CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
June 29, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - County Auditor
2.
2010 Intradepartmental Transfers:
A.
2010 - Tax Office (1100)
B.
2010 - Sheriff's Office (1100)
C.
2010 - 370th District Court (1100)
D.
2010 - J.P. Pct. 4, Pl. 1 (1100)
E.
2010 - Safety Division (1100)
F.
2010 - WIC (1292)
G.
2010 - Emergency Management (1100)
H.
2010 - CO 2009 Pct. #2 LJ Drain (1339)
I.
2010 - Pct. #2 Administration (1200)
J.
2010 - Pct. #2 Parks (1100)
K.
2010 - Pct. #2 BCAP (1200)
L.
2010 - Pct. #3 Parks (1100)
M.
2010 - Pct. #4 TxDot (1315)
N.
2010 - Pct. #4 BCAP (1312)
O.
2010 - Pct. #4 BCAP (1312)
P.
2010 - Constable Pct. #3 (1100)
3.
2010 Interdepartmental Transfers:
A.
Pct. #2 R&B (1200):
Approval of 2010 interdepartmental transfer from Pct.2 P/U RD (program 006 $60,000.00) and Pct.2 Drainage Improvement Project (program 034 $40,000.00) into the McColl Offsite Drainage Project (program 047) in the total amount of $100,000.00
Approval of 2010 interdepartmental transfer from Pct.2 P/U RD (program 006 $60,000.00) and Pct.2 Drainage Improvement Project (program 034 $40,000.00) into the McColl Offsite Drainage Project (program 047) in the total amount of $100,000.00
B.
Pct. #2 CO 2009 Series (1339):
Approval of 2010 interdepartment transfer within the Certificate of Obligations Series 2009, from LJ Pond (program 045) into L J Drain (program 038) in the amount of $82,000.00.
Approval of 2010 interdepartment transfer within the Certificate of Obligations Series 2009, from LJ Pond (program 045) into L J Drain (program 038) in the amount of $82,000.00.
C.
Pct. #3 BCAP (1311):
Approval of 2010 interdepartmental transfer from Pct. 3 BCAP Casa De Los Vecinos, Pct. 3 BCAP Acosta S/D, Pct. 3 BCAP El Sol S/D, Pct. 3 BCAP Walton S/D, and Pct. 3 BCAP El Paraiso S/D to Pct. #3 BCAP Havana S/D in the total amount of $16,033.08.
Approval of 2010 interdepartmental transfer from Pct. 3 BCAP Casa De Los Vecinos, Pct. 3 BCAP Acosta S/D, Pct. 3 BCAP El Sol S/D, Pct. 3 BCAP Walton S/D, and Pct. 3 BCAP El Paraiso S/D to Pct. #3 BCAP Havana S/D in the total amount of $16,033.08.
D.
Pct. #4 BCAP (1311):
Approval of 2010 interdepartmental transfer within Pct. 4 BCAP from Rena Rae (program no. 612) to Calma Estates #3 (program no. 130) in the total amount of $1,893.14.
Approval of 2010 interdepartmental transfer within Pct. 4 BCAP from Rena Rae (program no. 612) to Calma Estates #3 (program no. 130) in the total amount of $1,893.14.
E.
Pct. #4 BCAP (1312):
Approval of 2010 interdepartmental transfer within Pct. 4 BCAP from Trenton Terrace Subdivision (program no. 752) to Las Brisas Subdivision (program no. 406) in the total amount of $16,078.80.
Approval of 2010 interdepartmental transfer within Pct. 4 BCAP from Trenton Terrace Subdivision (program no. 752) to Las Brisas Subdivision (program no. 406) in the total amount of $16,078.80.
F.
Pct. #4 BCAP (1312):
Approval of 2010 interdepartmental transfer within Pct. 4 BCAP from Trenton Terrace Subdivision (program no. 752) to Colonia Esperanza #2 Subdivision (program no. 844) in the total amount of $210.00.
Approval of 2010 interdepartmental transfer within Pct. 4 BCAP from Trenton Terrace Subdivision (program no. 752) to Colonia Esperanza #2 Subdivision (program no. 844) in the total amount of $210.00.
G.
TxDot Pct# 4 (1315):
Approval of 2010 interdepartmental transfer within TxDot Pct#4 from CR344 12th St Bridge (program 022) to "I" Rd (program 023) in the amount of $1,300.00 to fund a Legal Services Invoice for North"I" Rd. Project – Parcel# 55.
Approval of 2010 interdepartmental transfer within TxDot Pct#4 from CR344 12th St Bridge (program 022) to "I" Rd (program 023) in the amount of $1,300.00 to fund a Legal Services Invoice for North"I" Rd. Project – Parcel# 55.
4.
Interfund transfers:
A.
CO Pct. #4 (1336) to TxDot Pct. #4 (1315):
Approval of 2010 interfund transfer within Pct. #4 from C.O. 2006 (1336) to TxDot (1315) in the amount of $17,375.99 to fund a Legal Services Invoice for North"I" Rd. Project - Parcel# 55.
Approval of 2010 interfund transfer within Pct. #4 from C.O. 2006 (1336) to TxDot (1315) in the amount of $17,375.99 to fund a Legal Services Invoice for North"I" Rd. Project - Parcel# 55.
5.
Planning Department:
A.
1. Preliminary Approval of Subdivision Plat:
San Jacinto Estates No. 7 Subdivision – Pct. 1 (Jacinto Garza)
2. Final Approval of Subdivision Plat with Variance Request:
Re-plat of Lot 401, Brenda Ranchettes Subdivision – Pct. 4 (Fernando Guerra)
3. Final Approval of Subdivision Plat:
Palomar Subdivision – Pct. 3 (Omar Garcia)
San Jacinto Estates No. 7 Subdivision – Pct. 1 (Jacinto Garza)
2. Final Approval of Subdivision Plat with Variance Request:
Re-plat of Lot 401, Brenda Ranchettes Subdivision – Pct. 4 (Fernando Guerra)
3. Final Approval of Subdivision Plat:
Palomar Subdivision – Pct. 3 (Omar Garcia)
B.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
6.
Right of Way - Permits:
A.
1. North Alamo Water Supply:
a. Install a 2" watereline in Monte Alto (Guadalupe Street NS/E 5th) Bore - Guadalupe Torres 3/4 service connection.
a. Install a 2" watereline in Monte Alto (Guadalupe Street NS/E 5th) Bore - Guadalupe Torres 3/4 service connection.
7.
Tax Refunds:
A.
| Acct # | Payer | Amt |
| A6583.99.000.0001.00 | Autozone | $12832.64 |
| A6854.99.000.0001.00 | Autozone | $4177.01 |
B.
| Acct # | Payer | Amt |
| C9480.00.000.0008.00 | Saxon/First American | $3546.13 |
| I6060.01.000.0017.00 | Dallee Fitzpatrick/First American | $3855.96 |
| L3149.00.002.0048.00 | First National Bank | $5819.72 |
| P3200.02.008.0013.00 | Nation Star Mortgage LLC | $3026.96 |
| R3230.00.000.0126.00 | Ahmsi | $3171.30 |
| S2755.01.000.0072.00 | Inter National Bank | $4692.65 |
| T8310.00.000.0057.00 | First National Bank | $3294.26 |
| W7360.12.000.0072.00 | LSI Title Agency Inc | $4118.29 |
8.
Membership Dues:
A.
Sheriff's Dept.:
Requesting approval of Membership Dues for Jose Padilla and James P. Flores for the Texas Crime Prevention Association in the total amount of $60.00 ($30.00 each).
Requesting approval of Membership Dues for Jose Padilla and James P. Flores for the Texas Crime Prevention Association in the total amount of $60.00 ($30.00 each).
B.
Urban County:
Request and approval to renew 2010-2011 membership dues in the amount of $1,545.00 to The National Community Development Association for Hidalgo County Urban County Program. (Membership dues covering the period July 1, 2010 through June 30, 2011).
Request and approval to renew 2010-2011 membership dues in the amount of $1,545.00 to The National Community Development Association for Hidalgo County Urban County Program. (Membership dues covering the period July 1, 2010 through June 30, 2011).
9.
IT Department - Renan Ramirez:
A.
Planning Dept.:
1. Authorization to remove cell phone number/employee name and replace with new number/employee name through the County's membership/participation with CONTRACT: C09-231-09-22 (PO# 633540) with awarded vendor HEB WIRELESS for the following service:
2. Approval of the attached Wireless Device Request Forms under the County's cell phone policy.
1. Authorization to remove cell phone number/employee name and replace with new number/employee name through the County's membership/participation with CONTRACT: C09-231-09-22 (PO# 633540) with awarded vendor HEB WIRELESS for the following service:
| Description: | Plan Description: | Department: | Employee Name: | Employee Number: | Cell Phone Number: |
| Removing | Pocket Unlimited Talk, Text & US Long Distance Plan | Planning Dept. | Office Use | N/A | 956-515-8844 |
| Replacing | Pocket Unlimited Talk, Text & US Long Distance Plan | Planning Dept. | Jonathan Isidro | 180033 | New Number |
| Removing | Pocket Unlimited Talk, Text & US Long Distance Plan | Planning Dept. | Office Use | N/A | 956-648-7832 |
| Replacing | Pocket Unlimited Talk, Text & US Long Distance Plan | Planning Dept. | Arturo A. Hernandez | 180181 | New Number |
10.
Purchasing Department:
A.
Acceptance and approval of Work Authorization #3 in the amount of $ 5,161.25 submitted by L&G Engineering Laboratory, LLC for "Construction Material Testing" services in connection with Contract #C-09-328-08-11 for Precinct #1, the (Mile 6 West (SH 107 to Mile 17 North) Construction Project)
B.
Acceptance and approval of Request for Payment of Invoice No. 425551/15/XV in the amount of $26,666.89, from Dannenbaum Environmental Corp., contracted engineer for the Precinct No. 3's proposed Countywide Landfill Project-C-06-215-05-23.
C.
Presentation for discussion, consideration, acceptance and approval of Application for Payment No. 2 in the amount of $72,155.97 from Asago LLC, dba Asago Construction contracted vendor for Chapa North and Chapa South Subdivisions as submitted by TEDSI Infrastructure Group, Inc. (C-CAP-09-416-11-24)
D.
Requesting Authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft Service Contract, etc.,) as attached hereto for: Hidalgo County - "Cabling Installation Services (Time and Materials) "RFP No. 2010-134.
E.
Requesting approval to continue to utilize through the Texas Procurement and Support Services (TPASS)with the "Council on Competitive Government Cooperative's" awarded vendor "Comdata Corporation and Transmontaigne Product Services, Inc." for the Retail Fuel Card for emergency situations or travel outside the County by Hidalgo County through Contract #050720-CCG-FC-Retail Fuel Card and Related Sevices with new extend term date: September 1, 2010-August 31, ed2011.
F.
1. Requesting approval of request for payment for Inv# ENG1314 ($ 8,085.00) submitted by J. E. Saenz & Associates, Inc. in connection with contract #C-10-072-03-23 (PO# 638514) WA#1-"Paved/Unpaved Construction Projects" (on an as needed basis) for (Amigo Park Subdivision) within Precinct #4.
2. Requesting approval of request for payment for Inv# ENG1319 ($ 1,733.65) submitted by J. E. Saenz & Associates, Inc. in connection with contract #C-09-171-05-19 (PO# 636268) WA#3-"Phase II of Lakeview Subdivision West of North McColl" within Precinct #4.
3. Requesting approval of request for payment for Inv# 7374 ($ 130,463.20) submitted by Quintanilla, Headley & Associates, Inc., in connection with contract #C-08-477-12-09 (PO# 639968) WA#5- San Carlos Drainage Improvements Project (North Branch and Curry Drain) within Precinct #4.
4. Requesting approval of request for payment for Inv# 7378 ($ 10,000.00) submitted by Quintanilla, Headley & Associates, Inc., in connection with contract #C-10-072A-03-30 (PO# 640553) WA#1- "Paved/Unpaved Construction Projects" (on an as needed basis) for (Mile 25 N. Road from U.S. 281 East 2,278.0 Ft) within Precinct #4.
2. Requesting approval of request for payment for Inv# ENG1319 ($ 1,733.65) submitted by J. E. Saenz & Associates, Inc. in connection with contract #C-09-171-05-19 (PO# 636268) WA#3-"Phase II of Lakeview Subdivision West of North McColl" within Precinct #4.
3. Requesting approval of request for payment for Inv# 7374 ($ 130,463.20) submitted by Quintanilla, Headley & Associates, Inc., in connection with contract #C-08-477-12-09 (PO# 639968) WA#5- San Carlos Drainage Improvements Project (North Branch and Curry Drain) within Precinct #4.
4. Requesting approval of request for payment for Inv# 7378 ($ 10,000.00) submitted by Quintanilla, Headley & Associates, Inc., in connection with contract #C-10-072A-03-30 (PO# 640553) WA#1- "Paved/Unpaved Construction Projects" (on an as needed basis) for (Mile 25 N. Road from U.S. 281 East 2,278.0 Ft) within Precinct #4.
G.
1. Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2010.
2. Requesting authority to enter into a 12-month renewal service and repair agreement for a brother/2820/ fax machine with Copy Graphics, Inc. for the Edinburg Tax Office through requisition #176986 for the amount of $125./year, effective June 16, 2010 to June 15, 2011 (0-1100-415-15-140-001-0-432)
3. Requesting authority to enter into a 12-month software renewal maintenance agreement with Election Systems & Software, Inc. (ES&S) for the Elections Department through the following requisition #174915 for the following services. Effective: 07/01/10 - 06/30/11 (0-1100-414-00-130-001-0-336)
a. Election Data Manager $2,894.06
b. Ballot on Demand $1,157.63
c. Ballot Image Manager $2,315.25
d. Hardware Programming Manager $11,576.25
e. Ivotronic Image Manager $2,894.06
Total amount of $20,837.25
4. Requesting authority to enter into a 12-month software renewal maintenance agreement with Election Systems & Software, Inc. (ES&S) for the Elections Department through requisition #176827 & #176215 for the following services. Effective: 02/01/10 - 01/31/11 (0-1100-414-00-130-001-0-336)
a. Requisition #176827
1. Gold-HDW Maintenance/Support-650 $2,730.00/year
2. Firmware Usage Agreement-650 $309.75/year
3. Gold-HDW Maintenance/Support-Ivotronic 147 users @ $99.75 each/$14,663.25/year
4. Firmware Usage Agreement-Ivotronic 147 users @ $33.00 each/$4,851.00/year
Total amount of $22,554.00
b. Requisition #176215-Renewal Period: 05/01/10 - 04/31/11
1. Gold-HDW Maintenance/Support-Ivotronic 70 users @ $89.25 each/$6,247.50/year
2. Firmware Usage Agreement-Ivotronic 70 users @ 31.00 each/$2,170.00/year
Total amount of $8,417.50
5. Requisition #176209-Renewal Period: 08/01/10 - 07/31/11
a. Gold-HDW Maintenance/Support-Ivotronic 479 users @ $99.75 each/$47,780.25/year
b. Firmware Usage Agreement-Ivotronic 479 users @ $33.00 each/$15,807.00/year
c. Gold-HDW Maintenance/Support-Ivotronic 15 users @ $99.75 each/$1,496.25/year
d. Firmware Usage Agreement-Ivotronic 15 users @ $33.00 each/$495.00/year
Total amount of $65,578.50
2. Requesting authority to enter into a 12-month renewal service and repair agreement for a brother/2820/ fax machine with Copy Graphics, Inc. for the Edinburg Tax Office through requisition #176986 for the amount of $125./year, effective June 16, 2010 to June 15, 2011 (0-1100-415-15-140-001-0-432)
3. Requesting authority to enter into a 12-month software renewal maintenance agreement with Election Systems & Software, Inc. (ES&S) for the Elections Department through the following requisition #174915 for the following services. Effective: 07/01/10 - 06/30/11 (0-1100-414-00-130-001-0-336)
a. Election Data Manager $2,894.06
b. Ballot on Demand $1,157.63
c. Ballot Image Manager $2,315.25
d. Hardware Programming Manager $11,576.25
e. Ivotronic Image Manager $2,894.06
Total amount of $20,837.25
4. Requesting authority to enter into a 12-month software renewal maintenance agreement with Election Systems & Software, Inc. (ES&S) for the Elections Department through requisition #176827 & #176215 for the following services. Effective: 02/01/10 - 01/31/11 (0-1100-414-00-130-001-0-336)
a. Requisition #176827
1. Gold-HDW Maintenance/Support-650 $2,730.00/year
2. Firmware Usage Agreement-650 $309.75/year
3. Gold-HDW Maintenance/Support-Ivotronic 147 users @ $99.75 each/$14,663.25/year
4. Firmware Usage Agreement-Ivotronic 147 users @ $33.00 each/$4,851.00/year
Total amount of $22,554.00
b. Requisition #176215-Renewal Period: 05/01/10 - 04/31/11
1. Gold-HDW Maintenance/Support-Ivotronic 70 users @ $89.25 each/$6,247.50/year
2. Firmware Usage Agreement-Ivotronic 70 users @ 31.00 each/$2,170.00/year
Total amount of $8,417.50
5. Requisition #176209-Renewal Period: 08/01/10 - 07/31/11
a. Gold-HDW Maintenance/Support-Ivotronic 479 users @ $99.75 each/$47,780.25/year
b. Firmware Usage Agreement-Ivotronic 479 users @ $33.00 each/$15,807.00/year
c. Gold-HDW Maintenance/Support-Ivotronic 15 users @ $99.75 each/$1,496.25/year
d. Firmware Usage Agreement-Ivotronic 15 users @ $33.00 each/$495.00/year
Total amount of $65,578.50
H.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirements agreement, etc.) as attached hereto for: Hidalgo County Precinct No. 3 - "Garbage Collection & Related Services - Los Ebanos Pavilion" RFB: 2010-244-07-21-SGS.