CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
June 22, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - County Auditor
2.
2010 Intradepartmental Transfers:
A.
2010 - Emergency Services (1100)
B.
2010 - Facilities Management (1100)
C.
2010 - I. T. Dept (1100)
D.
2010 - Adult Detention Facility (1100)
E.
2010 - Elections Dept. (1100)
F.
2010 - Right of Way (1200)
G.
2010 - Health & Human Services Department - PI (1293)
H.
2010 - J.P. Pct. 2, Pl.1 (1100)
I.
2010 - Pct. #1 Parks (1100)
J.
2010 - Pct. #1 Parks (1100)
K.
2010 - Pct. #1 C.A.P (1312)
L.
2010 - Pct. #2 R&B (1200)
M.
2010 - Pct. #2 Sanitation (1100)
N.
2010 - Pct. #2 South Tower CRC (1100)
O.
2010 - Pct. #3 R&B (1200)
P.
2010 - Pct. #4 Adm. (1200)
Q.
2010 - Pct. #4 R&B (1200)
3.
2010 Interdepartmental Transfers:
A.
Pct. #2 P/U:
Approval of 2010 interdepartmental transfer from Pct.2 P/U (program 006) into Los Encinos #1 Subd. (program 890) and Los Encinos #2 Subd. (program 891) in the total amount of $13,925.76.
Approval of 2010 interdepartmental transfer from Pct.2 P/U (program 006) into Los Encinos #1 Subd. (program 890) and Los Encinos #2 Subd. (program 891) in the total amount of $13,925.76.
B.
Pct.#2 CO 2009 Series (1339):
Approval of 2010 interdepartmental transfer within the Certificate of Obligations Series 2009, from Southfork Estates (program 040) into Cesar Chavez Drainage Improvement Project, (program 039) in the amount of $170,000.00.
Approval of 2010 interdepartmental transfer within the Certificate of Obligations Series 2009, from Southfork Estates (program 040) into Cesar Chavez Drainage Improvement Project, (program 039) in the amount of $170,000.00.
C.
Pct. #3 R&B (1200):
Approval of 2010 interdepartmental transfer from Precinct #3 Paved/Unpaved Road to Precinct #3 ICA W/ Palmview (Champion Lane) in the total amount of $21,610.40.
Approval of 2010 interdepartmental transfer from Precinct #3 Paved/Unpaved Road to Precinct #3 ICA W/ Palmview (Champion Lane) in the total amount of $21,610.40.
D.
Pct. #4 R&B:
Approval of 2010 interdepartmental transfer within Pct #4 (1200) from R&B (program 007) to Las Brisas (program 406 $200.00) and to Seminary Village Sub. (program 657 $400.00) in the total amount of $600.00.
Approval of 2010 interdepartmental transfer within Pct #4 (1200) from R&B (program 007) to Las Brisas (program 406 $200.00) and to Seminary Village Sub. (program 657 $400.00) in the total amount of $600.00.
E.
Co. Judge (1100):
Approval of 2010 interdepartmental transfer from Civil Service to Co. Judge's in the amount of $5,000.00.
Approval of 2010 interdepartmental transfer from Civil Service to Co. Judge's in the amount of $5,000.00.
F.
Arbitrage Calculation (1100):
Approval of interdepartmental transfer from Co. Wide Adm. (Other) to Arbitrage Calculation in the amount of $ 1,500.00
Approval of interdepartmental transfer from Co. Wide Adm. (Other) to Arbitrage Calculation in the amount of $ 1,500.00
G.
Public Affairs (Executive Office) (1100):
Approval of 2010 interdepartmental transfer from Civil Service to Public Affairs in the amount of $5,000.00.
Approval of 2010 interdepartmental transfer from Civil Service to Public Affairs in the amount of $5,000.00.
4.
Planning Department:
A.
1. Preliminary Approval of Subdivision Plat:
a. Loma Verde Subdivision – Pct. 4 (Richard Ruppert)
b. Cruz Subdivision – Pct. 4 (Pascual Cruz)
2. Final Approval of Subdivision Plat:
a. Santos L. Salinas Subdivision – Pct. 4 (Santos Salinas)
b. E.C.I.S.D. Elementary School No. 30 Subdivision – Pct. 4 (ECISD)
c. E.C.I.S.D. Elementary School No. 5 Subdivision – Pct. 4 (ECISD)
d. Amistad Subdivision – Pct. 3 (Pablo Munoz)
a. Loma Verde Subdivision – Pct. 4 (Richard Ruppert)
b. Cruz Subdivision – Pct. 4 (Pascual Cruz)
2. Final Approval of Subdivision Plat:
a. Santos L. Salinas Subdivision – Pct. 4 (Santos Salinas)
b. E.C.I.S.D. Elementary School No. 30 Subdivision – Pct. 4 (ECISD)
c. E.C.I.S.D. Elementary School No. 5 Subdivision – Pct. 4 (ECISD)
d. Amistad Subdivision – Pct. 3 (Pablo Munoz)
B.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
5.
Monthly Fee Reports:
A.
District Clerk:
Approval of May 2010 Monthly Fee Reports.
Approval of May 2010 Monthly Fee Reports.
6.
Right of Way - Permits:
A.
1. Flint Energy Services, Inc.:
a. We will be installing a 20' x 16" corrugated culvert pipe approximately 4/10 of a mile from Juan Balli Rd on East side of Cesar Chavez Rd.
2. The North Alamo Water Supply Corporation:
a. Ponciana Dr WS/E FM 907- Bore- Alamo Corners Sub (107 NS/E 907) boring 7.5'N of ROW
3. Valley Telephone Cooperative:
a. Upgrading existing telephone lines with fiber optic cable inside a 1-1/4" HDPE Sch.40 conduit through out the North East corner of Hidalgo County. All pavement and concrete driveways and roads will be bored. (North of Edcouch and West of Monte Alto, Texas)
a. We will be installing a 20' x 16" corrugated culvert pipe approximately 4/10 of a mile from Juan Balli Rd on East side of Cesar Chavez Rd.
2. The North Alamo Water Supply Corporation:
a. Ponciana Dr WS/E FM 907- Bore- Alamo Corners Sub (107 NS/E 907) boring 7.5'N of ROW
3. Valley Telephone Cooperative:
a. Upgrading existing telephone lines with fiber optic cable inside a 1-1/4" HDPE Sch.40 conduit through out the North East corner of Hidalgo County. All pavement and concrete driveways and roads will be bored. (North of Edcouch and West of Monte Alto, Texas)
7.
Membership Dues:
A.
Public Defenders:
Approval of 2010 membership dues to the Texas Criminal Defense Lawyers Association for Attorney(s) Jose Luis Bravo, Sofia Kamal, and Daniel Elijah Vargas, in the amount of $50.00 each, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Approval of 2010 membership dues to the Texas Criminal Defense Lawyers Association for Attorney(s) Jose Luis Bravo, Sofia Kamal, and Daniel Elijah Vargas, in the amount of $50.00 each, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
B.
Fire Marshal's Department:
Discussion, consideration and approval of annual membership fee of $150.00 to the National Fire Protection Association for the Hidalgo County Fire Marshal, Juan Martinez.
Discussion, consideration and approval of annual membership fee of $150.00 to the National Fire Protection Association for the Hidalgo County Fire Marshal, Juan Martinez.
C.
HIDTA Task Force:
Approval to renew membership service fees for Regional Organized Crime Information Center (ROCIC) in the amount of $150.00 for the HIDTA Task Force Dept., with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Approval to renew membership service fees for Regional Organized Crime Information Center (ROCIC) in the amount of $150.00 for the HIDTA Task Force Dept., with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
8.
Headstart:
A.
Approval of Financial Report: May 2010
B.
Approval of Children's Applications for Program Year 2010-2011
C.
Texas Department of Agriculture Meals and Snacks Report for the month of May 2010.
9.
Urban County:
A.
Request approval to enter into one ( 1 ) "Homebuyer Assistance Program" Contract under the Home Program.
B.
Requesting approval to amend the CBDO Contract under the Neighborhood Stabilization Program for Affordable Homes of South Texas, Inc. (AHSTI) to include land banking.
C.
Request for approval of two (2) applicants in the City of Donna under the HOME Homeowner Occupied Housing Rehabilitation Program.
10.
Auditor's Office:
A.
Monthly Collection Reports for February, March, April and May 2010.
| OFFICE | FEES & COST | MONTH |
| Sheriff's Fee | $ 70,037.02 | February 2010 |
| J.P. Jesus E. Morales | $ 33,193.50 | April 2010 |
| J.P. Bobby Contreras | $ 71,609.90 | April 2010 |
| J.P. Charlie Espinoza | $ 130,562.15 | April 2010 |
| J.P. Espiridion Jackson | $ 16,893.70 | April 2010 |
| Constable Lazaro Gallardo | $ 3,050.00 | March 2010 |
| Constable Lazaro Gallardo | $ 3,160.00 | April 2010 |
| Constable Celestino Avila Jr. | $ 1,110.00 | April 2010 |
| Constable Celestino Avila Jr. | $ 2,832.40 | May 2010 |
| Constable Eddie Guerra | $ 370.00 | May 2010 |
| Anzalduas Park | $ 3,820.00 | May 2010 |
| Delta Lake | $ 1,066.00 | May 2010 |
| Fire Marshal | $ 6,301.15 | May 2010 |
B.
Requesting approval to issue TIRZ payment for tax year 2009 in the amount of $51,218.90 to the City of Penitas pursuant to the interlocal agreement between the City of Penitas, Hidalgo County, and the Reinvestment Zone No. 1, City of Penitas.
11.
Purchasing Department:
A.
Approval to exercise the additional one (1) year term extension as provided under current contract for "Laboratory Services for CHIP Perinatal Eligible Patients" for Hidalgo County, under the same rates, terms, and conditions with Quest Diagnostics, Inc. C-08-116-07-08 effective 7-09-10 through 7-08-11.
B.
1. Recommendation by Facilities Management with concurrence by Sheriff's Office to reject sole bid received with authority to advertise with modified specifications (by user departments) for: RFB-2010-091-06-02CGV-"Boilers Maintenance Services for Hidalgo County" including and approval of modified procurement packet (.ie. legal notice, specifications, etc.) as attached hereto;
2. Requesting authority to re-advertise a sealed procurement process (i.e. request for bids) for: "Entrance Sliding Glass Doors Maintenance and Repair Services-Hidalgo County, inasmuchas no bids were received for Bid No.: 2010-092-06-02CGV. and approval of procurement packet (i.e. legal notice, specifications, etc.) as attached hereto;
2. Requesting authority to re-advertise a sealed procurement process (i.e. request for bids) for: "Entrance Sliding Glass Doors Maintenance and Repair Services-Hidalgo County, inasmuchas no bids were received for Bid No.: 2010-092-06-02CGV. and approval of procurement packet (i.e. legal notice, specifications, etc.) as attached hereto;
C.
Requesting authority to exercise the one (1) year term extension as provided in the current contracts' for the following projects:
1. Between Hidalgo County and Valley Metro Security, L.L.C., for " Security Services for Parking Lots Owned by Hidalgo County", C-09-013-05-19; Effective date: July 11, 2010
2. Between Hidalgo County Precinct No. 2 and Allied Waste Services, Inc., for "Waste Collection Services for South Tower Community Resource Center (CRC)". C-09-147-07-14 -Effective date: July 14, 2010
1. Between Hidalgo County and Valley Metro Security, L.L.C., for " Security Services for Parking Lots Owned by Hidalgo County", C-09-013-05-19; Effective date: July 11, 2010
2. Between Hidalgo County Precinct No. 2 and Allied Waste Services, Inc., for "Waste Collection Services for South Tower Community Resource Center (CRC)". C-09-147-07-14 -Effective date: July 14, 2010
D.
Requesting approval to renew for an additional year of current County Master Service Interlocal by and between Hidalgo County and Harris County Department Of Education (HCDE); including the Interlocal Addendum #1 with Choice Facility Partners awarded vendor "Herrera & Hunt For Job Order Contract (JOC) Services" and finally the Purchasing Cooperative for purchases of products/services, all under the Harris County Department Of Education Interlocal and thus allowing the County to expand procurement resources that are compliant with the bidding requirements.
E.
1. Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2010.
2. Approval of agency agreement between the Hidalgo County Sheriff's Department & Leadsonline LLC with charter client discount contract at $792.00/year and ratification of the following purchase order #639198 erroneously approved for the renewal of the service plan with Leadsonline for the Hidalgo County Sheriff's Department.
3. Approval of a (1) year support agreement between the Hidalgo County Sheriff's Department & The Percs Index Inc. for the quarter masters system program to include unlimited product support at $350.00/year and the ratification of the following purchase order #641661 in order to benefit fiscally from the membership fee rate and not through the hourly rate as this option is most advanteous to the county.
4. Requesting authority to enter into a 36-month new copier (capital) lease for a WC5225PT copier through our membership/participation with TPSS awarded vendor, Xerox contract 985-L2 for the Weslaco Tax Office (Auto Department) through requisition #174305 for the amount of $105.92/month, effective upon approval (0-1100-415-15-140-001-0-780)
5. Requesting approval & authority to execute required purchase and services alarm monitoring agreement for 3 years with Argus Security for the (WIC) Women, Infant & Children Department for the following existing locations.
2. Approval of agency agreement between the Hidalgo County Sheriff's Department & Leadsonline LLC with charter client discount contract at $792.00/year and ratification of the following purchase order #639198 erroneously approved for the renewal of the service plan with Leadsonline for the Hidalgo County Sheriff's Department.
3. Approval of a (1) year support agreement between the Hidalgo County Sheriff's Department & The Percs Index Inc. for the quarter masters system program to include unlimited product support at $350.00/year and the ratification of the following purchase order #641661 in order to benefit fiscally from the membership fee rate and not through the hourly rate as this option is most advanteous to the county.
4. Requesting authority to enter into a 36-month new copier (capital) lease for a WC5225PT copier through our membership/participation with TPSS awarded vendor, Xerox contract 985-L2 for the Weslaco Tax Office (Auto Department) through requisition #174305 for the amount of $105.92/month, effective upon approval (0-1100-415-15-140-001-0-780)
5. Requesting approval & authority to execute required purchase and services alarm monitoring agreement for 3 years with Argus Security for the (WIC) Women, Infant & Children Department for the following existing locations.
|
Requisition
|
Location
|
Conditions Monitored
|
Monthly
|
Account Number
|
|
177604
|
3167 Catarina Rd. Progreso, TX
|
Burglar Alarm
|
$25.75
|
01292441003500010413
|
|
177604
|
301 S. 8th St. Donna, TX
|
Burglar Alarm
|
$20.57
|
01292441003500010413
|
|
177604
|
204 W. 2nd St. La Joya, TX
|
Burglar Alarm
|
$20.90
|
01292441003500010413
|
|
177604
|
509 E. Earling San Juan, TX
|
Burglar Alarm
|
$20.90
|
01292441003500010413
|
|
177604
|
417 S. Oregon Ave. Weslaco, TX
|
Burglar Alarm
|
$20.90
|
01292441003500010413
|
|
177604
|
1429 S. Tower Rd. Ste. 4 Alamo, TX
|
Burglar Alarm
|
$15.00
|
01292441003500010413
|
|
177604
|
1505 N. Grant St. Roma, TX
|
Burglar Alarm
|
$15.00
|
01292441003500010413
|
|
177604
|
722 S. Breyfogle Rd. Ste. C Mission, TX
|
Burglar Alarm
|
$19.00
|
01292441003500010413
|
|
177604
|
3519 W. Main Ave. Ste. B Mission (Alton TX)
|
Burglar Alarm
|
$19.00
|
01292441003500010413
|
|
177604
|
540 S. Texas Mercedes, TX
|
Burglar Alarm
|
$20.90
|
01292441003500010413
|
|
177604
|
702 E. Texano Hidalgo, TX
|
Burglar Alarm, Commercial Fire Alarm & O/C Reports
|
$44.00
|
01292441003500010413
|
6. Requesting authority to enter into a 36-month new copier (capital) lease for a WC7232P copier through our membership/participation with TPSS awarded vendor, Xerox contract 985-L2 for the Human Resources Department through requisition #176629 for the amount of $259.38/month, effective upon approval (0-1100-415-50-190-002-0-780)
F.
Requesting approval to renew an additional year of current Interlocal by and between Hidalgo County and Region VIII Education Service Center's Cooperative Purchasing Program awarded vendor "The Interlocal Purchasing System (TIPS) as additional resource for the procurement of goods and or services through Region VIII awarded vendors, thus allowing the County to still be an active member of the Cooperative Purchasing Program and utilize resources that are compliant with bidding requirements.
G.
Pct.#2
Acceptance, and approval of request for payment Invoice #2824 $9,000.00 for Eldora Road Project, submitted by R. Gutierrez Engineering Corporation (#C-09-419-10-27) contracted project engineer, with audit review and processing procedures completed by County Auditors.
Acceptance, and approval of request for payment Invoice #2824 $9,000.00 for Eldora Road Project, submitted by R. Gutierrez Engineering Corporation (#C-09-419-10-27) contracted project engineer, with audit review and processing procedures completed by County Auditors.
H.
Pct. #2:
Approval of Request for Payment #13 (A-E) for New Precinct 2 Administration Office for Hidalgo County and Other County Offices from VA Architecture, in the amount(s) of:
Approval of Request for Payment #13 (A-E) for New Precinct 2 Administration Office for Hidalgo County and Other County Offices from VA Architecture, in the amount(s) of:
| # | Description | Purchase Order No | Payment Amount |
| 1. | New Pct.2 Adm Office |
617618
|
$1,375.92
|
| 2. | Health Clinic |
622522
|
$1,378.17
|
| 3. | WIC Clinic |
622523
|
$326.51
|
| 4. | Tax Assessor Office |
622524
|
$1,181.44
|
| 5. | Justice of the Peace Office |
622525
|
$1,358.24
|
I.
Requesting approval of County's sole option to exercise the one (1) year extension as provided in current Contract No. C-08-054-05-27-Armored Car Services with "Rochester Armored Car Co.", under the same rates, terms and conditions.