CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
October 19, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
EEOC #31C-2010-01087; Jennifer Morales v. Hidalgo County Public Defender's Office
7.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
EEOC #31C-2010-01087; Jennifer Morales v. Hidalgo County Public Defender's Office
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
10.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Request by Edinburg Chamber of Commerce for the use of the town square for the Night of Lights Parade to be held on Saturday, December 4, 2010 at 6:30 p.m.
11.
County Judge's Office:
A.
Approval of proclamation proclaiming October 2010 as Breast Cancer Awareness Month in Hidalgo County.
B.
Discussion and approval of Proclamation supporting the Tropical Texas Behavioral Health Community Center.
12.
Constables:
A.
Constable Pct. #4:
Presentation for discussion, consideration and approval of a Memorandum of Understanding (MOU) between Immigration and Customs Enforcement (ICE) and Local, County, or State Law Enforcement Agency (Hidalgo County Constable, Precinct#4) for the Reimbursement of Joint Operations expenses from the Treasury Forfeiture Fund for overtime wages to be incurred by (2) employees #141275 and #180971.
Presentation for discussion, consideration and approval of a Memorandum of Understanding (MOU) between Immigration and Customs Enforcement (ICE) and Local, County, or State Law Enforcement Agency (Hidalgo County Constable, Precinct#4) for the Reimbursement of Joint Operations expenses from the Treasury Forfeiture Fund for overtime wages to be incurred by (2) employees #141275 and #180971.
13.
Sheriff's Office - Chief Martinez:
A.
1. Authorization and Approval to accept the 2010 COPS Hiring Program Award from the U.S. Department of Justice, Office of Community Oriented Policing Services (COPS).
2. Approval of certification of revenues.
3. Approval to appropriate budget for the COPS Hiring Program Grant in the amount of $2,099,084.00.
4. Approval of COPS Hiring Program (COPS 13) salary schedule.
2. Approval of certification of revenues.
3. Approval to appropriate budget for the COPS Hiring Program Grant in the amount of $2,099,084.00.
4. Approval of COPS Hiring Program (COPS 13) salary schedule.
B.
Sheriff (1100) / Courthouse Security (1241):
1. Approval of employee transfers as follows, as per section 3.49 of the Civil Service Commission Rules:
2. Approval of revised salary schedules.
1. Approval of employee transfers as follows, as per section 3.49 of the Civil Service Commission Rules:
|
FROM
|
TO
|
||||||
|
Employee
No. |
Position
Title |
Dept. No./
Name |
Slot.
No. |
|
Dept. No./
Name |
Slot
No. |
Budgeted
Salary |
|
126616
|
Sr. Deputy Sheriff Step II
|
Courthouse Sec.
(115-044) |
0009
|
|
Sheriff
(280-001) |
0215
|
$43,263.00 |
|
126179
|
Sr. Deputy Sheriff Step I
|
Sheriff
(280-001) |
0215 |
Courthouse Sec.
(115-044) |
0009 | $41,800.00 | |
2. Approval of revised salary schedules.
C.
Requesting approval for payment for invoice#88057 in the amount of $280.00 due to purchase of sharp containers which are not part of the contract for Envirotech.
14.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Request approval to accept the attached FY 2011 Immunization Contract #2011-036297, Amendment #001A. The purpose of this Amendment is to add the work plan attachment as required for these contracts. This Amendment has a retroactive effective date of 09/01/2010 due to the work plan being effective as of the start date of the contract.
15.
IT Department - Renan Ramirez:
A.
Authorization to purchase through the County's membership/participation with Contract: DIR-SDD-604 with awarded vendor Verizon for the following:
| Qty. | Description | Department | User | Service Total: | Equipment Total: |
| 1 | Data Card | Constable Pct. #4 | Raul Salinas | $45/Mo | $0 |
| 1 | Data Card | Constable Pct. #2 | Carlos Perez | $45/Mo | $0 |
| 1 | Cellular Phone | Information Tech | Estanislado Ramos | $87.38/Mo | $99.99 |
| 1 | Cellular Phone | Information Tech | Renan Ramirez | $87.38/Mo | $99.99 |
| 4 | Data Card | Information Tech | Office Use | $45/Mo | $0 |
| 1 | Cellular Phone | Executive Office | Cari Lambrecht | $87.38/Mo | $0 |
16.
Urban County - Diana Serna:
A.
Urban County Program on behalf of the City of Weslaco is requesting authority to utilize and purchase services from the Hidalgo County's membership and participation with TPSS-DIR approved vendor Calence Insight Networking Solutions (contract #DIR-SDD-1460) in the amount of $7,000.00 (quote attached hereto) as requested by the City of Weslaco for a Public Service (General) Project.
B.
Requesting approval for a six (6) month extension to the FY 08 Contract between the Urban County Program and South Texas Economic Development Corporation, Inc. (STEDC)
C.
Request approval to declare surplus equipment for the purpose of disposition and clear off inventory list. The asset is located at Precinct #4.
D.
Requesting approval to amend FY '09 Contract between the Urban County Program and Proyecto Azteca.
E.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services.
2. Presentation of the scoring grid for the purpose of ranking by Hidalgo County Commissioners' Court of at least three (3) professional engineering service firms from the County's approved "pool" as graded and evaluated by the City of Weslaco, Urban County Program and Hidalgo County Purchasing Department in connection with and funded through Hidalgo County Urban County Program Year 23 (2010) City of Weslaco Water/Sewer Improvements.
3. Authority to negotiate a Professional Engineering Service contract with the No. 1 ranked firm of ____________________ for the provision of engineering services for a Hidalgo County - City of Weslaco Water/Sewer Improvements project.
2. Presentation of the scoring grid for the purpose of ranking by Hidalgo County Commissioners' Court of at least three (3) professional engineering service firms from the County's approved "pool" as graded and evaluated by the City of Weslaco, Urban County Program and Hidalgo County Purchasing Department in connection with and funded through Hidalgo County Urban County Program Year 23 (2010) City of Weslaco Water/Sewer Improvements.
|
Firm
|
Grade
|
Rank
|
| L&G Engineering Laboratory, LLC |
93.67%
|
|
| Quintanilla, Headley & Associates |
93.34%
|
|
| Sigler, Winston Greenwood & Associates, Inc. |
92.00%
|
3. Authority to negotiate a Professional Engineering Service contract with the No. 1 ranked firm of ____________________ for the provision of engineering services for a Hidalgo County - City of Weslaco Water/Sewer Improvements project.
17.
Colonia Access Program - Agapito Vargas
A.
Requesting authority and approval to submit a waiver request to TxDOT regarding project over payments for 2nd Call Border Colonia Access Program (BCAP). The wavier request will be submitted from the Judge's Office.
18.
Precinct #4 - Comm. Garza:
A.
1. Request authorization to add "Post Directional" notations to existing road name - for 911 purposes:
From: Laguna Seca Rd
To: Laguna Seca Rd S, Laguna Seca Rd N, & Laguna Seca Rd W
2. Request authorization to name county road located West of Rooth Rd, North of mile 9 Rd as follows:
Valcosa Sr
From: Laguna Seca Rd
To: Laguna Seca Rd S, Laguna Seca Rd N, & Laguna Seca Rd W
2. Request authorization to name county road located West of Rooth Rd, North of mile 9 Rd as follows:
Valcosa Sr
B.
1. IT Dept. (1100):
a. Approval to delete one full time Technician III position, slot no. 029, Grade 8.
b. Approval of revised salary schedule.
2. Pct. No. 4- R&B (1200):
a. Approval to create one full time Technician III position, slot no. 060, budgeted salary $36,271.00 per year.
b. Approval of interfund transfer
c. Approval of revised salary schedule
a. Approval to delete one full time Technician III position, slot no. 029, Grade 8.
b. Approval of revised salary schedule.
2. Pct. No. 4- R&B (1200):
a. Approval to create one full time Technician III position, slot no. 060, budgeted salary $36,271.00 per year.
b. Approval of interfund transfer
c. Approval of revised salary schedule
19.
Budget & Management - Raul Silguero Jr.:
A.
1. Approval to declare as "surplus" the following machinery and equipment for the purpose of disposing through sale via installment purchase agreement between the County of Hidalgo and the Hidalgo County Drainage District No. One:
2. Approval of Installment Purchase Agreement between the County of Hidalgo and the Hidalgo County Drainage District No. One (Installment Agreement 2010-01).
3. Certification of revenue, as certified by the Hidalgo County Auditor, for Installment Purchase Agreement between the County of Hidalgo and the Hidalgo County Drainage District No. One (Installment Agreement 2010-01).
4. Approval of appropriation of funds to County Wide Administration in the amount of $860,404.00.
| DESCRIPTION | P.O. # | SERIAL # | UNITS | UNITS PRICE |
| Volvo EC460C Excavator |
631246
|
SL#EEH00546 SL#EEH00548 |
2
|
$ 660,870.00
|
| 345DL FG Hydraulic Excavator |
631244
|
SL#110363 SL#110365 |
2
|
$ 689,000.00
|
| JD 6330 Utilty Std. CAB 2WD Tractors W/Samurai Boom Mower |
632253
|
S/N# 130083 S/N# 130563 |
2
|
$ 161,154.00
|
| JD 6330 CAB TRACTORS |
631245
|
S/N# 631633 S/N# 631715 |
2
|
$ 83,181.92
|
| 15' PREDATOR MOWER |
635632
|
S/N# 79150 S/N# 79149 |
2
|
$ 28,500.00
|
2. Approval of Installment Purchase Agreement between the County of Hidalgo and the Hidalgo County Drainage District No. One (Installment Agreement 2010-01).
3. Certification of revenue, as certified by the Hidalgo County Auditor, for Installment Purchase Agreement between the County of Hidalgo and the Hidalgo County Drainage District No. One (Installment Agreement 2010-01).
4. Approval of appropriation of funds to County Wide Administration in the amount of $860,404.00.
B.
Public Defense (1100):
Approval of 2010 interdepartmental transfer from Co. Wide Adm. to Public Defense in the amount of $860,404.00 to fund legal services expenditures (attorney vouchers).
Approval of 2010 interdepartmental transfer from Co. Wide Adm. to Public Defense in the amount of $860,404.00 to fund legal services expenditures (attorney vouchers).
C.
Budget Appropriations:
1.
Self Funded Workers' Comp (2202):
Approval of 2010 appropriation of funds in the amount of $1,000.00 to fund Headstart W/C legal services expenditures.
Approval of 2010 appropriation of funds in the amount of $1,000.00 to fund Headstart W/C legal services expenditures.
20.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Clarification of the current contract with HEB Wireless Inc., awarded by Commissioners' Court on 9-22-09 to reflect the correct effective date of 11-18-09 (which is the first activation and service date) and not as written on document.
5.
a. Requesting rescission of action taken on Agenda Item AI-23018 (CC on 09/21/10) for the acceptance of a proposal submitted by Gray Bar for "Purchase of OCC Sensors for the Old Administration 3rd Floor Renovations" in connection to the Energy Efficiency and Conservation Block Grant inasmuch as vendor failed to provide documentation to complete the verification of contract compliance;
b. Acceptance of proposal received from awarded vendor, Facility Solutions Group in the amount of $6,345.63 through the County's participation/membership with Buy Board for the "Purchase of OCC Sensors for the Old Administration 3rd Floor Renovations".
b. Acceptance of proposal received from awarded vendor, Facility Solutions Group in the amount of $6,345.63 through the County's participation/membership with Buy Board for the "Purchase of OCC Sensors for the Old Administration 3rd Floor Renovations".
6.
Approval of Request for Final Payment-Invoice No. 018804-3 in the amount of $12,885.00 submitted by Valtex Insulation, Co., awarded contractor for "Hidalgo County -Doors and Frames for Old Administration Building 3rd Floor Renovations" - (Contract #10-020A-04-20).
7.
Discussion and approval to proceed with Phase I: Existing Conditions of the AIA Document B141-1997-Part 1 standard form of agreement between Hidalgo County and ERO International, LLP in connection with the preparation of drawings of existing conditions of the site (including sidewalks, parking, etc.) and buildings (floor plans and exterior elevations) for the Courthouse-Annex and surrounding areas as more specifically detailed in document attached hereto.
8.
Acceptance and approval of claims/invoices from Millennium Engineers Group, Inc. totaling $4,024.18 for material testing on South Tower Estates Subdivision contract no. C-CAP-05-013-06-01 and Red Barn Subdivision contract no. C-CAP-08-023a-09-02 which required work authorization(s) and erroneously not requested.
B.
Pct. 1
1.
Acceptance and approval of contract document with L&G Laboratory (authorized for negotiations by CC on 08/24/10)for the provision of "Construction Materials Testing Services" for Hidalgo County Precinct No.1 Project(s) on "An As Needed Basis".
C.
Pct. 3
1.
Requesting approval of Change Order No. 1 (increase) in the amount of $2,500.00 (need to move fence-after initial posts in place-so as to permit both pedestrian and vehicle access) with awarded/contracted vendor, Central Fence & Supply LTD-Contract #C-10-157-06-01 for the "Purchase and Installation of Fence in 3 County Locations" with authority for County Judge or Court Member to execute document.
D.
Pct. 4
1.
Requesting approval of the final negotiated Professional Engineering Services Agreement (approved for negotiations by CC on 09/21/10) with Halff Associates Inc. for: "Building Repairs and/or Renovations to County owned Buildings/Structures" (on an as needed basis), utilized by various departments located within Hidalgo County Precinct #4 area.
E.
Budget & Management
1.
Recommending award of bid and approval of contract to bidder meeting all specifications/requirements attached hereto for Hidalgo County-"Security Services for County-Owned Structures-Bldgs-Parks-Equipment-Facilities" RFB NO: 2010-337-10-13-SGS.
F.
Colonia Access Program Pct. 1
1.
Recommendation by project engineer, TEDSI Infrastructure Group, to award to the lowest bidder meeting all specifications: Saenz Utility Contractors in the amount of $90,413.25 for Bid No. CAP-10-336-09-29-YSI "Road & Drainage Construction for Diaz Subdivision".
G.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
21.
Adjourn