CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
December 7, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
Claim of Juan C. Valdivia
E.
Cause No. C-3642-10-H; Luis Padilla & Sonia Padilla v. Estanislao Martinez in the 389th District Court
7.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
Claim of Juan C. Valdivia
E.
Cause No. C-3642-10-H; Luis Padilla & Sonia Padilla v. Estanislao Martinez in the 389th District Court
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
10.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Approval to accept a settlement check from United Automobile Insurance Services in the amount of $617.87 for an auto accident with a County vehicle-(Precinct 3).
11.
Sheriff's Office - Chief Martinez:
A.
Requesting approval for reimbursement for Sergeant Ricardo Arredondo and Sergeant Robert Rangel in the amount of $ 61.44 and $80.90 respectively. Reimbursement is being requested due to both Sergeants paying for the cost of fuel from their own pocket after Comdata cards were declined at pump.
12.
County Judge's Office:
A.
Discussion, consideration, and possible action regarding LZ: RGV Operation Welcome Home, A Living Tribute for our South Texas Vietnam Veterans.
B.
1. Discussion regarding a proposal for the County Auditor to conduct a financial audit of the Drainage District finances
2. Discussion regarding a proposal for the County Auditor to process & audit the Drainage District Financial Invoices
2. Discussion regarding a proposal for the County Auditor to process & audit the Drainage District Financial Invoices
13.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
14.
IT Department - Renan Ramirez:
A.
Hidalgo County Departments:
1. Authorization to purchase through the County's membership/participation with CONTRACT: DIR-SDD-604 with awarded vendor VERIZON WIRELESS for the following:
2. Approval of the attached Wireless Device Request Forms under the County's cell phone policy.
1. Authorization to purchase through the County's membership/participation with CONTRACT: DIR-SDD-604 with awarded vendor VERIZON WIRELESS for the following:
| Qty: | Description: | Department: | User/Emp #: | Service Total: | Equipment Total: |
| 1 | Cell Phone | Planning Dept. | Raul Sesin 101796 | Nationwide Talk Unlimited Anytime Mins. @ $57.39 + Unlimited Text/Data Plan @ $41.99 + Taxes & Fees @$5.00 = $104.38/mo | One Time Charge for LG Ally @ $49.99 + Car Charger @ $24.99 = $74.98 |
| 1 | Cell Phone | Tax Office | Paul Villarreal 01438 | Nationwide Talk & Text Unlimited Anytime Mins. @ $72.89 + Taxes & Fees @$5.00 =77.89/mo | $0 |
| 1 | Cell Phone | Const. Pct. 3 | Miguel Zamora 024821 | Nationwide Talk Small Business Share 1400 Mins @ $28.53 + Taxes & Fees @ $5.00 = $33.53/mo | $0 |
| 1 | Cell Phone | Const. Pct. 3 | Rodolfo Trevino 182052 | Nationwide Talk Small Business Share 1400 Mins @ $28.53 + Taxes & Fees @ $5.00 = $33.53/mo | $0 |
| 1 | Cell Phone | Const. Pct. 3 | Ruben Salinas 114596 | Nationwide Talk Small Business Share 1400 Mins @ $28.53 + Taxes & Fees @ $5.00 = $33.53/mo | $0 |
B.
Budget & Management and Facilities Management:
1. Authorization to purchase cell phones through the County's membership/participation (CONTRACT# DIR-SDD-604, Req# 185799) with awarded vendor VERIZON WIRELESS for the following:
1. Authorization to purchase cell phones through the County's membership/participation (CONTRACT# DIR-SDD-604, Req# 185799) with awarded vendor VERIZON WIRELESS for the following:
| Qty: | Description: | Department: | User/Emp #: | Service Total: | Equip. Total: |
| 1 | Cell Phone | Budget & Mgmt. | Adolfo Trevino 125113 | State of TX Local Digital Choice 500 Mins @$31.99 + Taxes&Fees @$5.00 = $36.99/mo | $0 |
| 1 | Cell Phone | Facilities Mgmt. | David Perales 176087 | Nationwide Talk Small Business 10000 Mins @$27.85 + Taxes&Fees @$5.00 = $32.85/mo | $0 |
| 1 | Cell Phone | Facilities Mgmt. | Miguel Cruz 095117 | Nationwide Talk Small Business 10000 Mins @$27.85 + Taxes&Fees @$5.00 = $32.85/mo | $0 |
| 1 | Cell Phone | Facilities Mgmt. | Javier Adame 099562 | Nationwide Talk Small Business 10000 Mins @$27.85 + Taxes&Fees @$5.00 = $32.85/mo | $0 |
| 1 | Cell Phone | Facilities Mgmt. | Richard Sunday 175781 | Nationwide Talk Small Business 10000 Mins @$27.85 + Taxes&Fees @$5.00 = $32.85/mo | $0 |
| 1 | Cell Phone | Facilities Mgmt. | Domingo Villalpando 052639 | Nationwide Talk Small Business 10000 Mins @$27.85 + Taxes&Fees @$5.00 = $32.85/mo | $0 |
| 1 | Cell Phone | Facilities Mgmt. | Rogelio Salinas 137995 | Nationwide Talk Small Business 10000 Mins @$27.85 + Taxes&Fees @$5.00 = $32.85/mo | $0 |
| 1 | Cell Phone | Facilities Mgmt. | Irene Cantu 018902 | Nationwide Talk Small Business 10000 Mins @$27.85 + Taxes&Fees @$5.00 = $32.85/mo | $0 |
| 1 | Cell Phone | Facilities Mgmt. | Daniel Flores 101788 | Nationwide Talk Small Business 10000 Mins @$27.85 + Taxes&Fees @$5.00 = $32.85/mo | $0 |
| 1 | Cell Phone | Facilities Mgmt. | Mario Montez 085413 | Nationwide Talk Small Business 10000 Mins @$27.85 + Taxes&Fees @$5.00 = $32.85/mo | $0 |
| 1 | Cell Phone | Facilities Mgmt. | Javier Palacios 139165 | Nationwide Talk Small Business 10000 Mins @$27.85 + Taxes&Fees @$5.00 = $32.85/mo | $0 |
| 1 | Cell Phone | Facilities Mgmt. | David Martinez 058092 | Nationwide Talk Small Business 10000 Mins @$27.85 + Taxes&Fees @$5.00 = $32.85/mo | $0 |
| 1 | Cell Phone | Facilities Mgmt. | Roel Guerra 148679 | Nationwide Talk Small Business 10000 Mins @$27.85 + Taxes&Fees @$5.00 = $32.85/mo | $0 |
| 1 | Cell Phone | Facilities Mgmt. | Noe Garcia 167045 | Nationwide Talk Small Business 10000 Mins @$27.85 + Taxes&Fees @$5.00 = $32.85/mo | $0 |
| 1 | Cell Phone | Facilities Mgmt. | Arturo Robledo 177172 | Nationwide Talk Small Business 10000 Mins @$27.85 + Taxes&Fees @$5.00 = $32.85/mo | $0 |
| 1 | Cell Phone | Facilities Mgmt. | Juan C. Razo 157767 | Nationwide Talk Small Business 10000 Mins @$27.85 + Taxes&Fees @$5.00 = $32.85/mo | $0 |
| 1 | Cell Phone | Facilities Mgmt. | Saul Ramos 149276 | Nationwide Talk Small Business 10000 Mins @$27.85 + Taxes&Fees @$5.00 = $32.85/mo | $0 |
| 1 | Cell Phone | Facilities Mgmt. | Pablo Herrera 167991 | Nationwide Talk Small Business 10000 Mins @$27.85 + Taxes&Fees @$5.00 = $32.85/mo | $0 |
| 1 | Cell Phone | Facilities Mgmt. | Silvestre Rubio 149071 | Nationwide Talk Small Business 10000 Mins @$27.85 + Taxes&Fees @$5.00 = $32.85/mo | $0 |
| 1 | Cell Phone | Facilities Mgmt. | Joe Chavarria 167037 | Nationwide Talk Small Business 10000 Mins @$27.85 + Taxes&Fees @$5.00 = $32.85/mo | $0 |
| 1 | Cell Phone | Facilities Mgmt. | Seferino Garza 144584 | Nationwide Talk Small Business 10000 Mins @$27.85 + Taxes&Fees @$5.00 = $32.85/mo | $0 |
| 1 | Cell Phone | Facilities Mgmt. | Danny Guerra 089567 | Nationwide Talk Small Business 10000 Mins @$27.85 + Taxes&Fees @$5.00 = $32.85/mo | $0 |
| 1 | Cell Phone | Facilities Mgmt. | Manuel Garcia 089532 | Nationwide Talk Small Business 10000 Mins @$27.85 + Taxes&Fees @$5.00 = $32.85/mo | $0 |
| 1 | Cell Phone | Facilities Mgmt. | Reynaldo Garcia 173649 | Nationwide Talk Small Business 10000 Mins @$27.85 + Taxes&Fees @$5.00 = $32.85/mo | $0 |
| 1 | Cell Phone | Facilities Mgmt. | Office Use | Nationwide Talk Small Business 10000 Mins @$27.85 + Taxes&Fees @$5.00 = $32.85/mo | $0 |
| 2 | GPS | Facilities Mgmt | Will be Rotating Cell Phones | Field Force Manager Limited @ $19.99/mo | $0 |
C.
Information Tech.:
1. Authorization to purchase cell phone's through the County's membership/participation (CONTRACT# DIR-SDD-604, Req# 185459) with awarded vendor VERIZON WIRELESS for the following:
1. Authorization to purchase cell phone's through the County's membership/participation (CONTRACT# DIR-SDD-604, Req# 185459) with awarded vendor VERIZON WIRELESS for the following:
| Qty: | Description: | Department: | User/Empl #: | Service Total: | Equipment Total: |
| 1 | Cell Phone | Info. Tech. | Jose Alvarez 163767 | Nationwide Talk & Text Small Business 4000 Mins @$30.44 + Taxes&Fees @$5.00 = $35.44/mo | $0 |
| 1 | Cell Phone | Info. Tech. | Juan De Leon 087815 | Nationwide Talk & Text Small Business 4000 Mins @$30.44 + Taxes&Fees @$5.00 = $35.44/mo | $0 |
| 1 | Cell Phone | Info. Tech. | Valdemar Gracia 164275 | Nationwide Talk & Text Small Business 4000 Mins @$30.44 + Taxes&Fees @$5.00 = $35.44/mo | $0 |
| 1 | Cell Phone | Info. Tech. | Roberto Vela 176311 | Nationwide Talk & Text Small Business 4000 Mins @$30.44 + Taxes&Fees @$5.00 = $35.44/mo | $0 |
| 1 | Cell Phone | Info. Tech. | Jorge Helu 176028 | Nationwide Talk & Text Small Business 4000 Mins @$30.44 + Taxes&Fees @$5.00 = $35.44/mo | $0 |
| 1 | Cell Phone | Info. Tech. | Luis Izaguirre 149063 | Nationwide Talk & Text Small Business 4000 Mins @$30.44 + Taxes&Fees @$5.00 = $35.44/mo | $0 |
| 1 | Cell Phone | Info. Tech. | Carlos Garcia 122475 | Nationwide Talk & Text Small Business 4000 Mins @$30.44 + Taxes&Fees @$5.00 = $35.44/mo | $0 |
| 1 | Cell Phone | Info. Tech. | Jakim Barboza 161675 | Nationwide Talk & Text Small Business 4000 Mins @$30.44 + Taxes&Fees @$5.00 = $35.44/mo | $0 |
| 1 | Cell Phone | Info. Tech. | Kevin Le 176656 | Nationwide Talk & Text Small Business 4000 Mins @$30.44 + Taxes&Fees @$5.00 = $35.44/mo | $0 |
| 1 | Cell Phone | Info. Tech. | Noah Lopez 172588 | Nationwide Talk & Text Small Business 4000 Mins @$30.44 + Taxes&Fees @$5.00 = $35.44/mo | $0 |
| 2 | Cell Phone | Info. Tech. | Office Use | Nationwide Talk & Text Small Business 4000 Mins @$30.44 + Taxes&Fees @$5.00 = $35.44/mo | $0 |
D.
Commissioner Pct. #3:
1. Authorization to purchase cell phones through the County's membership/participation with CONTRACT: DIR-SDD-604 with awarded vendor VERIZON WIRELESS for the following:
1. Authorization to purchase cell phones through the County's membership/participation with CONTRACT: DIR-SDD-604 with awarded vendor VERIZON WIRELESS for the following:
| Qty: | Description: | Department: | User/Emp #: | Service Total: | Equipment Total: |
| 1 | Cell Phone | Pct. 3 Admin | Daniel Hernandez 103608 | Nationwide Talk Small Business Share 4000 Plan @$ 26.19 + Taxes&Fees @$5.00 = 31.19/mo | $0 |
| 1 | Cell Phone | Pct. 3 Admin | David Henry 170828 | Nationwide Talk Small Business Share 4000 Plan @$ 26.19 + Taxes&Fees @$5.00 = 31.19/mo | $0 |
| 1 | Cell Phone | Pct. 3 Admin | Marcela Garza 103349 | Nationwide Talk Small Business Share 4000 Plan @$ 26.19 + Taxes&Fees @$5.00 = 31.19/mo | $0 |
| 1 | Cell Phone | Pct. 3 Admin | Enrique Chavez 088471 | Nationwide Talk Small Business Share 4000 Plan @$ 26.19 + Taxes&Fees @$5.00 = 31.19/mo | $0 |
| 1 | Cell Phone | Pct. 3 Admin | Gilberto Cavazos 106038 | Nationwide Talk Small Business Share 4000 Plan @$ 26.19 + Taxes&Fees @$5.00 = 31.19/mo | $0 |
| 1 | Cell Phone | Pct. 3 Admin | Saul Ramirez 051527 | Nationwide Talk Small Business Share 4000 Plan @$ 26.19 + Taxes&Fees @$5.00 = 31.19/mo | $0 |
| 1 | Cell Phone | Pct. 3 Admin | Norma Parras 122335 | Nationwide Talk Small Business Share 4000 Plan @$ 26.19 + Taxes&Fees @$5.00 = 31.19/mo | $0 |
| 1 | Cell Phone | Pct. 3 Admin | Sabas Sandoval 143847 | Nationwide Talk Small Business Share 4000 Plan @$ 26.19 + Taxes&Fees @$5.00 = 31.19/mo | $0 |
| 1 | Cell Phone | Pct. 3 Parks | Sergio Saenz 069442 | Nationwide Talk Small Business Share 1400 Plan @$28.53 + Taxes&Fees @$5.00 = $33.53/mo | $0 |
| 1 | Cell Phone | Pct. 3 Parks | Edurado Martinez 084891 | Nationwide Talk Small Business Share 1400 Plan @$28.53 + Taxes&Fees @$5.00 = $33.53/mo | $0 |
| 1 | Cell Phone | Pct. 3 Parks | George O'Cana 133493 | Nationwide Talk Small Business Share 1400 Plan @$28.53 + Taxes&Fees @$5.00 = $33.53/mo | $0 |
E.
Executive Office - Public Affairs:
1. Authorization to purchase a data card through the County's membership/participation (CONTRACT# DIR-SDD-604, Req#185931) with awarded vendor VERIZON WIRELESS for the following:
1. Authorization to purchase a data card through the County's membership/participation (CONTRACT# DIR-SDD-604, Req#185931) with awarded vendor VERIZON WIRELESS for the following:
| Qty: | Description: | Department: | User/Emp #: | Service Total: | Equipment Total: |
| 1 | Data Card | Exec.Office-Public Affairs | Office Use | Unlimited Plan @$37.99 + Taxes & Fees @$5.00 = $42.99/mo | $0 |
15.
Urban County - Diana Serna:
A.
Urban County Program on behalf of the City of Progreso is requesting consideration and action to award and enter into a Construction contract with Saenz Utility Contractors (lowest bidder meeting all specifications and/or requirements) for the Street Improvements project located in the City of Progreso, Texas in the amount of $62,000.00 utilizing Year 23 (2010) Street Improvement funds.
B.
The Urban County Program is requesting approval of a best and final negotiated contract with SAMES, Inc. aka Sam Engineering & Surveying, Inc., in the amount of $9,316.11 utilizing Year 23 (2010) funds for Engineering Services for Street Improvements to Minerva Street, Abram Road, and Bentsen Palm Drive in the City of Palmview.
C.
Hidalgo County Precinct No. 3 requests approval from Hidalgo County Commissioners' Court to enter into an Interlocal Agreement with AGUA Special Utility District for the amount of $26,022.00.
16.
Planning Department - Raul Sesin:
A.
1. Discussion and Possible Action regarding submittal of "Identification of Colonia" Form to the Texas Water Development Board.
2. Appointment of Member for the Board of Building Line Adjustments Omar Ramon – Pct. 3
2. Appointment of Member for the Board of Building Line Adjustments Omar Ramon – Pct. 3
17.
Right of Way - Joe Pena:
A.
Consideration and approval to purchase a certain tract of land described as a .564 acre tract of land out of Lot 78 Block 27 Resubdivision of San Juan Plantation Subdivision and a .38 acre tract of land out of Lot 82 Resubdivision of San Juan Plantation Subdivision for the Southfork Drainage Project - Hidalgo County Irrigation District No. 2.
B.
Discussion, consideration and action to enter into an Interlocal Cooperation Agreement between Hidalgo County and Hidalgo County Drainage District#1. As it relates to acquisition of right of way and other real property.
18.
Precinct #1 - Comm. Quintanilla:
A.
Requesting authorization to rename County Road 3305 to Jaritas Rd for 911 purposes only.
19.
Budget & Management - Raul Silguero Jr.:
A.
Budget Appropriations:
1.
Health Benefits (2201):
Approval of 2010 appropriation of funds for Health Benefits in the total amount of $1,509,000.00.
Approval of 2010 appropriation of funds for Health Benefits in the total amount of $1,509,000.00.
20.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;
b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Materials Testing Services required for Pct. #4 Projects.
Firms Scores Ranks
RABA Kistner 95 _________________
Millennium Eng. 96 _________________
L&G Engineers 99 _________________
c. Authority for the Purchasing Department to negotiate a professional Materials Testing Services Contract with the No.1 ranked firm of ___________________________ for the provision of Material Testing Services for Pct. # 4 Projects.
b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Materials Testing Services required for Pct. #4 Projects.
Firms Scores Ranks
RABA Kistner 95 _________________
Millennium Eng. 96 _________________
L&G Engineers 99 _________________
c. Authority for the Purchasing Department to negotiate a professional Materials Testing Services Contract with the No.1 ranked firm of ___________________________ for the provision of Material Testing Services for Pct. # 4 Projects.
5.
Selection/Assignment/Designation of the Evaluation Committee to score, grade and evaluate the three nominated architectural firms of through CC action of 11-30-10 of: Mata-Villarreal-Garcia Design, LLP; ERO International, LLP; and Rike-Ogden-Figueroa-Allex Architects, Inc. in connection with the design and construction of an Additional Administration Building to house elected offices, departments, programs and/or agencies including, but not limited to, those currently housed at the leased property known as the Mediplex.
6.
Recommending award of bid through request sealed quotes and approval of contract documents to bidder meeting all specifications/requirements attached hereto for Hidalgo County Sheriff's Office -"Maintenance & Repair of Kitchen Equipment & Appliance at the Hidalgo County Adult Detention Center, aka, County Jail" RFSQ No.: 2010-290-11-08-MEG.
7.
a. Discussion and action to award to McGriff, Seibels & Williams and approval of final negotiations (including best and final offers for RFP No. 2010-267-10-27-OTM "Hidalgo County-Excess Workers' Compensation Insurance" (as selected by CC on 11-30-10);
b. Requesting approval to purchase the insurance coverages and/or services for RFP No. 2010-267-10-27-OTM "Hidalgo County-Excess Workers' Compensation Insurance", as described in the RFP Proposal-Premiums & Fee Schedule as submitted by and through McGriff, Seibels & Williams.
b. Requesting approval to purchase the insurance coverages and/or services for RFP No. 2010-267-10-27-OTM "Hidalgo County-Excess Workers' Compensation Insurance", as described in the RFP Proposal-Premiums & Fee Schedule as submitted by and through McGriff, Seibels & Williams.
8.
a. Presentation by consultant, Alamo Insurance Group, of scoring grid with recommendation on the responses received for: Group Term Life-Accidental Death and Dismemberment for formal ranking by Commissioner's Court so as to proceed with award:
Provider Score/Grade Rank
1._____________________________; _____________; _____
2._____________________________; _____________; _____
3._____________________________; _____________; _____
b. Approval to award to the number one (1) ranked firm of________________________ with authority to purchase policy or policies for: Group Term Life-Accidental Death and Dismemberment.
Provider Score/Grade Rank
1._____________________________; _____________; _____
2._____________________________; _____________; _____
3._____________________________; _____________; _____
b. Approval to award to the number one (1) ranked firm of________________________ with authority to purchase policy or policies for: Group Term Life-Accidental Death and Dismemberment.
9.
a. Request by CC member for Hidalgo County to exercise it's option to terminate (under paragraph 7 Termination of Agreement) the current awarded agreement with TEDSI Infrastructure Group, Inc. contracted for, "On Call Project-MPO and HCRMA, Traffic Studies, Etc. " by providing a ten (10) days written notice of termination.
b. Presentation of the approved Hidalgo County Professional Pool of Engineers for the purpose of nominating at least three firms (in order to score, evaluate, rank, negotiate and engage an engineer) in connection with the "On-Call Project-MPO and HCRMA, Traffic Studies, Etc.";
Nominated Firms:
1._________________________;
2._________________________;
3._________________________;
c. Selection/designation/assignment of evaluation committee to score, grade and evaluate the firms nominated so as to have CC rank and proceed with negotiation process for final contract for: On-Call Project-MPO and HCRMA, Traffic Studies, Etc.;
Graders:
__________________________;
__________________________;
__________________________;
__________________________;
__________________________;
b. Presentation of the approved Hidalgo County Professional Pool of Engineers for the purpose of nominating at least three firms (in order to score, evaluate, rank, negotiate and engage an engineer) in connection with the "On-Call Project-MPO and HCRMA, Traffic Studies, Etc.";
Nominated Firms:
1._________________________;
2._________________________;
3._________________________;
c. Selection/designation/assignment of evaluation committee to score, grade and evaluate the firms nominated so as to have CC rank and proceed with negotiation process for final contract for: On-Call Project-MPO and HCRMA, Traffic Studies, Etc.;
Graders:
__________________________;
__________________________;
__________________________;
__________________________;
__________________________;
10.
Discussion, consideration and action for Hidalgo County to exercise the first of two (2) -one (1) year renewals/extensions options as provided under the specifications/requirements of the RFP-Section 125 Voluntary Products, as follows:
through agent, Alamo Insurance Group for:
a. All State Products/Policies for: Critical Illness; Accidental, Universal Life; Cancer, Heart & Stroke, Term Life;
b. Met Life for:Vision and Dental; and,
c. Unum for Disability.
through agent, Alamo Insurance Group for:
a. All State Products/Policies for: Critical Illness; Accidental, Universal Life; Cancer, Heart & Stroke, Term Life;
b. Met Life for:Vision and Dental; and,
c. Unum for Disability.
11.
Approval to declare as "Salvage Property" (personal property, other than items routinely discarded as waste, that because of use, time accident or any other cause is so worn, damaged or obsolete that it has no value for the purpose for which it was originally intended) for the purpose of disposition to the landfill with the assistance of Precinct 4 and the Purchasing Department - Fixed Asset Division. (Various office equipment and furniture (see attached exhibit).
12.
As directed by CC on 11-16-10, separate presentations by the two (2) financial advisory firms of Estrada-Hinojosa and First Southwest in response to the Hidalgo County's RFP for: "Financial Advisory Services" so as to complete the grading/ scoring process by the evaluation committee assigned and selected by Hidalgo County Commissioner's Court.
13.
a. Requesting exemption from competitive bidding requirements under Texas Local Government Code, 262.024(a)(7)(A)"Items for which competition is precluded because of existence of patents, copyrights, secret processes or monopolies" in connection with the "Support and Maintenance Agreement" for the Hosting and Government Content Management System of Hidalgo County's Website with Icon Enterprises, dba, CivicPlus;
b. Requesting approval of a "Sole Source Declaration" for "Icon Enterprises dba CivicPlus" with authority to enter into an annual support and maintenance agreement in the amount of $12,600.00 per year.
b. Requesting approval of a "Sole Source Declaration" for "Icon Enterprises dba CivicPlus" with authority to enter into an annual support and maintenance agreement in the amount of $12,600.00 per year.
14.
Exemption from Competitive Procurement Requirements:
a. Requesting exemption from competitive bidding requirements under Tx. Local Government Code, Chapter 262, Section .024 (a) (3)-"an item necessary because of unforeseen damage to public property", and (7)"an item that can be obtained from only one source, including":(D)-"captive replacement parts or components for equipment;"and (11) "vehicle and equipment repairs";
b. Requesting authority to purchase repairs only (excludes maintenance for vehicles or equipment) for County-owned vehicles and equipment from the vendors identified and detailed revised list attached hereto through the established and approved procedures for the requisition and purchase order process with said authority to extend through December 31, 2011
c. Requesting authority to purchase parts for County-owned heavy equipment and machinery from the vendors identified and detailed revised list attached hereto through the established and approved procedures for the requisition and purchase order process with said authority to purchase through December 31, 2011.
Through all funding sources:
a. Requesting exemption from competitive bidding requirements under Tx. Local Government Code, Chapter 262, Section .024 (a) (8) (d) "an item of food for Sheriff's Office, Adult Detention Facility (aka, County Jail), Juvenile Probation, Adult Probation & Texas Agrilife Extension Service, including all other Hidalgo County Departments, Elected Office, Programs and/or Agencies requiring food purchases;
b. Pursuant to same statute, specifically 262.024 (d), action on the following:
(1) Solicitation of at least three (3) quotes by:
(a) telephone; or,
(b) written quotations;
(2) Set the intervals for the solicitation of quotes for:
(a) current & historic time frame is 30 days;
(b) Other as approved____________;
(3) Presentation for approval of the proposed draft solicitation quote/bid form including terms, conditions, requirements, and draft agreement for vendors awarded contracts.
a. Requesting exemption from competitive bidding requirements under Tx. Local Government Code, Chapter 262, Section .024 (a) (3)-"an item necessary because of unforeseen damage to public property", and (7)"an item that can be obtained from only one source, including":(D)-"captive replacement parts or components for equipment;"and (11) "vehicle and equipment repairs";
b. Requesting authority to purchase repairs only (excludes maintenance for vehicles or equipment) for County-owned vehicles and equipment from the vendors identified and detailed revised list attached hereto through the established and approved procedures for the requisition and purchase order process with said authority to extend through December 31, 2011
c. Requesting authority to purchase parts for County-owned heavy equipment and machinery from the vendors identified and detailed revised list attached hereto through the established and approved procedures for the requisition and purchase order process with said authority to purchase through December 31, 2011.
Through all funding sources:
a. Requesting exemption from competitive bidding requirements under Tx. Local Government Code, Chapter 262, Section .024 (a) (8) (d) "an item of food for Sheriff's Office, Adult Detention Facility (aka, County Jail), Juvenile Probation, Adult Probation & Texas Agrilife Extension Service, including all other Hidalgo County Departments, Elected Office, Programs and/or Agencies requiring food purchases;
b. Pursuant to same statute, specifically 262.024 (d), action on the following:
(1) Solicitation of at least three (3) quotes by:
(a) telephone; or,
(b) written quotations;
(2) Set the intervals for the solicitation of quotes for:
(a) current & historic time frame is 30 days;
(b) Other as approved____________;
(3) Presentation for approval of the proposed draft solicitation quote/bid form including terms, conditions, requirements, and draft agreement for vendors awarded contracts.
15.
Requesting approval to amend the current agreement between Hidalgo County and RGV Educational Broadcasting, Inc., for the "The Recording and Delay Broadcast of Hidalgo County Commissioners' Court Meetings" reflecting the reduction of the "recording/taping" fees of the contract along with other pertinent conditions under contract #C-09-296-10-06 as the recording/taping of the CC meetings will be undertaken by the City of Edinburg through an interlocal which includes the use of the City Commission Chambers to hold and conduct Hidalgo County CC meetings commencing 1-01-11.
B.
Pct. 1
1.
a. Recommendation that CC reject the bids received (under project #2010-263-10-06ERT) with authority to re-advertise in order to modify unclear specifications, terms and conditions for: "Hauling Services for Millings Material" for Hidalgo County Precinct #1;
b. Recommending that CC exercise the sixty (60) day grace period extension (as provided in current agreement) between Hidalgo County and Universal Truckers, Inc. so as to have no lapse in service while procurement process is completed effective 12-23-10 through 2-22-11.
b. Recommending that CC exercise the sixty (60) day grace period extension (as provided in current agreement) between Hidalgo County and Universal Truckers, Inc. so as to have no lapse in service while procurement process is completed effective 12-23-10 through 2-22-11.
2.
Recommending award of bid and approval of contract to sole bidder Frontera Materials-meeting all specifications/requirements attached hereto for: Hidalgo County Precinct No. 1- "Aggregate Limestone Grade 4-Type A" RFB No.: 2010-277-10-20-SGS.
C.
Pct. 2
1.
Acceptance and approval of "Certificate of Substantial Completion" from contractor, D. Wilson Construction Co., reflecting the completion date of December 7, 2010 for the "Construction of New Hidalgo County Pct 2 and other County Offices Complex," as submitted and certified by project architect, VA Architecture.
2.
Requesting approval and/or ratification (whichever is applicable) of Architect's Supplemental Instruction No. 14 (funded from the Allowance/Contingency) in the amount of $37,551.00, to contractor D. Wilson Construction Co., in connection with the "Construction of New Pct. 2 Administration Office & Other County Offices", #C-09-037C-11-17.
D.
Pct. 3
1.
Accept and approval of final negotiated "On-Call" professional appraisal services agreement on an as needed basis with Leonel Garza Jr. & Associates LLC for, "Various Projects" for Precinct No. 3 as approved for negotiations on CC 10/12/10.
E.
Pct. 4
1.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service-surveyor services;
b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Real Estate Services required for Pct. #4 Projects.
Firm Score Rank
Dos Logistics 98 ____
HALFF 96 ____
Millenium Engineering Group 95 ____
c. Authority for the Purchasing Department to negotiate a professional services contract with the No.1 ranked firm of ___________________________ for the provision of Surveyor Services for Precinct No. 4 Projects.
b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Real Estate Services required for Pct. #4 Projects.
Firm Score Rank
Dos Logistics 98 ____
HALFF 96 ____
Millenium Engineering Group 95 ____
c. Authority for the Purchasing Department to negotiate a professional services contract with the No.1 ranked firm of ___________________________ for the provision of Surveyor Services for Precinct No. 4 Projects.
F.
Community Service Agency
1.
Requesting acceptance and approval of proposal and awarding of negotiated contract to the most qualified proposal received meeting all specifications as attached hereto for "Repairs, Replacement and/or Retrofit Central Heating and/or Cooling Systems" 2010-286-09-22-OTM.
G.
Colonia Access Program
1.
Acceptance and approval of claim from Millennium Engineers Group, Inc. in the amount of $2,641.46 for material testing on Pct.#2 North Alamo Village, Pct.#4 - Villa Del Mundo, Colonia Big 5, and Bar VI Subdivisions.
H.
Colonia Access Program Pct. 1
1.
Acceptance and approval of Application for Payment No. 3- Final in the amount of $77,177.70 from Asago Construction contracted vendor for Maryann Subdivision as reviewed and submitted by project engineer, Rodriguez Engineering (C-CAP-09-471-04-06).
I.
Colonia Access Program Pct. 4
1.
Requesting authority to reject all submitted bids received for:
(a) CAP-10-305-09-01-YSI "Road & Drainage Construction for Las Brisas Subdivision" &
(b) CAP 10-306-09-01-YSI "Road & Drainage Construction for Seminary Village Subdivision"
inasmuch as bids submitted are over budget, including authority to re-advertise same with any adjustments in specifications or plans to be drafted or made by project engineer.
(a) CAP-10-305-09-01-YSI "Road & Drainage Construction for Las Brisas Subdivision" &
(b) CAP 10-306-09-01-YSI "Road & Drainage Construction for Seminary Village Subdivision"
inasmuch as bids submitted are over budget, including authority to re-advertise same with any adjustments in specifications or plans to be drafted or made by project engineer.
2.
Requesting approval of "Amendment to Work Authorization No. 1" to C-CAP-08-025-09-02 between Hidalgo County and Millennium Engineers Group, Inc. to replace Exhibit "D" with a Revised Exhibit "D" resulting in an increase of $2,411.43 from the original amount.
J.
Sheriff's Office
1.
a. Authorization to purchase through Hidalgo County's membership and participation with TASB/Buyboard's awarded vendor, (Philpott Motors-Contract No. 281-07), Two (2) 2011 or Newer Ford Expedition in the amount of $93,998.00 to include but not limited to delivery and Buyboard fees; or, in the alternative,
b. Authority to advertise sealed competitive procurement for the purchase of: One (1) 2011 or Newer Ford Expedition with same equipment and specifications and/or equivalent to.
b. Authority to advertise sealed competitive procurement for the purchase of: One (1) 2011 or Newer Ford Expedition with same equipment and specifications and/or equivalent to.
K.
Auditor's Office
1.
a. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Chapter 262.024, (a)(7)-"Items for which competition is precluded because of existence of patents, copyrights, secret processes or monopolies" in connection with the "Maintenance and Support Services Agreement" with Weidenhammer Systems Corporation;
b. Approval of a "Sole Source Declaration" with authority to purchase and enter into a 12 month renewal maintenance and support services agreement with Weidenhammer Systems Corporation as required by the Auditor's Office in the amount of $37,151.00 for fiscal year 01/01/11-12/31/2011 including the signing of required documents by County Judge or Court Member.
b. Approval of a "Sole Source Declaration" with authority to purchase and enter into a 12 month renewal maintenance and support services agreement with Weidenhammer Systems Corporation as required by the Auditor's Office in the amount of $37,151.00 for fiscal year 01/01/11-12/31/2011 including the signing of required documents by County Judge or Court Member.
L.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
2.
a. Recommendation to consider the deletion of the items list under line # 13-Bio Hazard Red bags/liner under the sealed procurement project of: Hidalgo County-Janitorial and/or Industrial Chemical Supplies inasmuch as item(s) are now included on contract awarded by CC on 11-17-10 to Bio-Ops, LLC uncer project # RFSQ 2010-364-11-17-SMA;
b. Recommending multiple awards to lowest bidders meeting all specifications/requirements attached hereto for each product(s) to the following three (3) vendors:
1. Central Poly Corp.;
2. Gulf Coast Paper Inc.;
3. Sysco, Inc.
b. Recommending multiple awards to lowest bidders meeting all specifications/requirements attached hereto for each product(s) to the following three (3) vendors:
1. Central Poly Corp.;
2. Gulf Coast Paper Inc.;
3. Sysco, Inc.
21.
Adjourn