CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
July 20, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Victor M. Banda Lopez
E.
Claim of Alice Southern Equipment Service, Inc.
7.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Victor M. Banda Lopez
E.
Claim of Alice Southern Equipment Service, Inc.
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
10.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Approval to accept check (#76489527) from Travelers Insurance Company in the amount of $39,589.00 for payment in connection with claim of Adrian Luna, C-1173-09-E.
C.
Approval to authorize final travel requests and make payment to Public Information Officer while traveling to:
1. South Padre Island on 4/20-22/10 - B-Hit or B-Prepared Conference
2. Brownsville, Texas on 4/13/10 - Dual County Presentation for B-Hit or B-Prepared Conference
1. South Padre Island on 4/20-22/10 - B-Hit or B-Prepared Conference
2. Brownsville, Texas on 4/13/10 - Dual County Presentation for B-Hit or B-Prepared Conference
11.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
TB Control Program Income (1293):
1. Approval of Certification of Revenues as certified by the County Auditor for the TB Control Program Income.
2. Requesting approval to amend (increase) the attached TB Control Program Income Budget in the amount of $15,000.00 for the period 9/1/2009 to 8/31/2010 (Acct # 0-1293-441-00-340-008-0).
1. Approval of Certification of Revenues as certified by the County Auditor for the TB Control Program Income.
2. Requesting approval to amend (increase) the attached TB Control Program Income Budget in the amount of $15,000.00 for the period 9/1/2009 to 8/31/2010 (Acct # 0-1293-441-00-340-008-0).
C.
1. Requesting approval to accept the attached Office of Border Health-EWIDS Grant Contract #2010-035483, Attachment # 001, in the amount of $150,000.00 for the period 8/1/2010 to 7/31/2012.
2. Approval of Certification of Revenues as certified by the County Auditor for the Office of Border Health-EWIDS Contract.
3. Requesting approval of the attached Office of Border Health-EWIDS Contract Budget and Salary Schedule for the period 8/1/2010 to 7/31/2012 (Acct # 0-1293-441-10-340-028-2).
2. Approval of Certification of Revenues as certified by the County Auditor for the Office of Border Health-EWIDS Contract.
3. Requesting approval of the attached Office of Border Health-EWIDS Contract Budget and Salary Schedule for the period 8/1/2010 to 7/31/2012 (Acct # 0-1293-441-10-340-028-2).
D.
1. Request approval to accept the attached amended FY 2010 SDI Contract #2010-033069, Attachment #001B, in the amount of $894.00 for a total of $401,978.00 for the period 9/1/2009 to 8/31/2010.
2. Approval of Certification of Revenues as certified by the County Auditor for the SDI Contract.
3. Request approval of the attached amended FY 2010 SDI Budget for the period 9/1/2009 to 8/31/2010 (Acct #0-1293-441-00-340-018-0).
2. Approval of Certification of Revenues as certified by the County Auditor for the SDI Contract.
3. Request approval of the attached amended FY 2010 SDI Budget for the period 9/1/2009 to 8/31/2010 (Acct #0-1293-441-00-340-018-0).
12.
Fire Marshal's Office - Juan Martinez:
A.
Discussion and approval of the following 2010 Interlocal Cooperation Agreement:
1. City of San Juan
1. City of San Juan
13.
Right of Way - Joe Pena:
A.
Consideration, action and/or approval to accept the dedication of Trinidad Lane through Special Warranty Deed to be included in the County Wide Roadway System.
14.
IT Department - Renan Ramirez:
A.
Health Department:
1. Authorization to purchase through the County's membership/participation with CONTRACT: through(requisition # 177954) HGAC CW05-02 with awarded vendor SPRINT for the following services:
2. Approval of the attached cell phone request form under the county's cell phone policy.
1. Authorization to purchase through the County's membership/participation with CONTRACT: through(requisition # 177954) HGAC CW05-02 with awarded vendor SPRINT for the following services:
| Quantity: | Description: | Equipment Cost: | Monthly Service: | Notes: |
| 5 | Novatel Sprint MIFI 2200 | $0 | 5 @ $42.99 = $214.95 X 9 = $1,934.55 | Data Cards will be for various employee use |
15.
Urban County - Diana Serna:
A.
The City of Peñitas requests approval from Hidalgo County Commissioners' Court to reject all bids submitted and re-advertise for the UCP YR 21 (2008) City of Peñitas Street Improvements project at Barcelona and Espanola Heights.
B.
Resolution authorizing renewal of a Revolving Line of Credit with First National Bank of Edinburg for the Urban County Program.
16.
Planning Department - Raul Sesin:
A.
Appointment of Member for the Board of Building Line Adjustments
1. Lonnie Berry – Pct. 1
1. Lonnie Berry – Pct. 1
17.
Precinct #1 - Comm. Cuellar:
A.
Constable Pct. 1/ Pct. 1 Sanitation:
1. Approval of position and employee transfers from Pct. #1 to Constable Pct. #1, as stated below:
2. Approval of interdepartmental transfers.
3. Approval of revised salary schedules.
1. Approval of position and employee transfers from Pct. #1 to Constable Pct. #1, as stated below:
|
From Dept.
|
Slot
|
Emp #
|
Position Title
|
To Dept.
|
Slot
|
Emp #
|
Position Title
|
Budgeted Salary
|
|
Sanitation
Pct. 1 |
002
|
064084
|
Chief Deputy
Constable Step I-Code Enforcement |
Constable Pct. 1
|
009
|
064084
|
Chief Deputy Constable Step I- Code Enforcement
|
$45,980.00
|
|
Sanitation
Pct. 1 |
003
|
140562
|
Deputy Constable
Step II |
Constable Pct. 1
|
010
|
140562
|
Deputy Constable Step II
|
$39,330.00
|
|
Sanitation
Pct. 1 |
025
|
115444
|
Deputy Constable - Code Enforcement
|
Constable Pct. 1
|
011
|
115444
|
Deputy Constable - Code Enforcement
|
$38,000.00
|
|
Sanitation
Pct. 1 |
026
|
083623
|
Deputy Constable
Step I- Code Enforcement |
Constable Pct. 1
|
012
|
083623
|
Deputy Constable Step I- Code Enforcement
|
$38,000.00
|
2. Approval of interdepartmental transfers.
3. Approval of revised salary schedules.
18.
Precinct #3 - Comm. Flores:
A.
Approval of TCEQ Part 1 Application for Site Operating Plan Modification of Permit No. 1727 (Penitas Landfill) and authorizing County Judge to execute same.
19.
Budget & Management - Raul Silguero Jr.:
A.
Discussion, consideration and approval to submit the Texas Statewide Automated Victim Notification Service (SAVNS) County Verification of Continuing Production Record with authority for County Judge to sign the required documents.
B.
Budget Appropriations:
1.
Certificates of Obligation Series 2009 B & C (1441)
Approval of 2010 appropriation of funds for the CO's 2009 B & C series (1441) in the amount of $64,081.49 to fund bond principal and interest expenditures.
Approval of 2010 appropriation of funds for the CO's 2009 B & C series (1441) in the amount of $64,081.49 to fund bond principal and interest expenditures.
2.
Certificates of Obligation, 2010 Series A & B:
A. Approval of Estimated Revenues and appropriation of funds for Certificates of Obligation, 2010 Series A & B in the amount of $28,457,190.45.
B. Approval of interfund transfer from County Wide Administration (1100) to Certificates of Obligation, Series 2010 A & B (1342) in the amount of $19,000.00 to fund payment of bond issuance costs.
A. Approval of Estimated Revenues and appropriation of funds for Certificates of Obligation, 2010 Series A & B in the amount of $28,457,190.45.
B. Approval of interfund transfer from County Wide Administration (1100) to Certificates of Obligation, Series 2010 A & B (1342) in the amount of $19,000.00 to fund payment of bond issuance costs.
20.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Auditor's Office & Budget & Management- Worker's Comp. Division
Acceptance and approval of the final negotiated contract with the number one ranked vendor "Lewis & Ellis, Inc. Actuaries & Consultants" for -Hidalgo County-Actuarial Consulting Services for Part I-GASB 43 and/or GASB 45 OPEB Valuation Analysis and Part II-Health Benefits Reserve Analysis-RFP No. 2010-026-05-12-SMA
Acceptance and approval of the final negotiated contract with the number one ranked vendor "Lewis & Ellis, Inc. Actuaries & Consultants" for -Hidalgo County-Actuarial Consulting Services for Part I-GASB 43 and/or GASB 45 OPEB Valuation Analysis and Part II-Health Benefits Reserve Analysis-RFP No. 2010-026-05-12-SMA
5.
Pursuant toArticle 14 of the current lease agreement between Hidalgo County and Edinburg Real Estate Network, discussion and applicable action in connection with exercising County's Option to Purchase by giving notice to Lessor through a completed and executed Earnest Money Contract (form approved as Exhibit "C" in orginal Lease Agreement-attached hereto) for the price of $2,850,000.00 less any Base Rent paid through closing (as defined in Purchase Contract/Earnest Money Contract).
6.
Action to award bid and approval of contract to the vendor meeting all specifications and/or requirements as attached hereto for: "Hidalgo County-Tire Disposal Services" Bid No.: 2010-130-05-19-SMA
B.
Pct. 1
1.
a. Requesting approval of a professional service agreement with J.E. Saenz & Associates, Inc. for the provision of engineering services for Hidalgo County Pct. #1 project titled: Mile 17 N. between FM 1015 & Mile 5 W./ FM 88 as approved through CC 06/08/10 on AI#21458; and
b. Requesting acceptance and approval of Work Authorization #1-Professional Engineering Services for Preliminary Design and Construction Phase Services for Phase I of Mile 17 Road from FM 1015 West to Mile 4 (Yellow Jacket Drive) in the amount of $182,005.83.
b. Requesting acceptance and approval of Work Authorization #1-Professional Engineering Services for Preliminary Design and Construction Phase Services for Phase I of Mile 17 Road from FM 1015 West to Mile 4 (Yellow Jacket Drive) in the amount of $182,005.83.
2.
Requesting approval to issue payment of $200.00 to Texas Commission on Environmental Quality in order to complete the correct amount of fee of $515.00 in connection with renewal of TCEQ Domestic Waste Water Permit Application for Precinct #1's Delta Lake Park WWTF-Regulated Entity #RN101917748 (as previously approved and authorized by CC on 6-15-10 through PO #641455-$315.00) with authority for County Treasurer to issue a manual check, if necessary, to comply with time sensitive deadline after completion of County Auditor's review and processing procedures.
C.
Pct. 2
1.
Recommending award of bids and approval of contract documents to lowest multiple bidders meeting all spcifications and/or requirements as attached hereto for : Hidalgo County Precinct No. 2-Hauling Services for All Road Materials RFB No.: 2010-132-05-26-SMA
2.
Acceptance and approval of Work Authorization No.6 from R. Gutierrez Engineering Corporation, (#C-09-419-10-27), with estimated fee of $2,400.00 to provide surveying services for tract of land located on South "I" Road.
3.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service/engineering services;
b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of Engineers in connection for Building Repairs and/or Renovations within Precinct No. 2 projects; 1st.____________________;2nd.____________________;3rd._____________________;
c. Authority for the Purchasing Department to negotiate a professional (Engineering Services) contract with the No.1 ranked firm of ___________________________ for the provision of Building Repairs and/or Renovations within Precinct No. 2 projects.
b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of Engineers in connection for Building Repairs and/or Renovations within Precinct No. 2 projects; 1st.____________________;2nd.____________________;3rd._____________________;
c. Authority for the Purchasing Department to negotiate a professional (Engineering Services) contract with the No.1 ranked firm of ___________________________ for the provision of Building Repairs and/or Renovations within Precinct No. 2 projects.
D.
Pct. 3
1.
Acceptance and approval of Work Authorization No. 2 (with an estimated cost of $42,818.00) as submitted by project engineer, Javier Hinojosa Engineering for engineering services for "Construction Staking for the Paving Improvements for Silver Spur Rd from US Expwy 83 south to US Business 83" within Hidalgo County Pct. No. 3 through Contract #C-10-200-05-25.
2.
Approval to execute contract awarded by CC on 6/15/10 for the "Drainage Improvements to Prairie View Subdivision Phase I - 36" Dry Bore Method under H.C.I.D. No. 6 Canal"," and to authorize project engineer, Javier Hinojosa Engineering, to issue and forward "Notice to Proceed" to contractor, Valley Boring Service, LLC.
3.
Requesting approval of a "Certificate of Construction Completion" (reflecting the date of ____________, 2010)from G.A.S Enterprises, Inc., awarded contract for the "Construction of Meeting Hall/Pavillion for Pct. 3." C-08-406-01-28
E.
WIC
1.
Recommending award of bid and approval of contract to multiple lowest bidders meeting all specifications/requirements attached hereto for WIC Program-"Medical Supplies" RFB No.: 2010-064-04-28-SGS
F.
Colonia Access Program Pct. 1
1.
Acceptance and approval of the following for South Palm Garden Estates 1 & 2 Subdivisions with Total Commitment, LLC as submitted through project engineer TEDSI Infrastructure Group (C-CAP-09-383-10-27):
a. Application for Payment No. 2 (Retainage Release) in the amount of $7,243.66;
b. "Certificate of Construction Completion" reflecting the completion date of May 04, 2010.
a. Application for Payment No. 2 (Retainage Release) in the amount of $7,243.66;
b. "Certificate of Construction Completion" reflecting the completion date of May 04, 2010.
2.
Acceptance and approval of the following for High Point Subdivision with Total Commitment, LLC as submitted through project engineer TEDSI Infrastructure Group (C-CAP-09-383-10-27):
A. Application for Payment No. 2 (Retainage Release) in the amount of $7,306.50;
B. "Certificate of Construction Completion" reflecting the completion date of May 04, 2010.
A. Application for Payment No. 2 (Retainage Release) in the amount of $7,306.50;
B. "Certificate of Construction Completion" reflecting the completion date of May 04, 2010.
G.
Sheriff's Office
1.
Requesting approval to exercise the County's sole discretion to renew/extend final year option, as provided in Contract No. C-09-233-08-04, with Hollis Rutledge & Associates, Inc. for Professional Consulting Services To Seek Funding And Assistance Through Federal, State, Private Sector(s) And Other Sources for Sheriff's Office Project(s) in connection to the following specific tasks:
1) Construction of a Second Substation;
2) New Communication System;
3) Implementation of Fixed & Remote Surveillance System For Hidalgo County; and,
4) Others as may be developed by Sheriff's Office.
1) Construction of a Second Substation;
2) New Communication System;
3) Implementation of Fixed & Remote Surveillance System For Hidalgo County; and,
4) Others as may be developed by Sheriff's Office.
H.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
21.
Adjourn