval of Application for Payment No. 1 in the amount of $80,826.97 from Asago Construction contracted vendor for Chapa North & South Subdivisions as reviewed and submitted by project engineer TEDSI Infrastructure Group, Inc (C-CAP-09-416-11-24).
F.
Approval of Application for Payment No. 1 in the amount of $48,779.19 from Valley Paving Inc. contracted vendor for Hilda Subdivision #2 as reviewed and submitted by project engineer Javier Hinojosa Engineering (C-CAP-09-465-12-15).
G.
Hidalgo County:
Requesting authority to advertise Request for Proposals (RFP) with approval of procurement packet (i.e. legal notice, draft contract & specifications/requirements, etc.) as attached hereto for "Hidalgo County-Actuarial Consulting Services for Part I- GASB 43 and/or 45 OPEB Valuation Analysis and Part II-Health Benefits Reserve Analysis" RFP No.: 2010-026-05-12-SMA
Requesting authority to advertise Request for Proposals (RFP) with approval of procurement packet (i.e. legal notice, draft contract & specifications/requirements, etc.) as attached hereto for "Hidalgo County-Actuarial Consulting Services for Part I- GASB 43 and/or 45 OPEB Valuation Analysis and Part II-Health Benefits Reserve Analysis" RFP No.: 2010-026-05-12-SMA
H.
Requesting authority to re-advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft contract etc.) as attached hereto for: Hidalgo County Division of Emergency Services (Department of Emergency Management) - for Tower Site Lease in the,
City of La Joya, TX - Bid No. 2010-043-05-12-ERT
City of Weslaco, TX - Bid No. 2010-044-05-12-ERT
City of La Joya, TX - Bid No. 2010-043-05-12-ERT
City of Weslaco, TX - Bid No. 2010-044-05-12-ERT
I.
Hidalgo County:
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft service contract) as attached hereto for "Hidalgo County-Tire Disposal Services" RFB No.: 2010-130-SMA
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft service contract) as attached hereto for "Hidalgo County-Tire Disposal Services" RFB No.: 2010-130-SMA