CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
December 13, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
EEOC #31C-2010-01032; Hilda Caceres v. Hidalgo County, Texas
E.
Cause No. C-2483-10-B; Joel Quintanilla, et al v. Rene A. Ramirez, et al
F.
C-1135-10-G; Jose Luis Salas, et al v. County of Hidalgo
G.
Claim of Eduardo "Walo" Bazan
7.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
EEOC #31C-2010-01032; Hilda Caceres v. Hidalgo County, Texas
E.
Cause No. C-2483-10-B; Joel Quintanilla, et al v. Rene A. Ramirez, et al
F.
C-1135-10-G; Jose Luis Salas, et al v. County of Hidalgo
G.
Claim of Eduardo "Walo" Bazan
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
10.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Appointment of Civil Service Commission Members
C.
Discussion and action to authorize the County Judge to sign letter to Hidalgo County Regional Mobility Authority (RMA) concerning pledge of vehicle registration fees.
D.
Discussion and action to approve Memorandum of Understanding with the Regional Mobility Authority concerning surplus revenue.
E.
Discussion and action on Proposed Policy and Definitions with regards to exempt employees leave
F.
Discussion and action on approving the 2nd Amendment to Interlocal Agreement dated 9/20/05 for accounting and procurement services to be provided to the Hidalgo County Drainage District No. 1 by Hidalgo County
G.
HIDTA Task Force (1291):
1. Approval to accept Award No. G10SS002A Modification #1 (supplement) between Hidalgo County and the Executive Office of the President Office of National Drug control Policy HIDTA Task Force Grant, decreasing the award amount by ($1,165.00).
2. Approval to unappropriate funds for the HIDTA Task Force- South Texas McAllen Initiative (pgm 003) in the amount of ($1,165.00).
1. Approval to accept Award No. G10SS002A Modification #1 (supplement) between Hidalgo County and the Executive Office of the President Office of National Drug control Policy HIDTA Task Force Grant, decreasing the award amount by ($1,165.00).
2. Approval to unappropriate funds for the HIDTA Task Force- South Texas McAllen Initiative (pgm 003) in the amount of ($1,165.00).
H.
I.T. Dept. - Renan Ramirez:
1.
Health & Human Services:
Authorization to purchase cell phones through the County's membership/participation (CONTRACT # DIR-SDD-604, REQ# 186368) with awarded vendor VERIZON WIRELESS for the following:
Authorization to purchase cell phones through the County's membership/participation (CONTRACT # DIR-SDD-604, REQ# 186368) with awarded vendor VERIZON WIRELESS for the following:
| Qty: | Description: | Department: | User/Empl #: | Service Total: | Equipment Total: |
| 1 | Cell Phone | Health & Human Serv. | Felipe Diaz 115312 | Nationwide Talk Small Business Share 6000 @$25.94 + Taxes/Fees @$5.00 = $30.94/mo | $0 |
| 1 | Cell Phone | Health & Human Serv. | Luis A. Galvan 93661 | Nationwide Talk Small Business Share 6000 @$25.94 + Taxes/Fees @$5.00 = $30.94/mo | $0 |
| 1 | Cell Phone | Health & Human Serv. | Juan Lopez 37796 | Nationwide Talk Small Business Share 6000 @$25.94 + Taxes/Fees @$5.00 = $30.94/mo | $0 |
| 1 | Cell Phone | Health & Human Serv. | Ronnie Ramirez 58998 | Nationwide Talk Small Business Share 6000 @$25.94 + Taxes/Fees @$5.00 = $30.94/mo | $0 |
| 1 | Cell Phone | Health & Human Serv. | Elizardo Ramos 33731 | Nationwide Talk Small Business Share 6000 @$25.94 + Taxes/Fees @$5.00 = $30.94/mo | $0 |
| 1 | Cell Phone | Health & Human Serv. | Todd Buster 161845 | Nationwide Talk Small Business Share 6000 @$25.94 + Taxes/Fees @$5.00 = $30.94/mo | $0 |
| 1 | Cell Phone | Health & Human Serv. | Ruben Hernandez 133027 | Nationwide Talk Small Business Share 6000 @$25.94 + Taxes/Fees @$5.00 = $30.94/mo | $0 |
| 1 | Cell Phone | Health & Human Serv. | Jose Alvarez 155532 | Nationwide Talk Small Business Share 6000 @$25.94 + Taxes/Fees @$5.00 = $30.94/mo | $0 |
| 1 | Cell Phone | Health & Human Serv. | Salvador Luna 86959 | Nationwide Talk Small Business Share 6000 @$25.94 + Taxes/Fees @$5.00 = $30.94/mo | $0 |
| 1 | Cell Phone | Health & Human Serv. | Fabian Luevano 80543 | Nationwide Talk Small Business Share 6000 @$25.94 + Taxes/Fees @$5.00 = $30.94/mo | $0 |
| 1 | Cell Phone | Health & Human Serv. | Rogelio Reyes 140864 | Nationwide Talk Small Business Share 6000 @$25.94 + Taxes/Fees @$5.00 = $30.94/mo | $0 |
| 1 | Cell Phone | Health & Human Serv. | Jose Gonzalez 95923 | Nationwide Talk Small Business Share 6000 @$25.94 + Taxes/Fees @$5.00 = $30.94/mo | $0 |
| 1 | Cell Phone | Health & Human Serv. | Juan Torres 134376 | Nationwide Talk Small Business Share 6000 @$25.94 + Taxes/Fees @$5.00 = $30.94/mo | $0 |
I.
Budget & Management - Raul Silguero Jr.:
1.
a. Approval and acceptance of Order dated November 10, 2010 setting salary of Court Reporters for 2011.
b. Approval and acceptance of Order dated November 10, 2010 setting salary of County Auditor, Assistant County Auditors, and Budget of County Auditor for 2011.
c. Approval and acceptance of Order dated December 9, 2010 to create one (1) full time Accounts Payable Specialist I position, slot no. 0046, salary in the amount of $33,006.00.
d. Approval and acceptance of Order dated December 9, 2010 to create one (1) full time Accountant II position, slot no. 0047, salary in the amount of $44,903.00.
e. Approval of revised salary schedule.
b. Approval and acceptance of Order dated November 10, 2010 setting salary of County Auditor, Assistant County Auditors, and Budget of County Auditor for 2011.
c. Approval and acceptance of Order dated December 9, 2010 to create one (1) full time Accounts Payable Specialist I position, slot no. 0046, salary in the amount of $33,006.00.
d. Approval and acceptance of Order dated December 9, 2010 to create one (1) full time Accountant II position, slot no. 0047, salary in the amount of $44,903.00.
e. Approval of revised salary schedule.
J.
Budget Appropriations:
1.
Sheriff's Department (1100):
a. Approval of certification of revenues, as certified by the County Auditor, for Crime Victim Compensation revenues.
b. Approval of 2010 appropriation of funds for the Sheriff's Department in the amount of $63,271.00.
a. Approval of certification of revenues, as certified by the County Auditor, for Crime Victim Compensation revenues.
b. Approval of 2010 appropriation of funds for the Sheriff's Department in the amount of $63,271.00.
11.
Constables:
A.
Constable Pct. #1:
Discussion, consideration, and approval to appoint Melissa D. Escalon as Reserve Deputy Constable by Constable Celestino Avila Jr., in accordance with Texas Local Government Code 86.012.
Discussion, consideration, and approval to appoint Melissa D. Escalon as Reserve Deputy Constable by Constable Celestino Avila Jr., in accordance with Texas Local Government Code 86.012.
12.
County Treasurer - Norma Garcia:
A.
1. Discussion and action to approve cash payment of eligible overtime hours worked by county employees during the federal/state declared disaster caused by Hurricane Alex.
2. Discussion and action to approve the reimbursement of eligible overtime hours for Head Start employees that worked during Hurricane Alex.
3. Discussion and action to approve cash payment of eligible overtime hours worked by Constable Pct. 4 employees for security detail services performed at the FEMA Disaster Recovery Center (DRC) located at the Old Administrative Offices.
2. Discussion and action to approve the reimbursement of eligible overtime hours for Head Start employees that worked during Hurricane Alex.
3. Discussion and action to approve cash payment of eligible overtime hours worked by Constable Pct. 4 employees for security detail services performed at the FEMA Disaster Recovery Center (DRC) located at the Old Administrative Offices.
13.
District Attorney's Office - Roy Cazares:
A.
Border Prosecution Initiative (1281):
1. Approval of revised Memorandum of Understanding for the District Attorney's Office Border Prosecution Unit.
2. Approval of Certification of Revenues as certified by the County Auditor for the Border Prosecution Grant.
3. Approval of Border Prosecution (080-012) budget increase in the amount of $5,000.00.
4. Approval to delete one (1) vacant full-time Clerk II position, slot no. 002, grade 03 and delete cost allocation, slot no. 061, of state awarded supplement in the amount of $4,624.00.
5. Approval to create one (1) full-time Administrative Assistant I position, slot no. 003, grade 04.
6. Approval of revised salary schedule.
1. Approval of revised Memorandum of Understanding for the District Attorney's Office Border Prosecution Unit.
2. Approval of Certification of Revenues as certified by the County Auditor for the Border Prosecution Grant.
3. Approval of Border Prosecution (080-012) budget increase in the amount of $5,000.00.
4. Approval to delete one (1) vacant full-time Clerk II position, slot no. 002, grade 03 and delete cost allocation, slot no. 061, of state awarded supplement in the amount of $4,624.00.
5. Approval to create one (1) full-time Administrative Assistant I position, slot no. 003, grade 04.
6. Approval of revised salary schedule.
14.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Updates regarding Primary Care & Substance Abuse Clinic
C.
Health Division- Admin. Program Income(1293)
1. Requesting approval to continue payroll on January 1, 2011 for employees paid with Health Administration Program Income funding pending year-end closing. (Appropriation of Health Administration Program Income Budget for 2011 to be appropriated at a later date)
2. Approval of salary schedule for 2011.
1. Requesting approval to continue payroll on January 1, 2011 for employees paid with Health Administration Program Income funding pending year-end closing. (Appropriation of Health Administration Program Income Budget for 2011 to be appropriated at a later date)
2. Approval of salary schedule for 2011.
15.
Urban County - Diana Serna:
A.
Approval to revise Urban County Program First National Bank signatures.
B.
The Urban County Program is requesting approval of a best and final negotiated contract with SAM Engineering & Surveying Inc. (SAMES Inc.) in the amount of $53,883.20 utilizing TDRA Disaster Recovery Relief funds for a Street & Drainage Improvements Project for Hidalgo County Precinct No. 1 (City of Progreso- Catarina Subdivision).
C.
The Urban County Program on behalf of Hidalgo County Precinct No. 2 is requesting approval and award of best and final negotiated contract with Raba Kistner Consultants, Inc. in the amount of $5,472.45 utilizing CDBG Year 21 (2008) for Hidalgo County Precinct No. 2 - Street Improvements - El Charro No. 2 Subdivision - Inca Street.
16.
Right of Way - Joe Pena:
A.
Discussion, consideration, and action to enter into a Joint Use Agreement between Hidalgo County Irrigation District #2 and The County of Hidalgo.
B.
Requesting authority for County Judge to execute Permit Application for the Irrigation District # 2 for the Trenton Drain Project.
C.
Authorization for County Judge to execute Earnest Money Contract between the County of Hidalgo and Keller Real Estate Investments Inc. for Precinct # 2 Equipment Storage Property with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue check in the amount of $1,000.00 to Valley Land & Title Company (Escrow Agent) as Earnest Money Deposit.
17.
Planning Department - Raul Sesin:
A.
Final Approval With Financial Guarantee
Riviera Ranches Phase I Subdivision – Pct. 1 (Richard Garza)
Riviera Ranches Phase I Subdivision – Pct. 1 (Richard Garza)
18.
Precinct #2 - Comm. Palacios:
A.
Discussion and Possible action regarding all services to the general public provided by the Hidalgo County Tax Assessor, Armando Barrera, Jr., at the Hidalgo County Precinct 2 South Tower Road Community Resource Center
19.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
B.
Constables
1.
a. Status of contract negotiations with number ___ ranked firm of Alcocer-Garcia-Associates in connection with the design and construction of a New Constable Offices to be constructed on property available at current Precinct #1 Office Complex;
b. Acceptance and approval of negotiated contract (AIA form of Agreement between County and Architect) for the design and construction of a New Constable Offices for Precinct #1 with the number one ranked firm of Alcocer-Garcia-Associates; or, in the alternative;
c. Authority to cease negotiations with the number one ranked firm and proceed to commence negotiations with the number two ranked firm of Rike-Ogden-Figueroa-Allex Architects.
b. Acceptance and approval of negotiated contract (AIA form of Agreement between County and Architect) for the design and construction of a New Constable Offices for Precinct #1 with the number one ranked firm of Alcocer-Garcia-Associates; or, in the alternative;
c. Authority to cease negotiations with the number one ranked firm and proceed to commence negotiations with the number two ranked firm of Rike-Ogden-Figueroa-Allex Architects.
C.
Colonia Access Program Pct. 1
1.
Recommendation by project engineer, TEDSI Infrastructure Group, to award to the lowest bidder meeting all specifications: Asago Construction in the amount of $236,531.30 for "Road & Drainage Construction for La Mesa Subdivision-Bid No. CAP-10-357-11-10-YSI .
D.
Pct. 2
1.
Acceptance and approval of "Certificate of Substantial Completion" for Building B and C, from contractor, D. Wilson Construction Co., reflecting the of December 14, 2010 for the "Construction of New Hidalgo County Pct 2 and other County Offices Complex," as submitted and certified by project architect, VA Architecture.
2.
Acceptance and approval to execute an "On Call" professional engineering services contract with R. Gutierrez Engineering Corporation for, "Various Projects" for Precinct No. 2 as approved for negotiations on CC 11/11/10.
3.
Consideration and action on a recommendation by project engineer Raul E. Sesin, P.E., Hidalgo County Planning Department, to award to the lowest bidder meeting all specifications: OG Construction Co., LLC for Base Bid, Add Alternate No. 1, and Add Alternate No. 2 in the total amount of $171,693.00 for Bid No. 2010-360-11-24-MSS Hidalgo County Precinct No. 2 -"L.J. Lateral Drainage Improvements Phase 2 -Alamo Road Crossing".
E.
Pct. 3
1.
Presentation of the market value appraisals in order for Commissioner's Court to set the minimum bids for the sale of two properties located in Precinct #3 and part of Eyhorn Landfill Subdivisions 1 and 2 (from original Eyhorn land purchase) and as approved for disposition through "Sale of Real Property" (by CC 10-5-10):
A. Lot 7-Eyhorn Landfill Subdivision No. 1-FMV $192,500.00 with Minimum Bid Amount set at $________________;
B. Lot 7-Eyohrn Landfill Subdivision No. 2-FMV $192,425.00 with Minimum Bid Amount set at $________________.
A. Lot 7-Eyhorn Landfill Subdivision No. 1-FMV $192,500.00 with Minimum Bid Amount set at $________________;
B. Lot 7-Eyohrn Landfill Subdivision No. 2-FMV $192,425.00 with Minimum Bid Amount set at $________________.
F.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
20.
Adjourn