CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
May 11, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Alberto Dela Cerda
E.
Claim of Jose Juan Trevino
F.
EEOC Charge: 846-2010-26913; Celina Garcia v. Hidalgo County
G.
C-1135-10-G; Jose Luis Salas, et al v. County of Hidalgo
7.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Alberto Dela Cerda
E.
Claim of Jose Juan Trevino
F.
EEOC Charge: 846-2010-26913; Celina Garcia v. Hidalgo County
G.
C-1135-10-G; Jose Luis Salas, et al v. County of Hidalgo
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
10.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
11.
Constables:
A.
Constable Pct. #3:
1. Authorization and approval to submit application for the Regional Solid Waste Grant to the Lower Rio Grande Valley Development Council for Constable Precinct #3 Office.
2. Approval of Resolution supporting the Regional Solid Waste Grant Application for the Constable Precinct # 3 Office.
1. Authorization and approval to submit application for the Regional Solid Waste Grant to the Lower Rio Grande Valley Development Council for Constable Precinct #3 Office.
2. Approval of Resolution supporting the Regional Solid Waste Grant Application for the Constable Precinct # 3 Office.
B.
Constable Pct. #4:
Pursuant to the fuel policy, requesting approval to reimburse Deputy Constable Jaime T. Cano, employee no. 139386 for the purchase of fuel for a County issued vehicle (unit #414) in the amount of $59.00 with authority for County Treasurer to issue payment/check after Auditors processing procedures are completed.
Pursuant to the fuel policy, requesting approval to reimburse Deputy Constable Jaime T. Cano, employee no. 139386 for the purchase of fuel for a County issued vehicle (unit #414) in the amount of $59.00 with authority for County Treasurer to issue payment/check after Auditors processing procedures are completed.
12.
County Judge's Office:
A.
Approval of Proclamation proclaiming the month of May 2010 as "Foster Care" Month
B.
Approval of Proclamation proclaiming the month of May as "Elder Abuse Prevention" Month
C.
Resolution opposing approval by the Middle Pecos County Groundwater Conservation District for permit request submitted by Fort Stockton Holdings
D.
Approval of Proclamation recognizing Juanita Valdez-Cox
13.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Discussion, consideration, and approval to transfer $2,164,665.11 to the County of Hidalgo Medicaid Supplemental Program Escrow Account for Indigent Health care expenditures for the 2nd Quarter of Fiscal Year 2010.
14.
Emergency Services Division - Tony Pena:
A.
Approval of a Grant Partner Agreement with South Texas College.
15.
Texas Agri-Life Extension Services - Barbara Storz:
A.
1. Approval to delete one (1) regular full-time Administrative Assistant III position, slot #0001, grade level 08.
2. Approval to create one (1) regular full-time Administrative Assistant II position, slot #0012, grade level 06.
3. Approval to change one (1) Clerk I position, slot #0011 from regular part-time status to regular full-time work status, grade level 01, effective next full pay period (05/24/10).
2. Approval to create one (1) regular full-time Administrative Assistant II position, slot #0012, grade level 06.
3. Approval to change one (1) Clerk I position, slot #0011 from regular part-time status to regular full-time work status, grade level 01, effective next full pay period (05/24/10).
16.
Human Resources - Esther Cortez:
A.
Approval of payment for claim/invoice no. 16844111 to Argus Security Systems in the amount of $44.49 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
17.
Urban County - Diana Serna:
A.
Public Hearing regarding the proposed amendment to the 2008 Hidalgo County Urban County Program One Year Action Plan for the Neighborhood Stabilization Program (NSP) to include land banking.
B.
The Urban County Program is requesting approval of a best and final negotiated contract with Raba Kistner Consultants, Inc. in the amount of $28,700.00 utilizing Years 17, 19 & 20 (2004, 2006 & 2007) funds for Environmental and Geotechnical Engineering & Testing Services for the Water/Sewer Improvements to the Edcouch Sewer Plant utilizing Hidalgo County Precinct No. 1 funds.
C.
Urban County Program on behalf of the City of Alton, is requesting authority to purchase Fire Station Equipment (two brush trucks) for the Alton Volunteer Fire Department. Purchase will be made from Gunn Chevrolet (contract # 281-07) an approved vendor through Hidalgo County's membership and participation with Buy Board. The total amount of vehicles is $48,722.50 (quote attached hereto), to include fees and discounts as requested by the City of Alton for the Fire Department utilizing UCP FY's 17 (2004), 18 (2005), 19 (2006) and 20 (2007) Fire Station/Equipment line item.
D.
Approval of a Resolution authorizing approval and submittal of the 2010-2011 Annual Action Plan for Year 2010 to the Department of Housing and Urban Development (HUD).
18.
WIC - Norma Longoria:
A.
BF Program Grant (1292):
1. Approval to create one (1) regular full-time Peer Counselor II position, slot no. 030, Grade level 04 and one (1) regular full-time Community Peer Counselor position, slot no. 031, Grade level 05.
2. Approval of revised salary schedule.
1. Approval to create one (1) regular full-time Peer Counselor II position, slot no. 030, Grade level 04 and one (1) regular full-time Community Peer Counselor position, slot no. 031, Grade level 05.
2. Approval of revised salary schedule.
19.
Colonia Access Program - Agapito Vargas
A.
Border Colonia Access Program (1200):
1. Approval to create one (1) regular full-time Colonia Access Program Coordinator position, slot no. 0004, grade level 09.
2. Approval to transfer (lateral transfer) employee no. 164313 (from Pct. 2 BCAP) to slot no. 0004, effective next full pay period (05/24/10)
3. Approval of interdepartmental transfer.
4. Approval of revised salary schedule.
Pct. 2 BCAP (1200):
1. Approval to delete one (1) regular full-time Colonia Access Program Coordinator position, slot no. 0001, budgeted salary $40,677.00.
2. Approval of revised salary schedule.
1. Approval to create one (1) regular full-time Colonia Access Program Coordinator position, slot no. 0004, grade level 09.
2. Approval to transfer (lateral transfer) employee no. 164313 (from Pct. 2 BCAP) to slot no. 0004, effective next full pay period (05/24/10)
3. Approval of interdepartmental transfer.
4. Approval of revised salary schedule.
Pct. 2 BCAP (1200):
1. Approval to delete one (1) regular full-time Colonia Access Program Coordinator position, slot no. 0001, budgeted salary $40,677.00.
2. Approval of revised salary schedule.
20.
Precinct #2 - Comm. Palacios:
A.
Discussion, consideration and approval of Interlocal Cooperation Agreement between City of San Juan and County of Hidalgo for drainage improvements to an area 1/4 mile South of Sioux Road along Cesar Chavez Road.
B.
Discussion, consideration and approval of Interlocal Cooperation Agreement between the Valley View Independent School district and the County of Hidalgo to make stop-signal improvements to intersection of McColl Road and Dicker Road.
21.
Precinct #3 - Comm. Flores:
A.
Presentation for discussion, consideration, acceptance and approval of claims/invoices with authority for Hidalgo County Treasurer to issue payment to Mobile Relays Partners Ltd., totaling $2,095.90 for the following invoices # AIR0024634 & AIR0024828, after it has been reviewed, audited and processing procedures are completed by the Hidalgo County Auditor's office.
22.
Budget & Management - Raul Silguero Jr.:
A.
Discussion, consideration, and approval to authorize Urban County to utilize County funds, Special Revenue Bank Account, as interim funding for payment of expenditures as specified in the Texas Department of Housing and Community Affairs Contract No. 7009019 and Texas Department of Rural Affairs Contract No. DRS010068.
B.
Discussion, consideration and approval to submit an Economically Disadvantaged Counties Program (EDCP) Affidavit and Information sheets for consideration of local participation reduction for the FY2010 Bridge Replacement project for the replacement of bridge and rehabilitation of 150' of bridge approaches for the South Floodway Channel (CR 653 - Las Milpas Road).
C.
1. Presentation for discussion concerning the pending GDEM / FEMA reimbursements as related to the Hurricane Dolly disaster.
2. Presentation for discussion concerning the pending amounts receivable from various cities as related to the Hurricane Dolly disaster.
3. Update on projected General Fund - Unreserved Fund Balance for Year Ending December 31, 2010.
2. Presentation for discussion concerning the pending amounts receivable from various cities as related to the Hurricane Dolly disaster.
3. Update on projected General Fund - Unreserved Fund Balance for Year Ending December 31, 2010.
D.
Budget Appropriations:
1.
Purchasing - BCAP (1200):
Approval of 2010 unappropriation of funds for Purchasing BCAP (Fund 1200) in the total amount of $52,097.00.
Approval of 2010 unappropriation of funds for Purchasing BCAP (Fund 1200) in the total amount of $52,097.00.
2.
Pct. #4 R&B (1204):
Approval of 2010 appropriation of funds for Precinct No. 4 Paved and Unpaved Road in the total amount of $115,000.00
Approval of 2010 appropriation of funds for Precinct No. 4 Paved and Unpaved Road in the total amount of $115,000.00
23.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
B.
Pct. 4
1.
a. Requesting approval of a professional services agreement with HARVEY L. HEERSSEN d/b/a HLH APPRAISAL SERVICES for the purposes of "Review of Appraisal Services" (with TxDOTROWIS A-10) for the (North "I" Road Project) "on an as needed basis" for Hidalgo County Precinct No. 4 and (as selected for negotiations through County's protocol from the "POOL" of Appraisers by C.C. on 04/06/10).
b. Requesting approval of a professional services agreement with HARVEY L. HEERSSEN d/b/a HLH APPRAISAL SERVICES for the purposes of "Review of Appraisal Services" (with TxDOTROWIS A-10) for the (San Carlos Drainage Improvements Project) "on an as needed basis" for Hidalgo County Precinct No. 4 and (as selected for negotiations through County's protocol from the "POOL" of Appraisers by C.C. on 04/20/10).
b. Requesting approval of a professional services agreement with HARVEY L. HEERSSEN d/b/a HLH APPRAISAL SERVICES for the purposes of "Review of Appraisal Services" (with TxDOTROWIS A-10) for the (San Carlos Drainage Improvements Project) "on an as needed basis" for Hidalgo County Precinct No. 4 and (as selected for negotiations through County's protocol from the "POOL" of Appraisers by C.C. on 04/20/10).
C.
Facilities Management:
1.
Recommending award of bid and approval of contracts to lowest bidder meeting all specifications and/or requirements as attached hereto for: Hidalgo County Facilities Management Office-"Computerized Maintenance Management Software System" RFB No.: 2010-027-03-03-sma
D.
Tax Office
1.
a. Presentation for discussion, consideration, and acceptance to utilize the "Texas Online Website's Credit Card" transactions through Electronic Clearing House, Inc. for the "Internet Vehicle Title Registration System (IVTRS)" with Texas NICUSA through the Texas Department Of Information Resources (DIR) as requested by Hidalgo County Tax Office;
b. Presentation for discussion, consideration and approval of an amendment to the Internet Vehicle Title Registration System's Contract due to name change. Texas NICUSA is the new awarded vendor for the Texas Online's Website's Credit Card Transactions under the DIR PROGRAM.
c. Requesting approval for the Hon. Armando Barrera Jr., Hidalgo County Tax Assessor Collector or Agent to sign and execute newly required "Payment Card Industry Data Security Standard Attestation of Compliance for Self-Assessment Questionnaire A (SAQ-A)".
b. Presentation for discussion, consideration and approval of an amendment to the Internet Vehicle Title Registration System's Contract due to name change. Texas NICUSA is the new awarded vendor for the Texas Online's Website's Credit Card Transactions under the DIR PROGRAM.
c. Requesting approval for the Hon. Armando Barrera Jr., Hidalgo County Tax Assessor Collector or Agent to sign and execute newly required "Payment Card Industry Data Security Standard Attestation of Compliance for Self-Assessment Questionnaire A (SAQ-A)".
E.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
24.
Adjourn