CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
May 18, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
C-1204-10-C; Javier Carreon v. Hidalgo County
E.
Claim of John Bury
7.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
C-1204-10-C; Javier Carreon v. Hidalgo County
E.
Claim of John Bury
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
10.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Presentation of Texas Comptroller Gold Leadership Circle Award
C.
1. Approval to create the Public Affairs Division under the Executive Office to consolidate county internal and external communication functions.
2. Approval to transfer the following positions and employees:
3. Approval to create one (1) regular full-time Clerk I positon, slot no. 0004, grade level 1.
4. Approval of interdepartmental transfer.
5. Approval of revised salary schedules.
2. Approval to transfer the following positions and employees:
| From Dept | Slot | Emp # | Position Title | Grade | To Dept | Slot | Emp # | Position Title | Grade |
| IT Dept | 0028 | 161195 | Operations Administrator | 16 | Public Affairs Division | 0001 | 161195 | Operations Administrator | 16 |
| IT Dept | 0004 | 154679 | Multi Media Coordinator | 16 | Public Affairs Division | 0002 | 154679 | Multi Media Coordinator | 16 |
| DBM | 0008 | 154776 | Public Information Officer | 12 | Public Affairs Division | 0003 | 154776 | Public Information Officer | 12 |
3. Approval to create one (1) regular full-time Clerk I positon, slot no. 0004, grade level 1.
4. Approval of interdepartmental transfer.
5. Approval of revised salary schedules.
11.
Constables:
A.
Constable Pct. #4:
Pursuant to the fuel policy, requesting approval to reimburse Deputy Constable Jaime T. Cano, employee no. 139386 for the purchase of fuel for a County issued vehicle (unit #414) in the amount of $78.00 with authority for County Treasurer to issue payment/check after Auditors processing procedures are completed.
Pursuant to the fuel policy, requesting approval to reimburse Deputy Constable Jaime T. Cano, employee no. 139386 for the purchase of fuel for a County issued vehicle (unit #414) in the amount of $78.00 with authority for County Treasurer to issue payment/check after Auditors processing procedures are completed.
12.
District Courts:
A.
139th District Court (1100):
1. Approval to decrease the salary of one (1) vacant regular full-time Court Coordinator position, slot no. 0002, from $65,328.00 to $56,000.00 and transfer-in employee no. 020524 to slot no. 0002. (Effective 06/01/10)
2. Approval to increase the salary of one (1) vacant regular full-time Assistant Court Coordinator position, slot no. 0004, from $47,660.00 to $53,500.00. (Effective 06/01/10)
3. Approval of revised salary schedule.
1. Approval to decrease the salary of one (1) vacant regular full-time Court Coordinator position, slot no. 0002, from $65,328.00 to $56,000.00 and transfer-in employee no. 020524 to slot no. 0002. (Effective 06/01/10)
2. Approval to increase the salary of one (1) vacant regular full-time Assistant Court Coordinator position, slot no. 0004, from $47,660.00 to $53,500.00. (Effective 06/01/10)
3. Approval of revised salary schedule.
13.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
1. Request approval to accept the attached FY 2010 RLSS-SSBG Grant Contract # 2010-034948, Attachment #001, in the amount of $30,000.00 for the period 4/1/2010 to 9/30/2010.
2. Approval of Certification of Revenues as certified by the County Auditor for the FY 2010 RLSS-SSBG Grant Contract.
3. Request approval of the attached FY 2010 RLSS-SSBG Contract Budget for the period 4/1/2010 to 9/30/2010 (Account # 0-1293-441-00-340-045-0).
2. Approval of Certification of Revenues as certified by the County Auditor for the FY 2010 RLSS-SSBG Grant Contract.
3. Request approval of the attached FY 2010 RLSS-SSBG Contract Budget for the period 4/1/2010 to 9/30/2010 (Account # 0-1293-441-00-340-045-0).
14.
Emergency Services Division - Tony Pena:
A.
Proclamation regarding Hurricane Preparedness Week 2010.
15.
Urban County - Diana Serna:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services:
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the Urban County Program staff and Hidalgo County Purchasing Department in connection with an Urban County Program Year 22 (2009) Street Improvements/Drainage -TDRA project in Hidalgo County Precinct No. 2.
3. Authority to negotiate a Professional Engineering Service contract with No. 1 ranked firm of ____________ for the provision of engineering services for an Urban County Program Precinct No. 2 Street Improvements-Project utilizing TDRA Funds.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the Urban County Program staff and Hidalgo County Purchasing Department in connection with an Urban County Program Year 22 (2009) Street Improvements/Drainage -TDRA project in Hidalgo County Precinct No. 2.
|
FIRM
|
GRADE
|
RANK
|
R. Gutierrez Engineering Corporation |
96.66 |
________ |
|
J.E. Saenz & Associates, Inc. Engineering |
93.33 |
________ |
|
Javier Hinojosa Engineering |
91.66 |
________ |
3. Authority to negotiate a Professional Engineering Service contract with No. 1 ranked firm of ____________ for the provision of engineering services for an Urban County Program Precinct No. 2 Street Improvements-Project utilizing TDRA Funds.
B.
Requesting approval to amend the Neighborhood Stabilization Program (NSP) contract between the Urban County Program and the Affordable Homes of South Texas, Inc. (AHSTI), a certified Community-Based Development Organizations (CBDO's) within the County of Hidalgo to include Land Banking.
C.
Requesting approval to submit a substantial amendment to the 2008 Hidalgo County Urban County Program One Year Action Plan to include Land Banking in its Neighborhood Stabilization Program (NSP) under the Housing and Economic Recovery Act.
16.
WIC - Norma Longoria:
A.
WIC (1292):
1. Approval to amend (increase) the WIC Budget in the amount of 50,000 for extra funding.
2. Approval of Certification of Revenue as Certified by Mr. Ray Eufracio, County Auditor in the amount of $50,000.00
3. Approval of appropriation of funds for FY 2010 WIC Grant
1. Approval to amend (increase) the WIC Budget in the amount of 50,000 for extra funding.
2. Approval of Certification of Revenue as Certified by Mr. Ray Eufracio, County Auditor in the amount of $50,000.00
3. Approval of appropriation of funds for FY 2010 WIC Grant
17.
Right of Way - Joe Pena:
A.
Authorization for discussion, consideration and/or approval of a proposed easement for Magic Valley Electric Coop approximately 1.97 acres - Cesar Chavez Drainage Project.
18.
Precinct #2 - Comm. Palacios:
A.
Request authorization to approve County of Hidalgo Precinct 2 Monument Sign Project for the Multi-Purpose Center and Park Facility located in Alamo, Texas
19.
Budget & Management - Raul Silguero Jr.:
A.
Status update on Phase II of the Hidalgo County Employee Classification and Compensation Plan Project.
B.
Status update on the Hidalgo County Capital Improvement Plan.
C.
Budget Appropriations:
1.
Notes Payable (1401):
Approval of 2010 appropriation of funds into Notes Payable in the amount of $121,500.00 to fund the final payment for the USDA 2008 Tax Notes.
Approval of 2010 appropriation of funds into Notes Payable in the amount of $121,500.00 to fund the final payment for the USDA 2008 Tax Notes.
2.
Pct. #1 R & B (1201):
Approval of 2010 appropriation of funds for Pct. 1 P/U Rd, program #005, in the amount of $100,000.00 to fund hauling & freight services and R & B R &M supplies expenditures.
Approval of 2010 appropriation of funds for Pct. 1 P/U Rd, program #005, in the amount of $100,000.00 to fund hauling & freight services and R & B R &M supplies expenditures.
D.
Salary Schedule Changes:
1.
DBM - Employee Benefits Division (Fund 2201 & 2202):
a. Approval to create one (1) regular full-time Claims Investigator II position, slot no. 0012, grade level 13 and transfer-in employee no. 29211 from DBM- Budget Division to WC Division, slot no. 0012.
b. Approval to create one (1) regular full-time Employee Benefits Specialist II position, slot no. 0011, grade level 11 and transfer-in employee no. 57533 from DBM- WC Division to Employee Benefits Division, slot no. 0011.
c. Approval to delete one (1) vacant regular full-time Employee Benefits Specialist I position, slot no. 0006, grade level 10.
d. Approval of appropriations of funds.
e. Approval of revised salary schedules.
a. Approval to create one (1) regular full-time Claims Investigator II position, slot no. 0012, grade level 13 and transfer-in employee no. 29211 from DBM- Budget Division to WC Division, slot no. 0012.
b. Approval to create one (1) regular full-time Employee Benefits Specialist II position, slot no. 0011, grade level 11 and transfer-in employee no. 57533 from DBM- WC Division to Employee Benefits Division, slot no. 0011.
c. Approval to delete one (1) vacant regular full-time Employee Benefits Specialist I position, slot no. 0006, grade level 10.
d. Approval of appropriations of funds.
e. Approval of revised salary schedules.
2.
DBM - Budget Division (1100):
a. Approval to delete one (1) regular full-time Economic Development Planner I position, slot no. 0019, grade level 14.
b. Approval to create one (1) regular full-time Budget Analyst I position, slot no. 0029, grade level 10.
c. Approval of revised salary schedule.
a. Approval to delete one (1) regular full-time Economic Development Planner I position, slot no. 0019, grade level 14.
b. Approval to create one (1) regular full-time Budget Analyst I position, slot no. 0029, grade level 10.
c. Approval of revised salary schedule.
3.
TX Agrilife Extension Services (1100):
Approval of revised salary schedule. (REF: AI 21138 / 15.A - CC 05/11/10)
Approval of revised salary schedule. (REF: AI 21138 / 15.A - CC 05/11/10)
4.
Fire Marshall/ Emergency Services (1100)
a. Approval to rename the Hidalgo County Division of Emergency Services to the Emergency Management Division and the Fire Marshal Department.
b. Approval of position and employee transfers as follows(Effective 05/24/10):
c. Approval of interdepartmental transfer.
d. Approval of revised salary schedules.
a. Approval to rename the Hidalgo County Division of Emergency Services to the Emergency Management Division and the Fire Marshal Department.
b. Approval of position and employee transfers as follows(Effective 05/24/10):
|
From
|
To
|
||||
|
Position Title |
Employee No. |
Slot
|
Dept.
|
Slot
|
Dept.
|
| Fire Marshal |
138126
|
007 | 300-023 Emergency Mgmt Div. | 001 | 300-001 Fire Marshal Dept. |
| Emergency Services Director |
009377
|
001 | 300-001 Fire Marshal Dept | 007 | 300-023 Emergency Mgmt Div. |
c. Approval of interdepartmental transfer.
d. Approval of revised salary schedules.
20.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Requesting approval of contract document (awarded by C.C. on 04/20/10) for: "Hidalgo County-Doors and Frames for Old Administration Building Renovations" between Hidalgo County and Valtex Insulation Co. (C-10-020A-04-20).
5.
Approval of request for payment of Invoice #0827406-5 in the amount of $32,773.51 submitted by awarded vendor, CAS Companies, L.P. in connection with: "Hidalgo County/Elections Dept.-Retrofit to Mechanic Shop next to County Clerks Warehouse" located at former Robert's Chevrolet Property after audit and processing procedures completed with authority for County Treasurer to issue payment/check.
6.
Ratification of the solicitation of quotes (due to time constraints and availability/opportunity of said items/pieces for procurement) and issuance of purchase order #___________ for several pieces of "used" basic/necessary "Autopsy Instruments & Equipment" in anticipation, preparation and purpose of establishing a County-owned-fully equipped and operated autopsy facility including the rental of forklift through PO#__________ for unloading of items for storage at a County-owned facility.
B.
Pct. 2
1.
a. Approval of Interlocal Agreement between Pharr-San Juan-Alamo Independent School District and the County of Hidalgo, TX for drainage improvements to the vicinity of Sioux Road and Alamo Road.
b. Approval of Interlocal Cooperation Agreement Project - Sioux Road and Alamo Road Drainage Improvement Project
b. Approval of Interlocal Cooperation Agreement Project - Sioux Road and Alamo Road Drainage Improvement Project
C.
Pct. 3
1.
Approval of a clarification on agenda item AI #20562 (CC approved 3/30/10) "Surveying Services for the Old Adm. Office and Shop Complex for Precinct No. 3" to reflect the word "Complex" includes Fuel Yard located across the street and part of the former Pct. #3 Administration Complex more specifically described as-"Block No. 205-Lots 4,5,6,7,8, and 9" and thus permitting the complete surveying of all complex components for the purposes of finalizing a fair market appraisal so as to set the minimum acceptable bid.
D.
Colonia Access Program Pct. 1
1.
Approval of final construction contract document (CC awarded on 04-06-10) under C-CAP-09-469-04-06 Road & Drainage Construction for Colonia Boyce (Subdivision) between Hidalgo County and Valley Paving, Inc. in the amount of $119,109.35.
2.
Approval of final construction contract document (CC awarded 04-06-10) for C-CAP-09-471-04-06 Road & Drainage Construction for Mary Ann Subdivision between Hidalgo County and Asago Construction, LLC in the amount of $162,861.00.
E.
Colonia Access Program Pct. 2
1.
Acceptance and approval of the following items for El Charro Subdivision (Pct No. 2) from awarded contractor, Alvarez Construction as submitted through project engineer R. Gutierrez Engineering Corporation (C-CAP-09-001-04-21):
a. Change Order No. 4 reflecting an increase of $5,058.09 due to driveways, and curb and gutter being added;
b. Final Application for Payment in the amount of $33,552.45;
c. "Certificate of Construction Completion" reflecting the completion date of December 10, 2009;
d. Application for Retainage Release in the amount of $23,108.10.
a. Change Order No. 4 reflecting an increase of $5,058.09 due to driveways, and curb and gutter being added;
b. Final Application for Payment in the amount of $33,552.45;
c. "Certificate of Construction Completion" reflecting the completion date of December 10, 2009;
d. Application for Retainage Release in the amount of $23,108.10.
F.
Juvenile Probation
1.
Presentation of bids received for the purposes of award and approval of contract to the lowest bidder meeting all specifications and/or requirements as attached hereto for "Hidalgo County Juvenile Justice Center-Legend & Non-Legend Pharmaceuticals" as requested by the Juvenile Probation Board through the executive director, B. Silva project #2010-093-MEG.
2.
Discussion and action on an "Interlocal Cooperation Agreement" between Hidalgo County and the Hidalgo County Juvenile Board in connection with procurement services to be provided by the Hidalgo County Purchasing Department as requested and required by the Juvenile Probation Board (through the direction of the Director/Chief Juvenile Probation Officer, Mr. Israel "Buddy" Silva).
G.
Tax Office:
1.
Approval of Amendment One to Lease between the County of Hidalgo and the State of Texas Registration and Title Systems (RTS) of the current agreement for the use of State of Texas Automation Equipment to reflect additional equipment at subcontractor, Bridgepoint Insurance in Hidalgo, Texas with authority of County Judge to executed modified Amendment.
H.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
2.
Recommending award of bid and approval of contract to sole bidder "TDS Recycling Corporation" meeting all specifications and/or requirements as attached hereto for: "Hidalgo County - Sale of Scrap Metal" Bid No. 2010-024-03-24-ERT.
21.
Adjourn