CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
June 8, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - County Auditor
2.
2010 Intradepartmental Transfers:
A.
2010 - County Clerk (1237)
B.
2010 - Sheriff's Office (1100)
C.
2010 - County Judge's Office (1100)
D.
2010 - Planning Dept. (1100)
E.
2010 - Right of Way (1200)
F.
2010 - Elections Department (1100)
G.
2010 -Tax Office (1100)
H.
2010 - Fire Marshal (1100)
I.
2010 - Health & Human Services Department - Adm PI (1293)
J.
2010 - Health & Human Services Department Clinics (1100)
K.
2010 - County Auditor's Office (1100)
L.
2010 - Constable Pct. #4 (1100)
M.
2010 - HIDTA (1291)
N.
2010 - 93rd District Court (1100)
O.
2010 - 332nd District Court (1100)
P.
2010 - County Court at Law 4 (1100)
Q.
2010 - J.P. 4/2 (1100)
R.
2010 - Pct. #1 BCAP (1312)
S.
2010 - Pct. #1 C.A.P. (1312)
T.
2010 - Pct. #1 Parks (1100)
U.
2010 - Pct. #3 R&B (1200)
V.
2010 - Pct. #3 R&B (1200)
W.
2010 - Pct. #3 R&B (1200)
3.
2010 Interdepartmental Transfers:
A.
Pct. #1 CO's 2006 (1336):
Approval of 2010 interdepartmental transfer from Constable Pct. 1, program #042, to Pct. 1, program #021, in the amount of $26,313.43 to fund engineering services for the Pct. 1 Office Complex Parking Lot project.
Approval of 2010 interdepartmental transfer from Constable Pct. 1, program #042, to Pct. 1, program #021, in the amount of $26,313.43 to fund engineering services for the Pct. 1 Office Complex Parking Lot project.
B.
Pct. #3 R&B (1200):
Approval of 2010 interdepartmental transfer from Precinct #3 Paved Unpaved Road to Precinct #3 ICA W/ ISD La Joya (Bentsen Palm) in the amount of $99,187.20.
Approval of 2010 interdepartmental transfer from Precinct #3 Paved Unpaved Road to Precinct #3 ICA W/ ISD La Joya (Bentsen Palm) in the amount of $99,187.20.
C.
JP Pct. 4/ PL 2 (1100):
Approval of 2010 interdepartmental transfer from Co. Wide Adm. to JP Pct. 4/PL 2 in the amount of $2,100.00 to fund expenditures for interpreter services.
Approval of 2010 interdepartmental transfer from Co. Wide Adm. to JP Pct. 4/PL 2 in the amount of $2,100.00 to fund expenditures for interpreter services.
D.
Elections Dept (1100):
Approval of 2010 interdepartmental transfer from Co. Wide Adm. to Elections Dept in the amount of $66,070.35 to fund salary related expenditures for Poll Workers.
Approval of 2010 interdepartmental transfer from Co. Wide Adm. to Elections Dept in the amount of $66,070.35 to fund salary related expenditures for Poll Workers.
4.
Interfund transfers:
A.
Pct. #4 Drainage Improvement Project (1204):
Approval of 2010 interfund transfer from Road Adm to Pct. 4 Drainage Imprv Prj (old acct) $179,587.35 and Pct. 4 Drainage Imprv Prj (new acct) $60,412.65 a total amount of $240,000.00 to fund salary and fringe expenditures for the Drainage Project.
Approval of 2010 interfund transfer from Road Adm to Pct. 4 Drainage Imprv Prj (old acct) $179,587.35 and Pct. 4 Drainage Imprv Prj (new acct) $60,412.65 a total amount of $240,000.00 to fund salary and fringe expenditures for the Drainage Project.
B.
Emergency Management (1100):
Approval of 2010 interfund transfer from Health Department Adm (1293) to Emergency Management (1100) in the amount of $10,000.00.
Approval of 2010 interfund transfer from Health Department Adm (1293) to Emergency Management (1100) in the amount of $10,000.00.
5.
Planning Department:
A.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
B.
Reimbursement of a Cash Deposit:
1. San Jacinto Estates No. 5 Subdivision – Pct. 1 (Jacinto Garza)
1. San Jacinto Estates No. 5 Subdivision – Pct. 1 (Jacinto Garza)
6.
Monthly Fee Reports:
A.
County Treasurer:
Approval of the Hidalgo County Monthly Investment Reports for the months of January, February, and March 2010.
Approval of the Hidalgo County Monthly Investment Reports for the months of January, February, and March 2010.
7.
Right of Way - Permits:
A.
1. The North Alamo Water Supply Corporation:
a. Approximately 1006' north of Moore Rd on the east and west side of Val Verde Rd- Bore- Rivera Ranches Subd Ph 1 & Ph 2- 16" PVC Casing / 8" waterline
b. Approximately 520' north of Moore Rd on the E & W side of Val Verde Rd- Bore- Rivera Ranches Subd Ph 1 & Ph 2- 16" PVC Casing/ 8" waterline
c. Approximately 80' north of Moore Rd on the E & W side of Val Verde Rd- Bore- Rivera Ranches Subd Ph 1 & Ph 2- 16" PVC Casing / 8" waterline
d. John Closner (S Nava St/ E 1426)- Bore- Frank Montalvo; 3/4" service connection for temporary meter
a. Approximately 1006' north of Moore Rd on the east and west side of Val Verde Rd- Bore- Rivera Ranches Subd Ph 1 & Ph 2- 16" PVC Casing / 8" waterline
b. Approximately 520' north of Moore Rd on the E & W side of Val Verde Rd- Bore- Rivera Ranches Subd Ph 1 & Ph 2- 16" PVC Casing/ 8" waterline
c. Approximately 80' north of Moore Rd on the E & W side of Val Verde Rd- Bore- Rivera Ranches Subd Ph 1 & Ph 2- 16" PVC Casing / 8" waterline
d. John Closner (S Nava St/ E 1426)- Bore- Frank Montalvo; 3/4" service connection for temporary meter
B.
Valley Telephone Cooperative:
1. Upgrading existing telephone lines with fiber optic cable inside a 1-1/4" HDPE Sch.40 conduit through out the Hargill and San Manuel Area. All pavement and concrete driveways and roads will be bored.
1. Upgrading existing telephone lines with fiber optic cable inside a 1-1/4" HDPE Sch.40 conduit through out the Hargill and San Manuel Area. All pavement and concrete driveways and roads will be bored.
8.
Membership Dues:
A.
Commissioners' Court:
Approval to pay 2010 membership dues to the South Texas County Judges' & Commissioners' Association in the amount of $300.00
Approval to pay 2010 membership dues to the South Texas County Judges' & Commissioners' Association in the amount of $300.00
B.
Sheriff's Dept.:
Requesting approval of payment for year 2010 membership dues for Chief Deputy Anacleto Martinez to the Sheriff's Association of Texas in the amount of $25.00.
Requesting approval of payment for year 2010 membership dues for Chief Deputy Anacleto Martinez to the Sheriff's Association of Texas in the amount of $25.00.
C.
County Clerk:
Approval to pay membership dues to the American Society for Public Administration in the amount of $85.00 for Annette C. Muñiz, Chief Deputy, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Approval to pay membership dues to the American Society for Public Administration in the amount of $85.00 for Annette C. Muñiz, Chief Deputy, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
9.
Urban County:
A.
Consideration and approval of a Budget & Program Amendment to the Urban County Program City of Donna Fiscal Years 20 & 21 (2007 & 2008) CDBG work plans to re-allocate surplus funding from Water/Sewer Improvements line items to include an additional project activity.
10.
Auditor's Office:
A.
Monthly Collection Reports for March and April 2010.
| OFFICE | FEES & COST | MONTH |
| Justice of the Peace Rosa Trevino | $ 75,551.00 | March 2010 |
| Justice of the Peace Espiridion Jackson | $ 21,530.65 | March 2010 |
| Constable Celestino Avila | $ 3,572.80 | March 2010 |
| Constable Eddie Guerra | $ 850.00 | April 2010 |
| Deputy Constable Daniel Marichalar | $ 540.00 | April 2010 |
| Anzalduas Park | $ 11,504.00 | April 2010 |
| Delta Lake | $ 3,534.00 | April 2010 |
| Fire Marshal | $ 6,710.00 | April 2010 |
| Law Library | $ 2,366.75 | April 2010 |
11.
Budget & Management:
A.
Self-Insured Workers' Comp. (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $39,554.69 for the period of 05/01-15/2010 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $39,554.69 for the period of 05/01-15/2010 and requesting approval of wire transfer.
B.
1. Approval to transfer $ 1,215,090.59 to the Hidalgo County Claims Bank account for Blue Cross Blue Shield Insurance Claims for period 05/05-28/2010.
2. Approval of wire transfer to cover claims paid.
| 05/08-14/2010 | $ 397,653.71 |
| 05/15-21/2010 | $ 459,934.42 |
| 05/22-28/2010 | $ 357,502.46 |
| TOTAL: | $ 1,215,090.59 |
12.
IT Department - Renan Ramirez:
A.
Commissioner Pct. #2:
1. Authorization to delete cellular service for COMMISSIONER PCT. 2 OFFICE through the County's membership/participation with CONTRACT: C09-231-09-22 with awarded vendor HEB WIRELESS for the following:
2. Approval of the attached Wireless Device Request Form under the county's cell phone policy.
1. Authorization to delete cellular service for COMMISSIONER PCT. 2 OFFICE through the County's membership/participation with CONTRACT: C09-231-09-22 with awarded vendor HEB WIRELESS for the following:
| Quantity: | Description: | Department: | Employee Name: | Employee Number: | Cell Phone Number: |
| 1 | UT Starcomm CDM7025 | Comm. Pct. 2 | Carlos Contreras | 143456 | 956-239-1341 |
B.
Commissioner Pct. #2:
1. Authorization to delete cellular service for COMMISSIONER PCT. 2 OFFICE through the County's membership/participation with CONTRACT: HGAC CW05-02 with awarded vendor SPRINT for the following:
2. Approval of the attached Wireless Device Request Form under the county's cell phone policy.
1. Authorization to delete cellular service for COMMISSIONER PCT. 2 OFFICE through the County's membership/participation with CONTRACT: HGAC CW05-02 with awarded vendor SPRINT for the following:
| Quantity: | Description: | Department: | Employee Name: | Employee Number: | Cell Phone Number: |
| 1 | Sprint BB 8830RIM | Comm. Pct. 2 | Humberto Garza | 120162 | 956-451-4208 |
2. Approval of the attached Wireless Device Request Form under the county's cell phone policy.
13.
Purchasing Department:
A.
Approval of "Affidavit of Final Request for Payment" for Invoice #02.08M17 with Dos Land Surveying for the "Mile 14 North & Mile 14 North Road at FM 88 Project" in the amount of $5,240.00 through Contract #-C-08-225-09-09-PO# 623124.
B.
Requesting approval of payment for the following invoices totaling $348,820.00 submitted by TEDSI Infrastructure Group under contract #C-10-062-02-16-PO#636565 for professional general engineering services for: the "Design and Right Of Way Mapping Of HCMDS Phase II-J-09 Lateral Drain Ditch from North Main Drain To County Road 3601 (Approx. 8 Miles)Project":
1. Invoice #201073-$65,970.00 (NTP through February 28,2010);
2. Invoice #2010113-$150,570.00 (Services from March 1,2010-March 31,2010);
3. Invoice # 2010149-$132,280.00 (Services from April 1,2010-April 30,2010)
1. Invoice #201073-$65,970.00 (NTP through February 28,2010);
2. Invoice #2010113-$150,570.00 (Services from March 1,2010-March 31,2010);
3. Invoice # 2010149-$132,280.00 (Services from April 1,2010-April 30,2010)
C.
Requesting approval to exercise the first(1st) year of the four(4)-one(1) year extensions as provided in the current contract (No. C-08-154-08-17) for Hidalgo County- "Emergency Alert System" under the same terms, conditions and discounted rates with awarded vendor Inspiron Logistics, LLC. with renewal year to be effective as of June 17, 2010.
D.
Requesting approval of request for payment for Inv #ENG 1310 ($ 19,500.00) submitted by J. E. Saenz & Associates, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract #C-10-072-03-23 (PO# 638514) WA#1-"Amigo Park Subdivision" within Precinct #4.
E.
Acceptance and approval of Request for Payment of Invoice No. 425551/14/XV in the amount of $1,450.33, from Dannenbaum Environmental Corp., contracted engineer for the Precinct No. 3's proposed Countywide Landfill Project. C-06-215-05-23
F.
Requesting authority to exercise the additional six (6) months term extension as provided under current contract for "CRS-2 Cationic Rapid Setting Emulsified Asphalt" for Hidalgo County, under the same rates, terms, and conditions with Ergon Asphalt & Emulsions, Inc. C-09-200-11-03
G.
Request approval for Comdata Corporation/Transmontaigne Product Services, Inc. to add additional fuel card(s) and driver(s) to the following departments:
1. Adult Probation;
2. Tax Office
1. Adult Probation;
2. Tax Office
H.
1. Requesting authority to approve and accept a proposal for Virtual Desktop Infrastructure Lab Deployment and enter into a 3 year maintenance agreement with Austin Ribbon & Computer Supplies, Inc. (ARC) through our membership/participation with DIR-SDD-886,601,293, thru requisition 174243 for Hidalgo County IT Department in the amount of $32,788.00 upon approval.
2. Requesting authority to enter into a one (1) year maintenance agreement with Toshiba for $726.00/yr for the Hidalgo County Pct 3 from June 1, 2010 - May 31, 2011 thru requisition 176240.
3. Requesting authority to enter into a 36-month lease through Hidalgo County's membership with TPASS for one digital copier printers through Xerox Corporation contract 985-L2 in the amount of $516.29/month lease for the Hidalgo County Purchasing Department, payment including maintenance plan with consumables thru requisition #175828.
2. Requesting authority to enter into a one (1) year maintenance agreement with Toshiba for $726.00/yr for the Hidalgo County Pct 3 from June 1, 2010 - May 31, 2011 thru requisition 176240.
3. Requesting authority to enter into a 36-month lease through Hidalgo County's membership with TPASS for one digital copier printers through Xerox Corporation contract 985-L2 in the amount of $516.29/month lease for the Hidalgo County Purchasing Department, payment including maintenance plan with consumables thru requisition #175828.
I.
Acceptance and approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11323409-$10,140.00 for "FM 681 Project; From FM 2221/FM 492" - C-09-192A-06-08;
2. Invoice No. 11323410-$25,896.00 for "FM 681; From FM 2221 to SH 107" - C-09-192-06-08;
3. Invoice No. 11323426-$128,834.51 for "La Homa" - C-08-031-02-12.
1. Invoice No. 11323409-$10,140.00 for "FM 681 Project; From FM 2221/FM 492" - C-09-192A-06-08;
2. Invoice No. 11323410-$25,896.00 for "FM 681; From FM 2221 to SH 107" - C-09-192-06-08;
3. Invoice No. 11323426-$128,834.51 for "La Homa" - C-08-031-02-12.