CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
August 31, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - County Auditor
2.
2010 Intradepartmental Transfers:
A.
2010 - County Judge's Office (1100)
B.
2010 - Health & Human Services Department - TB Control (1293)
C.
2010 - Health & Human Services Department - Adm PI (1293)
D.
2010 - Health & Human Services Department - SDI (1293)
E.
2010 - Planning Dept. (1100)
F.
2010 - WIC (1292)
G.
2010 - District Clerk (1100)
H.
2010 - County Clerk's (1100)
I.
2010 - Hidalgo County Sheriff's Office (1100)
J.
2010 - Facilities Management (1100)
K.
2010 - Hidalgo County Task Force (1254)
L.
2010 - Public Defender (1100)
M.
2010 - 93rd District Court (1100)
N.
2010 - 206th District Court (1100)
O.
2010 - 449th District Court (1100)
P.
2010 - County Court #2 (1100)
Q.
2010 - County Court #6 (1100)
R.
2010 - Probate Court (1100)
S.
2010 - J.P. 2/1 (1100)
T.
2010 - Pct. #1 R&B (1200)
U.
2010 - Pct. #2 South Tower CRC (1100)
V.
2010 - Precinct 2 CWS (1200)
W.
2010 - Pct. #2 Administration (1200)
X.
2010 - Pct. #2 CO 2009 LJ Drainage (1339)
Y.
2010 - Pct. #3 Sanitation (1100)
3.
2010 Interdepartmental Transfers:
A.
Pct. #3 C.O. 2009 (1339):
Approval of 2010 interdepartmental transfer from C.O. 2009 - Pct #3 Drainage Improvement to C.O. 2009 Pct. #3 - Mile 2 & Abram Road Drainage Improvements in the amount of $78,000.00 to fund the Mile 2 & Abram Road Drainage Improvement Project.
Approval of 2010 interdepartmental transfer from C.O. 2009 - Pct #3 Drainage Improvement to C.O. 2009 Pct. #3 - Mile 2 & Abram Road Drainage Improvements in the amount of $78,000.00 to fund the Mile 2 & Abram Road Drainage Improvement Project.
B.
Pct. #4 C.O. 2010 A&B Series (1342):
Approval of 2010 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Diana Estates (program 042 - $52.93), to Dickerson Pond (program 048 - $47,535.69), to North Branch Drain (program 049 - $17,245.65), to Alamo Brisas (program 054 - $35.29), to Trenton Drain (program 072 - $6,024.63), and to Faysville Pump (program 074 - $2,132.00) in the total amount of $73,026.19 to fund June 2010 Payroll Reimbursements.
Approval of 2010 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Diana Estates (program 042 - $52.93), to Dickerson Pond (program 048 - $47,535.69), to North Branch Drain (program 049 - $17,245.65), to Alamo Brisas (program 054 - $35.29), to Trenton Drain (program 072 - $6,024.63), and to Faysville Pump (program 074 - $2,132.00) in the total amount of $73,026.19 to fund June 2010 Payroll Reimbursements.
C.
Jail (1100):
Approval of 2010 interdepartmental transfer from Co. Wide Adm-Contingency to Jail in the amount of $375,000.00 to fund room & board expenditures.
Approval of 2010 interdepartmental transfer from Co. Wide Adm-Contingency to Jail in the amount of $375,000.00 to fund room & board expenditures.
4.
Interfund transfers:
A.
1. CO's 2009 (1339):
a. Approval of 2010 interfund transfer from TxDOT (1315) to CO's 2009 (1339) in the amount of $150,000.00.
2. TxDOT (1315):
a. Approval of 2010 interfund transfer from CO's 2010 A&B (1342) to TxDOT (1315) in the amount of $150,000.00.
a. Approval of 2010 interfund transfer from TxDOT (1315) to CO's 2009 (1339) in the amount of $150,000.00.
2. TxDOT (1315):
a. Approval of 2010 interfund transfer from CO's 2010 A&B (1342) to TxDOT (1315) in the amount of $150,000.00.
5.
Planning Department:
A.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
6.
Monthly Fee Reports:
A.
District Clerk:
Approval of July 2010 Monthly fee Report.
Approval of July 2010 Monthly fee Report.
B.
County Treasurer: Approval of the Hidalgo County Monthly Investment Report for the month of July 2010.
7.
Right of Way - Permits:
A.
1. North Alamo Water Supply Corporation:
a. La Paloma 2 L23 B4 (1015 ES/S 12N)- Bore- Erica Sandoval- 3/4" service connection
2. McAllen Public Utilities:
a. The proposed 48" raw waterline will begin 25.0' east of Old South 10th Street at station 4+23. The said 48" raw waterline will then run southward approximately 2,680 lf to station 31+03 where it will turn and run eastward approximately 97 lf to station 32+00 where it will end at S.H. 336 right-of-way.
b. The proposed 48" raw waterline will begin at S.H. 336 being station 33+34 and run eastward parallel with and 17 ft south of the north right-of-way line of a 40 ft County Road (not open) continuing eastward along said alignment to station 60+06(2672 lf) where it will end at H.C.I.D. No.3 right-of-way.
a. La Paloma 2 L23 B4 (1015 ES/S 12N)- Bore- Erica Sandoval- 3/4" service connection
2. McAllen Public Utilities:
a. The proposed 48" raw waterline will begin 25.0' east of Old South 10th Street at station 4+23. The said 48" raw waterline will then run southward approximately 2,680 lf to station 31+03 where it will turn and run eastward approximately 97 lf to station 32+00 where it will end at S.H. 336 right-of-way.
b. The proposed 48" raw waterline will begin at S.H. 336 being station 33+34 and run eastward parallel with and 17 ft south of the north right-of-way line of a 40 ft County Road (not open) continuing eastward along said alignment to station 60+06(2672 lf) where it will end at H.C.I.D. No.3 right-of-way.
8.
Tax Refunds:
A.
| ACCT# | PAYER | AMT |
| G0220.00.000.0001.00 | First American Commercial Re Services Inc. | $31866.04 |
| M4661.95.000.0025.00 | PNC Mortgage | $3532.32 |
| R2960.00.000.0001.00 | First American Commercial Re Services Inc. | $27590.65 |
9.
Membership Dues:
A.
Auditor's Office:
Requesting approval to pay 2010-2011 membership dues to the Government Finance Officers Association in the amount of $1,775.00 (Requisition 180688).
Requesting approval to pay 2010-2011 membership dues to the Government Finance Officers Association in the amount of $1,775.00 (Requisition 180688).
B.
County Clerk:
Requesting approval to pay the 2010 County & District Clerks' Association membership dues in the total amount of $110.00 for Arturo Guajardo, Jr., with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2010 County & District Clerks' Association membership dues in the total amount of $110.00 for Arturo Guajardo, Jr., with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
C.
County Clerk:
Requesting approval to pay the 2010 Property Records Industry Association membership dues in the total amount of $350.00 for Arturo Guajardo, Jr., with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2010 Property Records Industry Association membership dues in the total amount of $350.00 for Arturo Guajardo, Jr., with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
D.
Sheriff's Dept.:
Requesting approval of payment for the 2010 membership dues for Chief Deputy Anacleto Martinez to the Texas District and County Attorneys Association in the amount of $60.00.
Requesting approval of payment for the 2010 membership dues for Chief Deputy Anacleto Martinez to the Texas District and County Attorneys Association in the amount of $60.00.
10.
Urban County:
A.
The Urban County Program is requesting the award of bids and approval of contracts for the demolition of the following:
1. (1) unit in the City of Alamo, (1) unit in the City of Mercedes and (1) unit in the Countywide area in the amount of $135,000.00 to De Leon Construction.
2. (1) unit in the Countywide area in the amount of $51,440.00 to G & G Contractors.
1. (1) unit in the City of Alamo, (1) unit in the City of Mercedes and (1) unit in the Countywide area in the amount of $135,000.00 to De Leon Construction.
2. (1) unit in the Countywide area in the amount of $51,440.00 to G & G Contractors.
B.
Request approval to enter into one (1) "Homebuyer Assistance Program" Contract under the Home Program.
11.
Purchasing Department:
A.
Acceptance and Approval of listed proposals (subject to contract pricing verification) received from awarded vendor, Gray Bar Electric Company through the County's participation/membership with U.S. Communities for the "Purchase of LED Lights" in connection with the Energy Efficiency and Conservation Block Grant (EECBG) Functions/Activities with authority to process requisition when submitted.
| Job Location | Proposal No. | Amount |
| Old Admin Bldg | 211396503 | $5,482.62 |
| Pct 3 Muti Purpose Bldg | 211463592 | $1,073.88 |
| Pct 3 Muti Purpose Bldg | 211463593 | $50,538.30 |
B.
Requesting ratification of Notice to Proceed for Phase III of Hidalgo County Sheriff's Office "Professional Engineering Consulting Services for the Design of New Communication System" to coincide with issuance of Purchase Order 638034 (3/31/10) due to a miscommunication between SO, Purchasing and vendor.
C.
Requesting authority to exercise the sixty (60) day grace period extension, as provided in the current contract for: "LEASE OF TOWER SPACE" for the Hidalgo County Sheriff's Office, under the same rates, terms and conditions with O.E. INVESTMENTS, INC., effective 09/30/10-12/29/10 so as to have no lapse in service while the procurement process is completed.
D.
Approval to pay the following Requests for Payment of invoices submitted by contracted engineer, Javier Hinojosa Engineering:
1. Invoice #10076-$8,510.25 - "Bentsen Palm Drive Drainage Outfall";
2. Invoice #10080-$2,000.00 - "Texan Rd (Mile 3 to Mile 7)".
1. Invoice #10076-$8,510.25 - "Bentsen Palm Drive Drainage Outfall";
2. Invoice #10080-$2,000.00 - "Texan Rd (Mile 3 to Mile 7)".
E.
1. Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2010.
2. Requesting authority to enter into a 36-month new copier (capital) lease for a WC5225 printer through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox Corporation term contract #985-L2 for the Constable Pct. 3 Department through requisition #180886 in the amount of $105.92/month, effective upon approval (0-1100-421-00-293-001-0-780);
3. Requesting approval to enter into a 12-month license support center/remote support subscriber agreement with Cisco Webex, LLC for the (I. T.) Information Technology Department for the amount of $150.00/month through requisition #180694 effective: 9/1/10-8/31/2011 (0-1100-415-00-200-002-0-336);
4. Requesting authority to enter into a 12-month premium plus maintenance agreement for estudio520 with Office Communications Systems/Toshiba Business Solutions for the Human Resources/Civil Service Department through requisition #180844 in the total amount of $1,062.80/year-effective: 9/1/2010-8/31/2011 (0-1100-415-50-190-002-0-432);
5. Requesting authority to enter into a 12-month renewal license and support agreement with (TCLEDDS) Texas Commission on Law Enforcement Data Distribution System with "THE PRODUCTIVITY CENTER" for the Constables Pct. 3 Department in the amount of $295.00/year, through requisition #180800, effective 10/2010 - 10/2011 (0-1100-421-00-293-001-0-336);
6. Requesting authority to purchase a CCTV system and execute required equipment purchase agreement (commercial) through our membership/participation with the Texas Association of School Boards Cooperative "Buyboard" awarded vendor Superior Alarms contract #'s 285-08 / 325-09 for the Elections Department (Warehouse) in the total amount of $5,042.20 through requisition #179692;
7. Requesting approval & authority to enter into a 3 years commercial alarm monitoring services and execute required agreement through our membership/participation with the Texas Association of School Boards Cooperative "Buyboard" awarded vendor Superior Alarms contract #'s 285-08/325-09 for the Elections Department (Warehouse) through requisition #179720 effective upon approval.
2. Requesting authority to enter into a 36-month new copier (capital) lease for a WC5225 printer through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox Corporation term contract #985-L2 for the Constable Pct. 3 Department through requisition #180886 in the amount of $105.92/month, effective upon approval (0-1100-421-00-293-001-0-780);
3. Requesting approval to enter into a 12-month license support center/remote support subscriber agreement with Cisco Webex, LLC for the (I. T.) Information Technology Department for the amount of $150.00/month through requisition #180694 effective: 9/1/10-8/31/2011 (0-1100-415-00-200-002-0-336);
4. Requesting authority to enter into a 12-month premium plus maintenance agreement for estudio520 with Office Communications Systems/Toshiba Business Solutions for the Human Resources/Civil Service Department through requisition #180844 in the total amount of $1,062.80/year-effective: 9/1/2010-8/31/2011 (0-1100-415-50-190-002-0-432);
5. Requesting authority to enter into a 12-month renewal license and support agreement with (TCLEDDS) Texas Commission on Law Enforcement Data Distribution System with "THE PRODUCTIVITY CENTER" for the Constables Pct. 3 Department in the amount of $295.00/year, through requisition #180800, effective 10/2010 - 10/2011 (0-1100-421-00-293-001-0-336);
6. Requesting authority to purchase a CCTV system and execute required equipment purchase agreement (commercial) through our membership/participation with the Texas Association of School Boards Cooperative "Buyboard" awarded vendor Superior Alarms contract #'s 285-08 / 325-09 for the Elections Department (Warehouse) in the total amount of $5,042.20 through requisition #179692;
7. Requesting approval & authority to enter into a 3 years commercial alarm monitoring services and execute required agreement through our membership/participation with the Texas Association of School Boards Cooperative "Buyboard" awarded vendor Superior Alarms contract #'s 285-08/325-09 for the Elections Department (Warehouse) through requisition #179720 effective upon approval.
|
Location
|
Conditions Monitored
|
Monthly
|
Account Number
|
|
317 N. Closner Edinburg, TX
|
Burglar
|
$15.00
|
0-1100-414-00-130-001-0-413
|
8. Requesting authority to purchase a security system and execute required equipment purchase agreement (commercial) through our membership/participation with the Texas Association of School Boards Cooperative "Buyboard" awarded vendor Superior Alarms contract #'s 285-08 / 325-09 for the Elections Department (Warehouse) in the total amount of $2,395.95 through requisition #179611;
9. Requesting authority to extend into a 12-month the Element K Master Agreement with Element K Corporation for the District Attorney Office through requisition #180201 in the amount of $644.00/year. Effective: 8/17/10 - 08/16/11
9. Requesting authority to extend into a 12-month the Element K Master Agreement with Element K Corporation for the District Attorney Office through requisition #180201 in the amount of $644.00/year. Effective: 8/17/10 - 08/16/11
F.
Approval to exercise the second one (1) year extension as provided in the current contract E-09-417-09-15 for "Laboratory Services" for Hidalgo County under the same rates, terms, and conditions with Quest Diagnostics Incorporated effective September 30, 2010 through September 29, 2011.
G.
Approval of final construction contract (CC previously approved to award on 06-22-10) for C-CAP-10-177-06-22 Road & Drainage Construction for McKee Subdivision between Hidalgo County and H2O Construction Services, Inc. in the amount of $117,805.55.
H.
Requesting authority to exercise the one (1) year term extension as provided in the current contract for the project: Between Hidalgo County and Easy Access, Inc. for " Credit Card Payment Services - Hidalgo County", C-09-040-09-22--- Effective date: January 01, 2011.