CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
November 14, 2006
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Buildings & Grounds - Daniel Flores:
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
A.
Renovations of administration building
B.
Other ongoing county owned building construction, renovation repair projects
C.
Emergency situations occuring since last agenda meeting
7.
Urban County - Diana Serna:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a) for professional services with Hinojosa Engineering in connection with all FY 18and 19 (2005 & 2006) projects.
B.
1. Discussion, consideration and approval to create one (1) temporary full time Administrative Aide position slot 250-002-T031 not to exceed 6 months and/or 12/31/06. Temporary position needed to replace employee scheduled to be out on FMLA.
2. Approval to set salary at $9.15 p/hr.
3. Approval of Intra-Dept. Transfer
4. Approval of Revised Salary Schedule
2. Approval to set salary at $9.15 p/hr.
3. Approval of Intra-Dept. Transfer
4. Approval of Revised Salary Schedule
8.
Human Services - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
9.
Health Department - Eddie Olivarez:
A.
1. Presentation and discussion of the National Health and Nutrition Examination Survey (2006-2007) scheduled to begin on January 24, 2007
2. Discussion, consideration and possible action relating to the National Health and Nutrition Examination Survey (2006-2007) Endorsement Letter
2. Discussion, consideration and possible action relating to the National Health and Nutrition Examination Survey (2006-2007) Endorsement Letter
10.
County Judge's Office - Aurora Hernandez:
A.
Approval of Proclamation proclaiming the month of November as "Home Care Month"
B.
Discussion, consideration and possible action regarding concerns and complaints from a resident of Hidalgo County concerning the November, 2006 General Election
C.
Discussion, consideration and possible action on conducting a ceremony honoring fallen heroes from Hidalgo County who died in Iraq and Afghanistan to include their names on the monument located on the East lawn of the Courthouse and to display their photograph at the atrium of the County Administration Building
11.
Elections Department - Teresa Navarro:
A.
Approval to permit Hidalgo County Head Start Program to utilize DRE's for their "Pay-It-Forward" Fair on Monday, November 20, 2006 at the Palmer Pavilion
B.
Discussion of November 7, 2006 General Election
12.
Planning Department - Raul Sesin:
A.
1. PRELIMINARY APPROVAL
Santa Cecilia Subdivision – Pct. 1 (John Hardwicke)
La Donna North Subdivision – Pct. 1 (Jose Rodriguez)
La Donna South Subdivision – Pct. 1 (Gregorio Reyes)
J.R. Subdivision Phase II – Pct. 1 (Heberto Garza)
Lori Ann Acres Subdivision – Pct. 3 (Lori Ann Martinez)
Amistad Subdivision – Pct. 3 (Pablo Munoz)
Peter Piper Pizza Subdivision – Pct. 3(Kirk Robison)
2. FINAL APPROVAL
The Estates at Santa Cruz Ranches Subdivision –Pct. 4 (Kyle Ruppert)
Celeste Michelle Subdivision – Pct. 1 (Javier Pena)
Jackson Village Phase 3 Subdivision – Pct. 4(Mohn Y. Yazji)
Circle K No. 2214 Subdivision – Pct. 4 (Jacobo Perez)
Amended Buen Gusto Subdivision – Pct. 1 (Pablo Munoz)
3. FINAL APPROVAL WITH A LETTER OF CREDIT
Falcon's Nest Subdivision Phase I – Pct. 4 (J.D. Salinas III)
4. REIMBURSEMENT OF A CASH DEPOSIT
Sahara Estates Subdivision – Pct. 4 (Richard Garza)
13.
Right of Way - Joe Pena:
A.
Authorization to abandon a 20' x 121.76 alley located in the San Carlos Community in Block 8 between
Lot
17 and Lots 18-21. Subject to legal review.
B.
Concurrence of approval of the Texas Department of Transportation Proposed Improvement on FM 2061- Limits from 1.80 Miles south of
Ridge Road
to FM 3072.
14.
Precinct #3 - Comm. Flores:
A.
1. Discussion, consideration and approval to create four positions, two Truck Driver III #123-001-016, #123-001-017, and two Maintenance I #123-001-018, and #123-001-019 for the Sanitation Department.
2. Approval to set salary at $20,800.00 each.
3. Approval of revised salary schedule.
2. Approval to set salary at $20,800.00 each.
3. Approval of revised salary schedule.
B.
1. Discussion, consideration and approval to increase vacant slot:
Slot #123-005-024 Maintenance II from $20,135.00 to $20,800.00 (increase of $665.00)
2. Approval of revised salary schedule.
Slot #123-005-024 Maintenance II from $20,135.00 to $20,800.00 (increase of $665.00)
2. Approval of revised salary schedule.
C.
Discussion, consideration and approval of appointment to the Hidalgo County Tax Increment Reinvestment Board, Mr. Charles Zey
D.
Discussion, consideration and approval of appointment to the Hidalgo County Civil Service Board, Ms. Rebecca Villarreal.
15.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
New Hidalgo County Jail
| Total Inmate Population: | __________ |
| Physical Count: | __________ |
| Males (in house): | __________ |
| Females (in house): | __________ |
| Out of County Facility: | __________ |
| La Villa: | __________ |
| Brooks Co. | __________ |
| Frio: | __________ |
| Other (n/c): | __________ |
| Federal Prisoners: | __________ |
| Adj./Sentenced to TDC: | __________ |
| Total Paper Ready TDC: | __________ |
| No. Over 45 Days: | __________ |
| Pending Paperwork/Courts: | __________ |
| Pending Charges/Courts: | __________ |
2.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
3.
New Adult Detention Facility and Law Enforcement Center Projects:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
4.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with County-owned building and property, fka, the Kmart Property:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
a) General status report by project architect (when necessary) or purchasing department
b) other related items
5.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new facility to house the Hidalgo County Adult Probation Dept.:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
6.
7.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b Other related items
a) General status report by project architect (when necessary) or purchasing department
b Other related items
8.
Requesting authority to advertise and approval of draft specification as attached herein for the following:
1. "Pest Control Services-Hidalgo County"-RFB (2006-348-12-08-MSS)
2. "EN-1 Road Stabilizer-Hidalgo County" -RFB (2006-281-12-08-MSS)
3. "Industrial Welding Services & Supplies-Hidalgo County" -RFB (2006-280-12-08-MSS)
1. "Pest Control Services-Hidalgo County"-RFB (2006-348-12-08-MSS)
2. "EN-1 Road Stabilizer-Hidalgo County" -RFB (2006-281-12-08-MSS)
3. "Industrial Welding Services & Supplies-Hidalgo County" -RFB (2006-280-12-08-MSS)
9.
Discussion, consideration and approval (if applicable) of the final negotiated Letter of Engagement/Contract with the number one ranked firm for Delinquent Tax Collection Services; or in the alternative:
A. Authority to cease negotiations with the first ranked firm for Deliquent Tax Collection Services
B. Authority to commence negotiations with the second highest ranked firm for Delinquent Tax
Collection Services
A. Authority to cease negotiations with the first ranked firm for Deliquent Tax Collection Services
B. Authority to commence negotiations with the second highest ranked firm for Delinquent Tax
Collection Services
10.
Presentation for discussion, consideration, acceptance & approval of the proposed cornerstone Plaque (as proposed by project architect ROFA Architects, Inc.) in connection with the "New Adult Probation Facility."
11.
Presentation for discussion, consideration, and approval to extend the RFP/Q #2006-231-11-15-VYG-ACTUARIAL SEVICES FOR GASB 43 AND/OR GASB 45", to extend the acceptane date from November 15, 2006 to November 22, 2006.
12.
A. Presentation for discussion, consideration, acceptance and approval (if applicable) of the final negotiated contract (as drafted by legal counsel) with the number one (1) ranked physician (Forensic Pathologist-Norma Jean Farley, M.D.) for "Autopsy Related Services".
B. Presentation for consideration , discussion and action (if applicable) to award the lowest bid received meeting all specifications and requirements with approval of contract (subject to legal review) for:" Autopsy Facility" . Bid No. 2006-244-07-26-otm
C. Presentation for consideration, discussion and action (if applicable) to award the lowest bid received meeting all specifications and requirements with approval of contract (subject to legal review) for: "Dead Body Pickup and Transport Services" to bidder . Bid No. 2006-193-07-26-otm
B. Presentation for consideration , discussion and action (if applicable) to award the lowest bid received meeting all specifications and requirements with approval of contract (subject to legal review) for:" Autopsy Facility" . Bid No. 2006-244-07-26-otm
C. Presentation for consideration, discussion and action (if applicable) to award the lowest bid received meeting all specifications and requirements with approval of contract (subject to legal review) for: "Dead Body Pickup and Transport Services" to bidder . Bid No. 2006-193-07-26-otm
13.
A. Requesting authority for the County to exercise the one year (1) option to extend the current contract (as permitted under the current contract) with Lone Star Shredding & Document Storage for "Off Premises Storage, Records Management, Pickup & Delivery Services"; or in the alternative,
B. Requesting authority to advertise with approval of newly modified/drafted specifications for: " Off Premises Storage, Records Management, Pickup & Delivery Services"
C. Presentation for discussion and consideration for Commissioners' Court to begin/implement a self sustaining Records Management division relating to the above mentioned project with authority to obtain environmental and/or structural assessments of the San Carlos Warehouse facility with authority to select and engage the applicable professional services utilizing the County's "Pools"
B. Requesting authority to advertise with approval of newly modified/drafted specifications for: " Off Premises Storage, Records Management, Pickup & Delivery Services"
C. Presentation for discussion and consideration for Commissioners' Court to begin/implement a self sustaining Records Management division relating to the above mentioned project with authority to obtain environmental and/or structural assessments of the San Carlos Warehouse facility with authority to select and engage the applicable professional services utilizing the County's "Pools"
B.
Prct. 1
1.
Presentation for consideration, discussion acceptance and approval of Work Authorization No. 3 in the amount of $ 40,000.00 with Leonel Garza, Jr. & Associates Inc. for "Mile 2 West Project" (approximately 40 parcels) -Hidalgo County Precinct No. 1,in connection with Contract No. C-06-218-09-19
2.
A. Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 11322004 in the amount of $ 22,962.75 submitted by L & G Consulting Engineers Inc. with authority for County Auditor to issue payment (after review, and processing procedures completed) in connection with Contract # C-05-105-03-08 (PO # 554947) for "FM 1015 ROW ACQUISITION & GENERAL ENGINEERING SERVICES"
B. Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 11322005 in the amount of $ 18,751.14 submitted by L & G Consulting Engineers Inc. with authority for County Auditor to issue payment (after review, and processing procedures completed) in connection with Contract # C-06-145-03-06 (PO # 569911) for "FM 88 ROW ACQUISITION & GENERAL ENGINEERING SERVICES"
B. Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 11322005 in the amount of $ 18,751.14 submitted by L & G Consulting Engineers Inc. with authority for County Auditor to issue payment (after review, and processing procedures completed) in connection with Contract # C-06-145-03-06 (PO # 569911) for "FM 88 ROW ACQUISITION & GENERAL ENGINEERING SERVICES"
C.
Prct. 3
1.
Requesting authority to re-advertise for a request for sealed bids (RFB) for:
"Hauling Services of Type D Hot Mix Asphalt" inasmuch as no bids were received. (6-400)
"Hauling Services of Type D Hot Mix Asphalt" inasmuch as no bids were received. (6-400)
D.
Sheriff's Office
1.
1.Requesting authority to award bid and approval of contract to low bidder meeting all specifications and/or requirements for " Mobile X-Ray Services" project.
E.
Juvenile Probation
1.
Presentation for consideration, discussion, and ratification of publication of advertisement of a Request for Qualifications (RFQ) and approval of qualifications, requirements , scope of services (including the Texas Juvenile Probation Audit Requirements) for "Independent Audit Services" for Hidalgo County Juvenile Probation Department.
16.
Budget & Management - Valde Guerra:
A.
Acceptance of Check #5081036793 & Check #5081036794 from Farmers Insurance Company to settle damages to county vehicle (Const P4)
This is reimbursement of Fleet Accident on 08/02/06.
Treasurer's Receipt #106499.
This is reimbursement of Fleet Accident on 08/02/06.
Treasurer's Receipt #106499.
B.
Acceptance of Check #56001888 from The Travelers Indemnity Company to settle damages to county vehicle (P3-Landfill).
This is reimbursement of Fleet Accident on 09/29/06.
Treasurer's Receipt #106242.
This is reimbursement of Fleet Accident on 09/29/06.
Treasurer's Receipt #106242.
C.
Approval of reimbursement to the Hidalgo County Workers' Compensation Claims paying account for claims paid by Tristar Risk Management in the amount of $45,607.47 for the period of 10/16/06-10/31/06 and requesting approval of wire transfer.
D.
Health Insurance Division:
1. Discussion, consideration and approval to transfer $ 388,870.92 to Hidalgo County Health Insurance claims bank account for Health Insurance claims for the following periods:
October 17 thru October 23, 2006 $ 196,760.38
October 24 thru October 30, 2006 $ 192,110.54
$ 388,870.92
2. Approval of wire transfer to cover the claims paid.
1. Discussion, consideration and approval to transfer $ 388,870.92 to Hidalgo County Health Insurance claims bank account for Health Insurance claims for the following periods:
October 17 thru October 23, 2006 $ 196,760.38
October 24 thru October 30, 2006 $ 192,110.54
$ 388,870.92
2. Approval of wire transfer to cover the claims paid.
E.
Approval of interdepartmental transfer from Co. Wide Contingency to Pauper Burial - Caretaker Services - $45,000.00
F.
Approval of Inter-Dept. transfer from IT Dept. to Co. Wide Computer Dept. -$3,397.65
G.
Approval of Interdepartmental Transfer from Co. Wide Adm. to the 206th District Court - $660.00
H.
Appropriation of funds - 2006 Certificates of Obligation - Precinct # 1 - $3,819,000.00
I.
Appropriation of funds - 2006 Certificates of Obligation - Precinct # 2 - $2,000,000.00
J.
Appropriation of funds - 2006 Certificates of Obligation - Precinct # 3 - $3,828,000.00
K.
Appropriation of funds - 2006 Certificates of Obligation - Precinct # 4 - $2,700,000.00
17.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Civil Action No. M-06-323; Roberto Carreon vs. Guadalupe Trevino, et. al
E.
City of Alton vs. Hidalgo County
F.
Irene Caceres vs. Omar Guerrero, Hidalgo County District Clerk and Hidalgo County
18.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Civil Action No. M-06-323; Roberto Carreon vs. Guadalupe Trevino, et. al
E.
City of Alton vs. Hidalgo County
F.
Irene Caceres vs. Omar Guerrero, Hidalgo County District Clerk and Hidalgo County
19.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
20.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
21.
Adjourn