CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
August 10, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of AT&T
E.
Claim of Jose A. Salazar
F.
Claim of Martin Torres
G.
C-1947-10-A; Maria Asucena Balendran, et al v. Hidalgo County
H.
C-2363-10-H; Eusebio Martinez, Jr. v. Hidalgo County Sheriff's Department
I.
C-2352-10-J; Jose Arriaga v. Hidalgo County Drainage District No. 1 and Hidalgo County, Texas
7.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of AT&T
E.
Claim of Jose A. Salazar
F.
Claim of Martin Torres
G.
C-1947-10-A; Maria Asucena Balendran, et al v. Hidalgo County
H.
C-2363-10-H; Eusebio Martinez, Jr. v. Hidalgo County Sheriff's Department
I.
C-2352-10-J; Jose Arriaga v. Hidalgo County Drainage District No. 1 and Hidalgo County, Texas
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
10.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Approval to accept a settlement check from State Farm Insurance Company in the amount of $200.00 in connection with the wrecker service for an auto accident with County vehicle (Facilities Mgmt. Dept.)
11.
County Judge's Office:
A.
Update on Hidalgo County's Comprehensive Economic Development Strategy.
B.
Discussion and approval of resolution regarding immigration.
C.
Discussion and approval of resolution and a letter of support for the project of the Rio South Texas Regional Planning Consortium to apply for grant funding from the U.S. Department of Housing and Urban Development.
D.
Status Report on Hurricane Alex's recovery efforts including available assistance and hot-line information
12.
Sheriff's Office - Chief Martinez:
A.
Requesting approval of payment to the Federal Law Enforcement Training Center in the amount of $463.65.
B.
Approval of Interlocal Agreement for E9-1-1 Public Safety Answering Point Services between Lower Rio Grande Valley Development Council and Hidalgo County (Sheriff's Office)
13.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
1. Request approval to accept the attached TB Prevention & Control - State Contract # 2011-035282, Attachment #001, in the amount of $406,039.00 for the period 9/1/2010 to 8/31/2011.
2. Approval of Certification of Revenues as certified by the County Auditor for the TB Prevention & Control - State Contract.
3. Request approval to create the following regular full time positions:
4. Request approval of the attached TB Prevention & Control - State Budget and Salary Schedules for the period 9/1/2010 to 8/31/2011 (Acct # 0-1293-441-00-340-008-1).
2. Approval of Certification of Revenues as certified by the County Auditor for the TB Prevention & Control - State Contract.
3. Request approval to create the following regular full time positions:
|
Slot No.
|
Position Title
|
Grade
|
Funding Source
|
|
G006
|
TB Program Manager
|
18
|
100% TB Grant Funds
|
|
G007
|
TB Registered Nurse
|
17
|
100% TB Grant Funds
|
4. Request approval of the attached TB Prevention & Control - State Budget and Salary Schedules for the period 9/1/2010 to 8/31/2011 (Acct # 0-1293-441-00-340-008-1).
14.
Urban County - Diana Serna:
A.
The Urban County Program on behalf of Hidalgo County Precinct No. 1 is requesting approval and award of best and final negotiated contract with SAM Engineering and Surveying, Inc. (SAMES) in the amount of $37,488.00 utilizing the CDBG-R Year 22 (2009) Substantial Amendment for Hidalgo County Precinct No. 1 - Flood Drainage Improvement Project.
15.
TX. Agri-Life Extension Services-Barbara Storz:
A.
1. Presentation regarding the following:
a. Due Well Be Well with Diabetes
b. 4-H Food Challenge
a. Due Well Be Well with Diabetes
b. 4-H Food Challenge
16.
WIC - Norma Longoria:
A.
1. WIC (1292):
a. Approval of proclamation declaring the month of August 2010 as "World Breastfeeding Awareness Month" in the County of Hidalgo along with the State of Texas.
2. WIC Adm. Grant (1292):
a. Approval to amend the 2010 Budget for the WIC Adm Grant (1292) in the amount of $60,000.00.
b. Approval of Certification of Revenues as certified by Ray Eufracio County Auditor
in the amount of $60,000.
c. Approval of appropriation of funds for the 2010 WIC Adm Grant.
a. Approval of proclamation declaring the month of August 2010 as "World Breastfeeding Awareness Month" in the County of Hidalgo along with the State of Texas.
2. WIC Adm. Grant (1292):
a. Approval to amend the 2010 Budget for the WIC Adm Grant (1292) in the amount of $60,000.00.
b. Approval of Certification of Revenues as certified by Ray Eufracio County Auditor
in the amount of $60,000.
c. Approval of appropriation of funds for the 2010 WIC Adm Grant.
17.
Right of Way - Joe Pena:
A.
Consideration, action, and/or approval to accept the dedication of Zamorano Street through a Warranty Deed to be included in the County Wide Roadway System.
18.
Precinct #2 - Comm. Palacios:
A.
Notice of Intention to terminate Garcia & Martinez Paving, Inc. Contract
19.
Budget & Management - Raul Silguero Jr.:
A.
Consideration and approval of an Order imposing vehicle registration fees for calendar year 2011 in accordance with Transportation Code Section 502.172, Section 502.1725 and Section 502.173.
20.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Requesting authority for County Judge or Court Member to execute a "Request for Inspection from Texas Department of Licensing and Regulation-Architectural Barriers" as required by County and recommended by project architect, VA Architecture, for the following projects:
a. Hidalgo County's South Tower CRC/Park located in Precinct No. 2;
b. Renovations of Clinics for Hidalgo County's Department of Health and Human Services
a. Hidalgo County's South Tower CRC/Park located in Precinct No. 2;
b. Renovations of Clinics for Hidalgo County's Department of Health and Human Services
5.
Discussion and action in connection with Hurricane Alex related flooding and/or damage including, but not limited to, the following:
a. Approval of a plan of action from recommendation/strategies provided by both BDR & AshBritt on how best to approach the task of debris removal while addressing:
1. When and Where to start;
2. Identifying the affected areas, whether incorporated or unincorporated;
3. Use of County forces with contractor or contractor only;
4. Public Notice as to debris placement on right of ways;
5. Time lines
b. Approval of Notice to Proceed to AshBritt for Debris Removal Services;
c. Monitoring services coordination between AshBritt & BDR;
d. Fiscal impact related to assistance to cities participating in the LRGVDC Mutual Aid Agreement;
e. Designation /appointment of Point or Points of contacts for Ashbritt and BDR;
f. Other related issues
a. Approval of a plan of action from recommendation/strategies provided by both BDR & AshBritt on how best to approach the task of debris removal while addressing:
1. When and Where to start;
2. Identifying the affected areas, whether incorporated or unincorporated;
3. Use of County forces with contractor or contractor only;
4. Public Notice as to debris placement on right of ways;
5. Time lines
b. Approval of Notice to Proceed to AshBritt for Debris Removal Services;
c. Monitoring services coordination between AshBritt & BDR;
d. Fiscal impact related to assistance to cities participating in the LRGVDC Mutual Aid Agreement;
e. Designation /appointment of Point or Points of contacts for Ashbritt and BDR;
f. Other related issues
6.
Requesting authority to advertise and approval of draft procurement packet (i.e. legal notice, requirements, etc.) as attached hereto for a request for qualifications for "Legal Services for Hidalgo County Civil Service Commission"; (RFQ No.: 2010-135).
7.
Pursant to Texas Code of Criminal Procedure Article 18.17(c), requesting authority to advertise (on the behalf of Texas Department of Public Safety) for the Abandoned and Unclaimed items as detailed on Exhibit "A" attached here to.
B.
Pct. 1
1.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professionalservice (engineering required);
b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with engineering services required for Precinct No. 1 "Mile 6N from 4W To FM 1015" project;
1. TEDSI Infrastructure- Score 98.7- Rank _____
2. Dos Logistics- Score 91.7- Rank ____
3. SAMES Engineering- Score 88- Rank ___
c. Authority for the Purchasing Department to negotiate a Professional Engineering Services Contract with the No.1 ranked firm of ___________________ for the provision of engineering services for Precinct No. 1 "Mile 6N From M4W To FM 1015" Project.
b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with engineering services required for Precinct No. 1 "Mile 6N from 4W To FM 1015" project;
1. TEDSI Infrastructure- Score 98.7- Rank _____
2. Dos Logistics- Score 91.7- Rank ____
3. SAMES Engineering- Score 88- Rank ___
c. Authority for the Purchasing Department to negotiate a Professional Engineering Services Contract with the No.1 ranked firm of ___________________ for the provision of engineering services for Precinct No. 1 "Mile 6N From M4W To FM 1015" Project.
C.
Pct. 2
1.
Acceptance and approval of Work Authorization No.8 with Millennium Engineers Group, Inc., Contract #C-09-485-01-12 for Construction Materials Engineering Services for the Alamo Road Crossing Drainage Improvement Project.
D.
Pct. 3
1.
a. Acceptance and approval of the scoring/evaluation grid (for the purpose of ranking by Commissioner's Court)submitted in response to the Request for Proposals-"Emergency Ambulance Services in Unincorporated Areas within Precinct 3"-RFP No. 2010-259-07-28-YZV;
1. Hidalgo County EMS - Ave. Score - 76.33 - Rank _____
2. Pro-Medic EMS - Ave. Score - 96.66 - Rank _____
b. Authorization for Purchasing Department to negotiate Best and Final Offer (BAFO) contract with the number one ranked vendor ___________________ for: "Emergency Ambulance Services for Unincorporated Areas within Precinct 3"-RFP No. 2010-259-07-28-YZV.
1. Hidalgo County EMS - Ave. Score - 76.33 - Rank _____
2. Pro-Medic EMS - Ave. Score - 96.66 - Rank _____
b. Authorization for Purchasing Department to negotiate Best and Final Offer (BAFO) contract with the number one ranked vendor ___________________ for: "Emergency Ambulance Services for Unincorporated Areas within Precinct 3"-RFP No. 2010-259-07-28-YZV.
E.
Pct. 4
1.
Hidalgo County Precinct 4:
Requesting authorization and approval to remove the following Hidalgo County Fixed Asset from the current inventory list:
a. Hidalgo County Asset Tag number 13935 described as a 30 yd trash Container acquired date: 4-16-1984
Requesting authorization and approval to remove the following Hidalgo County Fixed Asset from the current inventory list:
a. Hidalgo County Asset Tag number 13935 described as a 30 yd trash Container acquired date: 4-16-1984
2.
Requesting approval of Work Authorization #3 submitted by S & B Infrastructure, Ltd in connection to contract #C-09-264-10-06 - Professional Engineering Services for: "Building Repairs and/or Renovations" (on an as needed basis) for County-Owned Buildings located within Precinct No. 4 - PROJECT - "HIDLAGO COUNTY MORGUE FACILITY" - consists of providing engineering and design documents for the renovation of the existing "Old Hidalgo County Juvenile Detention Center" (project location).
F.
Colonia Access Program Pct. 2
1.
Discussion and action on a recommendation by project engineer SAME Engineering & Surveying Inc. to award to the lowest bidder meeting all specifications: Total Commitment, LLC in the amount of $376,612.50 for Bid No. CAP-10-232-06-23-YSI "Road & Drainage Construction for Aldamas I & II Subdivisions."
G.
Colonia Access Program Pct. 4
1.
Discussion and action on recommendation by project engineer, J. E. Saenz & Associates, regarding CAP-10-176-05-12 "Road & Drainage Construction for Las Brisas Subdivision" & CAP-10-175-05-12 "Road & Drainage Construction for Seminary Village Subdivision including, but not limited to the following:
a. Rescind low bid awards to Garcia & Martinez Paving, Inc. for the two projects identified above (awarded by CC 06-29-10) inasmuch as vendor has pulled out of all their current projects and both county staff and project engineer have made numerous unsuccessful attempts to contact contractor; and, in the alternative,
b. Requesting authority to re-advertise the two (2) 3rd call BCAP projects identified herein, aka, Road & Drainage Construction for Las Brisas and Seminary Village Subdivisions including approval of plans and specifications drafted by project engineer. J. E. Saenz & Associates;
c. Authority (if necessary or applicable) to proceed to file claim against bid bond so as to recover costs associated with procuring project .
a. Rescind low bid awards to Garcia & Martinez Paving, Inc. for the two projects identified above (awarded by CC 06-29-10) inasmuch as vendor has pulled out of all their current projects and both county staff and project engineer have made numerous unsuccessful attempts to contact contractor; and, in the alternative,
b. Requesting authority to re-advertise the two (2) 3rd call BCAP projects identified herein, aka, Road & Drainage Construction for Las Brisas and Seminary Village Subdivisions including approval of plans and specifications drafted by project engineer. J. E. Saenz & Associates;
c. Authority (if necessary or applicable) to proceed to file claim against bid bond so as to recover costs associated with procuring project .
H.
Facilities Management:
1.
Acceptance and approval of the proposal received from Firetrol Protection Systems, Inc. through Contract TXMAS-6-03FAC020 in the amount of $4,878.40 for "Repacking of fire pump and three (3) Six inch Valves" in connection to Old Administration Building Renovations and as recommended by Richard Sunday, Facilities Management.
I.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
21.
Adjourn