CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
November 16, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
7.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
10.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
1. Approval to authorize Executive Officer to sign Liability Insurance Policies and related documents for year 2011;
2. Notification to Commissioners' Court of County Clerk and District Clerk signatures on Insurance Policies.
2. Notification to Commissioners' Court of County Clerk and District Clerk signatures on Insurance Policies.
C.
Request by Affordable Homes of South Texas, Inc. to use the courthouse grounds for Press Conference to be held on Tuesday, December 07, 2010 at 9am
11.
District Attorney's Office - Roy Cazares:
A.
TITLE IV-E
1. Approval of the Title IV-E Child Welfare Services Contract #23381025.
2. Approval of the State of Texas Title IV-E County Legal Services Contract #23381024.
3. Approval of certifications regarding Lobbying; Drug-Free Workplace; and Anti-Trust.
4. Approval for County Judge to sign the required documents.
1. Approval of the Title IV-E Child Welfare Services Contract #23381025.
2. Approval of the State of Texas Title IV-E County Legal Services Contract #23381024.
3. Approval of certifications regarding Lobbying; Drug-Free Workplace; and Anti-Trust.
4. Approval for County Judge to sign the required documents.
12.
Sheriff's Office - Chief Martinez:
A.
1. Approval to accept overtime funding from the U.S. Department of Justice, U.S. Marshals Service for two (2) officers in the amount of $20,000.00.
2. Approval of Certification of Revenues as certified by the County Auditor for the DOJ-USMS Funding
3. Approval to appropriate funds in the amount of $20,000.00 for USMS Overtime funding.
2. Approval of Certification of Revenues as certified by the County Auditor for the DOJ-USMS Funding
3. Approval to appropriate funds in the amount of $20,000.00 for USMS Overtime funding.
B.
1. Approval to accept the BJA FY10 Congressionally Selected Operation Linebacker Grant award from the Department of Justice, Bureau of Justice Assistance (BJA), in the amount of $237,650.00.
2. Approval of resolution.
3. Authorization and Approval for County Judge to sign required documents (application certification, assurances and certification, grant acceptance).
4. Approval of Certification of Revenues as certified by the County Auditor for the Operation Linebacker grant.
5. Approval of the budget for the Operation Linebacker Grant in the amount of $237,650.00.
2. Approval of resolution.
3. Authorization and Approval for County Judge to sign required documents (application certification, assurances and certification, grant acceptance).
4. Approval of Certification of Revenues as certified by the County Auditor for the Operation Linebacker grant.
5. Approval of the budget for the Operation Linebacker Grant in the amount of $237,650.00.
13.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
14.
IT Department - Renan Ramirez:
A.
County Auditor's Office:
1. Authorization to purchase through the County's membership/participation with CONTRACT: DIR-SDD-604 (Requisition#184039) with awarded vendor VERIZON for the following:
2. Approval of the attached Wireless Device Request Form under the County's cell phone policy.
1. Authorization to purchase through the County's membership/participation with CONTRACT: DIR-SDD-604 (Requisition#184039) with awarded vendor VERIZON for the following:
| Qty: | Description: | Department: | User: | Service Total: | Equipment Total: |
| 1 | Data Card | Auditor's Office | Raymundo Eufracio | Unlimited Plan $37.99/mo + Taxes/Fees $5.00/mo = $42.99/mo | $0 |
2. Approval of the attached Wireless Device Request Form under the County's cell phone policy.
B.
Facilities Management:
1. Authorization to purchase through the County's membership/participation with CONTRACT: DIR-SDD-604 with awarded vendor VERIZON for the following:
2. Approval of the attached Wireless Device Request Form under the County's cell phone policy.
1. Authorization to purchase through the County's membership/participation with CONTRACT: DIR-SDD-604 with awarded vendor VERIZON for the following:
| Qty: | Description: | Department: | User: | Service Total: | Equipment Total: |
| 1 | Data Card | Facilities Mgt. | Richard Sunday | Unlimited Plan $37.99/mo + Taxes/Fees $5.00/mo = $42.99/mo | $0 |
| 1 | Data Card | Facilities Mgt. | Seferino Garza | Unlimited Plan $37.99/mo + Taxes/Fees $5.00/mo = $42.99/mo | $0 |
C.
Public Defenders:
1. Authorization to purchase through the County's membership/participation with CONTRACT: DIR-SDD-604 with awarded vendor VERIZON for the following:
2. Approval of the attached Wireless Device Request Form under the County's cell phone policy.
1. Authorization to purchase through the County's membership/participation with CONTRACT: DIR-SDD-604 with awarded vendor VERIZON for the following:
| Qty: | Description: | Department: | User: | Service Total: | Equipment Total: |
| 1 | Data Card | Public Defender | L. Yvette Pacheco | Unlimited Plan $37.99/mo Taxes/Fees $5.00/mo = $42.99/mo | $0 |
2. Approval of the attached Wireless Device Request Form under the County's cell phone policy.
15.
Urban County - Diana Serna:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services.
2. Presentation of the scoring grid for the purpose of ranking by Hidalgo County Commissioners' Court of at least three (3) professional engineering service firms from the County's approved "pool" as graded and evaluated by City of Edcouch, Urban County Program and Hidalgo County Purchasing Department in connection with and funded through Hidalgo County Urban County Program Year 22 (2009) Precinct No. 1 (Edcouch) Water/Sewer Improvements.
3. Authority to negotiate a Professional Engineering Service contract with the No. 1 ranked firm of _____________________ for the provision of engineering services for a Hidalgo County – Precinct No. 1 (Edcouch) Water/Sewer Improvements.
2. Presentation of the scoring grid for the purpose of ranking by Hidalgo County Commissioners' Court of at least three (3) professional engineering service firms from the County's approved "pool" as graded and evaluated by City of Edcouch, Urban County Program and Hidalgo County Purchasing Department in connection with and funded through Hidalgo County Urban County Program Year 22 (2009) Precinct No. 1 (Edcouch) Water/Sewer Improvements.
|
Firm
|
Grade
|
Rank
|
| Guzman & Munoz Engineering & Surveying |
97.67%
|
|
| Rodriguez Engineering |
86.67%
|
|
| DBR Engineering Consultants |
84%
|
3. Authority to negotiate a Professional Engineering Service contract with the No. 1 ranked firm of _____________________ for the provision of engineering services for a Hidalgo County – Precinct No. 1 (Edcouch) Water/Sewer Improvements.
B.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services.
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by City of Edcouch, Urban County Program and Hidalgo County Purchasing Department in connection with and funded through Hidalgo County Urban County Program Year 23 (2010) City of Edcouch, Flood Drainage Improvements.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm _______________ for an Urban County Program – City of Edcouch, Flood Drainage Improvements project.
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by City of Edcouch, Urban County Program and Hidalgo County Purchasing Department in connection with and funded through Hidalgo County Urban County Program Year 23 (2010) City of Edcouch, Flood Drainage Improvements.
|
Firm
|
Grade
|
Rank
|
| Quintanilla, Headley and Associates |
96%
|
|
| Cruz-Hogan Consultants, Inc. |
90%
|
|
| Rodriguez Engineers |
86.67%
|
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm _______________ for an Urban County Program – City of Edcouch, Flood Drainage Improvements project.
C.
Urban County Program for Hidalgo County Precinct No. 4 is requesting consideration and action to award and enter into construction contract with Saenz Utility Contractors, LTD. (lowest bidder meeting all specifications and/or requirements) for the HUD CDBG-R flood drainage improvements for a Pump Station in Faysville located in Precinct 4. Amount shall include a base bid in the amount of $235,555.00 and add Alternate No. 1 in the amount of $117,989.00 utilizing Year 22 (2009) CDBG-R flood drainage improvement funds. The project consists of flood drainage improvements within the subdivision with an outfall to the County's west main drainage ditch.
D.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services.
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by City of Edcouch, Urban County Program and Hidalgo County Purchasing Department in connection with and funded through Hidalgo County Urban County Program Year 22 (2009) City of Edcouch, Street Improvements.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm ___________________ for an Urban County Program – City of Edcouch, Street Improvements project.
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by City of Edcouch, Urban County Program and Hidalgo County Purchasing Department in connection with and funded through Hidalgo County Urban County Program Year 22 (2009) City of Edcouch, Street Improvements.
|
Firm
|
Grade
|
Rank
|
| Guzman & Munoz Engineering & Surveying, Inc. |
98%
|
|
| Noe Garza Engineers, Inc. |
90.67%
|
|
| Sigler, Winston Greenwood & Associates, Inc. |
89%
|
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm ___________________ for an Urban County Program – City of Edcouch, Street Improvements project.
E.
Urban County Program for the City of San Juan is requesting consideration and action to award and enter into a Construction Contract with Rigney Construction & Development LLC. for the Public Facilities Improvements – Construction of a Public Library in the City of San Juan in the amount of $1,944,750.00 utilizing UCP Year 20 (2007), Year 22 (2009) and Year 23 (2010) Urban County Public Facilities Improvements line item.
16.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Appointment and/or designation by Commissioner's Court of an evaluation committee to evaluate and score the proposals received for RFP No. 2010-373-11-10-YZV "Financial Advisory Services", as referenced in procurement packet.
5.
Authority for Hon. Ramon Garcia, Hidalgo County Judge to execute/sign pending surplus vehicle paperwork (i.e. titles, bills of sale and 130U Forms) as approved by CC on October 26, 2010 for disposition through auction on 11-20-10.
B.
Pct. 4
1.
Presentation of bids received (as reviewed by George Guerra, Drainage Improvements Director of Construction and recommended by Hon. Oscar L. Garza, Jr.-Hidalgo County Commissioner Pct. #4) for the purposes of award for: "Faysville Pump House Force Main Pipe Materials Only" through project #2010-338-10-13-OGG to Aguaworks Pipe & Supply, LLC as the lowest responsible bidder meeting all specifications in an amount of $61,558.88
C.
Facilities Management:
1.
a. Acceptance of proposal received (for the purpose of award) from Quest Construction Products,LLC/Hydro Stop Inc, LLC (through Hidalgo County's membership/participation with state, cooperative purchasing programs and/or interlocal awarded HCDE, Choice Facility Partners Contract #08/021JC-01) for the purchase of roofing materials and related accessories, to include, but not limited to delivery and any other items needed to complete the: "Roof Repair to the Rudy De La Viña Juvenile Detention Center located at 3100 So. Bus. Hwy 281 Edinburg, TX which is being renovated/converted into an autopsy facility in an amount of
$40,836.06 through project #2010-359-OGG;
b. Acceptance of proposal received (for the purposeof award) from Quest Construction Products,LLC/Hydro Stop Inc, LLC (through Hidalgo County's membership/participation with state, cooperative purchasing programs and/or interlocal awarded HCDE, Choice Facility Partners Contract #08/021JC-01) for the purchase of roofing materials and related supplies/accessories, including, but not limited to delivery and any other items needed to complete the:"Roof Repair to Surplus Warehouse adjacent to the Elections Warehouse located at 317 N. Closner Edinburg, TX in the amount of $5,493.11 through project #2010-371-OGG.
b. Acceptance of proposal received (for the purposeof award) from Quest Construction Products,LLC/Hydro Stop Inc, LLC (through Hidalgo County's membership/participation with state, cooperative purchasing programs and/or interlocal awarded HCDE, Choice Facility Partners Contract #08/021JC-01) for the purchase of roofing materials and related supplies/accessories, including, but not limited to delivery and any other items needed to complete the:"Roof Repair to Surplus Warehouse adjacent to the Elections Warehouse located at 317 N. Closner Edinburg, TX in the amount of $5,493.11 through project #2010-371-OGG.
D.
Colonia Access Program Pct. 1
1.
Acceptance and approval of the following items in connection with Colonia Boyce (Pct No. 1) with Valley Paving as submitted through project engineer L. L. Rodriguez (C-CAP-09-469-04-06):
a. Application for Payment No. 4 Retainage Release in the amount of $11,910.94;
b. "Certificate of Construction Completion" reflecting the date of September 10, 2010.
a. Application for Payment No. 4 Retainage Release in the amount of $11,910.94;
b. "Certificate of Construction Completion" reflecting the date of September 10, 2010.
E.
Sheriff's Office
1.
Requesting authority to exercise the sixty (60) day grace period extension as provided in the current contract for:"INMATE PAY TELEPHONE SERVICES" for the Hidalgo County Sheriff's Office, under the same rates, terms and conditions with EVERCOM SYSTEMS, INC a DIVISION OF SECURUS TECHNOLOGIES-effective 12/06/10 - 02/05/11, or (upon completion of the procurement process which ever comes first)
F.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
17.
Adjourn