CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
August 17, 2010
9:00 AM
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - County Auditor
2.
2010 Intradepartmental Transfers:
A.
2010 - Co. Wide Adm (1100)
B.
2010 - Health & Human Services Department - TB Control (1293)
C.
2010 - Health & Human Services Department - BH-EWIDS (1293)
D.
2010 - Health & Human Services Department - Imm (1293)
E.
2010 - Health & Human Services Department - RLSS/OPHP (1293)
F.
2010 - Health & Human Services Department - Bio (1293)
G.
2010 - I. T. Dept. (1100)
H.
2010 - Planning Dept. (1100)
I.
2010 - Facilities Management (1100)
J.
2010 - WIC (1292)
K.
2010 - Human Resources (1100)
L.
2010 - County Clerk's Office (1100)
M.
2010 - County Clerk's Office (1237)
N.
2010 - District Attorney - Investigation Fund (1223)
O.
2010 - District Attorney - Investigation Fund (1223)
P.
2010 - District Attorney (1100)
Q.
2010 - Elections Department (1283)
R.
2010 - Elections Department (1283)
S.
2010 - County Treasurer (1100)
T.
2010 - Sheriff's Office (1100)
U.
2010 - Sheriff's Office Operation Stonegarden 2009 (1284)
V.
2010 - County Court at Law No. 1 (1100)
W.
2010 - Auxilary Court (1100)
X.
2010 - 93rd District Court (1100)
Y.
2010 - 389th District Court (1100)
Z.
2010 - 398th District Court (1100)
AA.
2010 - 430th District Court (1100)
BB.
2010 - Public Defender (1100)
CC.
2010 - Pct. #2 R&B (1200)
DD.
2010 - Pct. #2 Sanitation (1100)
EE.
2010 - Pct. #3 Sanitation (1100)
FF.
2010 - Pct. #4 Administration (1200)
GG.
2010 - Pct. #4 R&B (1200)
HH.
2010 - Pct. #4 Landfill (1100)
II.
2010 - Constable Pct. 4 (1100)
JJ.
2010 - Constable Pct. #5 (1100)
3.
2010 Interdepartmental Transfers:
A.
Co. Wide Adm. (1100):
Approval of 2010 interdepartmental transfer from Public Defenders to Co. Wide Adm-Contingency in the amount of $7,312.00.
Approval of 2010 interdepartmental transfer from Public Defenders to Co. Wide Adm-Contingency in the amount of $7,312.00.
B.
General Litigation (1100):
Approval of 2010 interdepartmental transfer from Insurance program (025) to General Litigation program (021) in the total amount of $59,689.43.
Approval of 2010 interdepartmental transfer from Insurance program (025) to General Litigation program (021) in the total amount of $59,689.43.
C.
Facilities Management (1336):
Approval of 2010 interdepartmental transfer from C.O. 2006 - Administration Building to C.O. 2006 Facilities Management in the amount of $2,031,733.57 to transfer the expenditure authority including all financial/administrative duties in order to prevent duplication of work by both departments.
Approval of 2010 interdepartmental transfer from C.O. 2006 - Administration Building to C.O. 2006 Facilities Management in the amount of $2,031,733.57 to transfer the expenditure authority including all financial/administrative duties in order to prevent duplication of work by both departments.
D.
Pct. #2 R&B (1200):
Approval of 2010 interdepartmental transfer within Precinct #2 fund (1200) from R&B (program 006) to Border Colonia Access Program Project Pentecostal Subdivision (program 557) for ROW in the amount of $3,600.00 to fund project expenditures.
Approval of 2010 interdepartmental transfer within Precinct #2 fund (1200) from R&B (program 006) to Border Colonia Access Program Project Pentecostal Subdivision (program 557) for ROW in the amount of $3,600.00 to fund project expenditures.
E.
Constable Pct. #4(1100):
Approval of 2010 interdepartmental transfer from Co. Wide Adm. Contingency to Constable Pct. 4 (1100) in the amount of $2,477.86.
Approval of 2010 interdepartmental transfer from Co. Wide Adm. Contingency to Constable Pct. 4 (1100) in the amount of $2,477.86.
F.
Co. Wide Adm. (1100):
Approval of 2010 interdepartmental transfer from Tx Agrilife Extension to Co. Wide Adm. Contingency (1100) in the amount of $14,900.00.
Approval of 2010 interdepartmental transfer from Tx Agrilife Extension to Co. Wide Adm. Contingency (1100) in the amount of $14,900.00.
G.
Pct. #4 C.O. 2009 Series (1339):
Approval of 2010 interdepartmental transfer within Certificate of Obligation Series 2009 Precinct #4 Drainage Improvement Project from Diana Estates (program 042) to Faysville Pump (program 074) in the amount of $ 275.54 .
Approval of 2010 interdepartmental transfer within Certificate of Obligation Series 2009 Precinct #4 Drainage Improvement Project from Diana Estates (program 042) to Faysville Pump (program 074) in the amount of $ 275.54 .
H.
Pct. #4 C.O. 2009 Series (1339):
Approval of 2009 interdepartmental transfer within Certificate of Obligations Series 2009 - Precinct #4 Drainage Improvement Project in the total amount of $385,716.61 to fund January thru April Payroll Reimbursements.
Approval of 2009 interdepartmental transfer within Certificate of Obligations Series 2009 - Precinct #4 Drainage Improvement Project in the total amount of $385,716.61 to fund January thru April Payroll Reimbursements.
I.
Pct. #4 C.O. 2010A&B Series (1342):
Approval of 2010 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Alamo Acres (program 040 - $1,250), to Damian Acres (program 041 - $1,075.00), to Dickerson Pond (program 048 - $31,150.00), to North Branch Drain (program 049 - $120,253.20), to San Carlos Drain (program 050 - $28,250.00), to Schunior Drain (program 051 - $79,950.00), to Curry Drain (program 052 - $110,135.60), to Tex-Mex Drain (program 053 - $15,000.00), to Alamo Brisas (program 054 - $1,250.00), and to Trenton Drain (program 072 - $22,500.00) in the total amount of $410,813.80 to fund misc. expense reclassifications (Open PO's).
Approval of 2010 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Alamo Acres (program 040 - $1,250), to Damian Acres (program 041 - $1,075.00), to Dickerson Pond (program 048 - $31,150.00), to North Branch Drain (program 049 - $120,253.20), to San Carlos Drain (program 050 - $28,250.00), to Schunior Drain (program 051 - $79,950.00), to Curry Drain (program 052 - $110,135.60), to Tex-Mex Drain (program 053 - $15,000.00), to Alamo Brisas (program 054 - $1,250.00), and to Trenton Drain (program 072 - $22,500.00) in the total amount of $410,813.80 to fund misc. expense reclassifications (Open PO's).
4.
Interfund transfers:
A.
Pct. #3 TxDot (1315):
Approval of 2010 interfund transfer from Precinct #3 Road & Bridge (1200) to Precinct #3 TxDot Project (1315) in the amount of $3,220.75.
Approval of 2010 interfund transfer from Precinct #3 Road & Bridge (1200) to Precinct #3 TxDot Project (1315) in the amount of $3,220.75.
5.
Planning Department:
A.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
6.
Monthly Fee Reports:
A.
County Clerk:
Approval of July 2010 Monthly Fee Reports.
Approval of July 2010 Monthly Fee Reports.
7.
Right of Way - Permits:
A.
1. North Alamo Water Supply:
a. Colonia Garza Lot 18 (SEC 2128/Kenyon Road) Dual Bore - Jesus Iglesia 3/4" service connection.
b. Approximately 830' going east from Co Rd 121 from the existing 4" waterline on the north side of CR3200 - Line extension Noemi Chavarria.
c. Approximately 1056' going east from FM 88 on the south side of Co Rd 2800 - Line Extension Adrian Salinas 3/4" service connection.
d. Approximately 970' north of Mile 14 North from west to east side of Arboleda Street - X Road Colonia L.C. Olivarez and Co. Subdivision - 2" pvc casing 3/4" water service
a. Colonia Garza Lot 18 (SEC 2128/Kenyon Road) Dual Bore - Jesus Iglesia 3/4" service connection.
b. Approximately 830' going east from Co Rd 121 from the existing 4" waterline on the north side of CR3200 - Line extension Noemi Chavarria.
c. Approximately 1056' going east from FM 88 on the south side of Co Rd 2800 - Line Extension Adrian Salinas 3/4" service connection.
d. Approximately 970' north of Mile 14 North from west to east side of Arboleda Street - X Road Colonia L.C. Olivarez and Co. Subdivision - 2" pvc casing 3/4" water service
8.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| A1800.00.047.0008.06 | Gilberto E Ramirez | $5374.74 |
| H2550.00.010.0029.02 | Frost National Bank | $3286.56 |
| L3250.00.000.0003.10 | Schaleben Limited Partnership | $2889.99 |
9.
Membership Dues:
A.
District Clerk:
Requesting approval to pay the 2010 County & District Clerks' Association membership dues in the total amount of $110.00 for Laura Hinojosa, District Clerk, with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
Requesting approval to pay the 2010 County & District Clerks' Association membership dues in the total amount of $110.00 for Laura Hinojosa, District Clerk, with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
10.
Urban County:
A.
Request for approval of two (2) applicants in the Countywide area under the HOME Homeowner Occupied Housing Rehabilitation Program.
11.
Budget & Management:
A.
Classification and Compensation Plan:
Statement of record regarding Classification and Compensation Plan-Phase II approved by Commissioners' Court on July 13, 2010: County Auditor's Position Title Control Schedule reflects maximum salary approved by Board of Judges per slot and not actual salary. Staffing level and salaries for Auditor's Office personnel are governed by LGC § 84.021 subject to LGC § 111.074.
Statement of record regarding Classification and Compensation Plan-Phase II approved by Commissioners' Court on July 13, 2010: County Auditor's Position Title Control Schedule reflects maximum salary approved by Board of Judges per slot and not actual salary. Staffing level and salaries for Auditor's Office personnel are governed by LGC § 84.021 subject to LGC § 111.074.
12.
IT Department - Renan Ramirez:
A.
Constable Pct. #3:
1. Authorization to transfer cellular phone service through the County's membership/participation with CONTRACT: C09-231-09-22 (PO# 633919) with awarded vendor HEB WIRELESS as follows:
2. Approval of the attached Wireless Device Request Forms under the County's cell phone policy.
1. Authorization to transfer cellular phone service through the County's membership/participation with CONTRACT: C09-231-09-22 (PO# 633919) with awarded vendor HEB WIRELESS as follows:
| Description: | Plan Description: | Department: | Employee Name: | Employee Number: | Cell Phone Number: |
| Removing | Pocket Unl Talk, Text & Long Distance Plan | Const. Pct. 3 | David Munoz | 111074 | 956-457-5221 |
| Replacing | Pocket Unl Talk, Text & Long Distance Plan | Const. Pct. 3 | Miguel Zamora | 024821 | 956-457-5221 |
| Removing | Pocket Unl Talk, Text & Long Distance Plan | Const. Pct. 3 | Dan Broyles | 001031 | 956-457-5578 |
| Replacing | Pocket Unl Talk, Text & Long Distance Plan | Const. Pct. 3 | Ruben Salinas | 114596 | 956-457-5578 |
2. Approval of the attached Wireless Device Request Forms under the County's cell phone policy.
B.
Indigent Defense:
1. Authorization to delete wireless service for INDIGENT DEFENSE through the County's membership/participation with CONTRACT: HGAC CW05-02 with awarded vendor SPRINT for the following:
2. Approval of the attached Wireless Device Request Forms under the County's cell phone policy.
1. Authorization to delete wireless service for INDIGENT DEFENSE through the County's membership/participation with CONTRACT: HGAC CW05-02 with awarded vendor SPRINT for the following:
| Quantity: | Description: | Department: | Employee Name: | Employee Number: | Data Card Number: |
| 1 | U727 | Indigent Defense | David Aaron Sinder | 023167 | 956-225-8942 |
| 1 | U727 | Indigent Defense | Isidro Sepulveda | 033871 | 956-225-8152 |
2. Approval of the attached Wireless Device Request Forms under the County's cell phone policy.
13.
Purchasing Department:
A.
Acceptance and approval of the proposal received from Firetrol Protection Systems, Inc. through Contract TXMAS-6-03FAC020 in the amount of $9,474.83 for "Fire Alarm Repair at the Precinct No. 3 Multiplex Center" as recommended by Richard Sunday, Facilities Management.
B.
1. Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2010.
2. Requesting authority to enter into a (12) month renewal support maintenance agreement for (2) i2 Analyst's Notebook with i2 Inc. for the Sheriff's Department through requisition #179802 for the amount of $906.00 ea./year, in the total amount of $1,812.00 both/year. (0-1100-421-00-280-001-0-336)
3. Requesting authority to enter into a 36-month new copier (capital) lease agreements through our membership/participation with TPSS awarded vendor, Xerox Corporation contract 985-L2 for the County Clerk's Department different locations as follows (LIT attached);
3. Requesting authority to enter into a 36-month new copier (capital) lease agreements through our membership/participation with TPSS awarded vendor, Xerox Corporation contract 985-L2 for the County Clerk's Department different locations as follows (LIT attached);
|
Requisition
|
Copier Model
|
Location
|
Monthly Payment
|
Account Number
|
|
180230
|
5225
|
McAllen
|
$105.92
|
0-1100-415-40-180-001-0-780
|
|
180236
|
5740
|
Collections
|
$153.18
|
0-1100-415-40-180-001-0-780
|
|
180240
|
5745
|
Criminal
|
$180.73
|
0-1100-415-40-180-001-0-780
|
|
180243
|
5745
|
Recording
|
$182.87
|
0-1237-415-40-180-003-0-780
|
|
180247
|
5745
|
Civil
|
$182.87
|
0-1237-415-40-180-003-0-780
|
4. Requesting authority to enter into a 36-month new copier (capital) lease agreements for a (2) WC20 digital copiers through our membership/participation with TPSS awarded vendor, Xerox Corporation contract 985-L2 for the District Attorney's Department through requisition #180019 for the amount of $71.49 ea./month, effective upon approval (01100412000800020780)
C.
Requesting approval of Inv #7389 (Request for Pmt #1 & Final) in the amount of ($67,200.00) submitted by Quintanilla, Headley & Associates, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract #C-10-072A-03-30 (WA #3-PO#641680) "Paved/Unpaved Road Consruction Projects" (on an as needed basis) within Precinct #4- PROJECT: (DILLION-ANDERSON-ROOSEVELT ROADS).
D.
Requesting authority to advertise and approval of procurement packet (i.e. Exhibit A i.e. Legal Notice,Specifications, Requirement Agreement) as attached hereto for: Hidalgo County Health Department "Contraceptives - Patch" RFB No. 2010-304-09-08-YZV.
E.
Requesting authority to exercise the option to renew/extend the following contracts as stipulated and provided in the contracts under the same rates, terms and conditions for the following:
1. C-10-131-06-01-MS 1 Emulsified Asphalt for Hidalgo County with Performance Grade Asphalt, LLC;
2. C-07-276-08-25-Lease of Office space in City of Edinburg for the Hidalgo County Community Service Program with BIC Investments;
3. E-09-394-09-01-Chief Physician for Hidalgo County Health and Human Services with Ivan G. Melendez, M.D.;
4. E-09-306-07-07-Software Services or Indigent Health Care System for Hidalgo County Health and Human Services with Network Sciences, Inc.;
5. C-07-272-08-21-Lease of Office Space for Rio Grande City WIC Program with Starr County Memorial Hospital.
6. C-07-120-07-11-Lease of Office Space in City of Mcallen WIC Program with A&J Martinez, LP.
1. C-10-131-06-01-MS 1 Emulsified Asphalt for Hidalgo County with Performance Grade Asphalt, LLC;
2. C-07-276-08-25-Lease of Office space in City of Edinburg for the Hidalgo County Community Service Program with BIC Investments;
3. E-09-394-09-01-Chief Physician for Hidalgo County Health and Human Services with Ivan G. Melendez, M.D.;
4. E-09-306-07-07-Software Services or Indigent Health Care System for Hidalgo County Health and Human Services with Network Sciences, Inc.;
5. C-07-272-08-21-Lease of Office Space for Rio Grande City WIC Program with Starr County Memorial Hospital.
6. C-07-120-07-11-Lease of Office Space in City of Mcallen WIC Program with A&J Martinez, LP.
F.
Pct. #2:
Request approval to pay R. Gutierrez Engineering Corporation, (Contract #C-09-419-10-27) Invoice #2853 in the amount of $4,000.00 with date 08/10/2010 with authority for County Treasurer to issue payment after review and processing procedures are completed by County Auditor.
Request approval to pay R. Gutierrez Engineering Corporation, (Contract #C-09-419-10-27) Invoice #2853 in the amount of $4,000.00 with date 08/10/2010 with authority for County Treasurer to issue payment after review and processing procedures are completed by County Auditor.
G.
Recommendation to reject responses received for "Repairs, Replacement and/or Retrofit Central Heating and/or Cooling Systems-Community Service Agency (CSA)" RFP No. 2010-156-05-05-otm, due to changes and additional requirements imposed by CSA funding source including authority to re-advertise the RFP with approval of the modified procurement packet (i.e. requirements, scope of work/services, specifications, legal notices, draft contract, etc.).