CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
October 12, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Consultation with attorneys regarding pending litigation in C-3123-03-I; Hidalgo County v. Landmark Organization, L.P., et.al
D.
Claim of Perla Vela
7.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Consideration and possible action regarding partial resolution in C-3123-03-I; Hidalgo County v. Landmark Organization, L.P., et.al
D.
Claim of Perla Vela
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
10.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Approval of 2011 Proposed Holidays
C.
Discussion of the county's options and approval for the Hidalgo County Executive Officer to fill out and sign all forms related to the discontinuation of services from American United Life (a One-America Financial Partner) to discontinue the "County of Hidalgo Office of Employment & Training" retirement plan.
D.
Approval to accept settlement check from Chubb Group Insurance Company in the amount of $10,800.00 for damages to heavy equipment. (Precinct 4)
E.
Approval to authorize Executive Officer to sign IRS Form 6847 - Consent of Internal Revenue Service to Release Tax Information as it relates to request from Tristar regarding claims handling services
F.
Request from Edinburg Chamber of Commerce to use the Edinburg Town Square Area (parking lot) for "Edinburg Market Days" Event to be held the second Saturday of every month beginning Saturday, January 8, 2011 through Saturday, December 10, 2011 (8:00a.m. to 2:00 p.m.)
G.
Request by Latin Ivy Media Marketing for use of Delta Lake Park for Autumn Fest event to be held on Saturday, October 23, 2010.
H.
Request by Rosary and Altar Society of Holy Family Church for use of courthouse grounds (open forum site) for prayer rally to be held on Saturday, October 23, 2010 (8-11am)
11.
Safety Division - Roy Quintanilha:
A.
Discussion and action to approve payment of Invoice #18436 from Safeguard Universal Business Forms & Promotionals for safety promotional items as requested and purchased with Hidalgo County PO #644618 issued on August 20, 2010 in the amount of $ 1,152.00
12.
Constables:
A.
Constable Pct. #4:
Discussion, consideration, and approval to appoint Frances Ann Aguilera and Peter Lyle Palmer as reserve deputy constable(s) by Constable J.E. "Eddie" Guerra, Constable precinct 4 in accodance with Texas Local Government Code 86.012
Discussion, consideration, and approval to appoint Frances Ann Aguilera and Peter Lyle Palmer as reserve deputy constable(s) by Constable J.E. "Eddie" Guerra, Constable precinct 4 in accodance with Texas Local Government Code 86.012
13.
County Judge's Office:
A.
1. Approval to delete the following vacant full time positions effective 10/12/10.
2. Approval of the revised salary schedule.
|
Action
|
Slot. No.
|
Dept. Name/No
|
Current Position Title
|
Budgeted Salary
|
|
Delete
|
0006
|
Co. Judge's Office (110)
|
Administrative Assistant
|
$54,600.00
|
|
Delete
|
0027
|
Co. Judge's Office (110)
|
Economic Development Planner II
|
$58,800.00
|
|
Total Salaries
|
$113,400.00
|
2. Approval of the revised salary schedule.
B.
Discussion, consideration, and approval of Proclamation in support of United Way of South Texas.
C.
Presentation by Hidalgo County Commuter Rail District Board Members regarding Hidalgo County Commuter Rail Feasibility Study.
14.
Sheriff's Office - Chief Martinez:
A.
Authorization and Approval to accept the 2010 COPS Hiring Program Award from the U.S. Department of Justice, Office of Community Oriented Policing Services (COPS) for the amount of $2,099,084.00.
15.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
16.
IT Department - Renan Ramirez:
A.
Authorization to delete wireless service through the County's membership/participation with awarded vendor SPRINT for the following:
*SEE ATTACHED PDF
*SEE ATTACHED PDF
17.
Urban County - Diana Serna:
A.
Requesting approval of a Performance Statement Amendment to the Hidalgo County CDBG Disaster Recovery Entitlement Grant Program, Contract No. DRS010068 under the Texas Department of Rural Affairs.
18.
Elections Administration - Yvonne Ramon:
A.
Discussion, consideration and action on approval of temporary branch polling places for early voting for November 2, 2010
General Election to be held at:
STC - Oct. 18-22, 2010 (7:00 am - 7:00 pm)
UT-Pan Am - Oct. 25-29, 2010 (7:00 am - 7:00 pm)
General Election to be held at:
STC - Oct. 18-22, 2010 (7:00 am - 7:00 pm)
UT-Pan Am - Oct. 25-29, 2010 (7:00 am - 7:00 pm)
19.
Head Start Program - Teresa Flores:
A.
Discussion/Approval of Appointment of One (1) Community Representative by Each Member of the Comissioners' Court, to Serve on the Hidalgo County Head Start Program Policy Council, for a One (1) Year Term According to 45 CFR Chapter XIII, 1304.50(b)(1)-(b)(7) Beginning October 2010
20.
WIC - Norma Longoria:
A.
Approval of contract between Department of State Health Services (DSHS) and Hidalgo County for the provision of WIC Services from October 1, 2010 to September 30,2011 in the amount of $11,485,337.00.
21.
Right of Way - Joe Pena:
A.
Approval to grant permits - Baldemar Balderas:
1. Contractor shall cross Cesar Chavez Road with an 18" storm drain line approximately 457.958' south of Beth Drive. The Contractor shall open cut Cesar Chavez Road and install an 18" R.C.P. Drain Line.
2. Contractor shall cross Cesar Chavez Road with an 8" water line approximately 499.60' south of Beth Drive. The Contractor shall open cut Cesar Chavez Road and install an 16" R.C.P. Water Line.
1. Contractor shall cross Cesar Chavez Road with an 18" storm drain line approximately 457.958' south of Beth Drive. The Contractor shall open cut Cesar Chavez Road and install an 18" R.C.P. Drain Line.
2. Contractor shall cross Cesar Chavez Road with an 8" water line approximately 499.60' south of Beth Drive. The Contractor shall open cut Cesar Chavez Road and install an 16" R.C.P. Water Line.
22.
Precinct #2 - Comm. Palacios:
A.
Discussion with representative from Natural Resources Conservation Services (NRCS) with potential availability of additional funding resources for drainage repairs.
23.
Precinct #3 - Comm. Flores:
A.
Discussion, consideration and approval of Interlocal Cooperation Agreement between the City of Mission and the County of Hidalgo.
B.
Presentation for discussion, consideration, acceptance and approval of claim/invoice with authority for Hidalgo County Treasurer to issue payment to Professional Appraisal Services, Inc. for $900.00 for invoice #6352, after it has been reviewed, audited, and processing procedures are completed by the Hidalgo County Auditor's office.
24.
Budget & Management - Raul Silguero Jr.:
A.
Approval and authorization for County Treasurer to establish the necessary account with Hidalgo County's depository bank as set forth by the Federal Emergency Management Agency and the State of Texas for the receipt of funds for the Alex/Flooding event.
B.
Salary Schedule Changes:
1.
Deletions/ Reclassifications:
a. Approval to delete/ reclassify the following full time position(s) in the Classification and Compensation Plan (Position Inventory) , effective 10/25/10, as per the Hidalgo County Personnel Handbook. Reviewed and recommended by the Classification Committee.
b. Approval of revised salary schedule.
a. Approval to delete/ reclassify the following full time position(s) in the Classification and Compensation Plan (Position Inventory) , effective 10/25/10, as per the Hidalgo County Personnel Handbook. Reviewed and recommended by the Classification Committee.
|
Action
|
Slot No.
|
Dept Name/ No. |
Current Position Title |
Current Grade Level |
Proposed Position Title |
Proposed/ Recommended Grade Level |
No. of Positions |
|
Deletion
|
007
|
Co. Clerk
180-001 |
Public Information Specialist
|
8
|
N/A
|
N/A
|
1
|
|
Reclassification
|
009
|
Co. Clerk
180-001 |
Executive
Assistant I |
11
|
Executive
Assistant II |
13
|
1
|
b. Approval of revised salary schedule.
25.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
a. Status report submitted by Richard Sunday, Facilities Management, on the current on-going renovations to the third floor of the Adm. Bldg. including, but not limited to, specific preparation/necessary projects requiring completion prior to commencement of general contractor renovations, described as:
1. Asbestos Abatement through awarded vendor - R.L. Abatement, Inc.;
2. Elevator Modernization Project through awarded vendor - Thyssen Krupp;
3. Fire Alarm System Repair Project through awarded vendor - Firetrol;
b. Status report by project architect, Alcocer/Garcia Associates, Inc. on the (Renovation of first and second floors-including South wing of Adm. Bldg. - 100 E. Cano, Edinburg, TX) plans and specifications of the project and discussions/meeting with Judge-elect on review of County Judge office areas with applicable action/approval including, but not limited to the following:
1. Proposed date to submit final plans/specifications for CC approval; and, thereafter,
2. Proceed to advertise the project with the approved plans/specifications;
3. Submission of timelines for project;
4. Other related issues
1. Asbestos Abatement through awarded vendor - R.L. Abatement, Inc.;
2. Elevator Modernization Project through awarded vendor - Thyssen Krupp;
3. Fire Alarm System Repair Project through awarded vendor - Firetrol;
b. Status report by project architect, Alcocer/Garcia Associates, Inc. on the (Renovation of first and second floors-including South wing of Adm. Bldg. - 100 E. Cano, Edinburg, TX) plans and specifications of the project and discussions/meeting with Judge-elect on review of County Judge office areas with applicable action/approval including, but not limited to the following:
1. Proposed date to submit final plans/specifications for CC approval; and, thereafter,
2. Proceed to advertise the project with the approved plans/specifications;
3. Submission of timelines for project;
4. Other related issues
B.
Pct. 3
1.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service-Appraisal Services;
b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of appraisal services in connection with professional Appraisal Services required for project in Precinct #3;
Appraisal Firm Score Rank
1. Professional Appraisals 96 _______
2. Southmost Appraisals 75 _______
3. Leonel Garza Jr., & Asso. _ 98 _______
c. Authority for the Purchasing Department to negotiate a professional Appraisal Services Contract with the No.1 ranked firm of ___________________________ for the provision of Appraisal Services for project in Precinct #3.
b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of appraisal services in connection with professional Appraisal Services required for project in Precinct #3;
Appraisal Firm Score Rank
1. Professional Appraisals 96 _______
2. Southmost Appraisals 75 _______
3. Leonel Garza Jr., & Asso. _ 98 _______
c. Authority for the Purchasing Department to negotiate a professional Appraisal Services Contract with the No.1 ranked firm of ___________________________ for the provision of Appraisal Services for project in Precinct #3.
C.
IT Department:
1.
a. Review and recommendation to accept the sole response received from Starr Telecommunications, ETC., for RFP 2010-328-09-22-YZV "Cabling Installation - Time Materials - Other Services" as qualified to proceed to the next phase of the procurement process for: "Hidalgo County's Information Technology (IT) Department";
b. Recommendation to award the proposal received and approval of negotiated contract with Starr Tele communications, ETC. in connection with Cabling Installation-"Time Materials - Other Services - Hidalgo County - Information Technology (IT) Department"-RFP 10-328-09-22-YZV.
b. Recommendation to award the proposal received and approval of negotiated contract with Starr Tele communications, ETC. in connection with Cabling Installation-"Time Materials - Other Services - Hidalgo County - Information Technology (IT) Department"-RFP 10-328-09-22-YZV.
D.
Health & Human Services Dept.
1.
Recommending award of bid and approval of contract to the sole bidder, Prescription Supply Inc., meeting all specifications/requirements, terms and conditions as attached hereto for: Hidalgo County - Health Departments - "Contraceptives-Patch" RFB No. 2010-304-09-08-YZV.
E.
Facilities Management:
1.
Presentation of proposal received for the purposes of award to ___________________ awarded member through ______________________as the lowest proposal received in the amount of $_______________ for "Renovation to Old Administration Bldg- 3rd Floor Tile- Materials & Installation meeting all specifications, as attached hereto, (Project #2010-020C-10-08-OGG)
F.
Colonia Access Program Pct. 2
1.
Acceptance and approval of claims/invoices from Millennium Engineers Group, Inc. totaling $306.00 for material testing on Las Haciendas Subdivision through contract# C-CAP-07-006-02-13 which required work authorization(s) and erroneously not requested.
G.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
2.
Appointment and/or designation by Commissioners' Court to select/assign an evaluation committee to evaluate and score the statements of qualifications received for "Legal Services for Hidalgo County's Civil Service Commission", as referenced in procurement packet.
26.
Adjourn