CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
December 7, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - County Auditor
2.
2010 Intradepartmental Transfers:
A.
2010 - DBM Budget Division (1100)
B.
2010 - DBM Workers' Comp. (2202)
C.
2010 - Elections Department (1100)
D.
2010 - Master Court #2 (1100)
E.
2010 - 93rd District Court (1100)
F.
2010 - 332nd District Court (1100)
G.
2010 - 370th District Court (1100)
H.
2010 - 430th District Court (1100)
I.
2010 - County Court At Law #5 (1100)
J.
2010 - J.P. 1/1 (1100)
K.
2010 - J.P. 4/1 (1100)
L.
2010 - J.P. 5/1 (1100)
M.
2010 - Planning Dept. (1100)
N.
2010 - Emergency Management (1100)
O.
2010 - Public Defender's (1100)
P.
2010 - Right of Way (1200)
Q.
2010 - I.T. Department (1100)
R.
2011 - WIC (1292)
S.
2010 - Sheriff's Office (1284)
T.
2010 - Sheriff's Office (1100)
U.
2010 - Sheriff's Office (1100)
V.
2010 - Facilities Management (1100)
W.
2010 - Health & Human Services Dept. (1293)
X.
2010 - Health & Human Services Dept. (1100)
Y.
2010 - Tax Office (1100)
Z.
2010 - Constable Pct. #1 (1100)
AA.
2010 - Pct. #1 R&B (1200)
BB.
2010 - Pct. #1 Rd. Adm. (1200)
CC.
2010 - Pct. #1 Parks (1100)
DD.
2010 - Pct. #1 P/U Rd. (1200)
EE.
2010 - Pct. #1 BCAP (1312)
FF.
2010 - Pct. #2 (1100)
GG.
2010 - Pct. #3 Sanitation (1100)
HH.
2010 - Pct. #3 Parks (1100)
II.
2010 - Pct. #3 Sanitation (1100)
JJ.
2010 - Pct. #4 Adm. (1200)
KK.
2010 - Pct. #4 Landfill (1100)
LL.
2010 - Pct. #4 R&B (1200)
MM.
2010 - Pct. #4 Parks (1100)
NN.
2010 - Pct. #4 Drainage Improvement Projects (1342)
3.
2010 Interdepartmental Transfers:
A.
Tax Office (1100):
Approval of 2010 interdepartmental transfer from Co. Wide Adm. to Tax Office in the amount of $31,550.32.
Approval of 2010 interdepartmental transfer from Co. Wide Adm. to Tax Office in the amount of $31,550.32.
B.
Pct. 3 Sanitation (1100):
Approval of 2010 interdepartmental transfer from Countywide Administration to Pct. 3 Sanitation in the amount of $35,000.00 to fund various operating expenditures.
Approval of 2010 interdepartmental transfer from Countywide Administration to Pct. 3 Sanitation in the amount of $35,000.00 to fund various operating expenditures.
C.
Co. Wide Adm. (1100):
Approval of interdepartmental transfer from Facilities Management to Co. Wide Adm. (1100) in the amount of $35,000.00.
Approval of interdepartmental transfer from Facilities Management to Co. Wide Adm. (1100) in the amount of $35,000.00.
D.
Pct. #1 BCAP (1312):
Approval of 2010 interdepartmental transfer within Pct. 1 BCAP from L & P Subdivision (program no. 362) to Wes-Mer Subdivision (program no. 804) in the amount of $21,730.00 to fund project expenditures.
Approval of 2010 interdepartmental transfer within Pct. 1 BCAP from L & P Subdivision (program no. 362) to Wes-Mer Subdivision (program no. 804) in the amount of $21,730.00 to fund project expenditures.
E.
Health Clinics (1100):
Approval of 2010 interdepartmental transfer from Pauper Burial to Health Clinics (1100) in the amount of $16,000.00.
Approval of 2010 interdepartmental transfer from Pauper Burial to Health Clinics (1100) in the amount of $16,000.00.
F.
Health Clinics (1100):
Approval of 2010 interdepartmental transfer from Health Adm. (program #001) to Health Clinics (program #003), in the amount of $5,685.85 to fund electricity expenditures.
Approval of 2010 interdepartmental transfer from Health Adm. (program #001) to Health Clinics (program #003), in the amount of $5,685.85 to fund electricity expenditures.
G.
Co. Wide Administration (1100):
Approval of 2010 interdepartmental transfer from Parks Co. Wide to Co. Wide Administration - Contingency (1100) in the amount of $32,978.00.
Approval of 2010 interdepartmental transfer from Parks Co. Wide to Co. Wide Administration - Contingency (1100) in the amount of $32,978.00.
H.
Adult Probation (1100):
Approval of 2010 interdepartmental transfer from Countywide Administration - Contingency to Adult Probation in the amount of $12,000.00 to fund electricity expenditures.
Approval of 2010 interdepartmental transfer from Countywide Administration - Contingency to Adult Probation in the amount of $12,000.00 to fund electricity expenditures.
I.
Countywide Administration (1100):
Approval of 2010 interdepartmental transfer from 5th Administrative Judicial Region to Countywide Administration -Contingency in the amount of $9,775.00.
Approval of 2010 interdepartmental transfer from 5th Administrative Judicial Region to Countywide Administration -Contingency in the amount of $9,775.00.
J.
Purchasing (1100):
Approval of 2010 interdepartmental transfer from Co. Wide Adm-Contingency to Purchasing in the amount of $18,000.00 to fund advertising expenditures.
Approval of 2010 interdepartmental transfer from Co. Wide Adm-Contingency to Purchasing in the amount of $18,000.00 to fund advertising expenditures.
4.
Interfund transfers:
A.
Pct. 1 Sanitation (1100):
Approval of interfund transfer from Pct. 1 R & B (1200) to Pct. 1 Sanitation (1100) in the amount of $46,375.83 to fund various operating expenditures.
Approval of interfund transfer from Pct. 1 R & B (1200) to Pct. 1 Sanitation (1100) in the amount of $46,375.83 to fund various operating expenditures.
B.
Countywide Administration (1100):
Approval of interfund transfer from TXDOT-Mile 2 West (Mile 12-SH 107), fund 1315, program #023, to Countywide Administration, fund 1100, in the amount of $12,000.00.
Approval of interfund transfer from TXDOT-Mile 2 West (Mile 12-SH 107), fund 1315, program #023, to Countywide Administration, fund 1100, in the amount of $12,000.00.
5.
Planning Department:
A.
Reimbursement of Cash Deposit:
1. La Tierra De Rosa Subdivision – Pct. 4 (Eric Cavazos)
1. La Tierra De Rosa Subdivision – Pct. 4 (Eric Cavazos)
B.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
6.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan hardship withdrawal request for employee #106930
7.
Membership Dues:
A.
Elections Department:
Requesting approval of 2011 membership dues to the Texas Association of Elections Administrators for Yvonne Ramon in the amount of $75.00.
Requesting approval of 2011 membership dues to the Texas Association of Elections Administrators for Yvonne Ramon in the amount of $75.00.
8.
Budget & Management:
A.
1. Approval to transfer $557,382.99 to the Hidalgo County Claims Bank Account for Blue Cross Blue Shield Insurance Claims for period of 11/13/2010 to 11/26/2010.
2. Approval of wire transfer to cover claims paid.
| 11/13-19/2010 | $ 316,778.85 |
| 11/20-26/2010 | $ 240,604.14 |
| TOTAL: | $ 557,382.99 |
9.
Purchasing Department:
A.
Approval of correction to WA#5 (approved by CC 10-05-10 AI 23291)
to reflect Work Authorization #6 and not Work Authorization #5 as originally captioned (C-09-343-10-06).
B.
Approval of Request for Payment-Application No. 2 in the amount of $57,543.88 from The 5125 Company, awarded contractor for the, "Primary Care and Substance Abuse Facility Site and Utility Improvements", and as certified for payment by project engineer, Quintanilla, Headley & Associates, Inc.; C-10-050-03-23.
C.
Presentation for consideration, discussion, acceptance and approval of Change Order No. 1 with contractor Total Commitment, LLC for Aldamas Subdivisions I & II, Pct. No. 2 reflecting an increase of $20,250.00 and 21 days because of adjusting sanitary manholes as required, 27 units of manholes and storm line has a vertical conflict w/existing sanitary sewer services as submitted through project engineer Sam Engineering & Surveying Inc. (C-CAP-10-232-08-10).
D.
Approval to correct agenda item# 18042 (approved CC-10/21/09) to reflect the inadvertently omitted-"Independent Audit Services" for Hidalgo County-Fiscal Years 2009-2010 (as permitted under the engagement agreement).
E.
1. Requesting approval of an "order" granting an exemption from competitive bidding requirements under Texas Local Gov't. Code, Chapter 262, Section .024 (a)(7) "an item that can only be obtained from only one source" in connection with providing permanent service and Floodlights at Salida Del Sol, Lot 6;
2. Approval of a "Sole Source Declaration" with authority to enter into a "Contribution-In-Aid-of-Construction Agreement" with AEP Texas Central Company in the amount of $4,868.07 for the installation of a of permanent service and floodlights at Salida Del Sol, Lot 6.
2. Approval of a "Sole Source Declaration" with authority to enter into a "Contribution-In-Aid-of-Construction Agreement" with AEP Texas Central Company in the amount of $4,868.07 for the installation of a of permanent service and floodlights at Salida Del Sol, Lot 6.
F.
Requesting approval to exercise the County's sole option to utilize and extend the 2nd year (final option) extension as provided in the contract under the same rates, terms and conditions to "Administer and Supervise Alcohol Testing Services-Hidalgo County" with Mary Ann Peralez, dba, Breath Test Services through Contract #C-08-447-01-06.
G.
1. Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, Choice Facility Partners awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, Choice Facility Partners awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.
2. Health & Human Services Department:
a. Ratification of approved agenda item #AI-20525 dated 03/30/2010 for the authority to enter into a 3 years fire alarm monitoring services and execute required commercial alarm monitoring agreement through our membership/participation with the Texas Association of School Boards Cooperative "Buyboard" awarded vendor Superior Alarms contract #325-09 for the following clinic through requisition #185642.
a. Ratification of approved agenda item #AI-20525 dated 03/30/2010 for the authority to enter into a 3 years fire alarm monitoring services and execute required commercial alarm monitoring agreement through our membership/participation with the Texas Association of School Boards Cooperative "Buyboard" awarded vendor Superior Alarms contract #325-09 for the following clinic through requisition #185642.
|
Location
|
(Correct - Conditions Monitored)
|
|
Weslaco Clinic
|
Fire
|
b. Requesting authority to enter into a 24 month execute required subscriber agreement with Ground Control Systems, Inc. for the Health & Human Services Department in the total amount of $279.00/month through requisition #185422 effective: Upon approval;
3. Facility Management:
Requesting authority to purchase materials and installation (vertical/mini blinds)for the 3rd floor project renovation (District Attorney's Office) through quotes with the lowest price with Diaz Floor & Interiors, Inc. through requisition #186084 with the total amount of $5,150.00
3. Facility Management:
Requesting authority to purchase materials and installation (vertical/mini blinds)for the 3rd floor project renovation (District Attorney's Office) through quotes with the lowest price with Diaz Floor & Interiors, Inc. through requisition #186084 with the total amount of $5,150.00