CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
August 10, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - County Auditor
2.
2010 Intradepartmental Transfers:
A.
2010 - Indigent Defense (1100)
B.
2010 - Emergency Management (1100)
C.
2010 - Facilities Management (1100)
D.
2010 - Adult Detention Center (1100)
E.
2010 - Adult Detention Center (1100)
F.
2010 - Sheriff's Office (1100)
G.
2010 - Sheriff's Department (1227)
H.
2010 - Sheriff's Office (1228)
I.
2010 - Sheriff's Office (1100)
J.
2010 - County Clerk (1100)
K.
2010 - County Clerk (1100)
L.
2010 - District Clerk (1100)
M.
2010 - 332nd District Court (1100)
N.
2010 - 449th District Court (1100)
O.
2010 - HIDTA (1291)
P.
2010 - WIC BF (1292)
Q.
2010 - Constable Pct. #1 (1100)
R.
2010 - Constable Pct. #2 (1100)
S.
2010 - Pct #3 Adm. (1200)
T.
2010 - Pct. #4 Parks (1100)
U.
2010 - Pct. #4 R&B (1200)
3.
2010 Interdepartmental Transfers:
A.
Co. Wide Adm. (1100):
Approval of 2010 interdepartmental transfer from Emergency Services-Fire Marshal to Co. Wide Adm. Contingency (1100) in the amount of $9,565.00.
Approval of 2010 interdepartmental transfer from Emergency Services-Fire Marshal to Co. Wide Adm. Contingency (1100) in the amount of $9,565.00.
B.
Co. Judge (1100):
Approval of 2010 interdepartmental transfer from Co. Wide Adm. to Co. Judge (1100) in the amount of $212.56.
Approval of 2010 interdepartmental transfer from Co. Wide Adm. to Co. Judge (1100) in the amount of $212.56.
C.
Co. Wide Adm. (1100):
Approval of 2010 interdepartmental transfer from Planning Dept to Co. Wide Adm. Contingency (1100) in the amount of $500.00.
Approval of 2010 interdepartmental transfer from Planning Dept to Co. Wide Adm. Contingency (1100) in the amount of $500.00.
D.
Co. Wide Adm. (1100):
Approval of 2010 interdepartmental transfer from Child Welfare to Co. Wide Adm. Contingency (1100) in the amount of $8,059.96.
Approval of 2010 interdepartmental transfer from Child Welfare to Co. Wide Adm. Contingency (1100) in the amount of $8,059.96.
E.
Co. Wide Adm. (1100):
Approval of 2010 interdepartmental transfer from Verteran's Services to Co. Wide Adm. Contingency (1100) in the amount of $2,000.00.
Approval of 2010 interdepartmental transfer from Verteran's Services to Co. Wide Adm. Contingency (1100) in the amount of $2,000.00.
F.
Co. Wide Adm. (1100):
Approval of 2010 interdepartmental transfer from DBM- Safety Division to Co. Wide Adm. Contingency (1100) in the amount of $13,595.00.
Approval of 2010 interdepartmental transfer from DBM- Safety Division to Co. Wide Adm. Contingency (1100) in the amount of $13,595.00.
G.
Co. Wide Adm. (1100):
Approval of 2010 interdepartmental transfer from DBM- Budget Division to Co. Wide Adm. Contingency (1100) in the amount of $12,800.00.
Approval of 2010 interdepartmental transfer from DBM- Budget Division to Co. Wide Adm. Contingency (1100) in the amount of $12,800.00.
H.
Co. Wide Adm. (1100):
Approval of 2010 interdepartmental transfer from TX-DPS to Co. Wide Adm. Contingency (1100) in the amount of $2,989.90.
Approval of 2010 interdepartmental transfer from TX-DPS to Co. Wide Adm. Contingency (1100) in the amount of $2,989.90.
4.
Planning Department:
A.
1. Final Approval of Subdivision Plat:
a. Goolie Meadows Phase 3 Subdivision – Pct. 1 (Tim Gearhart)
b. Jireh Subdivision – Pct. 1 (Jose Villarreal)
2. Reimbursement of a Cash Deposit:
a. Torre Fuerte Subdivision – Pct. 1 (Jose Villarreal)
a. Goolie Meadows Phase 3 Subdivision – Pct. 1 (Tim Gearhart)
b. Jireh Subdivision – Pct. 1 (Jose Villarreal)
2. Reimbursement of a Cash Deposit:
a. Torre Fuerte Subdivision – Pct. 1 (Jose Villarreal)
B.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
5.
Monthly Fee Reports:
A.
District Attorney:
Approval of June and July 2010 Monthly Fee Reports.
Approval of June and July 2010 Monthly Fee Reports.
B.
County Treasurer:
Approval of the Hidalgo County Monthly Investment Reports for the months of April, May, and June 2010.
Approval of the Hidalgo County Monthly Investment Reports for the months of April, May, and June 2010.
6.
Right of Way - Permits:
A.
1. North Alamo Water Supply Corporation:
a. Approximately 500' west of Border on the south side of FM 495- Bore- Macedonain Christian Academy 1" service connection
b. Approximately 876' west of FM 907 on the north and south side of Murillo North St- Bore- Montana Sea Subd - 4" waterline w/8" PVC Casing
c. Approximately 876' west of FM 907 on the north and south side of Murillo South St- Bore- Montana Sea Subd - 4" waterline w/ 8" PVC Casing
d. 50 L.F. of proposed 12" PVC waterline crossing Mile 3W FM 1015 Road (STA.25+00)47.5 FT South of the intersection of Mile 3 West Road and FM 1925 with a bored 20"x3/8"x 50.0 L.F. steel casing centered on Mile 3 West Road.
e. 50 L.F. of proposed 12" PVC waterline crossing Mile 2W (STA. 73+62) 47.5 FT South of the intersection of Mile 2W Road and FM 1925 with a bored 20"x3/8"x40.0 L.F. Steel casing centered on Mile 2W Road.
f. 512 L.F. of proposed 8" PVC waterline crossing Mile 21 (STA. 100+50)290 FT North of the South intersection of Mile 21 and FM 491 with a bored 16"x3/8"x60 L.F. steel casing centered on Mile 21.
g. 70 L.F. of proposed 8" PVC waterline Uncle Peters Road (STA. 60+40) 40 FT North of the intersection of Uncle Peters Road and FM 491 with a bored 16"x3/8"x60 L.F. steel casing centered on Uncle Peters Road.
h. 50 L.F. of proposed 8" PVC waterline (STA. 154+20) 50 FT North of the intersection of Unnamed County Road and FM 2629 with a bored 16"x3/8"x60 L.F. steel casing centered on Unnamed County Road; 1530 FT of FM 491.
i. 70 L.F. of proposed 8" PVC waterline crossing Mile 20 (STA. 72+25) 52 FT North of the intersection of Mile 20 and FM 491 with a bored 16"x3/8"x 60 L.F. steel casing centered on Mile 20.
a. Approximately 500' west of Border on the south side of FM 495- Bore- Macedonain Christian Academy 1" service connection
b. Approximately 876' west of FM 907 on the north and south side of Murillo North St- Bore- Montana Sea Subd - 4" waterline w/8" PVC Casing
c. Approximately 876' west of FM 907 on the north and south side of Murillo South St- Bore- Montana Sea Subd - 4" waterline w/ 8" PVC Casing
d. 50 L.F. of proposed 12" PVC waterline crossing Mile 3W FM 1015 Road (STA.25+00)47.5 FT South of the intersection of Mile 3 West Road and FM 1925 with a bored 20"x3/8"x 50.0 L.F. steel casing centered on Mile 3 West Road.
e. 50 L.F. of proposed 12" PVC waterline crossing Mile 2W (STA. 73+62) 47.5 FT South of the intersection of Mile 2W Road and FM 1925 with a bored 20"x3/8"x40.0 L.F. Steel casing centered on Mile 2W Road.
f. 512 L.F. of proposed 8" PVC waterline crossing Mile 21 (STA. 100+50)290 FT North of the South intersection of Mile 21 and FM 491 with a bored 16"x3/8"x60 L.F. steel casing centered on Mile 21.
g. 70 L.F. of proposed 8" PVC waterline Uncle Peters Road (STA. 60+40) 40 FT North of the intersection of Uncle Peters Road and FM 491 with a bored 16"x3/8"x60 L.F. steel casing centered on Uncle Peters Road.
h. 50 L.F. of proposed 8" PVC waterline (STA. 154+20) 50 FT North of the intersection of Unnamed County Road and FM 2629 with a bored 16"x3/8"x60 L.F. steel casing centered on Unnamed County Road; 1530 FT of FM 491.
i. 70 L.F. of proposed 8" PVC waterline crossing Mile 20 (STA. 72+25) 52 FT North of the intersection of Mile 20 and FM 491 with a bored 16"x3/8"x 60 L.F. steel casing centered on Mile 20.
7.
Tax Refunds:
A.
| Acct # | Payer | Amt. |
| C7883.01.000.0001.00 | Inland Southwest Management LLC | $21463.57 |
8.
Urban County:
A.
Request approval to enter into TWO (2) "Homebuyer Assistance Program" Contracts under the Home Program.
9.
Auditor's Office:
A.
Monthly Collection Reports for February, March, May and June 2010.
| OFFICE | FEES & COST | MONTH |
| J.P. Espiridion Jackson | $21,324.83 | February 2010 |
| J.P. Bobby Contreras | $74,547.30 | March 2010 |
| J.P. Bobby Contreras | $91,109.90 | May 2010 |
| J.P. Jesus Morales | $36,332.17 | June 2010 |
| J.P. Charlie Espinoza | $110,788.30 | June 2010 |
| J.P. Mary Alice Palacios-Hernandez | $86,478.19 | June 2010 |
| J.P. Ismael Ochoa | $39,814.45 | June 2010 |
| Constable Celestino Avila | $5,751.60 | June 2010 |
| Constable Lazaro Gallardo | $2,460.00 | June 2010 |
| Law Library | $1,822.85 | June 2010 |
| Tax Assessor/Collector | $3,481,277.63 | June 2010 |
10.
Executive Office:
A.
Approval of 457 Plan Hardship withdrawal request for employee#127493
11.
Budget & Management:
A.
Self-Insured Workers' Comp. (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $49,200.81 for the period of 07/16-31/2010 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $49,200.81 for the period of 07/16-31/2010 and requesting approval of wire transfer.
B.
1. Approval to transfer $543,897.00 to the Hidalgo County Claims Bank Account for Blue Cross Blue Shield Insurance Claims for period 07/17-30/2010.
2. Approval of wire transfer to cover claims paid.
| 07/17-23/2010 | $271,713.34 |
| 07/24-30/2010 | $272,183.66 |
| Total: | $543,897.00 |
12.
IT Department - Renan Ramirez:
A.
EXECUTIVE OFFICE
1. Authorization to transfer data cards and blackberry numbers/users to Public Affairs Department through the County's membership/participation with CONTRACT: HGAC CW05-02 (Requistion# 178778) with awarded vendor SPRINT for the following:
2. Approval of the attached Wireless Device Request Forms under the County's cell phone policy.
1. Authorization to transfer data cards and blackberry numbers/users to Public Affairs Department through the County's membership/participation with CONTRACT: HGAC CW05-02 (Requistion# 178778) with awarded vendor SPRINT for the following:
| Description: | Plan Description: | Department: | Account Number: | Employee Name: | Employee Number: | Data Card/BB Number: |
| Transfering From: | BE Add On Unl Data/BB Pk | County Judge | 0-1100-415-14-115-001-0-532 | Cari L. Lambrecht | 154776 | 956-720-5626 |
| Transfering To: | BE Add On Unl Data/BB Pk | Executive Office-Public Affairs | 0-1100-413-00-125-002-0-532 | Cari L. Lambrecht | 154776 | 956-720-5626 |
| Transfering From: | 5GB Connection | County Judge | 0-1100-415-14-115-001-0-532 | Cari L. Lambrecht | 154776 | |
| Transfering To: | 5GB Connection | Executive Office-Public Affairs | 0-1100-413-00-125-002-0-532 | Cari L. Lambrecht | 154776 | |
| Transfering From: | 5GB Connection | Info. Tech. | 0-1100-415-00-200-001-0-532 | John C. Trevino | 154679 | 956-648-7188 |
| Transfering To: | 5GB Connection | Executive Office-Public Affairs | 0-1100-413-00-125-002-0-532 | John C. Trevino | 154679 | 956-648-7188 |
| Transfering From: | 5GB Connection | Info. Tech. | 0-1100-415-00-200-001-0-532 | Karina Cardoza | 161195 | 956-225-8891 |
| Transfering To: | 5GB Connection | Executive Office-Public Affairs | 0-1100-413-00-125-002-0-532 | Karina Cardoza | 161195 | 956-225-8891 |
13.
Purchasing Department:
A.
Pct. #2:
Approval of Request for Payment-Application No 8 in the amount of $228,944.30 from D. Wilson Construction Co. awarded contractor for the, "New Administration Office for Hidalgo County Pct. #2 and Other County Offices", and as certified for payment by project architect, VA Architecture; C-09-037C-11-17.
Approval of Request for Payment-Application No 8 in the amount of $228,944.30 from D. Wilson Construction Co. awarded contractor for the, "New Administration Office for Hidalgo County Pct. #2 and Other County Offices", and as certified for payment by project architect, VA Architecture; C-09-037C-11-17.
B.
Pct. #2:
Approval of Request for Payment #15 (A-E) for New Precinct 2 Administration Office for Hidalgo County and Other Office from VA Architecture, in the amount(s) of:
Approval of Request for Payment #15 (A-E) for New Precinct 2 Administration Office for Hidalgo County and Other Office from VA Architecture, in the amount(s) of:
|
#
|
Description
|
Purchase Order No.
|
Payment Amount
|
| A | Pct.#2 Admin. Office |
617618
|
$611.52
|
|
B
|
Health Clinic
|
622522
|
$612.53
|
| C | WIC Clinic |
622523
|
$145.11
|
|
D
|
Tax Assessor Office
|
622524
|
$738.40
|
|
E
|
Justice of the Peace Office
|
622525
|
$848.90
|
C.
Pct. #2:
Approval of Application for Payment No.1 in the amount of $23,593.50 from Total Commitment, LLC. (Contract #C-10-032-02-16) contracted vendor as reviewed and submitted by project engineer Raul E. Sesin, PE. for the Tower Road Crossing Drainage Improvements Project.
Approval of Application for Payment No.1 in the amount of $23,593.50 from Total Commitment, LLC. (Contract #C-10-032-02-16) contracted vendor as reviewed and submitted by project engineer Raul E. Sesin, PE. for the Tower Road Crossing Drainage Improvements Project.
D.
Requesting authority to exercise the extensions as provided in current contracts for Hidalgo County Sheriff's Office, under the same rates, terms and conditions with the following multiple awarded vendors for:
1. "Commissary Supplies":
a. Keefe Commissary Network-E-09-373-08-18 (second (2nd) & Final year of the two (2) one (1) year options); and,
b. Rene Lucio d/b/a R&R Distributing-E-09-373A-08-18 (second (2nd) & Final year of the two (2) one (1) year options);
2. "Water Softner System Maintenance Service" with Hydro Systems, Inc.-E-09-374-08-18 (second (2nd) year of the possible three (3) one (1) year options);
1. "Commissary Supplies":
a. Keefe Commissary Network-E-09-373-08-18 (second (2nd) & Final year of the two (2) one (1) year options); and,
b. Rene Lucio d/b/a R&R Distributing-E-09-373A-08-18 (second (2nd) & Final year of the two (2) one (1) year options);
2. "Water Softner System Maintenance Service" with Hydro Systems, Inc.-E-09-374-08-18 (second (2nd) year of the possible three (3) one (1) year options);
E.
Acceptance and approval of the following invoices submitted by contracted/projected engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11323493-$51,192.00 for "FM 681 From FM 2221 to SH 107" - C-09-192-06-08;
2. Invoice No. 11323494-$19,980.00 for "FM 681 Project; From FM 2221/FM 492" - C-09-192A-06-08.
1. Invoice No. 11323493-$51,192.00 for "FM 681 From FM 2221 to SH 107" - C-09-192-06-08;
2. Invoice No. 11323494-$19,980.00 for "FM 681 Project; From FM 2221/FM 492" - C-09-192A-06-08.
F.
1. Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2010.
2. Requesting authority to enter into a (12) month renewal support maintenance agreement for (2) i2 Analyst's Notebook with i2 Inc. for the Sheriff's Department through requisition #166386 for the amount of $762.00 ea./year, in the total amount of $1,524.00 both/year. (9-1100-421-00-280-001-0-336)
3. Requesting approval & authority to execute required commercial alarm monitoring agreement for 3 years with Superior Alarms for the Elections Department for the following location.
2. Requesting authority to enter into a (12) month renewal support maintenance agreement for (2) i2 Analyst's Notebook with i2 Inc. for the Sheriff's Department through requisition #166386 for the amount of $762.00 ea./year, in the total amount of $1,524.00 both/year. (9-1100-421-00-280-001-0-336)
3. Requesting approval & authority to execute required commercial alarm monitoring agreement for 3 years with Superior Alarms for the Elections Department for the following location.
|
Requisition
|
Location
|
Conditions Monitored
|
Annual Fee
|
Account Number
|
|
178000
|
101 10th Street Edinburg, TX
|
Burglar & Panic
|
$180.00
|
01100414001300010413
|
4. Requesting authority to enter into a 36-month new copier (capital) lease for a WC5790T copier through our membership/participation with TPSS awarded vendor, Xerox Corporation contract 985-L2 for the Elections Department through requisition #179563 for the amount of $558.14/month, effective upon approval (0-1100-414-00-130-001-0-780);
G.
Precinct #2:
Acceptance and approval to pay invoices from Millennium Engineers Group, Inc. Contract #09-485-01-12 for services rendered prior approval of work authorization including the authority for County Treasurer to issue payment after review audit and processing procedures are completed by County Auditor's.
Acceptance and approval to pay invoices from Millennium Engineers Group, Inc. Contract #09-485-01-12 for services rendered prior approval of work authorization including the authority for County Treasurer to issue payment after review audit and processing procedures are completed by County Auditor's.
| Invoice # | Inv. Date | Project Name | Amount | P.O. # |
| 011029009-1 | 03/31/2010 | L J Drainage Lateral | $3,760.00 | 637543 |
| 011029007-1 | 03/31/2010 | Cesar Chavez (Owassa to Sioux) | $6,606.00 | 637546 |
| 011029006-1 | 03/31/2010 | Tower Road (Owassa to Sioux) | $6,606.00 | 637547 |
| 011029010-1 | 03/31/2010 | Cesar Chavez Drainage | $5,725.00 | 637544 |
H.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice and draft contract etc.) as attached hereto for: Hidalgo County Precinct No. 2 "LOADING AND HAULING OF DIRT" Bid No.: 2010-262-09-01-SGS.