CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
November 22, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
Claim of Donna Cerda
E.
Civil No. 3:10-cv-00315; Wyttenbach v. Texas Supreme Court, et al
7.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
Claim of Donna Cerda
E.
Civil No. 3:10-cv-00315; Wyttenbach v. Texas Supreme Court, et al
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
10.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Approval to accept a settlement check from Texas Farm Bureau Casualty Insurance Company in the amount of $2,885.44 for an auto accident with a County vehicle. (Facilities Mgmt Dept)
C.
Approval of Interlocal Agreement between City of Edinburg and County of Hidalgo as it relates to the use of city council chambers for Commissioners' Court/Civil Service Commission meetings beginning January 2011
D.
Terminate Contract C-CAP-09-288-08-04 by and between Hidalgo County & Total Commitment, LLC for Road and Drainage Construction for Esperanza Estates Subdivision located in Precinct #2.
11.
Constables:
A.
Constable Pct. #5:
Requesting approval and authorization to submit 2010 Chapter 59 Asset Forfeiture Audit Report as requested by Attorney General of Texas
Requesting approval and authorization to submit 2010 Chapter 59 Asset Forfeiture Audit Report as requested by Attorney General of Texas
12.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Health Division- PPCPS / PHER (1293)
1. Requesting approval to accept the attached FY 2011 PPCPS / PHER - FA1 grant contract #2011-037518, Attachment #001, in the amount of $1,526,311.00 for the period of 10/01/2010 to 07/31/2011.
2. Approval of the Certification of Revenues as certified by the County Auditor.
3. Approval of Certification Regarding Lobbying statement.
4. Approval for County Judge to sign the required documents.
5. Approval of the attached FY 2011 PPCPS / PHER - FA1 grant contract budget appropriation for the period of 10/01/2010 to 07/31/2011.
6. Approval of salary schedule
1. Requesting approval to accept the attached FY 2011 PPCPS / PHER - FA1 grant contract #2011-037518, Attachment #001, in the amount of $1,526,311.00 for the period of 10/01/2010 to 07/31/2011.
2. Approval of the Certification of Revenues as certified by the County Auditor.
3. Approval of Certification Regarding Lobbying statement.
4. Approval for County Judge to sign the required documents.
5. Approval of the attached FY 2011 PPCPS / PHER - FA1 grant contract budget appropriation for the period of 10/01/2010 to 07/31/2011.
6. Approval of salary schedule
C.
Discussion and action on authorizing Hidalgo County Health & Human Services Chief Administrative Officer permission to testify at Legislative Hearings regarding public health & health care in Hidalgo County
13.
IT Department - Renan Ramirez:
A.
County Auditor's Office:
1. Authorization to purchase through the County's membership/participation with CONTRACT: DIR-SDD-604 (Requisition#184039) with awarded vendor VERIZON for the following:
2. Approval of the attached Wireless Device Request Form under the County's cell phone policy.
1. Authorization to purchase through the County's membership/participation with CONTRACT: DIR-SDD-604 (Requisition#184039) with awarded vendor VERIZON for the following:
| Qty: | Despcription: | Department: | User: | Service Total: | Equipment Total: |
| 1 | Data Card | Auditor's Office | Office Use | Unlimited Plan $37.99/mo + Taxes/Fees $5.00/mo = $42.99/mo | $0 |
2. Approval of the attached Wireless Device Request Form under the County's cell phone policy.
14.
Urban County - Diana Serna:
A.
1. Request to rescind the authority to negotiate contract with L&G Engineering Laboratory LLC., the highest rated firm for the City of Weslaco 2010 Water/Sewer Improvements project utilizing Hidalgo County Urban County Program funds.
2. Request to negotiate a professional engineering service contract with the No. 2 or No. 3 ranked firms as necessary for an Urban County Program - City of Weslaco 2010 Water/Sewer Improvements project.
2. Request to negotiate a professional engineering service contract with the No. 2 or No. 3 ranked firms as necessary for an Urban County Program - City of Weslaco 2010 Water/Sewer Improvements project.
B.
Request approval to declare and dispose of surplus equipment and clear inventory list.
C.
The Urban County Program on behalf of Hidalgo County Precinct No. 4, is requesting approval and award of best and final negotiated contract with Millennium Engineers Group, Inc. in the amount of $10,786.00 utilizing CDBG Year 21 (2008) for Hidalgo County Precinct No. 4 - Street Improvements - Ingle Road.
15.
Head Start Program - Teresa Flores:
A.
Discussion/Approval for Hidalgo County Head Start Program to Exercise Option to Extend for an Additional One Year the Lease Agreements for Facilities and/or Land with the Following Private Entities:
1. Horacio Aguirre (Building and Land)
2. Columbus Club of Weslaco (Building and Land)
3. San Martin de Porres Catholic Church (Land)
4. Daniel Garza (Land)
1. Horacio Aguirre (Building and Land)
2. Columbus Club of Weslaco (Building and Land)
3. San Martin de Porres Catholic Church (Land)
4. Daniel Garza (Land)
B.
Review of the Five (5) Year Strategic Plan
C.
Discussion/Approval of the 2009-2010 Program Information Report (PIR)
D.
Presentation for Discussion, Consideration and Approval of an Inter-local Agreement between the McAllen Housing Authority and Hidalgo County Head Start Program
E.
Discussion/Approval for Hidalgo County Head Start Program to Exercise Option to Extend for an Additional One Year Term the Lease Agreements for Facilities and/or Land with the Following Entities:
| City of Alamo (Land) | City of Progreso (Land) | City of Mission (Building) |
Edcouch-Elsa ISD (Building) |
| City of Alton (Land) | City of San Juan (Land) | City of Weslaco (Building) | La Joya ISD (Land) |
| City of Hidalgo (Land) | City of Donna (Land) | Edinburg Housing Authority (Building) Two Locations | Monte Alto ISD (Building) |
| City of Pharr (Land) Two Locations | City of Elsa (Building) | McAllen Housing Authority (Building) | |
| City of Palmview (Building and Land) | City of McAllen (Building) | Mercedes Housing Authority (Land) |
F.
Discussion/Approval to Amend the 2010-2011 Hidalgo County Head Start Program Calendar to Reflect the New Year's Day County Holiday - January 3, 2011
16.
Precinct #1 - Comm. Quintanilla:
A.
Pct. 1 Rd. Adm (1200):
1. Approval to create new position as follows:
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedule.
1. Approval to create new position as follows:
|
Slot No.
|
Position Title
|
Proposed
Budgeted Salary |
|
0001
|
Executive Assistant for Community and Intergovernmental Relations
|
$85,000.00
|
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedule.
17.
Precinct #2 - Comm. Palacios:
A.
Presentation and discussion of Hidalgo County RMA as it relates to roadway projects
18.
Precinct #4 - Comm. Garza:
A.
Pct. 4 R&B (1200):
1. Approval to create one (1) full-time Director of Road and Bridge position, slot no. 0061, budgeted salary $65,000.00.
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedule.
1. Approval to create one (1) full-time Director of Road and Bridge position, slot no. 0061, budgeted salary $65,000.00.
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedule.
19.
Budget & Management - Raul Silguero Jr.:
A.
Constable Pct# 4:
1. Approval of Certification of Revenues as certified by the County Auditor for the ICE Overtime Funding.
2. Approval to appropriate funds in the amount of $30,000.00.
1. Approval of Certification of Revenues as certified by the County Auditor for the ICE Overtime Funding.
2. Approval to appropriate funds in the amount of $30,000.00.
B.
Salary Sweep (1100):
Approval to transfer General Fund lapsed salaries from various departments to the County Wide Administration Contingency account.
Approval to transfer General Fund lapsed salaries from various departments to the County Wide Administration Contingency account.
C.
Budget Appropriations:
1.
Tax Notes, Series 2007 (1302):
Approval to deobligate funds from Tax Notes, Series 2007 (1302) in the amount of $1,343.87.
Approval to deobligate funds from Tax Notes, Series 2007 (1302) in the amount of $1,343.87.
20.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Recommending award of bid and approval of contract to lowest bidder meeting all specifications/requirements attached hereto for Hidalgo County(All Funding Sources)-"CRS-2 (Cationic Rapid Setting)Emulsified Asphalt" RFB No.: 2010-264-09-29-SGS.
5.
Appointment and/or designation by Commissioner's Court of an evaluation committee to evaluate and score the proposals received for RFP No. 2010-373-11-10-YZV "Financial Advisory Services", as referenced in procurement packet so as to have in place prior to presentations by firms (as opted by CC o 11-16-10).
B.
Pct. 2
1.
Recommending award of bid and approval of contract to multiple lowest bidders meeting all specifications/requirements attached hereto for Commissioner Precinct 2-"Loading And Hauling Of Dirt" RFB No.: 2010-262-09-01-SGS.
C.
Pct. 4
1.
Requesting discussion, consideration and approval to purchase One (1) 2011 or Newer 2500HD Silverado SWB Crewcab Chevrolet PU through the County's membership/participation with HGAC's awarded vendor Caldwell Chevrolet in the amount of $37,195.00 which includes administration fee's & delivery through project #2010-374-OGG.
D.
Colonia Access Program Pct. 1
1.
Acceptance and approval of the following items in connection with Mary Ann Subdivision (Pct No. 1) with Asago LLC, dba Asago Construction as submitted through project engineer L. L. Rodriguez (C-CAP-09-471-04-06):
a. Application for Payment No. 4 Retainage Release in the amount of $16,439.10;
b. "Certificate of Construction Completion" reflecting the date of October 25, 2010.
a. Application for Payment No. 4 Retainage Release in the amount of $16,439.10;
b. "Certificate of Construction Completion" reflecting the date of October 25, 2010.
E.
Colonia Access Program Pct. 2
1.
Approval of Application for Payment No. 1 (Final) in the amount of $75,141.22 from OG Construction Co, LLC contracted vendor for Morningsun Subdivision as submitted by R. Gutierrez Engineering Corporation, project engineer. (C-CAP-09-212-01-19).
2.
Approval of Application for Payment No. 6 (Final) in the amount of $27,203.99 from Closner Construction Co., L.C. contracted vendor for Citrina Village Subdivision as reviewed and submitted by project engineer Cruz-Hogan Consultants, Inc. (C-CAP-2009-183-05-19)
F.
Sheriff's Office
1.
Approval of Amendment No. 2 to Lease Agreement #C-07-281-09-25 with O E Investments, Inc. for the "LEASE OF TOWER SPACE" for Hidalgo County Sheriff's Office (approved by CC-09/25/07)
2.
Requesting approval to purchase spillman software (RMS) Records Management System through our membership/participation with (DIR) Department of Information Resources and authority to execute required purchase/end user license and support agreement with Spillman Technologies, Inc. contract #DIR-SDD-1623 in the total amount of $122,090.00 through requisition #18, effective upon approval (0-1100-415-15-140-001-0-336);
|
Requisition
|
Product Name
|
Items Included
|
Item
|
Total Cost
|
|
Phase I
|
Records Management System (RMS)
|
Records Management Civil Process
|
Software
|
$93,765.00
|
|
Phase I
|
Records Management System (RMS)
|
Equipment Maintenance/Mgmt. Personnel and Training
|
Services
|
$28,325.00
|
G.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
2.
a. Presentation of the approved Hidalgo County Professional Pool of Architects for the purpose of nominating at least three firms (in order to score, evaluate, rank, negotiate and engage an architect) in connection with the design and construction of an additional administration building to house various county elected offices, departments, programs or agencies including, but not limited to, those currently occupying the leased building known as the Mediplex; or, in the alternative,
b. Authority to advertise a Request for Qualifications as a project specific engagement for the design and construction of an additional admininstration building to house various elected offices, departments, programs and agencies including, but not limited to, those currently occupying the leased building known as Mediplex.
b. Authority to advertise a Request for Qualifications as a project specific engagement for the design and construction of an additional admininstration building to house various elected offices, departments, programs and agencies including, but not limited to, those currently occupying the leased building known as Mediplex.
21.
Adjourn