CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
October 5, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Christina Frias
E.
Claim of Omar Gutierrez
F.
C-3050-10-I; Reyes Cordova v. William Lang
7.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Christina Frias
E.
Claim of Omar Gutierrez
F.
C-3050-10-I; Reyes Cordova v. William Lang
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
10.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
11.
Sheriff's Office - Chief Martinez:
A.
Pursuant to Hidalgo County Cellular Telephone Policy (Contract: DIR-SDD-611), presentation for consideration, acceptance and approval of Cellular Phone Request Form (Data Cards Request). Data cards will be utilized for mobile data terminals. The cards are locked and can only be used for official purposes.
B.
Approval to accept the grant extension for the Texas Border Sheriff's Coalition (TBSC) Operation Linebacker grant with new ending date of September 30, 2011.
12.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Discussion, consideration and approval to transfer $2,125,000.00 to the County of Hidalgo Medicaid Supplemental Program Escrow Account for Indigent Health care expenditures for the 4th Quarter of Fiscal Year 2010.
13.
TX. Agri-Life Extension Services - Barbara Storz:
A.
Approval of Proclamation declaring October 3-9, 2010 - National 4-H Week
14.
Urban County - Diana Serna:
A.
Urban County Program on behalf of the City of Alton, is requesting authority to purchase Fire Station Equipment (wild land fire fighting bunker gear) for the Alton Volunteer Fire Department. Purchase will be made from Daco (contract # FS12-09) an approved vendor through Hidalgo County's membership and participation with HGAC. The total amount of the wild land bunker gear is $39,873.00 which includes shipping fees (quote attached) for the City of Alton Fire Department, utilizing FY's 20, 22, and 23 (2007, 2009, and 2010) Fire Station/Equipment line item.
B.
The City of San Juan requests approval from Hidalgo County Commissioner's Court to reject all bids submitted and re-advertise for the UCP YR 22 (2009) City of San Juan Public Facilities Improvements project consisting of the construction of the San Juan Public Library.
C.
Urban County Program on behalf of Hidalgo County Precinct No. 1 is requesting authority to purchase Fire Hydrants for the City of Edcouch through Hidalgo County's membership and participation with TXMAS, approved vendor Grainger, Inc. (contract #TXMAS #2-539030) in the amount of $29,261.70 (quote attached hereto). Hidalgo County Precinct No. 1 UCP Years 20, 21 & 22- 2007-2008- 2009) Water/Sewer Improvements funds will be utilized.
D.
Urban County Program on behalf of Hidalgo County Precinct No. 4, is requesting authority to purchase Fire Station Equipment (scene lighting and wild land fire fighting bunker gear) for the Linn/San Manuel Volunteer Fire Department. Purchase will be made from Dooley Tackaberry, Inc. (contract # 284-08) an approved vendor through Hidalgo County's membership and participation with Buy Board. The total amount for the purchase is $20,385.35 (quotes attached), as requested by the Hidalgo County Precinct No. 4 for the Linn/San Manuel Volunteer Fire Department utilizing UCP FY 22 (2009) Fire Station/Equipment line item.
E.
Request approval to declare surplus equipment for the purpose of disposition and thus clear inventory list.
15.
Elections Administration - Yvonne Ramon:
A.
1. Discussion, consideration and action on approval of three (3) pending early voting polling site location changes previously presented to Commissioners' Court on September 7, 2010
2. Discussion, consideration and action on approval of changes to Election Day Polling Site locations for November 2, 2010 General Election due to pending written approval from contracting authority
2. Discussion, consideration and action on approval of changes to Election Day Polling Site locations for November 2, 2010 General Election due to pending written approval from contracting authority
B.
Approval of Full Contract for the Election Services between Hidalgo County and Pharr-San Juan-Alamo Independent School District for their election to be held on November 2, 2010.
C.
Approval of Full Contract for Election Services between Hidalgo County and La Villa Independent School District for their election to be held on November 2, 2010.
16.
Head Start Program - Teresa Flores:
A.
Discussion/Approval of Appointment of One (1) Community Representative by Each Member of the Commissioners' Court, to Serve on the Hidalgo County Head Start Program Policy Council, for a One (1) Year Term According to 45 CFR Chapter XIII, 1304.50(b)(1)-(b)(7) Beginning October 2010
17.
Precinct #2 - Comm. Palacios:
A.
Discussion with representatives from Natural Resources Conservation Services (NRCS); with potential availability of additional funding resources for drainage repairs.
18.
Budget & Management - Raul Silguero Jr.:
A.
Reclassifications/Regrade:
1. Approval to reclassify/regrade the following full time positions in the Classification and Compensation Plan (Position Inventory) , effective 10/11/10, as per the Hidalgo County Personnel Handbook. Reviewed and recommended by the Classification Committee.
1. Approval to reclassify/regrade the following full time positions in the Classification and Compensation Plan (Position Inventory) , effective 10/11/10, as per the Hidalgo County Personnel Handbook. Reviewed and recommended by the Classification Committee.
|
Action
|
Slot No.
|
Dept Name/ No.
|
Current Position Title |
Current Grade |
Proposed Position Title |
Proposed/ Recommended Grade |
No. of Positions |
|
Reclassification
|
0005
|
Fire Marshal
300-001 |
Deputy Fire Marshal
|
10
|
Chief Deputy Fire Marshal
|
11
|
1
|
|
Regrade
|
N/A
|
N/A
|
Collections Supervisor
|
12
|
N/A
|
13
|
1
|
2. Approval of interdepartmental transfers.
3. Approval to revise the salary schedule for affected departments/personnel.
B.
Budget Appropriations:
1.
Pct. #4 R&B (1200):
a. Approval of Certification of Revenues, as certified by the County Auditor for Pct. 4 R&B 1/3 Paving Revenue.
b. Approval of 2010 appropriation of funds for the Pct. 4 R&B in the total amount of $43,534.55.
a. Approval of Certification of Revenues, as certified by the County Auditor for Pct. 4 R&B 1/3 Paving Revenue.
b. Approval of 2010 appropriation of funds for the Pct. 4 R&B in the total amount of $43,534.55.
19.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
a. Review and recommendation to accept the sole response received from Montalvo Insurance as qualified to proceed to the next phase of the procurement process for: "Hidalgo County's Property & Casualty Insurance Policies which includes TPA Services";
b. Recommendation to accept "Premium Summary", award the proposal received from Montalvo Insurance for: Hidalgo County's Property & Casualty Insurance Policies which include TPA Services with authority to purchase said policies and services from the following companies, including, but not limited to the following: Chubb-Federal Ins.;Landmark American; Travelers-St. Paul; ACE American; Grupo Nacional Provincial; Illinois Union; Evanston Ins.; Certain Underwriters-Lloyds; Harleysville Mutual Ins. or, companies listed under ALTERNATE OFFER: One Beacon American Ins.; Great American and Travelers-St. Paul.
b. Recommendation to accept "Premium Summary", award the proposal received from Montalvo Insurance for: Hidalgo County's Property & Casualty Insurance Policies which include TPA Services with authority to purchase said policies and services from the following companies, including, but not limited to the following: Chubb-Federal Ins.;Landmark American; Travelers-St. Paul; ACE American; Grupo Nacional Provincial; Illinois Union; Evanston Ins.; Certain Underwriters-Lloyds; Harleysville Mutual Ins. or, companies listed under ALTERNATE OFFER: One Beacon American Ins.; Great American and Travelers-St. Paul.
5.
Approval of an "Amendment" to Contract #C-10-024-05-18 with TDS Recycling Corporation, dba, Weslaco Scrap Metal & Tesoro Metals Recycling Company for "Hidalgo County-Sale Of Scrap Metal"(on an as needed basis) reflecting details on timeline for payment of revenues by awarded vendor to Hidalgo County and as previously approved by Commissioners Court on May 18, 2010.
6.
a. Status report (attached hereto and as requested by CC on 09-14-10) by Richard Sunday, Facilities Management, on the current on-going renovations to the third floor of the Adm. Bldg.;
b. Status report (attached hereto) by Richard Sunday, Facilities Management, on Adm. Bldg. general preparation/necessary projects requiring completion prior to commencement of general contractor renovations, including, but not limited to:
1. Asbestos Abatement through awarded vendor - R.L. Abatement, Inc.;
2. Elevator Modernization Project through awarded vendor - Thyssen Krupp;
3. Fire Alarm System Repair Project through awarded vendor - Firetrol;
c. Status report by project architect, Alcocer/Garcia Associates, Inc. on the (Renovation of first and Second Floors including South wing of Adm. Bldg. - 100 E. Cano, Edinburg, TX) plans and specifications of the projcet, with applicable action/approval including, but not limited to the following:
1. Proceed to advertise the project with the current approved plans/specifications;
2. Submission of timelines for project;
3. Other related issues
b. Status report (attached hereto) by Richard Sunday, Facilities Management, on Adm. Bldg. general preparation/necessary projects requiring completion prior to commencement of general contractor renovations, including, but not limited to:
1. Asbestos Abatement through awarded vendor - R.L. Abatement, Inc.;
2. Elevator Modernization Project through awarded vendor - Thyssen Krupp;
3. Fire Alarm System Repair Project through awarded vendor - Firetrol;
c. Status report by project architect, Alcocer/Garcia Associates, Inc. on the (Renovation of first and Second Floors including South wing of Adm. Bldg. - 100 E. Cano, Edinburg, TX) plans and specifications of the projcet, with applicable action/approval including, but not limited to the following:
1. Proceed to advertise the project with the current approved plans/specifications;
2. Submission of timelines for project;
3. Other related issues
7.
a. Elections Department:
1. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Chapter 262, Section .024, (a) (7)-"an item that can be obtained from only one source";
2. Approval of a "Sole Source Declaration" with authority for Hidalgo County (elected office, departments, agencies, programs through all applicable funding sources) to purchase QAS Pro 6.45 program with Experian QAS (commencing and as required by the Elections Department) through requisition #182951 in the amount of $7,200.00-effective upon approval including the signing of required documents by County Judge or Court Member.
b. Facilities Management:
Request by Mr. Richard Sunday to approve an amendment to PO#642928-Firestrol Protection Systems, Inc. (CC approved 7-13-10) to include the short term monitoring of the on-going Fire Alarm System Repair Project at the former Administration Bldg. (100 E. Cano-Edinburg, Tx) while entire project is completed at no additional cost.
1. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Chapter 262, Section .024, (a) (7)-"an item that can be obtained from only one source";
2. Approval of a "Sole Source Declaration" with authority for Hidalgo County (elected office, departments, agencies, programs through all applicable funding sources) to purchase QAS Pro 6.45 program with Experian QAS (commencing and as required by the Elections Department) through requisition #182951 in the amount of $7,200.00-effective upon approval including the signing of required documents by County Judge or Court Member.
b. Facilities Management:
Request by Mr. Richard Sunday to approve an amendment to PO#642928-Firestrol Protection Systems, Inc. (CC approved 7-13-10) to include the short term monitoring of the on-going Fire Alarm System Repair Project at the former Administration Bldg. (100 E. Cano-Edinburg, Tx) while entire project is completed at no additional cost.
B.
Pct. 1
1.
a. Requesting approval of a Professional Service Agreement with TEDSI Infrastructure for the provision of engineering services for Hidalgo County Precint No.1 project titled "Pleasantview Rd.-City Limits (South of 11th St) to Mile 5N Rd" as approved through CC on 09/21/10 on AI#22935; and
b. Requesting acceptance and approval of Work Authorization No. 1-Professional Engineering Services for the preparation of the plans, specifications and estimates (PS&E)for Pleasantview Rd in the amount of $166,638.00.
b. Requesting acceptance and approval of Work Authorization No. 1-Professional Engineering Services for the preparation of the plans, specifications and estimates (PS&E)for Pleasantview Rd in the amount of $166,638.00.
C.
Pct. 2
1.
Acceptance and approval of Work Authorization No. 8 with R. Gutierrez Engineering Corporation (Contract #C-09-419-10-27), project engineer for professional surveying services for right-of-way parcels needed for the Morningside Off-Site Drainage Project.
2.
Acceptance and approval of Work Authorization No.9 with R. Gutierrez Engineering Corporation (Contract #C-09-419-10-27), project engineer for professional surveying services for right-of-way parcels needed for Rodriguez Street Project.
3.
Acceptance and approval of Work Authorization No.8 with Millennium Engineers Group, Inc., Contract #C-09-485-01-12 for construction Materials Engineering Services for Alamo Road Crossing Drainage Improvement Project.
D.
Pct. 3
1.
a. Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 1 for current contract with L & G Consulting Engineers, Inc. for the "FM 681 from (FM 2221 to SH 107) for Precinct No. 3," to reflect correction and clarifications on Exhibit "B" and Exhibit "D". C-09-192-06-08
b. Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 1 for current contract with L & G Consulting Engineers, Inc. for the "FM 2221/FM 492 from (FM 681 to SH 364)(including ROW Mapping and ROW Acquisition) for Precinct No. 3," to reflect correction and clarifications on Exhibit "B" and Exhibit "D". C-09-192A-06-08
b. Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 1 for current contract with L & G Consulting Engineers, Inc. for the "FM 2221/FM 492 from (FM 681 to SH 364)(including ROW Mapping and ROW Acquisition) for Precinct No. 3," to reflect correction and clarifications on Exhibit "B" and Exhibit "D". C-09-192A-06-08
E.
Pct. 4
1.
a. Requesting approval of (Supplemental Agreement No. 1) submitted by S&B Infrastructure Ltd., to extend the current agreement till December 31, 2010 to complete (Scopes of Services) for on going Work Authorizations in connection with Contract #C-09-264-10-05 for professional engineering services" for: "Building Repairs and/or Renovations" (on an as needed basis) for County-Owned Buildings located within Precinct No. 4;
b. Acceptance and approval of the following AMENDMENT #1 to WA #2 for Scope of Work to reflect the additions of: (a) Hot Checks, 3rd Floor West, Asst DA Eric's Office and (b) W. Side Judge Homero Garza's Office) at no additional cost in connection with Contract #C-09-264-10-06-Prof Eng Svcs for: "Building Repairs and/or Renovations" (on an as needed basis) for County-Owned Buildings located within Precinct No. 4
b. Acceptance and approval of the following AMENDMENT #1 to WA #2 for Scope of Work to reflect the additions of: (a) Hot Checks, 3rd Floor West, Asst DA Eric's Office and (b) W. Side Judge Homero Garza's Office) at no additional cost in connection with Contract #C-09-264-10-06-Prof Eng Svcs for: "Building Repairs and/or Renovations" (on an as needed basis) for County-Owned Buildings located within Precinct No. 4
2.
Recommending award of bid and approval of contract to sole bidder meeting all specifications/requirements attached hereto for Hidalgo County Precinct No. 4 - "Hauling Services For All Road Materials (Excluding Hot-Mix)" RFB No.: 2010-137-107-07-SGS.
F.
District Courts
1.
Recommending to reject the sole bid received in order to modify specifications with authority to re-advertise including approval of modified procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County - "Lease Office Space - City of Edinburg to House a State District Court" Bid No. 2010-346-10-27-ERT.
G.
WIC
1.
Approval of a B101-2007 (Standard Form of Agreement between Owner & Architect) and AIA 201-2007 (General Conditions of the Contract for Construction) with DANNENBAUM ENGINEERING COMPANY in connection with "Building Repairs and/or Additions and Renovations to the W.I.C. Offices located in Edinburg, Texas on the North Side of Richardson Road and East of Doolittle Road within Hidalgo County Precinct No. 4") through contract #C-10-101-03-16 as ranked and selected by CC for an "on call basis" including release of processed purchase order #646589-$42,775.00.
H.
Budget & Management
1.
Ratification of request by Budget Office to Milliman (former awarded contractor) to conduct a reserve calculations study for Hidalgo County's Health Plans for year 2009 with acceptance and approval of invoice with fee of $6,810.00 based on the protocol utilized to conduct the 2008 reserve calculation study (approved by CC in May of 2009) inasmuch a Milliman was in possession of all information to complete said study including authority for County Treasurer to issue payment after auditing procedures completed by County Auditor's Office.
I.
Colonia Access Program Pct. 1
1.
Approval of Application for Payment No. 3- Final in the amount of $34,169.76 from Valley Paving Inc, contracted vendor for Colonia Boyce Subdivision as reviewed and submitted by project engineer, Rodriguez Engineering (C-CAP-09-469-04-06).
J.
Auditor's Office
1.
a. Requesting exemption from competitive procurement requirements under the Texas Local Government Code, Section 262.024(a)(7)(A);
b. Requesting approval of agreement (if applicable) with authority to purchase: "On-line Research Services" with Lexis Nexis for the Hidalgo County Auditor's Office.
b. Requesting approval of agreement (if applicable) with authority to purchase: "On-line Research Services" with Lexis Nexis for the Hidalgo County Auditor's Office.
K.
Right of Way
1.
a. Requesting the surplus of Lot 7, Amended Eyhorn Landfill Subdivision #1 and Lot 7, Amended Eyhorn Landfill Subdivision #2 for the purpose of disposition through sale or exchange;
b. Pursuant to Texas Local Government Code Chapter 273, including, but not limited to:
1. Under 273.001 (a)- requesting authority to publish an AD for the Sale of the property described herein;
2. Under 273.001 (b)- requesting authority to sell the property described herein;
c. Authority to request a fair market value appraisal for the property described as Lot 7, Amended Eyhorn Landfill Subdivision #1 and Lot 7, Amended Eyhorn Landfill Subdivision #2 through the Pct.'s current awarded firm in order for CC to set the minimum bid amount;
d. Requesting approval of Work Authorization No. 5 with a proposed fee of $4,000.00 for the contract between Hidalgo County and Leonel Garza Jr., in connection with appraisal services for the property described herein.
b. Pursuant to Texas Local Government Code Chapter 273, including, but not limited to:
1. Under 273.001 (a)- requesting authority to publish an AD for the Sale of the property described herein;
2. Under 273.001 (b)- requesting authority to sell the property described herein;
c. Authority to request a fair market value appraisal for the property described as Lot 7, Amended Eyhorn Landfill Subdivision #1 and Lot 7, Amended Eyhorn Landfill Subdivision #2 through the Pct.'s current awarded firm in order for CC to set the minimum bid amount;
d. Requesting approval of Work Authorization No. 5 with a proposed fee of $4,000.00 for the contract between Hidalgo County and Leonel Garza Jr., in connection with appraisal services for the property described herein.
L.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
20.
Adjourn