CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
September 21, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - County Auditor
2.
2010 Intradepartmental Transfers:
A.
2010 - 370th District Court (1100)
B.
2010 - 398th District Court (1100)
C.
2010 - 398th District Court (1100)
D.
2010 - 430th District Court (1100)
E.
2010 - County Auditor's Office (1100)
F.
2010 - J.P. 1-1 (1100)
G.
2010 - J.P. 1-2 (1100)
H.
2010 - J.P. 3-1 (1100)
I.
2010 - J.P. 5-1 (1100)
J.
2010 - Health Adm. (1293)
K.
2010 - Human Services (1100)
L.
2010 - Health & Human Services Department - Administration (1100)
M.
2010 - Health Department (1293)
N.
2010 - Health Department (1293)
O.
2010 - WIC BF (1292)
P.
2010 - WIC (1292)
Q.
2010 - Elections Dept. (1100)
R.
2010 - Fire Marshal (1100)
S.
2010 - County Auditor's Office (1100)
T.
2010 - R-O-W (1200)
U.
2010 - County Judge's Office (1100)
V.
2010 - Co. Wide Adm. (1100)
W.
2010 - Constable Pct. #1 (1100)
X.
2010 - Constable Pct. #2 (1100)
Y.
2010 - Constable Pct. #5 (1100)
Z.
2010 - County Court at Law #4 (1100)
AA.
2010 - Pct. #1 BCAP (1312)
BB.
2010 - Pct. #1 BCAP (1312)
CC.
2010 - Pct. #1 Adm. (1200)
DD.
2010 - Pct. #2 BCAP-Morning Sun Sub. (1200)
EE.
2010 - Pct. #2 BCAP (1312)
FF.
2010 - Pct. #2 BCAP (1312)
GG.
2010 - Pct. #2 CAP (1200)
HH.
2010 - Pct. #3 Adm. (1200)
II.
2010 - Pct. #3 Adm. (1200)
JJ.
2010 - Pct. #3 Parks (1100)
KK.
2010 - Pct. #3 C.O.s 2001 (1331)
LL.
2010 - Pct. #4 Adm. (1200)
MM.
2010 - Pct. #4 CAP III (1312)
NN.
2010 - Pct. #4 CAP III (1312)
OO.
2010 - Child Welfare (1100)
3.
2010 Interdepartmental Transfers:
A.
Pct. #2 R&B (1200):
Approval of 2010 interdepartmental transfer within Precinct #2 fund (1200) from R&B (program 006) to El Dora Road Project (program 052) in the amount of $25,000.00 for ROW project expenditures.
Approval of 2010 interdepartmental transfer within Precinct #2 fund (1200) from R&B (program 006) to El Dora Road Project (program 052) in the amount of $25,000.00 for ROW project expenditures.
B.
Pct. #2 R&B (1200)
Approval of 2010 interdepartmental transfer within Precinct #2 fund (1200) from R&B (program 006) to Border Colonia Access Program MorningSun Subdivision (program 484) for Drainage Ditches in the amount of $2,687.50 to fund project expenditures.
Approval of 2010 interdepartmental transfer within Precinct #2 fund (1200) from R&B (program 006) to Border Colonia Access Program MorningSun Subdivision (program 484) for Drainage Ditches in the amount of $2,687.50 to fund project expenditures.
C.
Constable Pct. #4 (1100):
Approval of 2010 interdepartmental transfer from Co. Wide Adm. to Constable Pct. No. 4 in the amount of $1,519.00.
Approval of 2010 interdepartmental transfer from Co. Wide Adm. to Constable Pct. No. 4 in the amount of $1,519.00.
D.
Pct. #4 C.O. 2010 A&B Series (1342):
Approval of 2010 interdepartmental transfer within Certificates of Obligation Series 2010 A&B - Precinct #4 Drainage Improvement Project from (program 036) to Faysville Pump (program 074) in the amount of $30,000.00 to fund pipes used for project.
Approval of 2010 interdepartmental transfer within Certificates of Obligation Series 2010 A&B - Precinct #4 Drainage Improvement Project from (program 036) to Faysville Pump (program 074) in the amount of $30,000.00 to fund pipes used for project.
4.
Interfund transfers:
A.
Pct. #3 TxDot (1315):
Approval of 2010 interfund transfer from Precinct #3 Road & Bridge to Precinct #3 TxDot Project in the amount of $177.13
Approval of 2010 interfund transfer from Precinct #3 Road & Bridge to Precinct #3 TxDot Project in the amount of $177.13
5.
Planning Department:
A.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
B.
Reimbursement of a Cash Deposit:
1. Sendero Trails Ph. I Subdivision – Pct. 4 (Megaware Corp.)
1. Sendero Trails Ph. I Subdivision – Pct. 4 (Megaware Corp.)
6.
Monthly Fee Reports:
A.
District Clerk:
Approval of August 2010 Monthly Fee Report.
Approval of August 2010 Monthly Fee Report.
B.
County Clerk:
Approval of August 2010 Monthly Fee Reports.
Approval of August 2010 Monthly Fee Reports.
7.
Right of Way - Permits:
A.
1. The North Alamo Water Supply Corporation:
a. Approximately 500' east of Dillon on the north side of Anderson- BORE- Dennis Lowell Patterson; 3/4" serv connection.
2. City of Weslaco:
a. San Jacinto Estates No.7: the proposed 12" sanitary sewer will begin at the Southeast corner of Mile 10 North Road and Mile 4 West Road. It will then run west along the South side of Mile 10 North Road within existing Right of Way for a distance of 2,175.0 feet. Crossing on Mile 4 West Road will be done by boring.
a. Approximately 500' east of Dillon on the north side of Anderson- BORE- Dennis Lowell Patterson; 3/4" serv connection.
2. City of Weslaco:
a. San Jacinto Estates No.7: the proposed 12" sanitary sewer will begin at the Southeast corner of Mile 10 North Road and Mile 4 West Road. It will then run west along the South side of Mile 10 North Road within existing Right of Way for a distance of 2,175.0 feet. Crossing on Mile 4 West Road will be done by boring.
8.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| B3557.00.000.0015.00 | HLS Tax Services | $4000.00 |
| C4070.00.000.000A.00 | FDR Pete Ltd David Guerra | $37165.22 |
| V3419.00.000.0001.00 | First American Commercial | $12291.34 |
9.
Membership Dues:
A.
398th District Court:
Approval to pay annual membership dues to the National Council of Juvenile and Family Court Judges for the 398th District Court Judge Aida Salinas Flores in the total amount of $195.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Approval to pay annual membership dues to the National Council of Juvenile and Family Court Judges for the 398th District Court Judge Aida Salinas Flores in the total amount of $195.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
10.
Headstart:
A.
Approval of Report of Texas Department of Agriculture Meals and Snacks Served Each Month: August 2010
B.
Approval of Children's Applications for 2010-2011
C.
Approval of Program Financial Report: August 2010
11.
Urban County:
A.
The Urban County Program is requesting the award of bids and approval of contracts for the demolition and reconstruction of the following:
1. (2) units in the Countywide area and (1) in the City of La Villa in the amount of $137,997.00 to Rolando's General Construction.
2. (1) unit in the City of Elsa and (1) unit in the City of Mercedes in the amount of $93,200.00 to G & G Contractors.
1. (2) units in the Countywide area and (1) in the City of La Villa in the amount of $137,997.00 to Rolando's General Construction.
2. (1) unit in the City of Elsa and (1) unit in the City of Mercedes in the amount of $93,200.00 to G & G Contractors.
B.
The CDBG Disaster Recovery Program is requesting the award of bids and approval of contracts for the demolition and reconstruction of the following:
1. (1) unit in the City of Edcouch and (1) in the City of San Juan in the amount of $103,200.00 to Reyna Homes, LLC.
2. (1) unit in the City of Elsa in the amount of $54,374.00 to CRG Homes.
1. (1) unit in the City of Edcouch and (1) in the City of San Juan in the amount of $103,200.00 to Reyna Homes, LLC.
2. (1) unit in the City of Elsa in the amount of $54,374.00 to CRG Homes.
12.
Auditor's Office:
A.
Monthly Collection Report for July 2010.
| OFFICE | FEES & COST | MONTH |
| Tax Assessor/Collector | $2,680,767.35 | July 2010 |
13.
Budget & Management:
A.
1. Approval to transfer $ 431,655.25 to the Hidalgo County Claims Bank Account for Blue Cross Blue Shield Insurance Claims for period 08/28/10 to 09/10/10.
2. Approval of wire transfer to cover claims paid.
| 08/28/10 to 08/31/10 | $ 99,023.91 |
| 09/01/10 to 09/03/10 | $ 201,472.92 |
| 09/04/10 to 09/10/10 | $ 131,158.42 |
| TOTAL: | $ 431,655.25 |
2. Approval of wire transfer to cover claims paid.
B.
Self-Insured 2202 Workers' Comp.:
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $ 51,758.53 for the period of 08/16-31/2010 and requesting approval of wire transfer
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $ 51,758.53 for the period of 08/16-31/2010 and requesting approval of wire transfer
14.
IT Department - Renan Ramirez:
A.
Hidalgo County WIC:
1. Authorization to remove employee name and replace with new employee name for the following:
2. Approval of the attached Wireless Device Request Forms under the County's cell phone policy.
1. Authorization to remove employee name and replace with new employee name for the following:
| Description: | Plan Description: | Department: | Employee Name: | Employee Number: | Cell Phone Number: |
| Removing | Pocket Unl Talk, Text & Long Dist | WIC | Noemi Hernandez | 165034 | 956-907-4943 |
| Replacing | Pocket Unl Talk, Text & Long Dist | WIC | Office Use | n/a | 956-907-4943 |
B.
Health & Human Services Dept.:
1. Authorization to delete the following service:
2. Approval of the attched Wireless Device Request Form under the County's cell phone policy.
1. Authorization to delete the following service:
| Description: | Plan Description: | Department: | Employee Name: | Employee Number: | Cell Phone Number: |
| Deactivate Service | Unl voice, text & us long distance | Health & Human Serv. | Mario Sanchez | 127272 | 956-219-5069 |
2. Approval of the attched Wireless Device Request Form under the County's cell phone policy.
15.
Purchasing Department:
A.
1. Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2010.
2. Requesting authority to purchase (5) Astro Digital APX 7000 Digital Portable Radio - 700/800 MHz primary band - VHF secondary band through Hidalgo County's Inter local agreement with the Houston-Galveston Area Council's (H-GAC's) awarded vendor Motorola Inc. (contract no.: RA01-08) for the Emergency Management Department through requisition #181535 in the amount not to exceed $30,194.76 (0-1283-429-10-300-027-2-748);
3. Requesting authority to enter into a 36-month new copier (capital) lease for a WC7120P-copier through the County's membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor Xerox Corporation contract 985-L2 through requisition #180760 for the 449th District Court in the amount of $233.38/month effective upon approval (0-1100-412-00-011-001-0-780):
3. Requesting authority to enter into a 36-month new copier (capital) lease for a WC7120P-copier through the County's membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor Xerox Corporation contract 985-L2 through requisition #180760 for the 449th District Court in the amount of $233.38/month effective upon approval (0-1100-412-00-011-001-0-780):
B.
Acceptance and approval of Change Order No. 1 with contractor O.G. Construction Company, LLC for Morning Sun Subdivision, Pct. No. 2 reflecting a net increase of $6,187.50 for addition of asphalt, addition of 9 days for work and 5 rain (too wet) days as submitted through project engineer, R. Gutierrez Engineering Corporation (C-CAP-09-212-01-19).
C.
1. Rescission of Agenda Item AI-22710 (CC on 08/31/10) for the acceptance of proposals submitted by Gray Bar in connection to the Energy Efficiency and Conservation Block Grant inasmuch as the proposals submitted did not meet the Buy American Provisions as required by grant;
2. Acceptance of proposal received from awarded vendor, Gray Bar Electric Company in the amount of $6,437.52 through the County's participation/membership with U.S. Communities for the "Purchase of OCC Sensors for the Old Administration 3rd Floor Renovations".
2. Acceptance of proposal received from awarded vendor, Gray Bar Electric Company in the amount of $6,437.52 through the County's participation/membership with U.S. Communities for the "Purchase of OCC Sensors for the Old Administration 3rd Floor Renovations".
D.
Approval of Application for Payment No. 1 in the amount of $54,700.20 from M Construction LTD contracted vendor for Chapa 2 Subdivision as reviewed and submitted by project engineer Izaguirre Engineering Group, LLC (C-CAP-09-372-11-24).
E.
Approval for Comdata Corporation/Transmontaigne Product Services, Inc. to add additional fuel card(s) and/or driver(s) to Constable Pct 3.
F.
Requesting authority to advertise and approval of specifications as attached hereto for the purpose of receiving bids for PVC Force Main Drain Pipe for the proposed Faysville Pump in Pct. #4 for project #2010-338-10-13-OGG.
G.
Approval of Change Order No. 1 with contractor M. Construction, LTD for Chapa No. 2 Subdivision, Pct. No. 1 reflecting a net increase of $30,876.00-addition of items as submitted through project engineer Izaguirre Engineering Group, LLC (C-CAP-09-371-11-24).
H.
Pct.#2:
Approval of Request for Payment #16 (A-E) for New Precinct #2 Administration Office Comples and Other Hidalgo County Offices from VA Architecture, in the amount(s) of:
Approval of Request for Payment #16 (A-E) for New Precinct #2 Administration Office Comples and Other Hidalgo County Offices from VA Architecture, in the amount(s) of:
| # | Description | Purchase Order No. | Payment Amount |
| A | Pct.2 Admin. Office |
617618
|
$1,528.80
|
| B | Health Clinic |
622522
|
$1,378.18
|
| C | WIC Clinic |
622523
|
$326.51
|
| D | Tax Office |
622524
|
$1,772.16
|
| E | J/P & Constables Office |
622525
|
$1,867.58
|
I.
Pct.#2:
Approval of Request for Payment Application No. 9 in the amount of $492,043.00 from D. Wilson Construction Co. awarded contractor for the, "New Administration Office for Hidalgo County Pct.#2 and Other County Offices", and as certified for payment by project architect, VA Architecture; #C-09-037C-11-17.
Approval of Request for Payment Application No. 9 in the amount of $492,043.00 from D. Wilson Construction Co. awarded contractor for the, "New Administration Office for Hidalgo County Pct.#2 and Other County Offices", and as certified for payment by project architect, VA Architecture; #C-09-037C-11-17.