CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
November 21, 2006
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Human Services - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
7.
Buildings & Grounds - Daniel Flores:
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
A.
Renovations of administration building
B.
Other ongoing county owned building construction, renovation repair projects
C.
Emergency situations occuring since last agenda meeting
8.
Urban County - Diana Serna:
A.
Approval of a Budget and Program Amendment for the City of Elsa using Urban County Program Year 14 (2001), Year 15 (2002), Year 16 (2003), Year 17 (2004) and Year 18 (2005) Water / Sewer Improvements.
B.
Approval to award a Construction Contract to Ferguson Service Systems, Inc. for improvements to the Water Treatment Plant, Reyes Street (force main relocation) and Gonzalez and Angelita Street (sanitary sewer improvements) using Urban County Program Year 18 (2005) Precinct No. 1 Water / Sewer Improvements recaptured funds from the City of Edcouch in the amount of $170,037.00.
C.
The City of Donna is requesting approval of a Budget & Program Amendment for Fiscal Years 14, 17 & 18 (2001, 2004 & 2005) of Urban County Program Funds.
D.
Hidalgo County Precinct No. 1 for (Donna) is requesting approval of purchase of a Vector Control devise from Public Health Equipment in the amount of $10,995.00 utilizing FY19 (2006) UCP funds.
E.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024(a) (4) for professional engineering services with Halff Associates in connection with City of Weslaco for professional services for Year 19 (2006) Water/Sewer Improvements Projects within Weslaco.
2. The City of Weslaco is requesting approval to award a professional service contract to Halff Associates in the amount of $42,500.00 utilizing Years 19 (2006) funds for waterline improvements to First Street alley, Alley between First & Los Torritos, and three sections between Second and Molby.
2. The City of Weslaco is requesting approval to award a professional service contract to Halff Associates in the amount of $42,500.00 utilizing Years 19 (2006) funds for waterline improvements to First Street alley, Alley between First & Los Torritos, and three sections between Second and Molby.
9.
Fire Marshal - Victor Fonseca:
A.
1. Approval of Rural Emergency Fire Calls 2007 Contract
2. Approval of Interdepartmental transfer to cover expenditures for Fire Calls for the year end.
10.
Right of Way - Joe Pena:
A.
Authorization to abandon a 20' x 121.76 alley located in the San Carlos Community in Block 8 between Lot 17 and Lots 18-21. Subject to legal review.
B.
Concurrence of approval of the Texas Department of Transportation Proposed Improvement on FM 2061- Limits from 1.80 Miles south of Ridge Road to FM 3072.
11.
Precinct #1 - Comm. Handy:
A.
Approval of Budget Amendment for Fund 1201 and Fund 1315 "TXDOT PROJECT - $15,804.00
12.
Precinct #4 - Comm. Garza:
A.
Authorization to apply for Economic Development Planning Grant to U.S. Department of Commerce - Economic Development Administration (EDA).
13.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
New Hidalgo County Jail
| Total Inmate Population: | __________ |
| Physical Count: | __________ |
| Males (in house): | __________ |
| Females (in house): | __________ |
| Out of County Facility: | __________ |
| La Villa: | __________ |
| Brooks Co. | __________ |
| Frio: | __________ |
| Other (n/c): | __________ |
| Federal Prisoners: | __________ |
| Adj./Sentenced to TDC: | __________ |
| Total Paper Ready TDC: | __________ |
| No. Over 45 Days: | __________ |
| Pending Paperwork/Courts: | __________ |
| Pending Charges/Courts: | __________ |
2.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
3.
New Adult Detention Facility and Law Enforcement Center Projects:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
4.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with County-owned building and property, fka, the Kmart Property:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
a) General status report by project architect (when necessary) or purchasing department
b) other related items
5.
Approval of Request for Payment Invoice No. 25004.05 in the amount of $6,517.00 from Rike Ogden Figueroa Allex Architects, awarded architect for the
"Renovation of Hidalgo County Building formerly known as the K-Mart Building." C-05-090-08-23
6.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new facility to house the Hidalgo County Adult Probation Dept.:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
7.
Approval of Request for Payment Invoice No. 24032PMT09 in the amount of $2,840.21from Rike Ogden Figueroa Allex Architects, contracted architect for the, "New Adult Probation." C-04-303-11-09
8.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b Other related items
a) General status report by project architect (when necessary) or purchasing department
b Other related items
9.
Requesting authority to award bid and approval of contract to multiple bidders meeting all requirements and/or specifications for "Uniforms/Clothing" project identified in Attachment "A".
10.
A. Presentation by Mr. William "Bill" Rusteberg, (Hidalgo County Section 125 Plan Consultant) the scoring and evaluation grid for the responses received in connection with Hidalgo County's Request for Proposals (RFP's) for : "Section 125 Voluntary Products" for the purposes of ranking and award by Hidalgo County Commissioner's Court;
B. Requesting authority for Purchasing Department, Consultant (Bill Rusteberg) and Legal Council to negotiate a final services contract (s) with the number one ranked vendor(s), for "Section 125 Plan Voluntary Products";
C. Modification to existing contract (C-05-158-11-22) with National Plan Administrators (NPA) to include clarification(s) of the fee(s) structure as attached on "Exhibit 1", with direction to NPA that all awarded voluntary products vendors inform all participating Hidalgo County (Departments, Programs)employees of the $1 per month fee(s) for the plan year effective 2-1-07.
B. Requesting authority for Purchasing Department, Consultant (Bill Rusteberg) and Legal Council to negotiate a final services contract (s) with the number one ranked vendor(s), for "Section 125 Plan Voluntary Products";
C. Modification to existing contract (C-05-158-11-22) with National Plan Administrators (NPA) to include clarification(s) of the fee(s) structure as attached on "Exhibit 1", with direction to NPA that all awarded voluntary products vendors inform all participating Hidalgo County (Departments, Programs)employees of the $1 per month fee(s) for the plan year effective 2-1-07.
11.
A. Ratify list of cell phones marked for renewal of service under new contract and as attached hereto
B. Authorize the following cell phone service:
1. WIC - Mobile clinic, 400 min. plan
2. Emergency Management Coord. , 400 min. plan
3. County Auditor - Data Card
B. Authorize the following cell phone service:
1. WIC - Mobile clinic, 400 min. plan
2. Emergency Management Coord. , 400 min. plan
3. County Auditor - Data Card
12.
Presentation for discussion, consideration and approval for Hidalgo County to exercise the option to renew for an additional one (1) year term (as provided in contract) for the purchase of Uniforms and/or Accessories with:
1. MCM Sporting Goods, Inc.
2. Duratex Uniforms & Embroidery
3. Uniforms of Texas
4. LoneStar Uniforms, Inc.
5. Leslee Scott, Inc.
1. MCM Sporting Goods, Inc.
2. Duratex Uniforms & Embroidery
3. Uniforms of Texas
4. LoneStar Uniforms, Inc.
5. Leslee Scott, Inc.
13.
A. Requesting authority to purchase computer equipment and peripherals from CDW Government through State of Texas DIR program for Requisition #98983 (Tax Office) for a total of $7,091.31
B. Requesting authority to purchase computer equipment and peripherals from Dell Marketing through State of Texas DIR program for Requisition #100151 (IT Dept.) for a total of $11,959.92
C. Requesting authority to purchase computer equipment and peripherals from CDW Government through State of Texas DIR program for Requisition #100173 (IT Dept.) for a total of $10,576.68
B. Requesting authority to purchase computer equipment and peripherals from Dell Marketing through State of Texas DIR program for Requisition #100151 (IT Dept.) for a total of $11,959.92
C. Requesting authority to purchase computer equipment and peripherals from CDW Government through State of Texas DIR program for Requisition #100173 (IT Dept.) for a total of $10,576.68
14.
Presentation for discussion, consideration and approval for Hidalgo County to exercise the option to renew for an additional one (1) year (as provided in contract) for new Tires and Tires Service with the Tire Corral and Pueblo Tires.
15.
A. Presentation for discussion, consideration, acceptance and approval (if applicable) of the final negotiated contract (as drafted by legal counsel) with the number one (1) ranked physician (Forensic Pathologist-Norma Jean Farley, M.D.) for "Autopsy Related Services".
B. Presentation for consideration , discussion and action (if applicable) to award the lowest bid received meeting all specifications and requirements with approval of contract (subject to legal review) for:" Autopsy Facility" . Bid No. 2006-244-07-26-otm
C. Presentation for consideration, discussion and action (if applicable) to award the lowest bid received meeting all specifications and requirements with approval of contract (subject to legal review) for: "Dead Body Pickup and Transport Services" to bidder . Bid No. 2006-193-07-26-otm
B. Presentation for consideration , discussion and action (if applicable) to award the lowest bid received meeting all specifications and requirements with approval of contract (subject to legal review) for:" Autopsy Facility" . Bid No. 2006-244-07-26-otm
C. Presentation for consideration, discussion and action (if applicable) to award the lowest bid received meeting all specifications and requirements with approval of contract (subject to legal review) for: "Dead Body Pickup and Transport Services" to bidder . Bid No. 2006-193-07-26-otm
16.
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Presentation, discussion consideration, acceptance and approval of "addition(s)" (as listed in the RFQ Acceptance Sheet attached hereto) to the County's current Roster/Pool for: "Title Company Services - Pool" as pre-qualified firms submitting Statements of Qualifications for ranking on an "As Needed Basis" per project by all County departments requiring said services as set forth in the requirements stated in the County's Request for Qualifications packet to provide services for anticipated/planned/proposed acquisition(s) for upcoming projects.
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17.
URBAN COUNTY PROGRAM
Requesting authority to exercise the FIRST additional one (1) year extension of the two (2) one (1) year options to extend as stated in current contract for the "Lease of Office Space" for the County of Hidalgo Urban County Program, under the same rates, terms and conditions with
Los Tesoros Investments I, Ltd..(Effective: 01/01/07 - 12/31/07)
18.
A. Presentation for discussion, consideration and action (if necessary) of the status of courtroom space/housing assignments and plans, including, but not limited to, the following: Auxiliary Courts, Master Courts, Hidalgo County Courts at Law #'s 5 & 6 , New State District Court and any other applicable Courts and Law Library;
B. Presentation for discussion, consideration and approval of courtroom assignments by Hidalgo County Commissioners Court for any of the applicable Courts detailed in item A (above) including, but not limited to, the following: Auxiliary Courts, Master Courts, Hialgo County Courts at Law #s 5 & 6, New State District Court and any oather appplciable Courts and Law Library;
C. Presenation for discussion, consideration and approval of funding/budget options for fiscal year 2007 due to lack of available courtroom space Auxiliary Courts.
B. Presentation for discussion, consideration and approval of courtroom assignments by Hidalgo County Commissioners Court for any of the applicable Courts detailed in item A (above) including, but not limited to, the following: Auxiliary Courts, Master Courts, Hialgo County Courts at Law #s 5 & 6, New State District Court and any oather appplciable Courts and Law Library;
C. Presenation for discussion, consideration and approval of funding/budget options for fiscal year 2007 due to lack of available courtroom space Auxiliary Courts.
19.
Presentation for discussion, consideration and approval to authorize project architect, Alcocer Garcia Associates Design Consulting, to issue and forward, "Notice to Proceed" to contractor Restoration Services, Inc. for the, "Repair (Regasket) of Windows in the Administration Building." C-06-236-07-25
20.
Presentation by for discussion, consideration, acceptance and approval of claims/invoices with authority for auditor to issue payment for the items detailed in "Exhibit A" as attached hereto.
A. 2006 Invoice. Adult Probation for Hacienda Ford in the total amount of $112.50.
21.
A. Requesting authority to enter into an Interlocal Agreement between Hidalgo County & Tarrant County Cooperative Purchasing Program. (subject to legal review) for the purpose of purchasing vehicles, commencing with two (2) New 2007 Police Package Interceptors at a special rate;
B. Requesting authority to purchase two (2) New 2007 Police Package Interceptors thru Tarrant County's Interlocal Agreement with Philpott Motors (H-GAC) and Hidalgo County for a total amount of $39,688.90 for Hidalgo County Constable Precinct #4, and/or in the alternative;
C. Requesting authority to purchase two (2) New 2007 Police Package Interceptors thru Hidalgo County's Interlocal Agreement thru (H-GAC) for a total amount not to exceed $43,000.00 for Hidalgo County Constable Precinct #4
B. Requesting authority to purchase two (2) New 2007 Police Package Interceptors thru Tarrant County's Interlocal Agreement with Philpott Motors (H-GAC) and Hidalgo County for a total amount of $39,688.90 for Hidalgo County Constable Precinct #4, and/or in the alternative;
C. Requesting authority to purchase two (2) New 2007 Police Package Interceptors thru Hidalgo County's Interlocal Agreement thru (H-GAC) for a total amount not to exceed $43,000.00 for Hidalgo County Constable Precinct #4
B.
Prct. 2
1.
Presentation for consideration, discussion acceptance and approval of Work Authorization #1 (with an estimated cost of $10,223.00) for, " West and North of the Tower Rd and El Gato Rd Intersection," and Work Authorization #2 (with an estimated cost of $101,661.00) with R. Gutierrez Engineering Corporation to provide engineer services to Hidalgo County Precinct No. 2. C-06-251-08-15
2.
Presentation for discussion, consideration, acceptance, and approval Request for Payment (Retainage Release) in the amount of $30,370.59, from S&G Paving Co., contracted vendor for "Reconstruction & Widening of McColl Road," and certified for payment by project engineer, R. Gutierrez Engineering Corporation. C-04-299-11-16
C.
Prct. 4
1.
Presentation for consideration, discussion acceptance and approval of Work Authorization #5in the amountof $ 3,840.75 with L & G ENGINEERING LABORATORY, LLC for "Construction Material Testing of Owassa Road Construction Project" -Hidalgo County Precinct No. 4, in connection with Contract No. C-05-253-07-19
D.
Buildings & Grounds
1.
Approval to request for payment Invoice No Two (2) in the amount of $ 7,698.00 from Alcocer Garcia Associates Design Consulting, contracted architect for "Interior Repairs and Renovations to the 398th. State District Court Building" Contract No. C-06-177-04-11 PO No. 570477
E.
Colonia Access Program
1.
Presentation for discussion, consideration and action on a recommendation by project engineer Hinojosa Engineering, Inc. to award to the lowest bidder meeting all specifications and approval of contract (subject to legal review) for bid No.
CAP-06-006-11-01 "Road
Construction of Hilda Subdivision(s)" subject to TXDOT approval.
F.
Co. Wide
1.
Requesting authority to obtain and approval of (when applicable), including but not limited to, the following item necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, surveys, all phases-enviromental assesments, title reports or title policies services, commercial contractors (improved property) or option contracts with auhtority for County Auditor to issue earnest money payment(s) or ioption payment(s) and County Judge to execute necessary/required documents(s)
2.
Presentation for discussion, consideration and action (if necessary) including, but not limited to, the following: Damages and on-going county efforts to address emergency sistuation/conditions resulting from torrential rains and floodiing.
G.
Sheriff's Office
1.
Requesting approval to enter into a one (1) year service agreement (obtained through sealed quotes) with Hobart Corporation for kitchen equipment and appliances at the Adult Detention Center in the amount of $ 19, 907.00 per year but, in no event exceed the $ 25,000.00 statutory bid limit.
14.
Budget & Management - Valde Guerra:
A.
1. Discussion, consideration and action on Declaration of Support document between Estrella House and County of Hidalgo
2. Discussion, consideration and action on Declaration of Support document between The Rainbow Room and County of Hidalgo
3. Authorize County Auditor to issue check to Estrella House and The Rainbow Room
2. Discussion, consideration and action on Declaration of Support document between The Rainbow Room and County of Hidalgo
3. Authorize County Auditor to issue check to Estrella House and The Rainbow Room
B.
Discussion, consideration, and action on request from the Donna Museum Board/Development Office for financial assistance (operating budget) for the period of October 2006 - December 2006. Fiscal Note Attached
C.
1. Discussion, consideration and approval to increase slot no. 121-005-011 from $21,061.00 to $23,000.00 an increase of $1,939.00, effective next full papperiod, 11-27-06.
2. Approval of revised salary schedule.
2. Approval of revised salary schedule.
D.
Discussion consideration and action on Group Health Ins. Plan G000970A Appeal #060907000028.
E.
Discussion, consideration, and action on Group Ins. Plan G000970A Appeal-Reference Case XXX-XX-9250.
F.
Inter-Departmental Transfer - Co.Wide Adm. to Crim DA $8,300
G.
Approval of Interdepartmental transfer from Co. Wide Adm. to Precinct # 3 - Sanitation
H.
Inter-Departmental Transfer - Co.Wide Adm. to CCL#4 $2,700.00
I.
Inter-Departmental Transfer - Co.Wide Adm. to Tx Coop Ext $1,600.00
J.
Inter-Departmental Transfer - Co.Wide Adm. to Auxiliary Court $500.00
K.
Approval of Inter-Departmental Transfer - County Wide. Adm. to Sheriff's Office - $15,000.00
L.
Appropriation of funds - Pct. 4 (Road Maint.) 200,000.00
M.
Appropriation of funds -Pct. #1-R&B- $139,000.00
N.
Appropriation of Funds - Pct. 1-Sanitation $28,000.00
O.
Appropriation of Funds- Constable Pct. 3 L.E.O.S.E. Interest Earnings $30.82
15.
Human Resources - Esther Cortez:
A.
1. Swearing in of Civil Service Commission Board Member
2. Appointment of Chairperson, Humberto Rodriguez to the Civil Service Commission
2. Appointment of Chairperson, Humberto Rodriguez to the Civil Service Commission
16.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Graciela Martinez, individually and as representative of the estate of Reynaldo Sanchez, III vs. County of Hidalgo, Texas
17.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Graciela Martinez, individually and as representative of the estate of Reynaldo Sanchez, III vs. County of Hidalgo, Texas
18.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
19.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
20.
Adjourn