CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
November 22, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - County Auditor
2.
2010 Intradepartmental Transfers:
A.
2010 - Emergency Management (1100)
B.
2010 - Purchasing (1100)
C.
2010 - District Attorney's Office (1100)
D.
2010 - District Attorney's Office Autopsies (1100)
E.
2010 - District Attorney's Office (1222)
F.
2010 - DBM Employee Benefits (2201)
G.
2010 - Budget & Management (1100)
H.
2010 - Justice Court Technology (1242)
I.
2010 - J.P. 4/2 (1100)
J.
2010 - WIC (1292)
K.
2010 - Tax Office (1100)
L.
2010 - Sheriff's Office OCDE (1284)
M.
2010 - 139th District Court (1100)
N.
2010 - 370th District Court (1100)
O.
2010 - County Court At Law #4 (1100)
P.
2010 - District Clerk (1100)
Q.
2010 - Public Defenders (1100)
R.
2010 - Constable Pct. #2 (1284)
S.
2010 - Elections Department (1100)
T.
2010 - Elections Department (1100)
U.
2010 - County Auditor's Office (1100)
V.
2010 - Purchasing (1100)
W.
2010 - Human Services Division (1100)
X.
2010 - IT Dept. County Wide (1100)
Y.
2010 - Pct. #3 Sanitation (1100)
Z.
2010 - Pct. #4 R&B (1200)
AA.
2010 - Pct. #4 R&B (1200)
BB.
2010 - Pct. #4 Administration (1200)
3.
2010 Interdepartmental Transfers:
A.
C.O. 2006 Head Start Kitchen (1336):
Approval of 2010 interdepartmental transfer from C.O. 2006 H/D Pharr to C.O. 2006 Head Start Kitchen in the amount of $71.54 to fund Handicap Accessibility site inspection.
Approval of 2010 interdepartmental transfer from C.O. 2006 H/D Pharr to C.O. 2006 Head Start Kitchen in the amount of $71.54 to fund Handicap Accessibility site inspection.
B.
Fire Marshal's (1100):
Approval of interdepartmental transfer from Elections (Dept 130) to Fire Marshal's (Dept 300) in the total amount of $144.54
Approval of interdepartmental transfer from Elections (Dept 130) to Fire Marshal's (Dept 300) in the total amount of $144.54
C.
Constable Pct. 3 (1100):
Approval of 2010 interdepartmental transfer from Co Wide Administration to Constable Pct. 3 in the total amount of $2,760.00.
Approval of 2010 interdepartmental transfer from Co Wide Administration to Constable Pct. 3 in the total amount of $2,760.00.
D.
Mailing Services (1100):
Approval of 2010 interdepartmental transfer from Co. Wide Adm. (pgm 002) to Mailing Services (pgm 026) in the amount of $7,500.00.
Approval of 2010 interdepartmental transfer from Co. Wide Adm. (pgm 002) to Mailing Services (pgm 026) in the amount of $7,500.00.
E.
Co. Wide Adm. (1100):
Approval of 2010 interdepartmental transfer from Historical Museum to Co. Wide Adm. in the amount of $100,000.00.
Approval of 2010 interdepartmental transfer from Historical Museum to Co. Wide Adm. in the amount of $100,000.00.
F.
General Litigation (1100):
Approval of 2010 interdepartmental transfer from Co. Wide Adm (pgm 002) to General Litigation (pgm 021) in the total amount of $80,000.00.
Approval of 2010 interdepartmental transfer from Co. Wide Adm (pgm 002) to General Litigation (pgm 021) in the total amount of $80,000.00.
G.
Pct. #3 TxDot (1315):
Approval of 2010 interdepartmental transfer from Pct #3 TxDot SH 495 Abrams and Pct #3 TxDot Bus 83 Phase I Outfall Channel to Pct #3 TxDot FM 1924 Phase I and Pct #3 TxDot FM 1924 Phase II in the total amount of $3,849.11 to fund legal services.
Approval of 2010 interdepartmental transfer from Pct #3 TxDot SH 495 Abrams and Pct #3 TxDot Bus 83 Phase I Outfall Channel to Pct #3 TxDot FM 1924 Phase I and Pct #3 TxDot FM 1924 Phase II in the total amount of $3,849.11 to fund legal services.
H.
Jury Fees (1100):
Approval of 2010 interdepartmental transfer from Co. Wide Adm. (pgm 002) to Jury Fees (pgm 015) in the amount of $125,000.00.
Approval of 2010 interdepartmental transfer from Co. Wide Adm. (pgm 002) to Jury Fees (pgm 015) in the amount of $125,000.00.
4.
Interfund transfers:
A.
Pct. #3 TxDot (1315):
Approval of 2010 interfund transfer from Precinct #3 Road & Bridge (1203) to TxDot Projects (1315) in the amount of $28,473.77.
Approval of 2010 interfund transfer from Precinct #3 Road & Bridge (1203) to TxDot Projects (1315) in the amount of $28,473.77.
5.
Planning Department:
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
B.
1. Preliminary Approval of Subdivision Plat:
a. Los Tres Caminos Subdivision – Pct. 4 (Rosa Vargas)
b. Palmito Estates Unit I Subdivision – Pct 4 (Kyndel Bennett)
c. Palmito Estates Unit II Subdivision – Pct. 4 (Kyndel Bennett)
d. Anderson Acres Subdivision – Pct. 4 (Becky Bonham)
e. Villa Rama Phase 6 Subdivision – Pct. 3 (Rick Martin)
f. North Tower Acres Subdivision- Pct. 4 (Abraham Quiroga)
2. Final Approval of Subdivision Plat:
a. 3Y Subdivision – Pct. 3 (Plutarco Lopez)
a. Los Tres Caminos Subdivision – Pct. 4 (Rosa Vargas)
b. Palmito Estates Unit I Subdivision – Pct 4 (Kyndel Bennett)
c. Palmito Estates Unit II Subdivision – Pct. 4 (Kyndel Bennett)
d. Anderson Acres Subdivision – Pct. 4 (Becky Bonham)
e. Villa Rama Phase 6 Subdivision – Pct. 3 (Rick Martin)
f. North Tower Acres Subdivision- Pct. 4 (Abraham Quiroga)
2. Final Approval of Subdivision Plat:
a. 3Y Subdivision – Pct. 3 (Plutarco Lopez)
6.
Right of Way - Permits:
A.
1. Sharyland Water Supply Corporation:
a. Road Crossing (Bore): A 8" PVC waterline to be encased within a 12" PVC casing crossing to be located approximately 552 ft. North of the intersection of Orange Dr. and Stewart Rd.
2. Texas Eastern Transmission, LP:
a. Highline Road located between Lot 378 Kelley-Pharr Subdivision to the South and Lot 375 Kelly-Pharr Subdivision to the North. Approximately 3495' from the C/L on U.S. Hwy 281.
3. Delta Lake Irrigation District:
a. To bore a 15" irrigation waterline along Coolidge Rd & FM 490/493 west 9/10mile; 7/10 mile North.
a. Road Crossing (Bore): A 8" PVC waterline to be encased within a 12" PVC casing crossing to be located approximately 552 ft. North of the intersection of Orange Dr. and Stewart Rd.
2. Texas Eastern Transmission, LP:
a. Highline Road located between Lot 378 Kelley-Pharr Subdivision to the South and Lot 375 Kelly-Pharr Subdivision to the North. Approximately 3495' from the C/L on U.S. Hwy 281.
3. Delta Lake Irrigation District:
a. To bore a 15" irrigation waterline along Coolidge Rd & FM 490/493 west 9/10mile; 7/10 mile North.
7.
Membership Dues:
A.
WIC Dept.:
1. Requesting approval to make payment for the 2011 membership dues for the National WIC Association in the amount of $400.00 for Norma L. Longoria, WIC Director, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. Req. # 184888.
2. Requesting approval to make payment for the 2011 Texas Association of Local WIC Directors Annual Membership in the amount of $125.00 for Norma L. Longoria, WIC Director with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. Req. # 184887.
1. Requesting approval to make payment for the 2011 membership dues for the National WIC Association in the amount of $400.00 for Norma L. Longoria, WIC Director, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. Req. # 184888.
2. Requesting approval to make payment for the 2011 Texas Association of Local WIC Directors Annual Membership in the amount of $125.00 for Norma L. Longoria, WIC Director with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. Req. # 184887.
8.
Headstart:
A.
Approval of Program Financial Report: October 2010
B.
Report of Texas Department of Agriculture Meals and Snacks Served Each Month: October 2010
C.
Approval of Children's Applications for 2010-2011
9.
Urban County:
A.
Requesting authorization to dispose of HOME records with maturity dates between July 14, 1999 thru July 3, 2004.
10.
Auditor's Office:
A.
Monthly Collection Report for August and Sept
| OFFICE | FEES & COST | MONTH |
| Constable Celestino Avila | $ 5,650.40 | September 2010 |
| Constable Lazaro Gallardo | $ 3,140.00 | September 2010 |
| J.P. Espiridion Jackson | $ 18,318.67 | August 2010 |
| J.P. Gilberto Saenz | $ 48,091.05 | September 2010 |
| J.P. Jesus E. Morales | $ 33,843.95 | September 2010 |
| J.P. Bobby Contreras | $ 71,446.07 | September 2010 |
| J.P. Rosa E. Trevino | $ 69,779.20 | September 2010 |
| J.P. Luis Garza | $ 72,823.44 | September 2010 |
| J.P. Charlie Espinoza | $ 131,687.30 | September 2010 |
| J.P. Mary Alice Palacios-Hernandez | $ 37,235.38 | September 2010 |
| Tax Assessor/Collector | $ 1,758,140.64 | September 2010 |
B.
Approval of Monthly Financial Report for the Month of October 2010.
11.
Budget & Management:
A.
1. Approval to transfer $700,767.87 to the Hidalgo County Claims Bank Account for Blue Cross Blue Shield Insurance Claims for period of 10/23/2010 to 11/12/2010.
2. Approval of wire transfer to cover claims paid.
| 10/23-29/2010 | $ 255,632.94 |
| 11/01-05/2010 | $ 172,159.60 |
| 11/06-12/2010 | $ 272,975.33 |
| TOTAL: | $ 700,767.87 |
12.
Purchasing Department:
A.
Hidalgo County Sheriff's Office:
Requesting authority to advertise and approval of procurement packet (i.e. legal notice, specifications/requirements, draft service contract) as attached hereto for "Hidalgo County Sheriff's Office - Repairs, Removal and Installation of Emergency Equipment, Radios, Computers and Other Misc. Emergency Equipment" FB No.: 2010-272-SMA
Requesting authority to advertise and approval of procurement packet (i.e. legal notice, specifications/requirements, draft service contract) as attached hereto for "Hidalgo County Sheriff's Office - Repairs, Removal and Installation of Emergency Equipment, Radios, Computers and Other Misc. Emergency Equipment" FB No.: 2010-272-SMA
B.
Approval of request for payment submitted by J. E. Saenz & Associates, Inc., for Inv. #ENG 1344 in the amount of $757.41 in connection to contract #C-10-052-04-13/WA#1/PO#639375-Trenton Road, Sandy Ridge & Sunflower Road Project.
C.
Approval of Request for Payment of Invoice #10098 in the amount of $5,352.25 submitted by project engineer, Javier Hinojosa Engineering in connection with engineering services for "Silver Spur Road".
D.
Acceptance and approval of request for Invoice Payment #U1445-01 in the amount of $1,118,290.00 submitted by S&B Infrastructure, LTD., project engineer for "Raymondville Drain Project-County Wide" in connection with Contract #C-10-264-04-20-(PO#642615) with invoice period thru September 30, 2010.
E.
Requesting authority to exercise the option to renew/extend the following contracts as stipulated and provided in the contracts under the same rates, terms and conditions for the following:
1. C-09-501-12-08-Penitas Landfill for Hidalgo County Precinct No. 3 with Jose Ramirez Jr.;
2. C-10-310-08-17-MS-1 Emulsified Asphalt for Hidalgo County with Performance Grade Asphalt;
3. C-05-370-12-06-Lease of Land for Hidalgo County Precinct No. 3 with Wesley Vanderpool
1. C-09-501-12-08-Penitas Landfill for Hidalgo County Precinct No. 3 with Jose Ramirez Jr.;
2. C-10-310-08-17-MS-1 Emulsified Asphalt for Hidalgo County with Performance Grade Asphalt;
3. C-05-370-12-06-Lease of Land for Hidalgo County Precinct No. 3 with Wesley Vanderpool
F.
1. Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2010.
2. Elections Department:
Requesting authority to enter into a 12 month master agreement and execute required software agreement through our membership/participation with the (GSA) General Services Administration awarded vendor Element K contract #GS-35F-0042L for the Elections Department in the total amount of $394.96/year through requisition #185129 effective: Upon approval;
3. Budget Office:
Requesting authority to enter into a 36-month (3) new copier (capital) lease for a WC5740 copier through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition's #185082, 185083 & 185084 for the amount of $233.15 each/month, effective upon approval (0-1100-412-00-026-001-0-780)
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2010.
2. Elections Department:
Requesting authority to enter into a 12 month master agreement and execute required software agreement through our membership/participation with the (GSA) General Services Administration awarded vendor Element K contract #GS-35F-0042L for the Elections Department in the total amount of $394.96/year through requisition #185129 effective: Upon approval;
3. Budget Office:
Requesting authority to enter into a 36-month (3) new copier (capital) lease for a WC5740 copier through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition's #185082, 185083 & 185084 for the amount of $233.15 each/month, effective upon approval (0-1100-412-00-026-001-0-780)
G.
Authority to advertise and approval of procurement packet (i.e., Specifications, Legal Notice etc.) as attached hereto for: Hidalgo County Information Technology (IT) Department - "Purchase of Time Clocks (Equipment, Installation and Warranty)" RFP No. 2010-352-12-15- YZV.
H.
Approval of Application for Payment No. 1 in the amount of $62,350.20 from Total Commitment, LLC contracted vendor for Colonia Esperanza #2 Subdivision as reviewed and submitted by project engineer Quintanilla, Headley & Associates, Inc. (C-CAP-10-171-06-29)
I.
Pct.#2:
Approval of Request for Payment-Application No. 11 in the amount of $314,433.70 from D. Wilson Construction Co. awarded contractor for the, "New Administration Office for Hidalgo County Pct. #2 and Other County Offices", and as certified for payment by project architect, VA Architecture; #C-09-037C-11-07.
Approval of Request for Payment-Application No. 11 in the amount of $314,433.70 from D. Wilson Construction Co. awarded contractor for the, "New Administration Office for Hidalgo County Pct. #2 and Other County Offices", and as certified for payment by project architect, VA Architecture; #C-09-037C-11-07.
J.
Authority to advertise and approval of procurement packet with complete drafting of requirements, specifications, etc. provided by Sheriff's Office (as attached hereto) with assistance by Purchasing on legal notices, terms, conditions, etc. for: Hidalgo County Sheriff Office - "Inmate Pay Telephone System" RFP No. 2010-275.
K.
Requesting authority to advertise for Road & Drainage Construction of:
1. Dude Hill Subdivision;
2. La Suena Subdivision;
BCAP projects with plans and specifications drafted by project engineer.
1. Dude Hill Subdivision;
2. La Suena Subdivision;
BCAP projects with plans and specifications drafted by project engineer.
L.
1. Requesting Authority to Re-Advertise, inasmuch as No Bids were submitted/received including approval of procurement packet (i.e. legal notice, specificaitons and draft service contract) as attached hereto for: "PURCHASE and/or RENTAL OF INDUSTRIAL UNIFORMS".
2. Requesting authority to exercise the Sixty (60) Day grace period extension as provided in the current contract for the:"RENTAL OF INDUSTRIAL UNIFORMS" for the Hidalgo County, under the same rates, terms and conditions with AMERIPRIDE SERVICES-effective 01/01/11 - 03/01/11, or (upon completion of the procurement process which ever comes first).
2. Requesting authority to exercise the Sixty (60) Day grace period extension as provided in the current contract for the:"RENTAL OF INDUSTRIAL UNIFORMS" for the Hidalgo County, under the same rates, terms and conditions with AMERIPRIDE SERVICES-effective 01/01/11 - 03/01/11, or (upon completion of the procurement process which ever comes first).
M.
Acceptance of proposal received from awarded vendor, Facility Solutions Group in the amount of $712.80 through the County's participation/membership with Buy Board for the "Purchase of Additional OCC Sensors for the Old Administration 3rd Floor Renovations".