CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
November 2, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
Claim of Cynthia Fizer
E.
Claim of AT&T
F.
Claim of Roel S. Guerra & Rafaela Nassar
G.
Civil No. 7:08-cv-217, USA v. 5.77 Acres of Land, more or less, situated in Hidalgo County, State of Texas, and Daniel E. Arnold, et al
7.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
Claim of Cynthia Fizer
E.
Claim of AT&T
F.
Claim of Roel S. Guerra & Rafaela Nassar
G.
Civil No. 7:08-cv-217, USA v. 5.77 Acres of Land, more or less, situated in Hidalgo County, State of Texas, and Daniel E. Arnold, et al
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
10.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Approval of Amendment to Fred Loya Tax Abatement Agreement.
C.
Approval to accept settlement check from Pronto Insurance Company in the amount of $264.82 to settle auto accident with County vehicle. (Sheriff's Office)
D.
1. Approval to accept settlement agreement with Travelers Insurance Company in the amount of $8,567.00 to settle total loss auto accident with County vehicle. (Sheriff Office)
2. Approval to authorize Guadalupe Trevino, Hidalgo County Sheriff, to sign Power of Attorney forms for title purposes to settle claim with Travelers Insurance Company.
2. Approval to authorize Guadalupe Trevino, Hidalgo County Sheriff, to sign Power of Attorney forms for title purposes to settle claim with Travelers Insurance Company.
E.
Approval of Certificate of County Judge of IDEA Public Schools Education Revenue Bonds Series 2010 A and Taxable Education Revenue Bonds Series 2010B
11.
County Judge's Office:
A.
Appointment of board member by Judge Rene A. Ramirez to the Hidalgo County Regional Mobility Authority.
12.
Sheriff's Office - Chief Martinez:
A.
Sheriff's Office - FBI Overtime (1284):
1. Approval to accept overtime funding from the Federal Bureau of Investigation (FBI) for $17,202.25 each for two officers, totaling $34,404.50.
2. Approval of Certification of Revenues as certified by the County Auditors for the FBI agreement for overtime.
3. Approval of budget amendment for the FBI overtime in the amount of $34,404.50.
1. Approval to accept overtime funding from the Federal Bureau of Investigation (FBI) for $17,202.25 each for two officers, totaling $34,404.50.
2. Approval of Certification of Revenues as certified by the County Auditors for the FBI agreement for overtime.
3. Approval of budget amendment for the FBI overtime in the amount of $34,404.50.
13.
Adult Probation - Arnold K. Patrick:
A.
Approval of Resolution to apply for a Veteran's Court in Hidalgo County.
14.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Proclamation regarding Hidalgo County Diabetes Awareness Month.
15.
Urban County - Diana Serna:
A.
The CDBG Disaster Recovery Program is requesting approval to rescind award of bid and approval of contract with Reyna Homes, LLC for the demolition and reconstruction for:
1. (1) Unit in the City of Edcouch and one (1) unit in the City of San Juan in the amount of $103,200.00.
1. (1) Unit in the City of Edcouch and one (1) unit in the City of San Juan in the amount of $103,200.00.
B.
The CDBG Disaster Recovery Program is requesting the award of bids and approval of contracts with the second lowest bidders (G & G Contractors) and (CRG Homes) for the demolition and reconstruction for the following families:
1. (1) Unit in the City of Edcouch (Marta Melgoza) in the amount of $50,440.00 to G & G Contractors.
2. (1) Unit in the City of San Juan (Edmundo Salazar) in the amount of $56,438.00 to CRG Homes.
1. (1) Unit in the City of Edcouch (Marta Melgoza) in the amount of $50,440.00 to G & G Contractors.
2. (1) Unit in the City of San Juan (Edmundo Salazar) in the amount of $56,438.00 to CRG Homes.
C.
The CDBG Disaster Recovery Program is requesting the award of bids and approval of contracts for the demolition and reconstruction of the following:
1. (1) Applicant in the County Wide, (1) City of Edcouch and (1) in the City of Donna in the amount of $146,030.00 to G&G Contractors.
1. (1) Applicant in the County Wide, (1) City of Edcouch and (1) in the City of Donna in the amount of $146,030.00 to G&G Contractors.
D.
The Urban County Program is requesting approval of a Disbursement Agreement for the City of Penitas Street Improvements, Project No. 5008/09-60-0311-5000-6000 as requested by the Contractor who was awarded the project.
16.
Precinct #1 - Comm. Cuellar:
A.
Discussion and Action to amend existing Interlocal Agreement by and between Hidalgo County, Weslaco Economic Corporation, City of Weslaco & Hidalgo County Drainage District No. 1 as it relates to drainage system improvements.
17.
Precinct #4 - Comm. Garza:
A.
RMA:
Approval of appointment of board member by Commissioner Oscar L. Garza to the Hidalgo County Regional Mobility Authority (RMA).
Approval of appointment of board member by Commissioner Oscar L. Garza to the Hidalgo County Regional Mobility Authority (RMA).
18.
Budget & Management - Raul Silguero Jr.:
A.
Status update on Phase III of the Hidalgo County Employee Classification and Compensation Plan Project.
B.
Approval to pay invoice/payment request from The Guardian Life Insurance Company of America in the amount of $31,677.85 with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment payable to The Guardian Life Insurance for Jan. 2008 Dental premium.
C.
Approval to pay Texas Association of Counties (TAC) the amount of $102,965.59 to comply with the one (1) year reserve requirement, with authority for the County Treasurer to issue payment/check after auditing procedures are completed.
D.
Budget Appropriations:
1.
Juvenile Probation Department:
a. CJD JAIBG Grant (fund 1286):
Approval to deobligate unused cash match funds for the CJD JAIBG grant (fund 1286) for FY 2010 and appropriate into Countywide Administration in the amount of $3,055.50.
b. TJPC-Z-2010 Grant (fund 1294):
Approval to deobligate unused cash match funds for the TJPC-Z-2010 grant (fund 1294) for FY 2010 and appropriate into Countywide Administration in the amount of $4,148.11.
a. CJD JAIBG Grant (fund 1286):
Approval to deobligate unused cash match funds for the CJD JAIBG grant (fund 1286) for FY 2010 and appropriate into Countywide Administration in the amount of $3,055.50.
b. TJPC-Z-2010 Grant (fund 1294):
Approval to deobligate unused cash match funds for the TJPC-Z-2010 grant (fund 1294) for FY 2010 and appropriate into Countywide Administration in the amount of $4,148.11.
2.
Approval of 2010 budget appropriation of funds for DBM - Health Insurance Administration (2201) in the amount of $4,000.00 to fund a portion of the pending Alamo Insurance Group invoice.
19.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Recommending action for Hidalgo County to exercise its option to terminate (under paragraph 7.12 Termination of Agreement) as stated in the current awarded agreement with Envirotech Carriers, Inc. contracted for, "Bio-Hazardous Waste Disposal Services," by providing a written notice of termination.
5.
Appointment and/or designation by Commissioners' Court of an evaluation committee to evaluate and score the Statements of Qualifications received for "Consulting Services for Hidalgo County Energy Efficiency and Conservation Strategy", as referenced in procurement packet.
6.
a. Presentation of scoring grid (for the purposes of ranking by CC) of the two (2) Statements of Qualifications received in response to Hidalgo County's Request for Qualifications for: "Legal Services for Hidalgo County Civil Service Commission";
1st._______________________; 2nd._______________________
b. Requesting authority for the Purchasing Department to enter into negotiations with the number one ranked participant _____________________so as to finalize a professional services contract for the provision of "Legal Services for Hidalgo County Civil Service Commission" with an effective date of 1-1-11.
1st._______________________; 2nd._______________________
b. Requesting authority for the Purchasing Department to enter into negotiations with the number one ranked participant _____________________so as to finalize a professional services contract for the provision of "Legal Services for Hidalgo County Civil Service Commission" with an effective date of 1-1-11.
7.
a. Presentation by Alamo Insurance Group, (Hidalgo County Health Insurance Consultant) of the scoring grid for the proposals received (for the purpose of ranking by Commissioner's Court) in response to the County's RFP for: "Third Party Administration, Individual Stop Loss and Aggregate Stop Loss for Self-Funded Medical Plan, Group Term Life and Accidental Death and Dismemberment", Project No. 2010-228-09-22-YZV
1)_________________________________
2)_________________________________
3)_________________________________ etc.
b. Requesting authority for consultant to commence negotiations (including best and final offer) with the number one ranked proposer.
1)_________________________________
2)_________________________________
3)_________________________________ etc.
b. Requesting authority for consultant to commence negotiations (including best and final offer) with the number one ranked proposer.
8.
Approval of "Amendment B" to Task Order No. 2010-1 with Beck Disaster Recovery Inc. to increase the "Not To Exceed Amount" from $100,000.00 to $125,000.00 for the assistance with grant administration and management services (previously approved on 07/27/10).
B.
Pct. 1
1.
Requesting acceptance and approval of Work Authorization No. 2-Professional Engineering Services for Preliminary Design and Construction Phase Services for Phase II of Mile 17 Road from FM 1015 West to Mile 4 (Yellow Jacket Drive) in the amount of $107,829.27 in connection to Contract #C-10-235-07-20 with J.E. Saenz & Associates, Inc.
C.
Pct. 2
1.
Authority to advertise a request for sealed procurement for following listed Hidalgo County Precinct No. 2 Road and Drainage Improvements projects with plans and specifications developed and drafted by Mr. Raul Sesin, P.E., Hidalgo County Planning Department.
| Project No. | Title |
| 2010-360-11-24-MSS | Hidalgo County Precinct No. 2 -L J Lateral Drainage Improvements Phase 2 -Alamo Road Crossing |
| 2010-361-11-24-MSS | Hidalgo County Precinct No. 2 -Eldora Road Street and Drainage Improvements |
| 2010-362-11-24-MSS | Hidalgo County Precinct No. 2 -Tower Road Phase 1 -Road and Drainage Improvements |
| 2010-363-11-24-MSS | Hidalgo County Precinct No. 2 -Tower Road Phase 2 -Road and Drainage Improvements |
D.
Colonia Access Program Pct. 1
1.
Approval of Application for Payment No. 3-Final in the amount of $77,177.70 from Asago Construction contracted vendor for MaryAnn Subdivision as reviewed and submitted by project engineer Rodriguez Engineering (C-CAP-09-471-04-06).
E.
Sheriff's Office
1.
a. Pursuant to AIA Document 141-1997, Part 1-Standard form of Agreement between Hidalgo County and Gignac & Associates, LLP, specifically Article 1.1.3.1-Owner's Designated Representative currently named: Commissioners Court and Sheriff's Office, a request by the Sheriff's Office to amend said agreement by selecting an "Owner's Designated Representative" from the County approved pool of Architect's and thus replacing both CC and SO in said article;
b. Nomination of a least three (3) architectural firms from the County's approved pool for the purposes of grading for the provision of professional "Owner's Designated Representative" services in connection with the design and construction of the new Sheriff's Office Sub-station located in the Precinct #1 area;
Nominated firms: 1. ____________________;
2. ____________________;
3. ____________________;
4. ____________________;
5. ____________________;
c. Commissioner's Court assignment of grading committee (if applicable);
b. Nomination of a least three (3) architectural firms from the County's approved pool for the purposes of grading for the provision of professional "Owner's Designated Representative" services in connection with the design and construction of the new Sheriff's Office Sub-station located in the Precinct #1 area;
Nominated firms: 1. ____________________;
2. ____________________;
3. ____________________;
4. ____________________;
5. ____________________;
c. Commissioner's Court assignment of grading committee (if applicable);
F.
Juvenile Probation
1.
Presentation for discussion, acceptance and approval of "Letter Of Engagement" with proposed fee in the amount of $24,000.00 for services and as reviewed by Executive Director, Israel "Buddy" Silva) for the Independent Audit for Fiscal Year 2010.
G.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
2.
Requesting approval to declare as surplus the attached Additional Amended exhibit for the purpose of disposition through auction as set forth through Texas Local Government Code 26.152(a)(1).
20.
Adjourn