CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
June 8, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
CL-10-1555-E; Rosa A. Arguelles and Ana M. Cortez v. Hidalgo County, Texas Head Start
7.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
CL-10-1555-E; Rosa A. Arguelles and Ana M. Cortez v. Hidalgo County, Texas Head Start
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
10.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Discussion and possible action on an Order authorizing the Resale of Foreclosed Real Estate Properties for failure to pay ad valorem taxes
C.
Approval for the Hidalgo County Executive Officer to fill out and sign all forms related to the discontinuation of services from American United Life (a OneAmerica Financial Partner) to discontinue the "County of Hidalgo Office of Employment & Training" retirement plan.
11.
Constables:
A.
Constable Pct. #3:
Approval to renew Interlocal Agreements between Hidalgo County and the following school districts - (truancy program)for the 2010 - 2011 school year :
1. Sharyland ISD
2. Mission CISD
3. La Joya ISD
Approval to renew Interlocal Agreements between Hidalgo County and the following school districts - (truancy program)for the 2010 - 2011 school year :
1. Sharyland ISD
2. Mission CISD
3. La Joya ISD
B.
Constable Pct. 3 (1100):
1. Discussion, consideration, and approval on payment of backpay in the amount of $335.79, for employee no. 024821, for meeting the probationary requirements of the Law Enforcement Grade and Step Pay Plan on April 13, 2010.
2. Approval of interdepartmental transfer.
1. Discussion, consideration, and approval on payment of backpay in the amount of $335.79, for employee no. 024821, for meeting the probationary requirements of the Law Enforcement Grade and Step Pay Plan on April 13, 2010.
2. Approval of interdepartmental transfer.
C.
Constable Pct. #3 LEOSE (1220):
1. Approval of certification of revenues, as certified by the County Auditor, for the 2010 LEOSE (Peace Officer allocation) funds award received from the Texas Comptroller of Public Accounts office.
2. Approval of 2010 appropriation of funds for the Constable Precinct No. 3 - LEOSE (1220) and 2009 LEOSE interest earned in the total amount of $1,731.22.
1. Approval of certification of revenues, as certified by the County Auditor, for the 2010 LEOSE (Peace Officer allocation) funds award received from the Texas Comptroller of Public Accounts office.
2. Approval of 2010 appropriation of funds for the Constable Precinct No. 3 - LEOSE (1220) and 2009 LEOSE interest earned in the total amount of $1,731.22.
D.
Constable Pct. #4:
Pursuant to the fuel policy, we are requesting approval to reimburse the following employees for the purchase of fuel for county vehicles, with authority for the County Treasurer's Office to issue payment/check after auditing procedures are completed:
Pursuant to the fuel policy, we are requesting approval to reimburse the following employees for the purchase of fuel for county vehicles, with authority for the County Treasurer's Office to issue payment/check after auditing procedures are completed:
|
Employee Title
|
Employee Name
|
Unit #
|
Amount
|
| Deputy Constable | Jaime T. Cano | 414 | $56.00 |
| Deputy Constable | Raul A. Salinas | 408 | $40.00 |
12.
Sheriff's Office - Chief Martinez:
A.
Approval to accept additional funding in the amount of $25,000.00 for the Local Border Security Program Grant from Criminal Justice Division (CJD), Office of the Governor.
13.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
1. Request approval to accept the attached PPCPS-BDS Contract # 2010-035046, Attachment #001, in the amount of $106,496.00 for the period 7/1/2010 to 7/31/2011.
2. Approval of Certification of Revenues as certified by the County Auditor for the PPCPS-BDS Contract.
3. Request approval of the attached PPCPS-BDS Contract Budget for the period 7/1/2010 to 7/31/2011 (Acct # 0-1293-441-00-340-047-1).
2. Approval of Certification of Revenues as certified by the County Auditor for the PPCPS-BDS Contract.
3. Request approval of the attached PPCPS-BDS Contract Budget for the period 7/1/2010 to 7/31/2011 (Acct # 0-1293-441-00-340-047-1).
14.
Fire Marshal's Office - Juan Martinez:
A.
Discussion and approval of the following 2010 Interlocal Cooperation Agreement(s):
1. City of Pharr
2. City of Edinburg
1. City of Pharr
2. City of Edinburg
15.
Urban County - Diana Serna:
A.
1. Presentation to advise public of proposed projects to be funded by the County of Hidalgo's 2008 Supplemental Disaster Recovery Fund Non Housing Application.
2. Discussion, consideration and action to allocate the City of Granjeno's TDRA Funds in the amount of $35,176.00.
3. Discussion, consideration and action on submittal of Supplemental Disaster Recovery Fund Non Housing application as funded by the State of Texas, Office of Rural Affairs (ORCA).
2. Discussion, consideration and action to allocate the City of Granjeno's TDRA Funds in the amount of $35,176.00.
3. Discussion, consideration and action on submittal of Supplemental Disaster Recovery Fund Non Housing application as funded by the State of Texas, Office of Rural Affairs (ORCA).
B.
Hidalgo County Urban County Program on behalf of Hidalgo County Precinct No.1 is requesting authorization to approve an Interlocal Agreement with the City of Progreso for the proposed Paving and Drainage Improvements in the City of Progreso, utilizing the Texas Department of Rural Affairs Supplemental Disaster Recovery Funds in the amount of $547,633.00.
C.
The Urban County Program is requesting approval to advertise and submit a credit application with Entravision Communications Corporation for the CDBG Disaster Recovery Program under the Urban County Program.
D.
CDBG (Fund 1288):
1. Approval to delete one (1) vacant regular full-time Program and Compliance Analyst position, slot #0017, grade level 10.
2. Approval to create one (1) regular full-time Program Coordinator I position, slot #0022, grade level 10.
3. Approval of revised salary schedule.
1. Approval to delete one (1) vacant regular full-time Program and Compliance Analyst position, slot #0017, grade level 10.
2. Approval to create one (1) regular full-time Program Coordinator I position, slot #0022, grade level 10.
3. Approval of revised salary schedule.
E.
Urban County Program on behalf of Hidalgo County Precinct No. 1 is requesting authority to purchase equipment for the public library through Hidalgo County's membership and participation with TPSS-DIR, approved vendor DELL (contract #DIR-SDD-1014) in the amount of $4,684.40 (quote attached hereto) to include fees and discounts as requested by the City of Weslaco for the Public Library. Hidalgo County Precinct No. 1 UCP Year 22 (2009) Public Services (General) funds will be utilized.
F.
Urban County Program on behalf of Hidalgo County Precinct No. 1 is requesting authority to purchase equipment for the public library through Hidalgo County's membership and participation with TPSS-DIR, approved vendor SHI (contract #DIR-SDD-810) in the amount of $2,904.00 (quote attached hereto) to include fees and discounts as requested by the City of Weslaco for the Public Library. Hidalgo County Precinct No. 1 UCP Year 22 (2009) Public Services (General) funds will be utilized.
16.
Planning Department - Raul Sesin:
A.
Reimbursement of a Cash Deposit:
1. Encore Ranches Subdivision – Pct. 4 (Garco, Ltd.)
2. Wynn Ranches Subdivision – Pct. 4 (Garco, Ltd)
3. Sunset Station Subdivision – Pct. 4 (Garco, Ltd.)
4. Sahara Estates Subdivision – Pct. 4 (Garco, Ltd)
5. Little Piece of Texas Subdivision – Pct. 4 (Garco, Ltd.)
1. Encore Ranches Subdivision – Pct. 4 (Garco, Ltd.)
2. Wynn Ranches Subdivision – Pct. 4 (Garco, Ltd)
3. Sunset Station Subdivision – Pct. 4 (Garco, Ltd.)
4. Sahara Estates Subdivision – Pct. 4 (Garco, Ltd)
5. Little Piece of Texas Subdivision – Pct. 4 (Garco, Ltd.)
17.
Elections Administration - Yvonne Ramon:
A.
Approval of Contract for Lease Election Services between Hidalgo County and Hidalgo Independent School District for their election to be held on June 19, 2010.
18.
Precinct #1 - Comm. Cuellar:
A.
Fund 1200:
1. Approval to create fourteen(14) regular full-time positions as follows:
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedules.
1. Approval to create fourteen(14) regular full-time positions as follows:
|
Program No.
|
Program Name
|
Slot. No.
|
Position Title
|
Proposed Budgeted Salary
|
|
121-052
|
Drainage Imp. (1200)
|
0015
|
Director of Construction
|
$47,963.00
|
|
121-001
|
Sanit. (1100)
|
0027
|
Director of Sanitation
|
$41,481.00
|
|
121-001
|
Sanit. (1100)
|
0028
|
Clerk III
|
$23,993.00
|
|
121-005
|
R&B (1200)
|
0091
|
Director of Road & Bridge
|
$57,555.00
|
|
121-005
|
R&B (1200)
|
0092
|
Heavy Equipment Operator II
|
$25,256.00
|
|
121-005
|
R&B (1200)
|
0093
|
Heavy Equipment Operator II
|
$25,256.00
|
|
121-005
|
R&B (1200)
|
0094
|
Maintenance III
|
$23,993.00
|
|
121-005
|
R&B (1200)
|
0095
|
Maintenance III
|
$23,993.00
|
|
121-005
|
R&B (1200)
|
0096
|
Traffic Specialist I
|
$20,049.00
|
|
121-005
|
R&B (1200)
|
0097
|
Traffic Specialist I
|
$20,049.00
|
|
121-005
|
R&B (1200)
|
0098
|
Administrative Assistant IV
|
$39,707.00
|
|
121-005
|
R&B (1200)
|
0099
|
Clerk I
|
$21,164.00
|
|
121-005
|
R&B (1200)
|
0100
|
Clerk III
|
$23,993.00
|
|
121-005
|
R&B (1200)
|
0101
|
Accountant III
|
$44,799.00
|
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedules.
19.
Precinct #2 - Comm. Palacios:
A.
Appointment of member to the Hidalgo County Housing Authority Board
20.
Precinct #3 - Comm. Flores:
A.
Discussion, consideration and approval of an Interlocal Cooperation Agreement between the County of Hidalgo and La Joya ISD regarding Bentsen Palm Drive.
21.
Precinct #4 - Comm. Garza:
A.
Discussion, consideration, and approval of amendment to Guidelines and Criteria for Granting Tax Abatements in Hidalgo County under Chapter 312 of the Texas Tax Code.
22.
Budget & Management - Raul Silguero Jr.:
A.
General Fund Budget:
1. Report on 2009 General Fund Budget - Year End
2. Report on 2010 General Fund Budget-Year to date
1. Report on 2009 General Fund Budget - Year End
2. Report on 2010 General Fund Budget-Year to date
B.
1. Discussion, consideration, and approval of the Hidalgo County Classification and Compensation Plan - Phase II.
2. Approval of the revised Salary Schedules for Phase II Offices (effective 06/21/2010).
2. Approval of the revised Salary Schedules for Phase II Offices (effective 06/21/2010).
C.
Approval of 2010 unappropriation of funds for Jail Commissary (fund 2102) in the amount of $12,275.56.
D.
Status update on the Hidalgo County Capital Improvement Plan - C.O., Series 2010 A & B Issuance.
E.
Salary Schedule Changes:
1.
Classification and Compensation Plan:
a. Approval to regrade three position titles in the Classification and Compensation Plan (Job Description Index) as reviewed and recommended by the Classification Committee as follows:
b. Approval to revise the salary schedule for affected departments/personnel- (effective next full pay period/ 06-21-10)
a. Approval to regrade three position titles in the Classification and Compensation Plan (Job Description Index) as reviewed and recommended by the Classification Committee as follows:
|
Position Title |
Current Grade |
Recommended Grade |
No. of Positions |
| Program Coordinator I |
09
|
10
|
5
|
| Program Coordinator II |
11
|
12
|
3
|
| Deputy Director |
17
|
18
|
1
|
b. Approval to revise the salary schedule for affected departments/personnel- (effective next full pay period/ 06-21-10)
23.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
a. Requesting exemption from competitive bidding under Texas Local Government Code, Chapter 262, Section 024(a)(2)-" an item necessary to preserve or protect the public safety of the residents of the county;"
b. Authority to negotiate a contract with current provider: Ceballos Funeral Home, Inc. for the Leasing of "Autopsy Facility".
c. Requesting authority of cancellation of Bid No. 2010-004 for "Autopsy Facility".
b. Authority to negotiate a contract with current provider: Ceballos Funeral Home, Inc. for the Leasing of "Autopsy Facility".
c. Requesting authority of cancellation of Bid No. 2010-004 for "Autopsy Facility".
5.
Requesting approval to declare as "surplus" numerous items and vehicles (County-owned and/or Seized) for the purpose of disposition through auction as set forth through Texas Local Government Code 263.152.(a)(1) and as further detailed on the Exhibit attached hereto.
6.
a. Acceptance and approval of the following AMENDMENT to WA #1 with a fee decrease of ($ .92) resulting in the new proposed fee of ($16,433.89), due to a miscalculation in Exhibit D-Proposed Cost Fee in connection to Contract No. C-10-063-04-13-"Executive Offices-Old Administration Building)" East of Closner and North Of Mahl Street" for Precinct No. 4;
b. Requesting approval of request for payment for Inv #ENG 1300 ($8,216.94) submitted by J. E. Saenz & Associates, Inc. in connection with contract #C-10-063-04-13 (PO# 639901) WA#1-"Executive Offices-Old Administration Building)" East of Closner and North Of Mahl Street" for Precinct No. 4.
b. Requesting approval of request for payment for Inv #ENG 1300 ($8,216.94) submitted by J. E. Saenz & Associates, Inc. in connection with contract #C-10-063-04-13 (PO# 639901) WA#1-"Executive Offices-Old Administration Building)" East of Closner and North Of Mahl Street" for Precinct No. 4.
7.
a. Requesting exemption from competitive bidding requirements under Texas Local Government Code, 262.024(a)(7)(A) "Items for which competition is precluded because of existence of patents, copyrights, secret processes or monopolies" in connection with the "Support and Maintenance Agreement" for Premier MDC Silver with Motorola, Inc.;
b. Requesting approval of a "Sole Source Declaration" for "Motorola,Inc." with authority to enter into a one (1) year "Support and Maintenance Agreement" for a "Premier MDC Silver" in the amount of $28,410.00, effective: July 1, 2010 through June 30, 2011.
b. Requesting approval of a "Sole Source Declaration" for "Motorola,Inc." with authority to enter into a one (1) year "Support and Maintenance Agreement" for a "Premier MDC Silver" in the amount of $28,410.00, effective: July 1, 2010 through June 30, 2011.
8.
Approval of Request for Payment for Invoice No. 1001 in the amount of $20,382.45 submitted by Herrera & Hunt, Inc., (awarded JOC vendor through Hidalgo County's membership/participation with Harris County Department of Education's Job Order Contracting Program) for Hidalgo County "Replacement of existing Overhead Doors & related materials to County Wide Shop" through Purchase Order No. 632060- Project No. 2009-091-MSS.
B.
Pct. 1
1.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service/engineering services;
b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with engineering services required for Precinct #1's Mile 6 W between SH107 & Mile 17 N and Mile 17 N between FM 1015 & Mile 5 W Projects;
1st.______________________;2nd.______________________;3rd. _______________________;
c. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ___________________________ for the provision of Engineering Services for Precinct #1's projects detailed herein.
b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with engineering services required for Precinct #1's Mile 6 W between SH107 & Mile 17 N and Mile 17 N between FM 1015 & Mile 5 W Projects;
1st.______________________;2nd.______________________;3rd. _______________________;
c. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ___________________________ for the provision of Engineering Services for Precinct #1's projects detailed herein.
2.
a. Requesting approval of a professional services agreement with J.E. Saenz & Associates, Inc. for the provision engineering services for"Hidalgo County Precinct No.1's Office Complex Unpaved Parking Lot Project"and;
b. Requesting approval of Work Authorization #1-$26,313.43 from J.E. Saenz & Associates, Inc. for Professional Engineering Services: "Hidalgo County Precinct No.1's Office Complex Unpaved Parking Lot Project, through Contract #C-10-085-06-08.
b. Requesting approval of Work Authorization #1-$26,313.43 from J.E. Saenz & Associates, Inc. for Professional Engineering Services: "Hidalgo County Precinct No.1's Office Complex Unpaved Parking Lot Project, through Contract #C-10-085-06-08.
C.
Pct. 3
1.
Recommending award of bid and approval of contract to the lowest bidder meeting all specifications/requirements, terms and conditions as stated in RFB Project #2010-157-04-28-MSS- "Purchase and Installation of Fence at three (3) County Sites located in Precinct No. 3".
D.
Colonia Access Program Pct. 1
1.
Approval of Application for Payment No. 1 (Final) in the amount of $65,758.50 from Total Commitment, LLC contracted vendor for High Point Subdivision as submitted by TEDSI Infrastructure Group, project engineer-(C-CAP-09-382-12-15).
E.
Colonia Access Program Pct. 2
1.
Requesting authority of the following for CAP-10-188-05-26 "Road & Drainage Construction for McColl Subdivision" a 3rd call BCAP Project with plans and specifications drafted by project engineer:
a. reject sole submitted bid received in as much as bid received was over budget;
b. requesting authority to re-advertise (with some items removed and will be done through precinct's force account).
a. reject sole submitted bid received in as much as bid received was over budget;
b. requesting authority to re-advertise (with some items removed and will be done through precinct's force account).
F.
Colonia Access Program Pct. 3
1.
Approval of Application for Payment No. 2 (Final) in the amount of $41,400.90 from Valley Paving Inc., contracted vendor for Hilda Subdivision No. 2 as submitted by Javier Hinojosa Engineering, project engineer-(C-CAP-09-465-12-15).
G.
District Attorney
1.
a. Requesting exemption from competitive bidding requirements under Texas Local Government Code, 262.024(a)(7)"an item that can be obtained from only one source" in connection with the "PDSA .Net Productivity Framework V5.0" Hidalgo County District Attorney Office with Paul D Sheriff & Associates, Inc.;
b. Requesting approval of a "Sole Source Declaration" for " Paul D. Sheriff & Associates, Inc." including authority to purchase "PDSA .Net Productivity Framework V5.0-Haystack Code Generator License." in the amount of $10,000.00 through Requisition No. 175781.
b. Requesting approval of a "Sole Source Declaration" for " Paul D. Sheriff & Associates, Inc." including authority to purchase "PDSA .Net Productivity Framework V5.0-Haystack Code Generator License." in the amount of $10,000.00 through Requisition No. 175781.
H.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
24.
Adjourn