CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
April 27, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Cause No. C-930-08-C; Cecilia Suarez v. Hidalgo County
E.
Claim of Roberto Avendano
7.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Cause No. C-930-08-C; Cecilia Suarez v. Hidalgo County
E.
Claim of Roberto Avendano
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
10.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Approval of payment to Tropical Texas Behavioral Health for FY 10 County Allocation Match Physicians Emergency Crisis in the amount of $ 162,338.00 with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor
C.
Discussion, consideration and action on Hidalgo County Affiliated Departments Retirement Plan:
1. Retirement Plan Adoption and Submission to Internal Revenue Service
1. Retirement Plan Adoption and Submission to Internal Revenue Service
D.
Request from Edinburg Chamber of Commerce to use the Edinburg Town Square Area (parking lot) for "Edinburg Market Days" Event to be held the first Saturday of every month beginning Saturday, May 1, 2010 - (8:00a.m. to 4:00 p.m.)
11.
Safety Division - Roy Quintanilha:
A.
Approval to accept a check (#190737676) from Allstate Insurance Company in the amount of $390.60 to settle auto accident for repairs. (HITDA)
12.
County Judge's Office:
A.
Presentation by Metropolitan Planning Organization Director Andrew Canon on Metropolitan Transportation Plan.
13.
District Attorney's Office - Roy Cazares:
A.
Approval of backpay in the total amount of $645.39 in longevity pay allowance for employee no. 020435 pursuant to Section 41.251 - 41.257 of the Texas Government Code.
B.
1. Approval of certification of revenues, as certified by the County Auditor for the 2010 LEOSE (Peace Officer allocation) funds award received from the Texas Comptroller of Public Accounts office.
2. Approval of 2010 appropriation of funds for the District Attorney - LEOSE (1220) and 2009 LEOSE interest earned in the total amount of $1,866.53.
2. Approval of 2010 appropriation of funds for the District Attorney - LEOSE (1220) and 2009 LEOSE interest earned in the total amount of $1,866.53.
14.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Health Admin (1100):
1. Approval to delete one (1) vacant regular full-time Animal Control Specialist I position, slot no. 0020, grade level 04.
2. Approval to create one (1) regular full-time Clerk III position, slot no. 0044, grade level 05.
3. Approval of intradepartmental transfer.
4. Approval of revised salary schedule.
1. Approval to delete one (1) vacant regular full-time Animal Control Specialist I position, slot no. 0020, grade level 04.
2. Approval to create one (1) regular full-time Clerk III position, slot no. 0044, grade level 05.
3. Approval of intradepartmental transfer.
4. Approval of revised salary schedule.
C.
Requesting authority to enter into a License Agreement for Temporary Space-Marketing Promotional Activity at El Central Mall to conduct an H1N1 Clinic.
D.
Authorization to add Roberto J. Serna as an On-site Activity Reporting System (OARS) Designee to allow him access the TCEQ OARS Program to be able to complete monthly activity reports.
E.
1. Approval to submit a grant application to the U.S. Health Resources and Services Administration's Health Care and Other Facilities Program for a mobile health unit.
2. Authorizing the County Judge to sign all documentation required in the application.
2. Authorizing the County Judge to sign all documentation required in the application.
15.
Law Library - Angie Chapa:
A.
In accordance with Texas Local Government Code Section 130.902, the Law Library is requesting approval from Commissioners' Court and County Auditor, for a change fund in the amount of $150.00.
16.
Urban County - Diana Serna:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the Urban County Program staff and Hidalgo County Purchasing Department in connection with an Urban County Program Year 22 (2009) Water/Sewer Improvement – Colonia Project in Hidalgo County Precinct No. 1.
1. ________________ 2. __________________ 3. ____________________
3. Authority to negotiate a Professional Engineering Service contract with the No. 1 ranked firm of _____________________ for the provision of engineering services for an Urban County Program -Hidalgo County Precinct No. 1 Water/Sewer Improvements-Colonia Project.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the Urban County Program staff and Hidalgo County Purchasing Department in connection with an Urban County Program Year 22 (2009) Water/Sewer Improvement – Colonia Project in Hidalgo County Precinct No. 1.
1. ________________ 2. __________________ 3. ____________________
3. Authority to negotiate a Professional Engineering Service contract with the No. 1 ranked firm of _____________________ for the provision of engineering services for an Urban County Program -Hidalgo County Precinct No. 1 Water/Sewer Improvements-Colonia Project.
B.
The Urban County Program on behalf of the City of La Villa, is requesting approval and award of best and final negotiated contract with Noe Garza Engineers, Inc. in the amount of $4,807.20 utilizing CDBG Year 22 (2009) Parks, Recreational Facilities funds.
C.
The Urban County Program on behalf of Hidalgo County Precinct No. 2, is requesting approval and award of best and final negotiated contract with R. Gutierrez Engineering Corporation in the amount of $26,696.00 utilizing CDBG Year 20 (2007) and Year 21 (2008) for Hidalgo County Precinct No. 2 – Street Improvements Project.
D.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services;
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by Hidalgo County Precinct No. 4, Urban County Program and Hidalgo County Purchasing Department in connection with and funded through Hidalgo County Urban County Program Year 22 (2009) Precinct No. 4 Water/Sewer Improvements Colonia Match for Trenton Terrace.
Grade Ranked
Quintanilla Headley & Associates, Inc. _ 95__ ______
HALFF & Associates, Inc. _ 92__ ______
Sigler, Winston, Greenwood & Associates, Inc. _ 91__ ______
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of for the provision of engineering services for an Urban County Program – Hidalgo County Precinct No. 4, Water/Sewer Improvements – Colonia Match for Trenton Terrace.
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by Hidalgo County Precinct No. 4, Urban County Program and Hidalgo County Purchasing Department in connection with and funded through Hidalgo County Urban County Program Year 22 (2009) Precinct No. 4 Water/Sewer Improvements Colonia Match for Trenton Terrace.
Grade Ranked
Quintanilla Headley & Associates, Inc. _ 95__ ______
HALFF & Associates, Inc. _ 92__ ______
Sigler, Winston, Greenwood & Associates, Inc. _ 91__ ______
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of for the provision of engineering services for an Urban County Program – Hidalgo County Precinct No. 4, Water/Sewer Improvements – Colonia Match for Trenton Terrace.
17.
Elections Administration - Yvonne Ramon:
A.
Approval of Full Contract for Election Services between Hidalgo County and City of La Joya for their election to be held on May 8, 2010.
18.
Pct. #1 - Comm. Cuellar:
A.
Consideration and approval to purchase a certain tract of land described as Parcel # 2 Burner Collection Site Project - Manuel Melendez
19.
Pct. #2 - Comm. Palacios:
A.
1. Approval to proclaim April 30th as "Dia de los Ninos" "Day of the Children"
2. Presentation on various events in Precinct 2 celebrating "Dia de los Ninos"
2. Presentation on various events in Precinct 2 celebrating "Dia de los Ninos"
B.
Approval of proclamation recognizing the Rio Grande Valley Vipers.
20.
Head Start Program - Teresa Flores:
A.
Discussion/Authority to Advertise Sealed Competitive Procurements - Project Specific: Roof Repairs for the Following Individual Head Start Facilities:
1. La Joya Head Start Center
2. Palmview II Head Start Center
3. San Juan I Head Start Center
4. San Juan II Head Start Center
5. Sullivan City Head Start Center
1. La Joya Head Start Center
2. Palmview II Head Start Center
3. San Juan I Head Start Center
4. San Juan II Head Start Center
5. Sullivan City Head Start Center
B.
End of School Year Activities
C.
Discussion/Approval of Cost of Living Adjustment (COLA) Application
D.
Discussion/Approval of Summer Work Schedule
E.
1. Discussion/Approval to Rescind Bids Awarded by Policy Council on 02.17.10 and by Commissioners' Court on 02.23.10, to Grande Valley Builders, Inc. and Adelco Enterprises for the Roof Repair Projects Listed/Detailed Below for Failure by Vendors, Grande Valley Builders, Inc. and Adelco Enterprises to Obtain and Provide Required Insurance for the Following:
a. Bid #:2010-001-01-26 Roof Repair - Donna II Head Start Center
b. Bid #:2010-003-01-26 Roof Repair - Pharr Head Start Center
2. Recommendation to Award Bids on the Project Listed to the Next Lowest Bidder Meeting all Specifications for the Listed Roof Projects:
a. Del Sol Homes - $6,575.54 - Bid #:2010-001-01-26 Roof Repairs - Donna Head Start Center
b. Del Sol Homes - $8,467.11 - Bid #:2010-003-01-26 Roof Repairs - Pharr Head Start Center
a. Bid #:2010-001-01-26 Roof Repair - Donna II Head Start Center
b. Bid #:2010-003-01-26 Roof Repair - Pharr Head Start Center
2. Recommendation to Award Bids on the Project Listed to the Next Lowest Bidder Meeting all Specifications for the Listed Roof Projects:
a. Del Sol Homes - $6,575.54 - Bid #:2010-001-01-26 Roof Repairs - Donna Head Start Center
b. Del Sol Homes - $8,467.11 - Bid #:2010-003-01-26 Roof Repairs - Pharr Head Start Center
F.
Presentation of Nutrition Program Contest 2010 Winners
G.
Discussion/Approval of Expansion Refunding Application
H.
Presentation for Discussion and Approval of Certificate for Payment #3 to Rigney Construction & Development, LLC, for the Construction of Three (3) Portable Two (2) Classroom Buildings, Under Purchase Order No. 78991
21.
Budget & Management - Raul Silguero Jr.:
A.
TxDot (1315):
1. Discussion, consideration and approval for County Auditor/Treasurer to issue payment to Texas Department of Transportation in the amount of $365.57 for the Business 83 (Showers Road to FM 1427) project.
2. Approval of 2010 interdepartmental transfer from TxDot - Business 83 Phase 1 Outfall Channel to TxDot - ROW Business 83 Phase 2 in the amount of $365.57 to fund the final utility adjustment payment.
1. Discussion, consideration and approval for County Auditor/Treasurer to issue payment to Texas Department of Transportation in the amount of $365.57 for the Business 83 (Showers Road to FM 1427) project.
2. Approval of 2010 interdepartmental transfer from TxDot - Business 83 Phase 1 Outfall Channel to TxDot - ROW Business 83 Phase 2 in the amount of $365.57 to fund the final utility adjustment payment.
B.
Approval to pay Invoice# 1107-09-109 from Appriss in the amount of $30,108.00 for VINE Maintenance Fee after Auditor's review and processing procedures are completed.
C.
Presentation for discussion concerning the pending GDEM / FEMA reimbursements as related to the Hurricane Dolly disaster.
D.
Discussion, consideration, and approval of Resolution authorizing publication of Hidalgo County's Notice of Intent to Issue Certificates of Obligation, Series 2010.
22.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
a. Acceptance and approval of invoices listed below received from Carrier Corporation (awarded vendor through Buyboard Cooperative Purchasing Program contract 305-08 and 298-09) in connection with "Hidalgo County Old Administration Building 3rd Floor Renovations-Replacement of Air Handler Unit" through PO #625760 in amounts (detailed herein) eligible for payment after review and complete processing procedures by Auditor with authority County Treasurer to issue payment through a manual check.
|
Invoice No.
|
Invoiced Amount
|
Paid Amount
|
Amount to be paid
|
| B002002345 |
$58,344.00
|
$19,982.00
|
$38,362.00
|
| B002011905 |
$54,187.00
|
$37,810.00
|
$16,377.00
|
| B002018650 |
$6,884.00
|
$2,884.00
|
$4,000.00
|
b. Requesting approval of the following Change Orders in connection with "Hidalgo County Old Administration Building 3rd Floor Renovations-Replacement of Air Handler Unit" through PO #625760 as submitted/requested by Rick Sunday, Infrastructure Systems Manager, Facilities Management Department :
| CHANGE ORDER | DESCRIPTION | AMOUNT |
| No. 2 | Switch 277/24 volt transfers to 480/24 volt tranfers for VAV's with additional increase of five (5) days to project completion date | $1,445.00 |
| No. 5 | Extend Air Return Duct above ladies rest room through north wall with additional incres of ten (10) days to project completion date. | $9,306.00 |
| No. 6 | Modification to project completion date to allow 45 days upon notification of County notification to Carrier of electrical and ceiling grid being in place. Original substantial completion date was December 15, 2009. |
-0-
|
| No. 7 | Work requires installation of two air exits through the walls of the building to the outisde. Requesting additional 10 days from the project completion date. | $6,336.00 |
5.
Approval of final construction contract (awarded by CC on 03-23-10) for C-10-050-03-23 "Hidalgo County Primary Care and Substance Abuse Facility Site and Utility Improvements" between Hidalgo County and The 5125 Company in the amount of $219,512.50.
6.
Request by vendor for acceptance and approval to delete submitted "Exhibit D3(a)-Cost Proposal-pages 1-7" of contract (approved by Commissioners Court on 04/20/2010) between S&B Infrastructure and Hidalgo County and replace with attached "Exhibit D3(a)(b)(c)-Cost Proposal-pages 1-7" (inasmuch a original documents were in the incorrect format ) in connection with the Professional Engineering Services Agreement for the "Raymondville Drain Project-County Wide".
7.
a. Recommending action for Hidalgo County to exercise its option to terminate (under paragraph 14 Termination of Agreement) as stated in the current awarded agreement with Geneva Worldwide, Inc. contracted for, "Sign Language Interpreting for Courtroom Interpreting ," by providing a written notice of termination;
b. Requesting authority to advertise for: "Sign Language Interpreting for Courtroom Interpreting."
b. Requesting authority to advertise for: "Sign Language Interpreting for Courtroom Interpreting."
B.
Pct. 2
1.
Recommending to award multiple bids (primary and secondary vendor basis per Precinct lines)and approval of contracts for: "Hidalgo County - "Flexible Base Material (Crushed Caliche) for Hidalgo County Precincts, Programs and/or Agencies " Bid No. 2010-088-04-07-ERT.
2.
Authority to advertise a request for sealed procurement for Hidalgo County Precinct No. 2 -"Alamo Road Crossing Drainage Improvements" in connection with the Cesar Chavez Drainage Ditch System Project with plans and specifications developed and drafted by Hidalgo County through the Planning Department.
3.
Recommending award of bid and approval of contract to lowest bidder meeting all specifications/requirements attached hereto for Commissioner Precinct 2-"Geo Grid Reinforcement Material"RFB No.: 2010-035-02-24-SGS.
C.
Pct. 3
1.
Acceptance and approval of Work Authorization No. 9 (with an estimated cost of $27,422.75) as submitted by project engineer, Javier Hinojosa Engineering for engineering services for "County Road (un-named) located approx. 1,700 linear ft west of Iowa Rd (Mi 7 North south 4,000 LF)" within Hidalgo County Pct. No. 3 through Contract #C-09-176-04-28.
D.
HIDTA
1.
Acceptance and approval of the negotiated contract/Software License Agreement (reviewed and approved as to form by legal counsel) which includes a best and final offer with Cardinal Tracking Inc., for the: "Purchase of a Turnkey Records Management Software" for Hidalgo County HIDTA Task Force.
E.
Colonia Access Program Pct. 1
1.
Requesting approval of "Amendment to Work Authorization No. 8" to C-CAP-08-022-09-02 between Hidalgo County and L & G Engineering Laboratory to replace Exhibit "D" with the Revised Exhibit "D" resulting in an increase of $1,155.09 to the estimated amount.
F.
Colonia Access Program Pct. 4
1.
Acceptance and approval of the following items from from Total Commitment, LLC for Laborista Subdivision reviewed and submitted by project engineer Quintanilla, Headley, & Associates (C-CAP 09-381-10-06):
a. Application for Payment No. 2 (Retainage Release) in the amount of $4,892.10;
b. "Certificate of Construction Completion" reflecting the completion date of March 22, 2010;
a. Application for Payment No. 2 (Retainage Release) in the amount of $4,892.10;
b. "Certificate of Construction Completion" reflecting the completion date of March 22, 2010;
G.
County Clerk
1.
Recommending award of bid and approval of contract to sole bidder, Master Fibers, meeting all specifications/requirements attached hereto for Hidalgo County Clerk's-"Purchase, Removal & Related Services for Shredded & Recyclable Materials" RFB No.: 2010-128-04-27-MEG
H.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
23.
Adjourn