CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
May 18, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - County Auditor
2.
2010 Intradepartmental Transfers:
A.
2010 - Insect Eradication (1100)
B.
2010 - DBM Budget Division (1100)
C.
2010 - Safety Division (1100)
D.
2010 - Emergency Management (1100)
E.
2010 - Health & Human Services Department - Adm (1100)
F.
2010 - I. T. Dept. (1100)
G.
2010 - Planning Dept. (1100)
H.
2010 - Sheriff's Dept. (1284)
I.
2010 - Sheriff's Dept. (1100)
J.
2010 - WIC BF (1292)
K.
2010 - J.P. Pct. 4/1 (1100)
L.
2010 - Auxilary Court (1100)
M.
2010 - County Court at Law #1 (1100)
N.
2010 - C.A.P. (1200)
O.
2010 - Constable Pct. #3 (1230)
P.
2010 - Constable Pct. #5 (1100)
Q.
2010 - Pct. #1 BCAP (1312)
R.
2010 - Pct. #1 Admin. (1201)
S.
2010 - Pct. #2 South Tower CRC (1100)
T.
2010 - Pct. #2 BCAP (1311)
V.
2010 - Pct. #2 County Wide Shop (1200)
W.
2010 - Pct. #3 2006 CO's (1336)
X.
2010 - Pct. #3 Sanitation (1100)
Y.
2010 - Pct. #4 R & B (1204)
3.
2010 Interdepartmental Transfers:
A.
Pct. #3 TxDot (1315):
Approval of 2010 interdepartmental transfer from TxDot - SH495 Abrams to TxDot - Business 83 Phase 1 Outfall Channel in the amount of $23,000.00.
Approval of 2010 interdepartmental transfer from TxDot - SH495 Abrams to TxDot - Business 83 Phase 1 Outfall Channel in the amount of $23,000.00.
B.
Fire Marshal's (1100):
Approval of 2010 interdepartmental transfer from Fire Marshal's (program 001) to Hidalgo Fire Department (program 008) in the total amount of $4,000.00.
Approval of 2010 interdepartmental transfer from Fire Marshal's (program 001) to Hidalgo Fire Department (program 008) in the total amount of $4,000.00.
4.
Interfund transfers:
A.
Pct. #1 TXDOT (1315):
Approval of 2010 interfund transfer from Pct. 1 R & B unreserved fund balance (1201) to TXDOT-US 83 Illumination (fund 1315, program 031) in the amount of $13,500.00 to fund lighting services for expressway 83 in the Pct. 1 area.
Approval of 2010 interfund transfer from Pct. 1 R & B unreserved fund balance (1201) to TXDOT-US 83 Illumination (fund 1315, program 031) in the amount of $13,500.00 to fund lighting services for expressway 83 in the Pct. 1 area.
B.
Pct. #2 R&B (1202):
Approval of 2010 interfund transfer from Parks unreserved fund balance (1212) into Pct.2 Road & Bridge (program 005) in the amount of $50,000.00
Approval of 2010 interfund transfer from Parks unreserved fund balance (1212) into Pct.2 Road & Bridge (program 005) in the amount of $50,000.00
5.
Planning Department:
A.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
6.
Monthly Fee Reports:
A.
County Treasurer:
Approval of the Hidalgo County Monthly Investment Report for the months of October, November, and December 2009.
Approval of the Hidalgo County Monthly Investment Report for the months of October, November, and December 2009.
B.
County Clerk:
Approval of April 2010 Monthly Fee Reports.
Approval of April 2010 Monthly Fee Reports.
C.
District Clerk:
Approval of April 2010 Monthly Fee Report.
Approval of April 2010 Monthly Fee Report.
7.
Right of Way - Permits:
A.
North Alamo Water Supply Corporation:
Approximately 190' going west from the intersection of FM 88 and mile 14.5N on the south side - Line Ext- Guadalupe Elizondo-3/4" service connection.
Approximately 190' going west from the intersection of FM 88 and mile 14.5N on the south side - Line Ext- Guadalupe Elizondo-3/4" service connection.
8.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan Hardship withdrawal request for employee #068942
9.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| C0740.02.001.0008.00 | First American/Indy Mac | $3223.22 |
| D0600.07.000.0081.00 | First American/Gmac USAA FSB | $2532.91 |
| D5340.02.000.0075.00 | First American/Gmac | $2901.72 |
| H0955.00.000.0022.00 | AHMSI | $2697.55 |
| E0154.00.000.0071.00 | First American/Gmac | $4706.27 |
| J2355.00.000.0087.00 | Citimortgage | $7579.26 |
| N4470.00.000.0121.00 | First American/Homeselect | $3052.64 |
| P0050.00.000.0024.00 | Alhalel, Ralph | $40458.77 |
| P4404.02.000.0118.00 | First American | $2955.64 |
| P7700.99.000.0004.01 | K&L Consulting Services Inc. | $2658.47 |
| P8400.00.000.0101.15 | Adrian Melendez | $4699.46 |
| R3490.00.000.0018.00 | US Bancorp Service Providers LLC | $5118.97 |
| T3620.00.000.0016.00 | AHMSI | $15290.40 |
| T4000.02.001.0078.00 | First American/Gmac | $2790.99 |
| W7360.10.000.0392.00 | First American | $3338.40 |
10.
Membership Dues:
A.
J.P. Pct. #3/1:
Requesting approval to pay the 2010 Justice of the Peace and Constable Association of Texas (JPCA) membership dues in the amount of $235.00 as indicated on invoice dated 05/13/10 (Hidalgo County requisition # 175325) for the following employees, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2010 Justice of the Peace and Constable Association of Texas (JPCA) membership dues in the amount of $235.00 as indicated on invoice dated 05/13/10 (Hidalgo County requisition # 175325) for the following employees, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
|
TITLE
|
EMPLOYEE
|
TOTAL
|
|
Justice of the Peace
|
Luis J. Garza
|
60.00
|
|
Court Coordinator
|
Kimberly Echavarria
|
35.00
|
|
Assistant Coordinator
|
Willie Coy
|
35.00
|
|
Assistant Court Coordinator
|
Eleazar Garza
|
35.00
|
|
Court Clerk
|
Tamara Martinez
|
35.00
|
|
Court Clerk
|
Esther Mata
|
35.00
|
|
|
TOTAL
|
$235.00
|
B.
Constable Pct. #3:
Requesting approval to pay the 2010 Justice of the Peace and Constable Association of Texas (JPCA) membership dues in the amount of $585.00 as indicated on attached Membership application forms for the following employees, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2010 Justice of the Peace and Constable Association of Texas (JPCA) membership dues in the amount of $585.00 as indicated on attached Membership application forms for the following employees, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
|
Title
|
Employee
|
Fee
|
|
Constable
|
Lazaro Gallardo
|
$60.00
|
|
Deputy Constable
|
Isidro Casanova
|
$35.00
|
|
Deputy Constable
|
Horaldo Sanchez
|
$35.00
|
|
Deputy Constable
|
Dan Broyles
|
$35.00
|
|
Deputy Constable
|
Joel Contreras
|
$35.00
|
|
Deputy Constable
|
Eldon Dunn
|
$35.00
|
|
Deputy Constable
|
Reynaldo Reyna
|
$35.00
|
|
Deputy Constable
|
Javier Rodriguez
|
$35.00
|
|
Deputy Constable
|
Miguel Zamora
|
$35.00
|
|
Deputy Constable
|
Hugo Rangel
|
$35.00
|
|
Deputy Constable
|
Rafael Ochoa
|
$35.00
|
|
Deputy Constable
|
Ruben Salinas
|
$35.00
|
|
Deputy Constable
|
Richard Flores
|
$35.00
|
|
Administrative Assistant
|
Raquel Ramos
|
$35.00
|
|
Clerk
|
Albert Garza
|
$35.00
|
|
|
Total
|
$585.00
|
C.
Public Defenders:
Approval to pay the 2010 membership dues to the State Bar of Texas for Attorney(s) Jaime E. Gonzalez, $235.00; Jose Bravo, $235.00; Sofia Kamal, $245.00; and Shannon B. Holubar, $148.00 in the total amount of $863.00, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Approval to pay the 2010 membership dues to the State Bar of Texas for Attorney(s) Jaime E. Gonzalez, $235.00; Jose Bravo, $235.00; Sofia Kamal, $245.00; and Shannon B. Holubar, $148.00 in the total amount of $863.00, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
11.
Urban County:
A.
Requesting authorization to extend agreement with Mujeres Unidas/Women Together-ESG Surplus Funds until June 15, 2010. The agreement terminated March 31, 2010.
B.
Request approval to enter into two (2) "Homebuyer Assistance Program" Contracts under the Home Program.
C.
Requesting authorization to extend fiscal year agreement with Mujeres Unidas/Women Together-ESG Program YR 21- (2008) until June 15, 2010. Their agreement terminated on April 30, 2010.
12.
Auditor's Office:
A.
Monthly collection reports for January, February and March 2010.
| OFFICE | FEES & COST | MONTH |
| Constable Gilberto Alaniz | $ 1,880.00 | March 2010 |
| Constable Eddie Guerra | $ 1,140.00 | March 2010 |
| Chief Deputy Constable Daniel Marichalar | $ 690.00 | March 2010 |
| Delta Lake | $ 1,626.00 | March 2010 |
| Law Library | $ 1,913.50 | March 2010 |
| Sheriff's Fee | $ 455,697.60 | January 2010 |
| Fire Marshal | $ 4,750.00 | March 2010 |
| Justice of the Peace Gilberto Saenz | $ 76,684.45 | February 2010 |
| Justice of the Peace Luis Garza | $ 114,546.70 | February 2010 |
| Justice of the Peace Mary Alice Palacios | $ 101,717.03 | February 2010 |
| Tax Assessor Collector | $ 6,720,385.49 | March 2010 |
13.
Budget & Management:
A.
Self-Insured 2202 Workers' Comp.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $$ 34,567.27 for the period of 04/16-30/2010 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $$ 34,567.27 for the period of 04/16-30/2010 and requesting approval of wire transfer.
B.
1. Approval to transfer $ 1,091,562.98 to the Hidalgo County Claims Bank account for Blue Cross Blue Shield Insurance Claims for period 04/10/2010 to 05/07/2010.
2. Approval of wire transfer to cover claims paid.
| 04/10-16/2010 | $ 321,580.41 |
| 04/17-23/2010 | $ 241,291.18 |
| 04/24-30/2010 | $ 295,640.30 |
| 05/01-07/2010 | $ 233,051.09 |
| TOTAL: | $1,091,562.98 |
2. Approval of wire transfer to cover claims paid.
14.
IT Department - Renan Ramirez:
A.
Health Dept.:
1. Authorization to delete cellular service for the HEALTH DEPT. through the County's membership/participation with CONTRACT: C09-231-09-22 with awarded vendor HEB WIRELESS for the following:
2. Approval of the attached Wireless Device Request Forms under the county's cell phone policy.
1. Authorization to delete cellular service for the HEALTH DEPT. through the County's membership/participation with CONTRACT: C09-231-09-22 with awarded vendor HEB WIRELESS for the following:
| Quantity: | Description: | Department: | Employee Name / Employee Number: | Cell Phone Number: |
| 1 | UT Starcomm CDM7025 | Health & Human Services | Lucila Vargas / 115924 | 956-802-3578 |
| 1 | UT Starcomm CDM7025 | Health & Human Services | Fernando Martinez / 085898 | 956-802-3567 |
| 1 | UT Starcomm CDM7025 | Health & Human Services | Rene Layton / 137936 | 956-827-1834 |
| 1 | UT Starcomm CDM7025 | Health & Human Services | Gary Keller / 113042 | 956-827-9442 |
| 1 | UT Starcomm CDM7025 | Health & Human Services | Graciela Lopez / 021121 | 956-802-3571 |
| 1 | UT Starcomm CDM7025 | Health & Human Services | Reymundo Martinez / 083119 | 956-827-9465 |
| 1 | UT Starcomm CDM7025 | Health & Human Services | Consuelo Sanchez / 069949 | 956-878-2162 |
| 1 | UT Starcomm CDM7025 | Health & Human Services | Lydia Serna / 057444 | 956-720-3931 |
2. Approval of the attached Wireless Device Request Forms under the county's cell phone policy.
15.
Purchasing Department:
A.
1. Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2010.
2. Requesting authority to continue Customer Care Services including Technical Support with American Business Forms Inc. thru requisition #175341 in the amount of $190.00/yr for the Hidalgo County Tax Collections Department. Effective: Upon Approval.
3. Requesting authority to enter into an annual maintenance agreement with Archer Business System, Inc. for the Restitution Center through the following requisition #174842 in the amount of $1,350.00/year. Effective: Upon Approval.
4. Requesting authority to enter into a 36-month lease through Hidalgo County's membership with TPASS for one digital copier printer located at the Mcallen Auto License Dept. through Xerox Corporation an awarded vendor through TPASS contract 985-L2 in the amount of $181.74/month payment including maintenance plan with consumables thru requisition #174016.
5. Requesting authority to enter into a 36-month lease through Hidalgo County's membership with TPASS for one digital copier printers located at Tax Office Collections Departmet in Edinburg through Xerox Corporation an awarded vendor through TPASS contract 985-L2 in the amount of $181.74/month lease payment including maintenance plan with consumables thru requisiton #173412.
6.Requesting authority to enter into a 36-month lease through Hidalgo County's membership with TPASS for one digital copier printers located at TAx Office Auto Department in Edinburg through Xerox Corporation an awarded vendor through TPASS contract 985-L2 in the amount of $181.74/month lease payment including maintenance plan with consumables thru requisition #172970.
7. Requesting authority to enter into a 36-month lease through Hidalgo County's membership with TPASS for one digital copier printers located at Tax Office Collections Departmet (Asssessing Dept.)in Edinburg through Xerox Corporation an awarded vendor through TPASS contract 985-L2 in the amount of $181.74/month lease payment including maintenance plan with consumables through requisition #172964.
8. Requesting authority to enter into a 36-month lease through Hidalgo County's membership with TPASS for one digital copier printers located at Tax Office Bookkeeping Dept. in Edinburg through Xerox Corporation an awarded vendor through TPASS contract 985-L2 in the amount of $181.74/month lease payment including maintenance plan with consumables through requisition #172965.
9. Requesting authority to enter into an Annual Software Support Renewal Agreement with (ESRI) Environmental Systems Research Institute for the Planning Department through requisition #168256 in the amount of $3,000.00/yr.
10. Requesting authority to continue monitoring services for (1) year with First State Security & Alarms through requisiton #173858 in the amount of $216.00/yr. Effective: Upon Approval.
11. Requesting authority to enter into a subscription with West Group Payment Center to aquire access to State & Federal Law - Case Law, Statues, Attorney General Opinions, Law Reviews and Journals through requisition #175195 in the amount of $1,836.00/yr. Effective: Upon Approval.
2. Requesting authority to continue Customer Care Services including Technical Support with American Business Forms Inc. thru requisition #175341 in the amount of $190.00/yr for the Hidalgo County Tax Collections Department. Effective: Upon Approval.
3. Requesting authority to enter into an annual maintenance agreement with Archer Business System, Inc. for the Restitution Center through the following requisition #174842 in the amount of $1,350.00/year. Effective: Upon Approval.
4. Requesting authority to enter into a 36-month lease through Hidalgo County's membership with TPASS for one digital copier printer located at the Mcallen Auto License Dept. through Xerox Corporation an awarded vendor through TPASS contract 985-L2 in the amount of $181.74/month payment including maintenance plan with consumables thru requisition #174016.
5. Requesting authority to enter into a 36-month lease through Hidalgo County's membership with TPASS for one digital copier printers located at Tax Office Collections Departmet in Edinburg through Xerox Corporation an awarded vendor through TPASS contract 985-L2 in the amount of $181.74/month lease payment including maintenance plan with consumables thru requisiton #173412.
6.Requesting authority to enter into a 36-month lease through Hidalgo County's membership with TPASS for one digital copier printers located at TAx Office Auto Department in Edinburg through Xerox Corporation an awarded vendor through TPASS contract 985-L2 in the amount of $181.74/month lease payment including maintenance plan with consumables thru requisition #172970.
7. Requesting authority to enter into a 36-month lease through Hidalgo County's membership with TPASS for one digital copier printers located at Tax Office Collections Departmet (Asssessing Dept.)in Edinburg through Xerox Corporation an awarded vendor through TPASS contract 985-L2 in the amount of $181.74/month lease payment including maintenance plan with consumables through requisition #172964.
8. Requesting authority to enter into a 36-month lease through Hidalgo County's membership with TPASS for one digital copier printers located at Tax Office Bookkeeping Dept. in Edinburg through Xerox Corporation an awarded vendor through TPASS contract 985-L2 in the amount of $181.74/month lease payment including maintenance plan with consumables through requisition #172965.
9. Requesting authority to enter into an Annual Software Support Renewal Agreement with (ESRI) Environmental Systems Research Institute for the Planning Department through requisition #168256 in the amount of $3,000.00/yr.
10. Requesting authority to continue monitoring services for (1) year with First State Security & Alarms through requisiton #173858 in the amount of $216.00/yr. Effective: Upon Approval.
11. Requesting authority to enter into a subscription with West Group Payment Center to aquire access to State & Federal Law - Case Law, Statues, Attorney General Opinions, Law Reviews and Journals through requisition #175195 in the amount of $1,836.00/yr. Effective: Upon Approval.
B.
1. Requesting approval of payment for various invoices as submitted by L & G Consulting Engineers Inc., subject to County Auditor 's review and processing procedures with authority for County Treasurer to issue payment under contract #C-08-417-12-09 (PO#617489) for "FM 493 South Project" for Precinct #1, as follows;
Inv#11323280 - $ 10,500.00 - Dec. 2009
Inv#11323299 - $ 12,700.00 - Jan. 2010
Inv#11323330 - $ 28,400.00 - Feb. 2010
Inv#11323348 - $ 6,000.00 - March 2010
Inv#11323377 - $ 13,200.00 - April 2010
2. Requesting approval of request for payment for Inv # 1132320 in the amount of $2,907.00 submitted by L & G Consulting Engineers Inc. subject to County Auditor's review and processing procedures with authority for County Treasurer to issue payment under contract # C-06-145-03-06 & PO # 569911 for: "FM 88 ROW Project" for Precinct #1.
Inv#11323280 - $ 10,500.00 - Dec. 2009
Inv#11323299 - $ 12,700.00 - Jan. 2010
Inv#11323330 - $ 28,400.00 - Feb. 2010
Inv#11323348 - $ 6,000.00 - March 2010
Inv#11323377 - $ 13,200.00 - April 2010
2. Requesting approval of request for payment for Inv # 1132320 in the amount of $2,907.00 submitted by L & G Consulting Engineers Inc. subject to County Auditor's review and processing procedures with authority for County Treasurer to issue payment under contract # C-06-145-03-06 & PO # 569911 for: "FM 88 ROW Project" for Precinct #1.
C.
Acceptance and approval of request for payment on the following invoice(s) submitted by Javier Hinojosa Engineering, contracted project engineer:
| Invoice No. | Invoice Date | Project Name | Amount |
| 10044 | 05/11/10 | Mile 4 North Rd (Tom Gill Rd west 6300 LF | $40,491.00 |
| 10040 | 05/11/10 | Acevedo Subd.#4 & Monte Bonito Subd. Drainage Outfall | $ 6,646.50 |
| 10041 | 05/11/10 | Tordillo Rd | $ 6,923.41 |
D.
Requesting approval of Work Authorization #2 ($1,500.00) from Quintanilla, Headley & Associates Inc. for the provision of professional engineering services for Paving/Un-Paved Road Construction Projects within Hidalgo County Pct. No. 4 through contract # C-10-072A-03-30 (Tower Road from Owassa Road to Argentine Road);
E.
Acceptance and approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11323372-$43,848.91 for "La Homa" - C-08-031-02-12;
2. Invoice No. 11323378-$37,139.45 for "FM 681; From FM 2221 to SH 107" - C-09-192-06-08.
3. Invoice No. 11323379-$32,721.10 for "FM 681 Project; From FM 2221/FM 492" - C-09-192A-06-08
1. Invoice No. 11323372-$43,848.91 for "La Homa" - C-08-031-02-12;
2. Invoice No. 11323378-$37,139.45 for "FM 681; From FM 2221 to SH 107" - C-09-192-06-08.
3. Invoice No. 11323379-$32,721.10 for "FM 681 Project; From FM 2221/FM 492" - C-09-192A-06-08
F.
Requesting authority to exercise the first one (1) year extension as provided in the current contract C-09-023-05-26 for "Lease of Tower Space" for Hidalgo County under the same rates, terms, and conditions with McAllen Communications Co., Inc. with renewal/extension effective May 26, 2010 through May 25, 2011.
G.
Approval of Application for Payment No. 1 in the amount of $32,427.31 from IOC Company, LLC contracted vendor for Los Castillos Subdivision as reviewed and submitted by project engineer Izaguirre Engineering Group, LLC, (C-CAP-09-209-10-27).