CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
June 1, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
CL-07-3004-A; Manzanares v. County of Hidalgo
E.
Deliberate the offer of a financial or other incentive to a business prospect that Hidalgo County seeks to have locate, stay, or expand in Hidalgo County and with which Hidalgo County is conducting economic development negotiations.
7.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
CL-07-3004-A; Manzanares v. County of Hidalgo
E.
Deliberate the offer of a financial or other incentive to a business prospect that Hidalgo County seeks to have locate, stay, or expand in Hidalgo County and with which Hidalgo County is conducting economic development negotiations.
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
10.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Approval to submit Form 8038-CP (Return for Credit Payments for Issuers of Qualified Bonds) to the Department of the Treasury for the interest payment due August 15, 2010 on the Certificates of Obligation, Taxable Series 2009C (Build America Bonds) with authority for Commissioners' Court Executive Officer to sign form.
C.
Approval to reimburse Raul Sesin, Planning Administator for trip taken on April 21-22, 2010 to Austin to attend Texas Water Development Board Meeting
11.
Safety Division - Roy Quintanilha:
A.
Approval to accept a settlement check from Allstate Insurance Company in the amount of $438.00 for property repair damages. (Restitution Center)
12.
District Attorney's Office - Roy Cazares:
A.
Discussion, consideration, and action on revised Memorandum of Understanding between Hidalgo County Criminal District Attorney and the County of El Paso regarding the Border Prosecutor Unit, previously approved by Commissioners' Court on 12/22/2009.
13.
Constables:
A.
Constable Pct. 2 (1100):
1. Discussion, consideration, and approval on payment of backpay in the amount of $876.68, for employee no. 007226, for meeting the probationary requirements of the Law Enforcement Grade and Step Pay Plan on December 09, 2009.
2. Approval of interdepartmental transfer.
1. Discussion, consideration, and approval on payment of backpay in the amount of $876.68, for employee no. 007226, for meeting the probationary requirements of the Law Enforcement Grade and Step Pay Plan on December 09, 2009.
2. Approval of interdepartmental transfer.
B.
Constable Pct. #4:
Appointment of David T. Sanchez as Deputy Constable by Constable J.E. "Eddie" Guerra in accordance with Texas Local Government Code 86.011.
Appointment of David T. Sanchez as Deputy Constable by Constable J.E. "Eddie" Guerra in accordance with Texas Local Government Code 86.011.
C.
Constable Pct. #4:
Discussion, consideration, and approval for Constable Precinct 4 to apply for the Bulletproof Vest Partnership Grant administered by The United States Department of Justice with authority for Joel Rivera, Chief Deputy to sign/submit grant documents electronically
Discussion, consideration, and approval for Constable Precinct 4 to apply for the Bulletproof Vest Partnership Grant administered by The United States Department of Justice with authority for Joel Rivera, Chief Deputy to sign/submit grant documents electronically
14.
County Judge's Office:
A.
Presentation of Texas Comptroller Gold Leadership Circle Award
B.
Presentation by Hidalgo County Metropolitan Planning Organization Director Andrew Canon.
C.
Approval of Proclamation in honor of Jiada Grace Ortiz.
15.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
1. Discussion and action to approve the Texas Commission on Environmental Quality (TCEQ) and Water Development Board (WDB) Hidalgo County On-Site Sewage Facilities (OSSF) Orders as reviewed by Legal Council from all parties.
2. Discussion and possible action to approve the affidavit confirming the Hidalgo County Commissioner's Court approval of the OSSF Rules as submitted by the Hidalgo County Health & Human Services with Legal Council's approval.
3. Discussion and action to authorize the conveyance of a public hearing concerning the newly adopted OSSF Rules for Hidalgo County once TCEQ gives final approval on stated rules.
2. Discussion and possible action to approve the affidavit confirming the Hidalgo County Commissioner's Court approval of the OSSF Rules as submitted by the Hidalgo County Health & Human Services with Legal Council's approval.
3. Discussion and action to authorize the conveyance of a public hearing concerning the newly adopted OSSF Rules for Hidalgo County once TCEQ gives final approval on stated rules.
C.
1. Request approval to accept the attached H1N1 Stipend check #490146 in the amount of $3,000.00 from the American Institutes for Research in order to purchase H1N1 related prevention and educational items.
2. Approval of Certification of Revenues as certified by the County Auditor for the Stipend check received from the American Institutes for Research.
3. Request approval of the attached H1N1 Stipend budget for the period 10/1/2009 to 6/30/2010 (Acct # 0-1293-441-00-340-046-0).
2. Approval of Certification of Revenues as certified by the County Auditor for the Stipend check received from the American Institutes for Research.
3. Request approval of the attached H1N1 Stipend budget for the period 10/1/2009 to 6/30/2010 (Acct # 0-1293-441-00-340-046-0).
16.
HIDTA - Task Force - Dora Munoz:
A.
1. Approval to deobligate funds in the amount of $8,000.00 from HIDTA Task Force South Texas Director's Administrative Support Element (fund 1291, pgm 016), under the Cooperative Agreement between Hidalgo County and the Executive Office of the President - Office of National Drug Control Policy, previously approved by Commissioners' Court on 02/17/2009.
2. Approval of appropriation of funds for the South Texas HIDTA McAllen Initiative - Travel (fund 1291, pgm 015) under the Cooperative Agreement between Hidalgo County and the Executive Office of the President - Office of National Drug Control Policy in the amount of $8,000.00.
2. Approval of appropriation of funds for the South Texas HIDTA McAllen Initiative - Travel (fund 1291, pgm 015) under the Cooperative Agreement between Hidalgo County and the Executive Office of the President - Office of National Drug Control Policy in the amount of $8,000.00.
17.
Urban County - Diana Serna:
A.
Approval of a Proclamation declaring June 2010 Home Ownership Month within the County of Hidalgo.
18.
Planning Department - Raul Sesin:
A.
1. Rescind Action taken on 5/25/10 (consent item #AI 21292 5.B1.e) on Subdivision Plat Approval Moulin Rouge Ranches Subdivision – Pct. 4 (Richard Garza)
2. Preliminary Approval of Subdivision Plat -
Moulin Rouge Ranches Subdivision – Pct. 4 (Richard Garza)
3. Reimbursement of a Cash Deposit -
Los Venados Phase 5 Subdivision – Pct. 4 (Garco, Ltd.)
2. Preliminary Approval of Subdivision Plat -
Moulin Rouge Ranches Subdivision – Pct. 4 (Richard Garza)
3. Reimbursement of a Cash Deposit -
Los Venados Phase 5 Subdivision – Pct. 4 (Garco, Ltd.)
19.
Elections Administration - Yvonne Ramon:
A.
Discussion regarding the May 8th Election.
20.
Precinct #4 - Comm. Garza:
A.
P/U RD (1200):
1. Approval of reclassification of the following positions, reviewed and recommended by reclassification committee, as per section 3.22 of the Civil Service Commission Rules, effective next full pay period (06/07/10):
2. Approval of revised salary schedule.
1. Approval of reclassification of the following positions, reviewed and recommended by reclassification committee, as per section 3.22 of the Civil Service Commission Rules, effective next full pay period (06/07/10):
|
Slot
No. |
Current Position Title
|
Proposed Position Title
|
Current
Budgeted Salary |
Proposed
Budgeted Salary |
|
0004
|
Accounts Payable Clerk
|
Accounts Payable Specialist III
|
$45,687.00
|
$45,687.00
|
|
0055
|
Accounts Payable Clerk
|
Accounts Payable Specialist I
|
$28,000.00
|
$28,000.00
|
|
0056
|
Accounts Payable Clerk
|
Accounts Payable Specialist I
|
$22,345.00
|
$27,276.00
|
2. Approval of revised salary schedule.
B.
Pct. #4 R&B (1200):
Approval of 2010 interdepartmental transfer within Pct #4 R&B (1200) from (program 007) to Col Esperanza #2 (program 844) in the amount of $10,573.12 and to Seminary Village Subdivision (program 657) in the amount of $2,199.65.
Approval of 2010 interdepartmental transfer within Pct #4 R&B (1200) from (program 007) to Col Esperanza #2 (program 844) in the amount of $10,573.12 and to Seminary Village Subdivision (program 657) in the amount of $2,199.65.
21.
Budget & Management - Raul Silguero Jr.:
A.
County Wide Insurance (1100):
1. Approval to accept renewal of accidental coverage insurance for volunteers from Montalvo Insurance Agency - Coverage period: June 5, 2010 through June 5, 2011.
2. Approval of payment of Invoice dated 5/25/2010 from Montalvo Insurance Agency in the amount of $788.00 for accidental coverage insurance for volunteers with authority for County Treasurer to issue check after review and processing procedures are completed by the County Auditor.
1. Approval to accept renewal of accidental coverage insurance for volunteers from Montalvo Insurance Agency - Coverage period: June 5, 2010 through June 5, 2011.
2. Approval of payment of Invoice dated 5/25/2010 from Montalvo Insurance Agency in the amount of $788.00 for accidental coverage insurance for volunteers with authority for County Treasurer to issue check after review and processing procedures are completed by the County Auditor.
B.
Pct #4 C.O. 2009 Series (1339):
Approval of 2010 interdepartmental transfer within Certificate of Obligation Series 2009 Precinct #4 Drainage Improvement Project from Kaylen Heights (program 043 $1,081.65), Alamo Brisas (program 054 $227.00), and Alamo acres (program 040 $691.35) to Faysville Pump (program 074) in the amount of $2,000.00.
Approval of 2010 interdepartmental transfer within Certificate of Obligation Series 2009 Precinct #4 Drainage Improvement Project from Kaylen Heights (program 043 $1,081.65), Alamo Brisas (program 054 $227.00), and Alamo acres (program 040 $691.35) to Faysville Pump (program 074) in the amount of $2,000.00.
22.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
B.
Pct. 2
1.
A. Approval of Interlocal Cooperation Agreement between Pharr-San Juan-Alamo Independent School District and the County of Hidalgo for Cesar Chavez Drainage Improvements to the vicinity of Sioux Road and Alamo Road.
B. Approval of Interlocal Cooperation Agreement Project, aka, Exhibit "C" - Sioux Road and Alamo Road Drainage Improvement Project
B. Approval of Interlocal Cooperation Agreement Project, aka, Exhibit "C" - Sioux Road and Alamo Road Drainage Improvement Project
2.
A. Approval of Interlocal Cooperation Agreement between City of San Juan and County of Hidalgo for drainage improvements to an area 1/4 mile South of Sioux Road along Cesar Chavez Road.
B. Approval of Interlocal Cooperation Agreement Project - Sioux Road & Cesar Chavez Road Drainage Impreovement Project.
B. Approval of Interlocal Cooperation Agreement Project - Sioux Road & Cesar Chavez Road Drainage Impreovement Project.
3.
A. Approval of Interlocal Cooperation Agreement between the City of Alamo and County of Hidalgo for the vicinity of South Tower Road limites of Moore Rd South to El Gato Road for maintenance and improvements.
B. Approval of Interlocal Cooperation Agreement Project - South Tower Road from El Gato Road Improvement Project.
B. Approval of Interlocal Cooperation Agreement Project - South Tower Road from El Gato Road Improvement Project.
C.
Pct. 4
1.
Acceptance and approval of the following AMENDMENT to WA #1 (Amigo Park Subdivision) with a fee increase of ($ 18,085.00) resulting in the new proposed cost fee of ($ 84,197.25) which reflects the inclusion of (ROW mapping and engineering services and additional utility easement to install an 8" sanitary sewer line to service the residences) in connection to Contract No. C-10-072-03-23-"Paved and Un-Paved Construction Road Projects" (on an as needed basis) for Precinct No. 4.
D.
County Clerk:
1.
A. Acceptance and approval of the scoring/evaluation grid (for the purposes of ranking by Commissioners' Court) for the submitted responses to the Request for Proposals - "Restoration and Preservation of Hidalgo County Clerk's Historical Record Books"-Hidalgo County Clerk's Office -RFP No. 2010-089-04-21-otm so as to proceed with the next step of the procurement process:
1st. _________________; 2nd. _________________; 3rd. _________________;
B. Authorization for Purchasing Department to negotiate a contract with the number one (1) ranked proposer ___________________________ for "Restoration and Preservation of Hidalgo County Clerk's Historical Record Books"-Hidalgo County Clerk's Office -RFP No. 2010-089-04-21-otm:
1st. _________________; 2nd. _________________; 3rd. _________________;
B. Authorization for Purchasing Department to negotiate a contract with the number one (1) ranked proposer ___________________________ for "Restoration and Preservation of Hidalgo County Clerk's Historical Record Books"-Hidalgo County Clerk's Office -RFP No. 2010-089-04-21-otm:
E.
Health & Human Services Dept.
1.
A. Requesting acceptance and approval of "Certificate of Substantial Completion" submitted by CAS Companies, L.P., reflecting substantial completion for McAllen Clinic dated as of April 19, 2010 for the project: Hidalgo County Health and Human Services "Renovation of Clinics" (2008-221A-MSS).
B. Approval of Request for Payment for Invoice No. 0909706-2 (Mission Clinic Renovation) in the amount of $159,499.78 submitted by CAS Companies, L.P., contractor for Hidalgo County Health and Human Services "Renovation of Clinics" (Purchase Order No. 617915, Project No. 2008-221A-MSS).
B. Approval of Request for Payment for Invoice No. 0909706-2 (Mission Clinic Renovation) in the amount of $159,499.78 submitted by CAS Companies, L.P., contractor for Hidalgo County Health and Human Services "Renovation of Clinics" (Purchase Order No. 617915, Project No. 2008-221A-MSS).
F.
WIC
1.
Authorization to purchase through Hidalgo County's membership and participation with Texas Procurement and Support Services (TPASS), Term Contract 071-31-70100-0 awarded vendor: Sam Pack's Five Star Ford one (1) New 2010 Ford XLT Transit Connect Wagon for the WIC Program for the amount of: $21,594.00 which includes delivery Project Number 2010-184.
G.
Sheriff's Office
1.
A. Requesting approval to amend previously awarded project (AI No. 20658) for "Repairs to Damaged Block Wall in Dumpster Area of the Adult Detention Center" to Herrera and Hunt Inc. (awarded through Hidalgo County's membership/participation with Harris County Department of Education's Job Order Contracting Program)-Purchase Order No. 639121 to include additional necessary fees and services thus increasing original PO amount by $5,635.63;
B. Approval of Work Authorization #1 submitted by S & B Infrastructure (contracted engineer for repairs/renovations of County-owned Buildings/Structures in Pct. #4)with an estimated amount of $3,474.00 for the provision of engineering services related to the review of plans and specifications drafted through Herrera & Hunt in connection with compliance with Occupational Code requirements.
B. Approval of Work Authorization #1 submitted by S & B Infrastructure (contracted engineer for repairs/renovations of County-owned Buildings/Structures in Pct. #4)with an estimated amount of $3,474.00 for the provision of engineering services related to the review of plans and specifications drafted through Herrera & Hunt in connection with compliance with Occupational Code requirements.
H.
Co. Wide
1.
Recommending award of bid and approval of contract to sole bidder "Dubose Interests, LLC" dba "Performance Grade Asphalt LLC"meeting all specifications and/or requirements as attached hereto for: "Hidalgo County - MS-1 Emulsified Asphalt" Bid No. 2010-131-05-19-ERT.
2.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
23.
Adjourn