CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
May 25, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
7.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
10.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
11.
Safety Division - Roy Quintanilha:
A.
Requesting approval to accept check (#NB91224089) from Illinois Union Insurance Company in the amount of $29,426.95 for payment in connection with claim for Sylvia C. Perez, C-153-09-C.
B.
Requesting approval to accept settlement check from Affirmative Insurance Company in the amount of $3,305.55 for an auto accident with a County vehicle. (Sheriff Office)
C.
Requesting approval to accept settlement check from PRONTO Insurance Company in the amount of $11,750 for an auto accident with a County vehicle. (Sheriff Office)
12.
County Judge's Office:
A.
Approval of request for reimbursement of expenses incurred under Article 104.001 and 104.002 of Texas Code of Criminal Procedures with authority for County Judge to submit request as prescribed.
13.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
1. Requesting approval to accept the attached amended RLSS-LPHS Contract # 2010-032822, Attachment #001A, in the amount of $126,424.00 for the period 9/1/2009 to 8/31/2010.
2. Requesting approval of the attached amended RLSS-LPHS Contract Budget for the period 9/1/2009 to 8/31/2010 (Account # 0-1293-441-00-340-006-0).
2. Requesting approval of the attached amended RLSS-LPHS Contract Budget for the period 9/1/2009 to 8/31/2010 (Account # 0-1293-441-00-340-006-0).
14.
Emergency Services Division - Tony Pena:
A.
Proclamation regarding Hurricane Preparedness Week 2010.
15.
Urban County - Diana Serna:
A.
The Urban County Program on behalf of Hidalgo County Precinct No. 4, requesting approval and award of best and final negotiated contract with Quintanilla, Headley and Associates, Inc. in the amount of $16,000.00 utilizing CDBG Year 22 (2009) for Hidalgo County Precinct No. 4 - Water/Sewer Improvements - Colonia Matching funds for TDRA Contract #729055 for Trenton Terrace.
B.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Material Testing Services.
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) Material Testing firms from the County's approved "pool" as graded and evaluated by Hidalgo County Precinct No. 1. Urban County Program and Hidalgo County Purchasing Department in connection with and funded through Hidalgo County Urban County Program Year 22 (2009) Precinct No. 1 Street Improvements for 12th Street in the City of Donna.
3. Authority to negotiate a Material Testing Services contract with the No. 1 ranked firm of ______________ for the provision of material testing services for an Urban County Program - Hidalgo County Precinct No. 1 Street Improvements for 12th Street in the City of Donna.
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) Material Testing firms from the County's approved "pool" as graded and evaluated by Hidalgo County Precinct No. 1. Urban County Program and Hidalgo County Purchasing Department in connection with and funded through Hidalgo County Urban County Program Year 22 (2009) Precinct No. 1 Street Improvements for 12th Street in the City of Donna.
|
Firm
|
Grade
|
Rank
|
| L & G Engineering Laboratory, LLC |
97.34
|
|
| Raba-Kistner Consultants, Inc. |
96.67
|
|
| Millennium Engineers Group |
95.00
|
3. Authority to negotiate a Material Testing Services contract with the No. 1 ranked firm of ______________ for the provision of material testing services for an Urban County Program - Hidalgo County Precinct No. 1 Street Improvements for 12th Street in the City of Donna.
C.
The Urban County Program on behalf of Hidalgo County Precinct No. 1, is requesting approval and award of best and final negotiated contract with Guzman & Munoz Engineering and Surveying, Inc. in the amount of $25,000.00 utilizing CDBG Year 22 (2009) Precinct No. 1 - Sewer Improvements - Colonia Matching Funds for TDRA Contract # 729055 for Perez Subdivision, Colonia De Anda and Saenz.
D.
The Urban County Program is requesting approval of a best and final negotiated contract with R. Gutierrez Engineering Corporation in the amount of $112,661.00 utilizing TDRA Disaster Relief funds for a Street Improvements/ Drainage Project for Hidalgo County Precinct No. 2.
16.
Elections Administration - Yvonne Ramon:
A.
Discussion regarding the May 8th Election.
17.
Head Start Program - Teresa Flores:
A.
Discussion/Approval on Request to Purchase Data Network Services for Seventeen (17) Head Start Centers through Hidalgo County's Membership/Participation in the State of Texas Department of Information Resources (DIR) Awarded Vendor, Calence, LLC dba Insight Networking, (DIR Contract Number DIR-SDD-236)
B.
Discussion/Approval to Disperse Lump Sum Summer Paychecks to Staff Who Resign as of the Last Summer Leave Day/Last Working Day for Position Assigned
C.
Discussion/Approval of Bid Awards and Contracts to Lowest Bidder Meeting all Specifications for Roof Repairs as Follows:
| Bid Number | Bid Award For | Location | Awarded Vendor | Amount |
| 2010-021-05-18 | Roof Repairs | La Joya | Del Sol Homes | $12,756.00 |
| 2010-022-05-18 | Roof Repairs | San Juan I | Del Sol Homes | $ 7,978.77 |
| 2010-023-05-18 | Roof Repairs | San Juan II | Vega Roofing | $31,226.00 |
| 2010-024-05-18 | Roof Repairs | Sullivan | Del Sol Homes | $ 9,217.77 |
| 2010-025-05-18 | Roof Repairs | Palmview II | Vega Roofing | $31,226.00 |
D.
Discussion/Approval of Corrective Action for the Child and Adult Care Food Program
E.
Discussion/Approval on Request to Purchase a Avaya IP Office Digital System with Seventy-One (71) Telephones through Hidalgo County's Membership/Participation in The State of Texas Department of Information Resources (DIR) Awarded Vendor, Avaya, Inc.
F.
Discussion/Approval of Bid Awards and Contracts to Lowest Bidder Meeting all Specifications for:
1. Bid#2010-018-03-30: Air Conditioning Maintenance & Repair
2. Bid#2010-019-03-30: Lawn Care Services
3. Bid#2010-020-03-30: Plumbing Service & Repair
1. Bid#2010-018-03-30: Air Conditioning Maintenance & Repair
2. Bid#2010-019-03-30: Lawn Care Services
3. Bid#2010-020-03-30: Plumbing Service & Repair
18.
Right of Way - Joe Pena:
A.
Authorization for consideration, action and or approval of the abandonment and relocation of Abram Road and approval to accept labor and material for said road.
19.
Precinct #3 - Comm. Flores:
A.
Request approval of payment for invoice #01-009180-02 in the amount of $22,500.00 to Aztech Rental, Inc. with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor.
20.
Precinct #4 - Comm. Garza:
A.
1. Approval of Interlocal Agreement by and among City of Edinburg, Hidalgo County, Tax Increment Reinvestment Zone Number Three, City of Edinburg, and Burns Brothers, LTD., allowing for Hidalgo County to participate in the Tax Increment Reinvestment Zone.
2. Appointment of one board member to represent the County of Hidalgo on the Tax Increment Reinvestment Zone Number Three, City of Edinburg Board of Directors.
2. Appointment of one board member to represent the County of Hidalgo on the Tax Increment Reinvestment Zone Number Three, City of Edinburg Board of Directors.
B.
1. Discussion, consideration, and approval to adopt Economic Development Incentives Program Guidelines and Criteria under the provisions of Section 381.004 (h)
2. Approval of Chapter 381 Development Agreement with Santana Textiles, L.L.C.
2. Approval of Chapter 381 Development Agreement with Santana Textiles, L.L.C.
21.
Budget & Management - Raul Silguero Jr.:
A.
1. Pct. #1-4 R & B (1201-1204)/R & B Co. Wide (1200):
Approval to close the Road & Bridge funds for Pct. 1-4 (funds 1201-1204) and transfer monies into R & B Co. Wide (fund 1200) in order to be in compliance with GASB 54 requirements.
2. Co. Wide Parks (1210) & Pct. #1-4 Parks (1211-1214)/ General Fund (1100):
Approval to close the Co. Wide Parks fund (fund 1210) and the Parks funds for Pct. 1-4 (fund 1211-1214) and transfer monies into General Fund (fund 1100) in order to be in compliance with GASB 54 requirements.
3. Indigent Health (1249)/General Fund (1100):
Approval to close the Indigent Health Care fund (fund 1249) and transfer monies into General Fund (1100) in order to be in compliance with GASB 54 requirements.
Approval to close the Road & Bridge funds for Pct. 1-4 (funds 1201-1204) and transfer monies into R & B Co. Wide (fund 1200) in order to be in compliance with GASB 54 requirements.
2. Co. Wide Parks (1210) & Pct. #1-4 Parks (1211-1214)/ General Fund (1100):
Approval to close the Co. Wide Parks fund (fund 1210) and the Parks funds for Pct. 1-4 (fund 1211-1214) and transfer monies into General Fund (fund 1100) in order to be in compliance with GASB 54 requirements.
3. Indigent Health (1249)/General Fund (1100):
Approval to close the Indigent Health Care fund (fund 1249) and transfer monies into General Fund (1100) in order to be in compliance with GASB 54 requirements.
B.
Budget Appropriations:
1.
Pct. #2 R&B (1202):
Approval of 2010 appropriation of funds from unreserved fund balance into the Pct.2 Road & Bridge (1202) account in the total amount of $105,070.73
Approval of 2010 appropriation of funds from unreserved fund balance into the Pct.2 Road & Bridge (1202) account in the total amount of $105,070.73
C.
Salary Schedule Changes:
1.
County Treasurer:
a. Approval to change the funding source in supplemental pay allowance from program 001 to program 002 allocated to position no. 003, employee no. 078328. Effective next full pay period (06/07/10).
b. Approval of appropriation of funds
c. Approval of revised salary schedule(s).
a. Approval to change the funding source in supplemental pay allowance from program 001 to program 002 allocated to position no. 003, employee no. 078328. Effective next full pay period (06/07/10).
b. Approval of appropriation of funds
c. Approval of revised salary schedule(s).
22.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Recommending award of bid and approval of contract document to sole bidder (Valley Bottle Water, LLC)meeting all specifications and/or requirements as attached hereto for: "Hidalgo County-Bottled Water Products & Services" Bid No.: 2010-005-04-07-SMA
5.
Safety Division & Human Resources:
Presentation of bids received for the purpose of award and approval of contract document to the vendor meeting all specifications and/or requirements as attached hereto for: "Hidalgo County-Drug and Alcohol Testing for Hidalgo County Employees" Bid No.: 2010-170-05-05-SMA
Presentation of bids received for the purpose of award and approval of contract document to the vendor meeting all specifications and/or requirements as attached hereto for: "Hidalgo County-Drug and Alcohol Testing for Hidalgo County Employees" Bid No.: 2010-170-05-05-SMA
6.
a. Recommending action to reject bid received for: Hidalgo County- "Purchase, Removal & Related Services for Shredded & Recyclable Materials" 2010-128 so as restructure the specifications, terms and conditions of this pilot project;
b. Authority to re-advertise and approval of modified procurement packet for Hidalgo County-"Purchase, Removal & Related Services for Shredded & Recyclable Materials" 2010-216-MEG
b. Authority to re-advertise and approval of modified procurement packet for Hidalgo County-"Purchase, Removal & Related Services for Shredded & Recyclable Materials" 2010-216-MEG
7.
Ratification of publication of first advertisement (due to time constraints) with authority to continue with second advertisement and approval of procurement packet (i.e. draft qualifications, scope of services, requirements, legal notices, draft , etc.) as attached hereto for: Pathologist to Provide Turnkey Autopsy & Related Services through-RFQ No. 2010-002-06-30-otm
8.
a. Presentation for discussion, consideration and applicable action to negotiate for the purposes of engaging the services of a consultant for provision of disaster recovery services through Hidalgo County's membership/participation-H-GAC's newly awarded RFP No:EN10-06/Contract for consulting services for Disaster Management and Disaster Recovery Services with Beck Recovery Inc., (scored highest by H-GAC Staff based on RFP criteria for evaluation among submitted responses)-Term-effective June 1, 2010 thru May 31,2013; and,
b. Requesting approval for Hidalgo County to exercise its' sole discretion/option to renew/extend for an additional one (1 ) year under the same rates, terms and conditions of current awarded pre-positioned contract(s) for Emergency Debris Management & Related Services with:
1. Primary Vendor-Phillips & Jordan, Inc.(C-09-003-07-21);
2. Secondary Vendor-DRC Environmental(C-09-003A-07-21); and,
3. Tertiary Vendor-Ceres Environmental Services,Inc.(C-09-003B-07-21)
b. Requesting approval for Hidalgo County to exercise its' sole discretion/option to renew/extend for an additional one (1 ) year under the same rates, terms and conditions of current awarded pre-positioned contract(s) for Emergency Debris Management & Related Services with:
1. Primary Vendor-Phillips & Jordan, Inc.(C-09-003-07-21);
2. Secondary Vendor-DRC Environmental(C-09-003A-07-21); and,
3. Tertiary Vendor-Ceres Environmental Services,Inc.(C-09-003B-07-21)
9.
Acceptance and approval of request for payment for Invoice No. 0903786 submitted by ThyssenKrupp Elevator Corporation in the amount of $94,214.00 in connection to the "Modernization of Elevators at the Old Administration Building" after audit and processing procedures completed with authority for County Treasurer to issue payment/check.
B.
Pct. 2
1.
a. Approval of Interlocal Cooperation Agreement between City of San Juan and County of Hidalgo for drainage improvements to an area 1/4 mile South of Sioux Road along Cesar Chavez Road.
b. Approval of Interlocal Cooperation Agreement Project - Sioux Road & Cesar Chavez Road Drainage Improvement Project
b. Approval of Interlocal Cooperation Agreement Project - Sioux Road & Cesar Chavez Road Drainage Improvement Project
2.
a. Approval of Interlocal Cooperation Agreement between Pharr-San Juan-Alamo Independent School District and the County of Hidalgo for Cesar Chavez Drainage Improvements to the vicinity of Sioux Road and Alamo Road.
b. Approval of Interlocal Cooperation Agreement Project - Sioux Road and Alamo Road Drainage Improvement Project
b. Approval of Interlocal Cooperation Agreement Project - Sioux Road and Alamo Road Drainage Improvement Project
C.
Pct. 3
1.
Approval of a professional engineering services contract/agreement for the provision of general engineering services for, "Road & Bridge Projects, Drainage Improvements Projects and All Other Projects for Precinct No. 3," with Javier Hinojosa Engineering as authorized & approved for negotiations by CC on 05/04/10.
D.
Sheriff's Office
1.
Requesting approval to amend previously awarded project (AI No. 20658) for "Repairs to Damaged Block Wall in Dumpster Area of the Adult Detention Center" to Herrera and Hunt Inc. (awarded Vendor through Hidalgo County's membership/participation with Harris County Department of Education's Job Order Contracting Program) with Purchase Order No. 639121 to include additional necessary fees and services resulting in an increase of $6,199.19 to the original Purchase Order amount.
E.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
2.
Recommending award of bid and approval of contract to bidder meeting all specifications and/or requirements as attached hereto for "Hidalgo County-Purchase of Uniforms and/or Accessories on an "As Needed Basis" Bid No.: 2010-010-05-04-MEG
23.
Adjourn