CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
May 4, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - County Auditor
2.
2010 Intradepartmental Transfers:
A.
2010 - Elections Department (1100)
B.
2010 - Elections Department (1100)
C.
2010 - Tax Office (1100)
D.
2010 - County Treasurer (1100)
E.
2010 - I.T. Department (1100)
F.
2010 - County Clerk's Office (1237)
G.
2010 - Sheriff's Office DOJ-USMS (1284)
H.
2010 - Sheriff's Office SCAAP (1284)
I.
2010 - Sheriff's Office (1284)
J.
2010 - Sheriff's Office (1100)
K.
2010 - WIC (1292)
L.
2010 - Facilities Management (1100)
M.
2010 - Health & Human Services Department - Bio (1293)
N.
2010 - Health & Human Services Department - Adm. (1100)
O.
2010 - 275th District Court (1100)
P.
2010 - Constable Pct. #1 (1100)
Q.
2010 - Pct. #1 Drainage Improvement Project (1201)
R.
2010 - Pct. #1 Sanitation (1100)
S.
2010 - Pct. #3 Road & Bridge (1203)
T.
2010 - Pct. #4 Administrantion (1204)
3.
2010 Interdepartmental Transfers:
A.
Pct. #2 R&B (1202)
Approval of 2010 interdepartmental transfer within Precinct #2 fund (1202) from R&B (program 034) to Pct. #2 R&B for McColl Offsite Drainage Project (program 047) in the amount of $80,000.00 to fund project expenditures.
Approval of 2010 interdepartmental transfer within Precinct #2 fund (1202) from R&B (program 034) to Pct. #2 R&B for McColl Offsite Drainage Project (program 047) in the amount of $80,000.00 to fund project expenditures.
4.
Interfund transfers:
A.
Tax Office (1100):
Approval of 2010 interfund transfer from Special Inventory Account (1246) into Tax Office Account (1100) in the amount of $2,536.33.
Approval of 2010 interfund transfer from Special Inventory Account (1246) into Tax Office Account (1100) in the amount of $2,536.33.
5.
Planning Department:
A.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
6.
Tax Refunds:
A.
| ACCT# | PAYER | AMT |
| A5540.01.000.0004.00 | Nissen, EriK H | $4116.17 |
| B2550.00.000.0065.01 | Rio Prop Ventures LLC/AB | $2737.12 |
| B2550.00.000.0071.04 | Vasquez, Moises/AB Taxes Due | $3075.07 |
| C8152.00.000.0003.00 | First American/Citimortgage | $4481.22 |
| D2025.00.000.0039.00 | First American/Gmac Mtg | $3140.78 |
| D7110.00.000.0004.00 | Law Off Of Ramon Vega III | $2510.04 |
| E8450.00.000.0003.00 | A fidelity National Financial Co | $3930.76 |
| H0800.00.227.0000.03 | First American/Cenlar Fsb | $2919.69 |
| H2550.00.011.0003.04 | Rio Prop Ventures LLC | $4294.40 |
| I8050.00.000.0012.00 | Quintero, Juana A P | $5848.42 |
| J2280.02.000.0001.00 | Auriel Investments LLC | $2701.85 |
| K2400.00.000.0092.02 | Raymond Longoria Insurance | $3581.94 |
| L1300.00.000.0098.01 | P2 PTPP-19-3 | $31877.18 |
| L1300.00.000.0099.02 | The Alvarado Law firm PC | $6798.34 |
| L1300.00.000.0166.06 | Garza, Eliseo Jr | $2686.87 |
| L2218.00.000.0049.00 | Garcia, Jose A | $5048.68 |
| L2450.03.003.0005.00 | IBC Bank | $3813.19 |
| L5025.00.000.0109.06 | First American | $4647.58 |
| L6228.02.000.0046.00 | Wells Fargo | $4565.04 |
| M0600.00.000.0003.05 | FJRS Investments Ltd | $43028.33 |
| M1080.00.000.0001.00 | Lorraine Nickelson | $3194.46 |
| M2350.99.000.0013.53 | Picsweet company | $40142.71 |
| M6950.00.001.0000.10 | Upas Development Co | $6880.04 |
| R5600.00.000.0001.00 | First American/Gmac Mtg | $6625.65 |
| S0610.02.000.0252.00 | First American/Cenlar Fsb | $2678.55 |
| S3006.00.000.0017.00 | First American/Citimortgage | $2969.94 |
| S5278.00.000.0031.00 | First American/Gmac Mtg | $3524.10 |
| T0945.15.000.0006.00 | Lone Star National Bank | $2683.61 |
| T1048.00.000.0030.00 | First American/Cenlar | $5013.50 |
| T2100.00.278.0002.05 | First American/Gmac | $3514.88 |
B.
| Acct# | Payer | Amt | |
| C1400.00.027.0014.01 | Retail Trends Ltds | $27177.47 | |
| C1400.00.027.0013.01 | Retail Trends Ltd | $26137.46 |
7.
Membership Dues:
A.
Public Defenders:
Approval to pay the 2010 membership dues to the Texas Criminal Defense Lawyers Association (TCDLA) for Attorney(s) Shannon Holubar and Francisco Guerrero II in the amount of $50.00 each, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Approval to pay the 2010 membership dues to the Texas Criminal Defense Lawyers Association (TCDLA) for Attorney(s) Shannon Holubar and Francisco Guerrero II in the amount of $50.00 each, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
B.
93rd District Court:
Approval of payment for 2010 membership dues to Texas Association for Court Administration in the amount of $75.00 for Joel Espinoza, Court Coordinator, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor
Approval of payment for 2010 membership dues to Texas Association for Court Administration in the amount of $75.00 for Joel Espinoza, Court Coordinator, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor
8.
Urban County:
A.
The Urban County Program is requesting the County Commissioners' Court to reject all bids received on March 31, 2010 at the Hidalgo County Purchasing Department and authorize the re-bids.
9.
IT Department - Renan Ramirez:
A.
W.I.C.:
1. Authorization to delete cellular service for the WIC Program through the County's membership/participation with CONTRACT: C09-231-09-22 with awarded vendor HEB WIRELESS for the following:
2. Approval of the attached Wireless Device Request Forms under the county's cell phone policy.
1. Authorization to delete cellular service for the WIC Program through the County's membership/participation with CONTRACT: C09-231-09-22 with awarded vendor HEB WIRELESS for the following:
| Quantity: | Description: | Department: | Employee: | Cell Phone Number: |
| 1 | UT Starcomm CDM7025 | W.I.C Program | Norma Longoria | 956-279-7851 |
| 1 | UT Starcomm CDM7025 | W.I.C Program | Graciela Requenez | 956-720-1456 |
| 1 | UT Starcomm CDM7025 | W.I.C Program | Clarissa Ramirez | 956-874-5557 |
| 1 | UT Starcomm CDM7025 | W.I.C Program | Margarita Gonzalez | 956-720-1913 |
| 1 | UT Starcomm CDM7025 | W.I.C Program | Blanca Castilla | 956-279-7908 |
2. Approval of the attached Wireless Device Request Forms under the county's cell phone policy.
B.
Constable Pct. #2:
1. Authorization to remove data card number/employee name and replace with new number/employee name through the County's membership/participation with CONTRACT: HGAC CW05-02 (PO# 638809) with awarded vendor SPRINT for the following service:
2. Approval of the attached Wireless Device Request Forms under the County's cell phone policy.
1. Authorization to remove data card number/employee name and replace with new number/employee name through the County's membership/participation with CONTRACT: HGAC CW05-02 (PO# 638809) with awarded vendor SPRINT for the following service:
| Description: | Plan Description: | Department: | Employee: | Number: |
| Removing | Unlimited Data Plan | Const. Pct. 2 | Javier Hinojosa / Employee # 051519 | 956-225-8964 |
| Replacing | Unlimited Data Plan | Const. Pct. 2 | Francisco Zavala | New Number |
2. Approval of the attached Wireless Device Request Forms under the County's cell phone policy.
C.
Information Technology:
1. Authorization to remove cell phone number/employee name and replace with new number/employee name through the County's membership/participation with CONTRACT: C09-231-09-22 (PO# 634061) with awarded vendor HEB WIRELESS for the following service:
2. Approval of the attached Wireless Device Request Forms under the County's cell phone policy.
1. Authorization to remove cell phone number/employee name and replace with new number/employee name through the County's membership/participation with CONTRACT: C09-231-09-22 (PO# 634061) with awarded vendor HEB WIRELESS for the following service:
| Description: | Plan Description: | Department: | Employee: | Number: |
| Removing | Pocket Unlimeted Talk, Text & Long Distance Plan | Information Technology | Renan Ramirez | 956-292-6023 |
| Replacing | Pocket Unlimited Talk, Text & Long Distance Plan | Information Technology | Office Use | New Number |
2. Approval of the attached Wireless Device Request Forms under the County's cell phone policy.
10.
Executive Officer - Valde Guerra:
A.
Safety Division:
Approval to accept a Money Order (#60036749) in the amount of $202.00 for settlement of property damages at 1212 S. 25th Street, Edinburg, Tx.
Approval to accept a Money Order (#60036749) in the amount of $202.00 for settlement of property damages at 1212 S. 25th Street, Edinburg, Tx.
11.
Purchasing Department:
A.
1. Requesting approval of Inv #7340 (Request for Pmt #7) in the amount of ($168,000.00) submitted by Quintanilla, Headley & Associates, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract #C-08-477-12-09 (Amendment to WA #2 - PO #618942) "San Carlos Drainage Improvement Project" within Precinct #4-(Aguilar, Fike & Dickerson Ponds).
2. Requesting approval of Inv #ENG1292 in the amount of ($15,000.00) submitted by J. E. Saenz & Associates, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract #C-00-057-02-01 (PO#583717)-"Landfill, Closure and CAP Construction, Phase II" for Precinct No. 4.
2. Requesting approval of Inv #ENG1292 in the amount of ($15,000.00) submitted by J. E. Saenz & Associates, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract #C-00-057-02-01 (PO#583717)-"Landfill, Closure and CAP Construction, Phase II" for Precinct No. 4.
B.
1. Requesting authority to exercise the additional one (1) year period as provided in current contract for: "Service/Maintenance and Repairs to the Generator at the County Jail-Law Enforcement Center-Etc" for the Hidalgo County Sheriff's Office, under the same rates, terms and conditions with HOLT TEXAS LTD d/b/a HOLT CAT-effective 05/11/10 - 05/10/11.
2. Presentation for discussion, consideration, acceptance, and approval to exercise the one (1) year extension (on an annual basis) as stated in the current "Memorandum of Understanding" (MOU)-E-09-227-05-12 for "Prenatal Health Care Services of Inmates" between the Hidalgo County Sheriff's Office and Hidalgo County Health Department effective- 05/08/10 - 05/07/11.
2. Presentation for discussion, consideration, acceptance, and approval to exercise the one (1) year extension (on an annual basis) as stated in the current "Memorandum of Understanding" (MOU)-E-09-227-05-12 for "Prenatal Health Care Services of Inmates" between the Hidalgo County Sheriff's Office and Hidalgo County Health Department effective- 05/08/10 - 05/07/11.
C.
Approval of Request for Payment #12 (A-E) for New Precinct 2 Administration Office for Hidalgo County and Other County Offices from VA Architecture, in the amount(s) of:
|
#
|
Description
|
Purchase Order No.
|
Payment No. 12
|
| A. | New Pct 2 Adm Office | 617618 |
$1,528.80
|
| B. | Health Clinic | 622522 |
$1,531.32
|
| C. | WIC Program | 622523 |
$362.79
|
| D. | Tax Office | 622524 |
$1,476.80
|
| E. | Justice of the Peace Offices | 622525 |
$1,697.80
|
D.
Approval of Request for Payment No. 7 in the amount of $934.78 and Payment No. 8 (Reimbursable) in the amount of $440.00, from V-A Architecture, contracted architect for "South Tower CRC/Park Project" C-07-042-04-17.
E.
Approval of Request for Payment-Application No. 5 in the amount of $482,932.50 from D. Wilson Construction Co., awarded contractor for the, "New Administration Offices for Hidalgo County Pct. #2 and Other County Offices," and as certified for payment by project architect, VA Architecture; C-09-037C-11-17.
F.
Acceptance and approval of payment for Invoice No. 7109 in the amount of $16,414.96 (3rd Call) as submitted by project engineer Quintanilla, Headley & Associates, Inc.
G.
Requesting approval of Final Modified Specifications and procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County Facilities Management-Maintenance & Repair for Elevators located in County Owned Buildings RFB No.: 2010-126-MEG.
H.
1. Requesting authority to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2010.
2. Requesting authority to enter into a (12) month renewal nexpose technical support agreement with Rapid7 LLC for the (IT) Information Technology Department through the following requisition #173669 in the total amount of $12,4125.12.
3. Requesting authority to enter into a 36-month lease through Hidalgo County's membership with TPASS for one digital copier printers located at the Weslaco Tax Office through Xerox Corporation an awarded vendor through TPASS contract 985-L2 in the amount of $105.92/month lease payment including maintenance plan with consumables thru requisition #172968 (0-1100-415-15-140-001-0-442).
4. Requesting authority to enter into a 36-month lease through Hidalgo County's membership with TPASS for one digital copier printers located at the Mission Tax Office through Xerox Corporation an awarded vendor through TPASS contract 985-L2 in the amount of $105.92/month lease payment including maintenance plan with consumables thru requisition #174305 (0-1100-415-15-140-001-0-442).
5. Requesting approval & authority to execute required commercial alarm monitoring agreement for 1 year with Superior Alarms for the Hidalgo County Hidta Task Force thru our membership participation with HGAC contract SE05-10 thru requisition #171314 in the amount of $600.00/yr for two buildings.
6. Requesting authority to enter into a (12) Month License Agreement with Texas Commission on Law Enforcement Data Distribution System with the "The Productivity Center" for Hidalgo County Constable Pct. 1 for the total amount of $295.00/year, through requisition # 174659. Effective upon Commissioners' Court approval.
7. Requesting authority to enter into a one (1) year maintenance agreement with Toshiba for $768.00 for the Hidalgo County IT Departmnt from March 29, 2010 - March 28, 2011 thru requisition 172947.
2. Requesting authority to enter into a (12) month renewal nexpose technical support agreement with Rapid7 LLC for the (IT) Information Technology Department through the following requisition #173669 in the total amount of $12,4125.12.
3. Requesting authority to enter into a 36-month lease through Hidalgo County's membership with TPASS for one digital copier printers located at the Weslaco Tax Office through Xerox Corporation an awarded vendor through TPASS contract 985-L2 in the amount of $105.92/month lease payment including maintenance plan with consumables thru requisition #172968 (0-1100-415-15-140-001-0-442).
4. Requesting authority to enter into a 36-month lease through Hidalgo County's membership with TPASS for one digital copier printers located at the Mission Tax Office through Xerox Corporation an awarded vendor through TPASS contract 985-L2 in the amount of $105.92/month lease payment including maintenance plan with consumables thru requisition #174305 (0-1100-415-15-140-001-0-442).
5. Requesting approval & authority to execute required commercial alarm monitoring agreement for 1 year with Superior Alarms for the Hidalgo County Hidta Task Force thru our membership participation with HGAC contract SE05-10 thru requisition #171314 in the amount of $600.00/yr for two buildings.
6. Requesting authority to enter into a (12) Month License Agreement with Texas Commission on Law Enforcement Data Distribution System with the "The Productivity Center" for Hidalgo County Constable Pct. 1 for the total amount of $295.00/year, through requisition # 174659. Effective upon Commissioners' Court approval.
7. Requesting authority to enter into a one (1) year maintenance agreement with Toshiba for $768.00 for the Hidalgo County IT Departmnt from March 29, 2010 - March 28, 2011 thru requisition 172947.
I.
Acceptance and approval of payment for Invoice No. 4 in the amount of $3,226.56 (3rd Call, Aldamas 1 & 2, and Morningside South Subdivisions) as submitted by project engineer SAM Engineering & Surveying, Inc.
J.
1. Requesting approval of request for payment for Inv #ENG 1301 ($84,742.55) submitted by J. E. Saenz & Associates, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract #C-10-052-04-13 (PO# 639375) WA#1 -"Trenton Road, Sandy Ridge & Sunflower Road Project" within Precinct #4.
2. Requesting approval of request for payment for Inv #ENG 1291 ($12,200.51) submitted by J. E. Saenz & Associates, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract #C-10-072-03-23-"Paved/Un-Paved Construction Road Projects" (PO# 638514) WA#1 -(Amigo Park Subdivision) for Precinct #4.
2. Requesting approval of request for payment for Inv #ENG 1291 ($12,200.51) submitted by J. E. Saenz & Associates, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract #C-10-072-03-23-"Paved/Un-Paved Construction Road Projects" (PO# 638514) WA#1 -(Amigo Park Subdivision) for Precinct #4.