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Agenda for CC REGULAR

CC REGULAR

HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
June 22, 2010
9:00 A.M.

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

1.
Roll Call
 
2.
Pledge of Allegiance
 
3.
Prayer
 
4.
Approval of Consent Agenda
 
5.
Open Forum
 
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
 
A.
Real Estate Acquisition
 
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
 
C.
Pending and/or potential litigation
 
7.
Open Session:
 
A.
Real Estate Acquisition and appropriation for same
 
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
 
C.
Pending and/or potential litigation
 
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
10.
Executive Officer - Valde Guerra:
 
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
 
B.
Discussion, consideration and approval of Interlocal Cooperation Agreement between the Agua Special Utility District and the County of Hidalgo, TX.
 
C.
Approval of Amended Order authorizing the Resale of Foreclosed Real Estate Properties
 
D.
Request from Edinburg Chamber of Commerce to use the Edinburg Town Square Area (parking lot) for "Edinburg Market Days" Event to be held the Second Saturday of every month beginning August, 2010 - (8:00a.m. to 4:00 p.m.)
 
11.
County Judge's Office:
 
A.
Discussion, consideration, and approval of amendment to Guidelines and Criteria for Granting Tax Abatements in Hidalgo County under Chapter 312 of the Texas Tax Code.
 
12.
Constables:
 
A.
Constable Pct. #3:
1.  Approval to renew Interlocal Agreements between Hidalgo County and the following school districts - (STOP truancy program) for the 2010 - 2011 school year :
      a. Sharyland ISD
      b. Mission CISD
      c. La Joya ISD
2.  Approval of certification of revenues, as certified by the County Auditor. 
3.  Approval of appropriation of funds (School Districts and local match)
4.  Approval of salary schedule
 
13.
Sheriff's Office - Chief Martinez:
 
A.
Approval to accept the FY2009 Operation Stonegarden Grant from the Department of Homeland Security FEMA in the amount of $1,388,322.00.
 
14.
Health & Human Services Department - Eddie Olivarez:
 
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
 
15.
Fire Marshal's Office - Juan Martinez:
 
A.
Discussion and approval of the following 2010 Interlocal Cooperation Agreements: 
1. City of McAllen 
2. City of Alton 
3. City of Monte Alto 
4. City of La Joya 
5. City of Donna
 
16.
HIDTA - Task Force - Dora Munoz:
 
A.
HIDTA (1251)/ Const. Pct. 3 (1100):
1. Approval to cost allocate funds for the following positons as stated below:

Account No
Department
Slot
Emp. No
Old Amount
New Amount
Cost Allocation %
0-1100-421-00-293-001-0 Constable Pct. 3 0009  94943 $19,665.00 $39,330.00 100%
0-1251-412-00-270-011-0 HIDTA CH 59 G020  94943 $19,665.00 $0.00 0%
0-1100-421-00-293-001-0 Constable Pct.3 0010  87319 $44,777.00 $22,389.00 50%
0-1251-412-00-270-011-0 HIDTA CH 59 G020  87319 $0.00 $22,388.00 50%

2. Approval of intradepartmental transfer
3. Approval of revised salary schedules
 
B.
1.  Requesting approval to accept the Award no. G09SS0002A Modification (supplement) between Hidalgo County and the Executive Office of the President Office of National Drug Control Policy - HIDTA Task Force Grant, increasing the award amount by $25,000.00.
2.  Approval of certification of revenues, as certified by the County Auditor for the HIDTA Task Force Grant.
3.  Approval of appropriation of funds for the HIDTA Task Force - South Texas McAllen Initiative in the amount of $25,000.00. (Acct # 0-1291-412-00-270-003-9-XXX)
 
17.
Urban County - Diana Serna:
 
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services.

2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by Hidalgo County Precinct No. 1, Urban County Program and Hidalgo County Purchasing Department in connection with and funded through Hidalgo County Urban County Program TDRA Funds for Flood & Drainage Improvements. 

 FIRM
 GRADE
 RANK
 
 DOS Logistics Inc.
 
 97.33
 
 
 Guzman & Munoz Engineering
 
 94.66
 

 Rodriguez Engineering
 
 89.00
 

3. Authority to negotiate a Professional Engineering Service contract with the No. 1 Ranked firm of ____________ for the provision of engineering services for an Urban County Program- Hidalgo County Precinct No. 1 TDRA Flood Drainage Improvements-Project utilizing TDRA Funds.
 
B.
Urban County Program on behalf of the City of Alton is requesting consideration and action to award and enter into a construction contract with Mission Paving Company, Inc. (lowest bidder meeting all specifications and/or requirements) for the Street Improvements Project located in the City of Alton in the amount of $136,165.50 utilizing Year 22 (2009) street improvement funds.  The project consists of street overlays.
 
18.
Planning Department - Raul Sesin:
 
A.
Preliminary Approval of Subdivision Plat with Variance Request:
1.  Juan Munoz & Sons Subdivision – Pct. 1 (Juan Munoz)
 
19.
Head Start Program - Teresa Flores:
 
A.
Discussion, Approval of Memorandum of Understanding between Hidalgo County Head Start Program and The University of Texas Pan American
 
B.
Presentation for Discussion and Approval of Certificate of Payment #5 to Rigney Construction & Development, LLC, for the Construction of Three (3) Portable Two Classroom Buildings, Under Purchase Order No. 78991
 
C.
Requesting Approval of Change Directive No. 1 and Change Directive No. 2 in Connection with the "Construction of Three Portable Buildings" (Bid #2009-052-11-10), as Recommended by Project Architect, Rike, Odgen, Figueroa, Allex Architects, Inc.
 
20.
Precinct #1 - Comm. Cuellar:
 
A.
Approval of Museum Funding Agreement between County of Hidalgo and the Donna Hooks Fletcher Museum.  
 
21.
Precinct #2 - Comm. Palacios:
 
A.
Discussion regarding the Hidalgo County Courthouse Parking Lot(s).
 
B.
Discussion and possible action regarding a Scofflaw program.
 
22.
Precinct #3 - Comm. Flores:
 
A.
Discussion, consideration, and approval of Interlocal Cooperation Agreement between the City of Palmview and the County of Hidalgo.
 
23.
Precinct #4 - Comm. Garza:
 
A.
Appointment of board member by Commissioner Oscar L. Garza to the Tropical Texas Behavioral Health Board.
 
B.
Discussion, consideration, and approval of a tax abatement agreement between Hidalgo County and Santana Textiles, L.L.C.
 
24.
Budget & Management - Raul Silguero Jr.:
 
A.
1.  Discussion, consideration and approval of the Hidalgo County Classificaion and Compensation Plan - Phase II.
2.  Approval of the revised Salary Schedule for Phase II Offices (effective 06/21/2010)
 
B.
Edward Byrne Memorial:
1. Authorization and approval to apply for the FY 2010 Edward Byrne Memorial - Justice Assistance Grant (JAG) Program with the U.S. Department of Justice.
2. Authorization for County Judge to sign the required documents.
 
C.
Budget Appropriations:
 
1.
Pct. #1 R&B (1200):
Approval of 2010 appropriation of funds in the amount of $9,823.20 for the Pct. 1 R & B (1200) to fund surveying services.
 
2.
Pct. #3 Parks (1100):
Approval of 2010 appropriation of funds into Precinct #3 Parks in the amount of $310,110.84.
 
25.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.

B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
Hidalgo County
 
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
 
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
         a)  Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
         b)  Construction of additional pod(s)
         c)  Selection and engagement of an architect for the construction of additional pods
 
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
        a) Renovations of administration building
        b) Other ongoing county owned building construction, renovation repair projects 
        c) Emergency situations occurring since last agenda meeting
 
4.
Recommending award of bid and approval of contracts to multiple (i.e. primary and secondary) vendors:
a.  Arguindegui Oil Company Co. II Ltd. (PRIMARY VENDOR);
b.  Oil Patch Fuel & Supply, Inc. (SECONDARY VENDOR)
meeting all requirements as attached hereto for:  Lubricants (Grease, Oil, Hydraulic Fluids) and Anti-Freeze Products.  RFB No. 2010-066-04-28-otm
 
5.
Recommending award of bid and approval of lease agreements to sole bidder "O.E. Investments, LTD"meeting all specifications and/or requirements as attached hereto for: Hidalgo County Division of Emergency Services (Department of Emergency Management) - for Tower Site Leases in:
a.  City of La Joya, TX - Bid No. 2010-043-05-12-ERT
b.  City of Weslaco, TX- Bid No. 2010-044-05-12-ERT
and subject to further detail on legal descriptions as requested by legal counsel.
 
6.
a. Acceptance and approval of the three (3) responses recieved for: RFQ-2010-163-06-09CGV-"Pool of Professional Consultants to Seek Funding and Assistance Through Federal and State Agencies, Private Sector(s) and Other Sources" on an as needed basis for Hidalgo County; and/or in the alternative or addition;

b. Authority to re-advertise the Request for Qualifications for: "Pool of Professional Constultants to Seek Funding and Assistance through Federal and State Agencies, Private Sector(s) and Other Sources" on an as needed basis for Hidalgo County with expanded pool to terminate on same date as initial pool.
 
7.
a.  Acceptance and approval of the scoring/evaluation grid (for the purpose of ranking by Commissioners' Court) submitted in response to the Request for Proposal-Actuarial Consulting Services for Part I-GASB 43 and/or 45 OPEB Valuation Analysis and Part II-Health Benefits Reserve Analysis"-Hidalgo County RFP No. 2010-026-05-12-SMA;

1st___________________________________; 2nd_______________________________________
3rd___________________________________; 4th_______________________________________

b.  Authorization for Purchasing Department to negotiate BAFO ( Best and Final Offer) contract with the number one for Part I-GASB 43 and/or 45 OPEB Valuation Analysis and Part II-Health Benefits Reserve Analysis (1) ranked proposer___________________________________ for Actuarial Consulting Services for Part I-GASB 43 and/or 45 OPEB Valuation Analysis and Part II-Health Benefits Reserve Analysis- Hidalgo County- RFP No. 2010-026-05-12-SMA.
 
8.
Recommending award of bid and approval of agreement to "Olga Amaro dba/Mortuary Transport Services" vendor meeting all specifications and subject to outcome of background checks to be conducted through the District Attorney as stated in procurement packet and contract documents as attached hereto for: Hidalgo County- "Dead Body Pick-up and Transport Services"-Project Number 2010-003-05-26-YZV.
 
B.
Pct. 1
 
1.
Acceptance and approval of Work Authorizations #3, 4 & 5 for "Professional Surveying Services" with Dos Land Surveying in Hidalgo County Precinct No.1 in connection with Contract #C-09-420-10-20, contracted firm for the provision of surveying services on an on-call basis as follow; 

a. Work Authorization #3: Olivares #10-Luna & Hernandez Street-$8,854.00;
b. Work Authorization #4: Mile 13N from FM 88 to Mile 6W- $12,550.80;
c. Work Authorization #5: Colonia Whalen Road-$7,512.00
 
C.
Pct. 2
 
1.
a. Approval of Interlocal Cooperation Agreement Project - South Tower Road from El Gato Road Improvement Project.

b. Approval of Interlocal Cooperation Agreement between the City of Alamo and County of Hidalgo for the extension of the Tower Road Project to include from the north curb line of Moore Road to the south side of El Gato Road.
 
2.
Requesting approval of a professional architectural services contract with ERO Architects for the purposes of an "On-Call" (and on an as needed basis) for County - Owned Buildings/Structures located within Precinct No. 2 area in connection with necessary/needed repairs/renovations/remodeling and/or additions on a per project basis through AIA forms of Agreements and as selected for negotiations through County's protocol from the "POOL" of Architects (C.C. on 06/02/09).
 
3.
Recommendation by Raul E. Sesin, P.E., Hidalgo County Planning Department, to award to the vendor submitting lowest bid meeting all specifications for "ALamos Road Crossing Drainage Improvements" to Leal Construction, Inc.-$154,917.41 (which includes Base Bid of $81,142.11 & Adding  Alternates No. 1-$26,380.90 and No. 2-$47,394.40) under #Bid No. 2010-178-06-09-MSS.
 
D.
Pct. 3
 
1.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service/engineering services;

b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of Construction Materials Testing (Engineers) in connection with all Precinct #3 Projects;

1st.____________________;2nd.____________________;3rd._____________________;

c. Authority for the Purchasing Department to negotiate a professional Construction Materials Testing (Engineering Services) Contract with the No.1 ranked firm of ___________________________ for the provision of Construction Materials Testing (Engineering Services) for all Precinct #3 projects.
 
2.
Requesting approval of a professional architectural services contract with ERO International, LLP for the purposes of an "On-Call" (and on an as needed basis) for County - Owned Buildings/Structures located within Precinct No. 3 area in connection with necessary/needed repairs/renovations/remodeling and/or additions on a per project basis through AIA forms of Agreements and as selected for negotiations through County's protocol from the "POOL" of Architects (C.C. on 06/02/09).
 
3.
Requesting approval to submit Application for Sewer Services with deposit and filing fees in the Amount of $160.00 for Hidalgo County -Precinct No. 3 New Meeting Hall/Pavilion, payable to: City of Mission with authority for County Auditor to complete review and processing procedures and for County Treasurer to issue payment with a manual check.
 
4.
Approval of a professional survey contract/agreement for, "Precinct No. 3 Old Administration Office, Shop Complex and Fuel Yard", with Quintanilla Headley and Associates as authorized & approved for negotiations by CC on 03/30/10.
 
E.
Pct. 4
 
1.
Requesting approval of a professional engineering services agreement with MILLENNIUM ENGINEERS GROUP, INC. for the purposes of a professional engineering services for "Construction Material Testing" in connection to the "PAVED/UNPAVED PROJECTS" (on an as needed basis) for Hidalgo County Precinct #4 and subject to the completion of itemization of schedule of autos on submitted ACORD Certificate of Liability Insurance.
 
F.
Health & Human Services Dept.
 
1.
Restatement for clarification purposes with action if necessary inasmuch as court reporter minutes are not clear on  Agenda Item 21514 presented/approved 6-15-10 award of Contraceptives to multiple vendors:
a.  Prescription Supply, Inc. - under Option II -Contraceptives Low and High Dose Pills; and,
b.  MAO Pharmacy, Inc., dba, Westwood Pharmacy - under Option II - Contraceptive Injection.
 
G.
Colonia Access Program Pct. 1
 
1.
Presentation and action on a recommendation by project engineer, TEDSI Infrastructure Group to award to the lowest bidder  H2O Construction Services, Inc. in the amount of $117,805.55 meeting all specifications for: "Road & Drainage Construction for McKee Subdivision.
 
H.
Sheriff's Office
 
1.
Requesting approval of an AMENDMENT #1 to WA#1 submitted by S & B Infrastructure, Ltd, (approved by CC on 06/01/10) to reflect HIDALGO COUNTY and not HIDALGO COUNTY DRAINAGE in the first (1st) paragraph of original WA#1 document for the purposes of (Repairs to Damaged Block Wall in Dumpster Area of ADF) and in connection to contract #C-09-264-10-06-Professional Engineering Services for "Building Repairs and/or Renovations" (on an as needed basis) for County-Owned Buildings located within Precinct No. 4.
 
I.
County Clerk
 
1.
Approval of the final negotiated services contract with the number one ranked vendor, Brown River Marotti, Co., for:  "Restoration and Preservation of Hidalgo County Clerk's Historical Record Books". RFP No. 2010-089-04-21-otm
 
J.
Co. Wide
 
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
 
26.
Adjourn