CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
July 13, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Alma Solis
E.
Cause No. M-09-CV-304; Francisco Madrigal v. Hidalgo County
7.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Alma Solis
E.
Cause No. M-09-CV-304; Francisco Madrigal v. Hidalgo County
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
10.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Discussion and possible action on an Order authorizing the Resale of Foreclosed Real Estate Properties for failure to pay ad valorem taxes.
C.
Approval of Standard Operating Procedure (SOP) for Proper Disposal of American Flag
D.
Consider and approve order authorizing issuance, sale and delivery of Hidalgo County, Texas Certificates of Obligation, Series 2010A; payable from the levy of a direct and continuing annual ad valorem tax within the limits prescribed by law and a limited pledge (never to exceed $1000) from the surplus net revenues from the operation of the County's parks as authorized pursuant to Chapter 320, local government code; prescribing the terms and form thereof; providing for the payment of the principal thereof and interest thereon; authorizing the use of an official statement to be used in connection with the sale of the certificates; and making other provisions regarding such certificates and matters incident thereto.
E.
1. Approval to accept settlement agreement with State Farm Insurance for $11,131.94 to settle auto accident with County vehicle. (Facilities Management Dept.)
2. Approval to authorize Judge Rene A. Ramirez to sign Power of Attorney form for title purposes to State Farm Insurance.
2. Approval to authorize Judge Rene A. Ramirez to sign Power of Attorney form for title purposes to State Farm Insurance.
F.
Consider and approve order authorizing issuance, sale and delivery of Hidalgo County, Texas Certificates of Obligation, Taxable Series 2010B (Build America Bonds - Direct Payment); payable from the levy of a direct and continuing annual ad valorem tax within the limits prescribed by law and limited pledge (never to exceed $1000) from the surplus net revenues from the operation of the County's parks as authorized pursuant to Chapter 320, local government code; prescribing the terms and form thereof; providing for the payment of the principal thereof and interest thereon; authorizing the use of an official statement to be used in connection with the sales of the certificates; and making other provisions regarding such certificates and matters incident thereto.
11.
Constables:
A.
Constable Pct. #4:
Approval of Affiliation Agreement between South Texas Vo-Tech and Hidalgo County regarding educational program (internship)
Approval of Affiliation Agreement between South Texas Vo-Tech and Hidalgo County regarding educational program (internship)
12.
County Judge's Office:
A.
1. Approval to delete one (1) vacant regular full time Administrative Aide I position, slot no. 025, budgeted salary $26,960.00.
2. Approval of revised salary schedule.
2. Approval of revised salary schedule.
13.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Requesting authorization to accept the interlocal cooperation agreement between the County of Hidalgo and the following independent school districts: Donna ISD, Edcouch Elsa ISD, Edinburg ISD, Hidalgo ISD, La Joya ISD, La Villa ISD, McAllen ISD, Mercedes ISD, Mission ISD, PSJA ISD, Sharyland ISD, Valley View ISD, and Weslaco ISD.
C.
1. Approval to create one (1) regular full-time position, slot no. 0045, Public Health Technician III, pay grade 13.
2. Approval in interdepartmental transfer.
3. Approval of revised salary schedule.
2. Approval in interdepartmental transfer.
3. Approval of revised salary schedule.
14.
J.P.'s:
A.
JP 4/2- Truancy (1282):
1. Approval to create two (2) regular full-time Truancy Case Manager II positions, slot no.'s G006 & G007, budgeted salary $37,000.00, accordingly.
2. Approval of intradepartmental transfer
3. Approval of revised salary schedule.
1. Approval to create two (2) regular full-time Truancy Case Manager II positions, slot no.'s G006 & G007, budgeted salary $37,000.00, accordingly.
2. Approval of intradepartmental transfer
3. Approval of revised salary schedule.
15.
IT Department - Renan Ramirez:
A.
Information Technology (1100):
1. Approval to delete one (1) vacant regular full-time GIS Operator Assistant position, slot no. 0026, grade level 07.
2. Approval to create one (1) regular full-time Technician II position, slot no. 0030, grade level 06.
3. Approval of revised salary schedule.
1. Approval to delete one (1) vacant regular full-time GIS Operator Assistant position, slot no. 0026, grade level 07.
2. Approval to create one (1) regular full-time Technician II position, slot no. 0030, grade level 06.
3. Approval of revised salary schedule.
16.
Urban County - Diana Serna:
A.
Requesting approval for loan extension of the Hidalgo County HOME loan between Edcouch Housing Development, L.P., a Texas Limited Partnership ("Borrower") and Hidalgo County Texas, acting through its Urban County Program, a Texas governmental entity ("Lender").
17.
Right of Way - Joe Pena:
A.
Ratify action of Commissioners' Court on 03/23/10 to accept the dedication of Cowboy Road and Guajolate Road thru roadway affidavits to be included in the Countywide Roadway System.
18.
Budget & Management - Raul Silguero Jr.:
A.
430th District Court:
1. Approval to pay employee no. 174408 (Temporary employee, slot# T006) the total amount of $936.00 for 104 regular hours worked during the period of 6/1/2010 - 7/2/2010, at the rate of $9.00 per hour. To be paid next regular pay period.
2. Approval of intradepartmental transfer.
1. Approval to pay employee no. 174408 (Temporary employee, slot# T006) the total amount of $936.00 for 104 regular hours worked during the period of 6/1/2010 - 7/2/2010, at the rate of $9.00 per hour. To be paid next regular pay period.
2. Approval of intradepartmental transfer.
B.
1. Discussion, consideration, and approval to implement Phase II of the Hidalgo County Classification and Compensation Plan (Elected/Appointed Offices).
2. Approval of intradepartmental/interdepartmental/interfund transfers to fund implementation of Classification and Compensation Plan.
3. Approval of the revised Salary Schedules for Phase II Offices (effective 08/02/2010).
2. Approval of intradepartmental/interdepartmental/interfund transfers to fund implementation of Classification and Compensation Plan.
3. Approval of the revised Salary Schedules for Phase II Offices (effective 08/02/2010).
C.
Budget Appropriations:
1.
Pct. #4 R&B (1200):
Approval of 2010 appropriation of funds into Precinct No. 4 Paved and Unpaved Road in the total amount of $10,000.00.
Approval of 2010 appropriation of funds into Precinct No. 4 Paved and Unpaved Road in the total amount of $10,000.00.
D.
Salary Schedule Changes:
1.
Reclassifications:
a. Approval to reclassify the following regular full time positions, effective 07/19/10. Reviewed and recommended by the Classification Committee as per the Hidalgo County Personnel Handbook .
a. Approval to reclassify the following regular full time positions, effective 07/19/10. Reviewed and recommended by the Classification Committee as per the Hidalgo County Personnel Handbook .
|
Slot No.
|
Dept Name/ No.
|
Current Position Title
|
Proposed Position Title
|
Current Budgeted Salary
|
Proposed Budgeted Salary
|
Current Grade
|
Proposed
Grade
|
|
007
|
Co. Judge
110-006 |
Administrative Aide II
|
Administrative Assistant IV
|
$35,000.00
|
$41,006.00
|
N/A
|
N/A
|
|
009
|
Sheriff's Office
280-001 |
Executive Assistant
|
Chief Administrator
|
$56,175.00
|
$65,253.00
|
N/A
|
N/A
|
|
011
|
Texas Agrilife Ext. Services
380-001 |
Clerk I
|
Administrative Assistant II
|
$21,164.00
|
$27,276.00
|
01
|
06
|
c. Approval of revised salary schedules.
19.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Acceptance and approval of the following proposals received from Firetrol Protection Systems, Inc. through Contract TXMAS-6-03FAC020 in connection to Old Administration Building Renovations and as recommended by Richard Sunday, Facilities Management:
a. Sprinkler work for three (3) Elevator Control rooms in the amount of $2,995.36;
b. Fire Alarm Design for 3rd Floor Finish Out in the amount of $900.00.
c. Emergency Repairs for Old Administration Building's Fire Alarm System in the amount of $___________________ including, but not limited to, replacement of Fire Alarm Control Panel, Two (2) Annunciators and Five (5) Zone Card readers required and due to Red Tag Impaired Status issued by City of Edinburg Fire Marshal.
a. Sprinkler work for three (3) Elevator Control rooms in the amount of $2,995.36;
b. Fire Alarm Design for 3rd Floor Finish Out in the amount of $900.00.
c. Emergency Repairs for Old Administration Building's Fire Alarm System in the amount of $___________________ including, but not limited to, replacement of Fire Alarm Control Panel, Two (2) Annunciators and Five (5) Zone Card readers required and due to Red Tag Impaired Status issued by City of Edinburg Fire Marshal.
5.
Acceptance and approval of Payment for Request No. 14 (Final) in the amount of $1,028.11, from Alcocer Garcia Associates, Inc., contracted architect for, "Meeting Hall/Pavilion for Precinct No. 3".
6.
Acceptance and approval of request for payment for Application No. Final in the amount of $6,000.00 from G.A.S. Enterprises, Inc. contracted vendor for, "Construction of Meeting Hall/Pavilion for Precinct No. 3" and as certified for payment by project architect, Alcocer Garcia Associates Design Consulting-C-08-406-01-28.
B.
Pct. 2
1.
Acceptance and approval of request for payment of Subdivision Review Fee of $200.00 to Hidalgo County Irrigation District No. 2 in order to comply with HCID #2 requirements as presented by and through R. Gutierrez Engineering Corporation, project engineer for the "Precinct No. 2 Office Complex Subdivision" .
C.
Pct. 3
1.
a. Acceptance and approval to execute a Construction Material Testing Services contract with L&G Engineering Laboratory LLC for Precinct No. 3 (on an as needed basis) Projects as approved by CC for negotiations on CC 6/22/10.
b. Acceptance and approval of Work Authorization No. 1 (with an estimated cost of $9,115.75) as submitted by project engineer, L&G Engineering Laboratory LLC for material testing for "4 Mile Line (Tom Gill to FM 2221)" within Hidalgo County Pct. No. 3 through Contract #C-10-251-07-13.
b. Acceptance and approval of Work Authorization No. 1 (with an estimated cost of $9,115.75) as submitted by project engineer, L&G Engineering Laboratory LLC for material testing for "4 Mile Line (Tom Gill to FM 2221)" within Hidalgo County Pct. No. 3 through Contract #C-10-251-07-13.
2.
a. Requesting authority to reject unopened bids received (and to be returned to submitting vendors) for "Emergency Ambulance Services in Unincorporated Areas within Precinct 3" due to a modifications to current specifications as requested by Precinct 3;
b. Requesting ratification of first publication of new advertisement with authority to continue with publication of second ad including approval of modified/revised procurement packet (i.e. specifications/requirements, legal notice, draft Service Contract, etc.,) as attached hereto for: Hidalgo County - "Emergency Ambulance Services in Unincorporated Areas within Precinct 3".
b. Requesting ratification of first publication of new advertisement with authority to continue with publication of second ad including approval of modified/revised procurement packet (i.e. specifications/requirements, legal notice, draft Service Contract, etc.,) as attached hereto for: Hidalgo County - "Emergency Ambulance Services in Unincorporated Areas within Precinct 3".
D.
District Courts
1.
a. Recommending to reject the sole incomplete bid received and authority to re-advertise with modified specifications and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County - "Lease Office Space - City of Edinburg to House a State District Court" Bid No. 2010- 260-08-04-ERT;
b. Approval for County to exercise the holdover provision option, as provided in the current contract for: E-09-312-07-07-Lease Office Space-City of Edinburg-House a State District Court under the same terms and conditions with "Joe E Garcia" - Maxima Business Center, effective July 17, 2010.
b. Approval for County to exercise the holdover provision option, as provided in the current contract for: E-09-312-07-07-Lease Office Space-City of Edinburg-House a State District Court under the same terms and conditions with "Joe E Garcia" - Maxima Business Center, effective July 17, 2010.
E.
County Clerk
1.
Recommending award of bid and approval of contract to the sole bidder meeting all specifications and/or requirements as attached hereto for : Hidalgo County Clerks Office-Purchase, Removal & Related Services for Shredded & Recyclable Materials RFB No.: 2010-216-06-16-MEG
F.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
20.
Adjourn