CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
December 21, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
Claim of Oscar I. Gutierrez
E.
Claim of Manuel De Anda/Vanessa De Anda, minor
7.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
Claim of Oscar I. Gutierrez
E.
Claim of Manuel De Anda/Vanessa De Anda, minor
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
10.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Approval to accept a settlement check from The Travelers Insurance Company in the amount of $10,339.02 for an auto accident with a County vehicle. (Sheriff's Office)
C.
Approval to accept a settlement check from The Travelers Insurance Company in the amount of $11,986.60 for an auto accident with a County vehicle. (Sheriff Office)
D.
Discussion, consideration and action authorizing the County Judge to sign the Letter of Intent with AEP's partner, CLEAResult, to provide direct support, tools, and training necessary to help Hidalgo County 1) identify, evaluate and undertake energy efficiency improvements, 2) evaluate energy efficiency proposals from vendors, 3) overssee opportunities throughout completion, and 4) understand how to leverage energy savings to finance projects, including potential financial incentives.
E.
Approval of monthly installment agreement of $50.00 per month from Brenda Espinoza to settle $400.00 for an auto accident with County vehicle. (Precinct 2)
F.
HIDTA Task Force:
Approval to cancel the Inter-Local Governmental Agreement between the Hidalgo County HIDTA Task Force and the Texas Department of Public Safety.
Approval to cancel the Inter-Local Governmental Agreement between the Hidalgo County HIDTA Task Force and the Texas Department of Public Safety.
11.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Health Division- TB Prevention & Control (1293):
1. Requesting approval to accept the attached renewal FY 2011 TB Prevention & Control - Federal grant contract # 2011-037506-001 in the amount of $440,313.00 for the period of 01/01/2011 through 12/31/2011.
2. Requesting approval of the Certification of Revenue as certified by the County Auditor for the TB Prevention & Control - Federal funding.
3. Requesting approval to appropriate the funds in the amount of $440,313.00 for the attached TB Prevention & Control - Federal grant contract.
4. Approval of the TB Prevention & Control - Federal grant salary schedule .
1. Requesting approval to accept the attached renewal FY 2011 TB Prevention & Control - Federal grant contract # 2011-037506-001 in the amount of $440,313.00 for the period of 01/01/2011 through 12/31/2011.
2. Requesting approval of the Certification of Revenue as certified by the County Auditor for the TB Prevention & Control - Federal funding.
3. Requesting approval to appropriate the funds in the amount of $440,313.00 for the attached TB Prevention & Control - Federal grant contract.
4. Approval of the TB Prevention & Control - Federal grant salary schedule .
C.
Consideration and approval of Contract for Outstationed Assigned Specialists in the Health Care Facilities at:
1. Knapp Medical Center
2. Mission Hospital, Inc.
3. Rio Grande Regional Hospital
4. McAllen Hospitals LP
5. Doctors Hospital at Renaissance
1. Knapp Medical Center
2. Mission Hospital, Inc.
3. Rio Grande Regional Hospital
4. McAllen Hospitals LP
5. Doctors Hospital at Renaissance
D.
Discussion and action to review a possible agreement between Nuestra Clinica Del Valle and Hidalgo County regarding Sullivan City County Building located at 371 E. Expressway 83, Sullivan City, Texas.
12.
Emergency Services Division - Tony Pena:
A.
1. Approval of Certification of Revenues as certified by the County Auditor for the 2009 Homeland Security Grant Program (HSGP)
2. Approval of 2010 appropriation of funds for the 2009 Homeland Security Grant from the Texas Division of Emergency Management (TDEM) in the amount of $959,729.55
2. Approval of 2010 appropriation of funds for the 2009 Homeland Security Grant from the Texas Division of Emergency Management (TDEM) in the amount of $959,729.55
13.
Urban County - Diana Serna:
A.
The County of Hidalgo Urban County Program (UCP) is disclosing that Maria Dolores Barco, who has applied for housing assistance, is the mother of Mr. Antonio Barco, UCP Deputy Director.
B.
The Urban County Program on behalf of the City of Edcouch, is requesting approval and award of best and final negotiated contract with Guzman & Muñoz Engineering and Surveying, Inc. in the amount of $21,090.00 utilizing CDBG Year 22 (2009) for the City of Edcouch – Street Improvements.
C.
Requesting authorization to extend fiscal year agreement with The Salvation Army-ESG Program YR 22 - (2009) until March 31, 2011. Their agreement will terminate on Dec. 31, 2010.
D.
Requesting authorization to extend fiscal year agreement with Mujeres Unidas/Women Together- ESG Program YR 22- (2009) until March 31, 2011. Their agreement will terminate on Dec. 31, 2010.
E.
Requesting authorization to extend fiscal year agreement with American Red Cross -ESG Program YR 22- (2009) until March 31, 2011. Their agreement will terminate on Dec. 31, 2010.
F.
Requesting authorization to extend fiscal year agreement with the Advocacy Resource Center for Housing (ARCH) - ESG Program YR 22- (2009) until March 31, 2011. Their agreement will terminate on Dec. 31, 2010.
G.
Requesting approval to Re-Authorize Urban County Program Director to sign and execute Loan Agreements, Rehabilitation Contracts, Promissory Notes, Release of Real Estate Liens on Property that have met the established Affordability Periods, and CHDO Agreements, as they relate to the HOME Program.
H.
Requesting approval to re-authorize the Urban County Program Director to sign and execute contracts, and agreements after Hidalgo County Commissioners' Court approval as it relates to all Hidalgo County Urban County Program projects included in the Annual Consolidated Plan and subsequent amendments.
I.
Requesting approval to re-authorize Urban County Program Director to approve certain Change Orders on Urban County Projects.
J.
Request for approval to pay the Pharr Police Department for burglary/robbery alarms permit in the amount of $30.00 (thirty dollars) for Hidalgo County Urban County Program.
K.
Re-Designation of Urban County Program Director as Certifying Officer Designee for Environmental Review procedures for entities assuming HUD Environmental responsibilities (CDBG, CDBG-R, HOME, NSP, ESG, COLONIA, HPRP, TDHCA-DRP, TDRA-DRP Program and etc.)
14.
Precinct #4 - Comm. Garza:
A.
1. Approval of Interlocal Agreement by and among City of Edinburg, Hidalgo County, Tax Increment Reinvestment Zone Number Three, City of Edinburg, and Burns Brothers LTD., allowing for Hidalgo County to participate in the Tax Increment Reinvestment Zone Number Three, City of Edinburg.
2. Appointment of one board member to represent the County of Hidalgo on the Tax Increment Reinvestment Zone Number Three, City of Edinburg Board of Directors.
2. Appointment of one board member to represent the County of Hidalgo on the Tax Increment Reinvestment Zone Number Three, City of Edinburg Board of Directors.
15.
Budget & Management - Raul Silguero Jr.:
A.
Approval of claim for registry funds including interest earned in Cause No. CL-22,251-C - Heberto Garza, Jr.
B.
Budget Appropriations:
1.
Certificate of Obligation Series 2002 (1332):
a. Approval of 2010 appropriation of funds for Certificate of Obligation Series 2002 - Precinct 4 Outer Loop Project (program 025) in the amount of $2,340.90 to fund a portion of pending S&B Infrastructure invoice U0061.200.04.
b. Approval of 2010 interdepartmental transfer within the Certificate of Obligation Series 2002 from Pct 2 - Tax Office (program 042) and from Pct 4 - Parks (program 018) to Precinct 4 Outer Loop Project (program 025) in the amounts of $60,391.01 and $7,250.00 (respectively) to fund a portion of pending S&B Infrastructure invoice U0061.200.04.
a. Approval of 2010 appropriation of funds for Certificate of Obligation Series 2002 - Precinct 4 Outer Loop Project (program 025) in the amount of $2,340.90 to fund a portion of pending S&B Infrastructure invoice U0061.200.04.
b. Approval of 2010 interdepartmental transfer within the Certificate of Obligation Series 2002 from Pct 2 - Tax Office (program 042) and from Pct 4 - Parks (program 018) to Precinct 4 Outer Loop Project (program 025) in the amounts of $60,391.01 and $7,250.00 (respectively) to fund a portion of pending S&B Infrastructure invoice U0061.200.04.
16.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Acceptance of a rebate check in the amount of $29,318.30 check number 00006083 from (BuyBoard) The Local Government Purchasing Cooperative as a result of purchases made by Hidalgo County's participation in the Cooperative for the 2009-10 fiscal year.
5.
Recommending award of bid and approval of contracts(subject to legal review) to Multiple Bidders -meeting all specifications/requirements as attached hereto for: Hidalgo County-"Printing Services and Related Supplies" RFB No.: 2010-068A-10-27-MEG.
6.
As requested by CC on 12-07-10, presentation by current engaged firm-Burton, McCumber & Cortez to conduct the 2010 independent audit for Hidalgo County and report on the entrance meeting held with various County staff on Thursday, Dec. 9, 2010 to discuss the plan of action for said audit including, but not limited to the following and any action necessary for:
a. Commencement date of audit;
b. Obligations on the part of BMC and Hidalgo County: Elected Offices, Programs, Agencies, and/or DD#1 (if applicable);
c. Possible amendment to current engagement letter to change completion date from June 30, 2011 to May 31, 2011;
d. Other related topics and concerns.
a. Commencement date of audit;
b. Obligations on the part of BMC and Hidalgo County: Elected Offices, Programs, Agencies, and/or DD#1 (if applicable);
c. Possible amendment to current engagement letter to change completion date from June 30, 2011 to May 31, 2011;
d. Other related topics and concerns.
7.
a. Presentation of scoring grid (for purposes of ranking by CC) for the statements of qualifications received in connection with "Consulting Services for Hidalgo County Energy Efficiency and Conservation Strategy" (RFQ No.: 2010-339-10-20CGV);
1.__________________; 2._____________________;3.___________________;4.________________
b. Requesting authority for Purchasing Department to enter into negotiations with the number one ranked firm ____________ for "Consulting Services for Hidalgo County Energy Efficiency and Conservation Strategy" project.
1.__________________; 2._____________________;3.___________________;4.________________
b. Requesting authority for Purchasing Department to enter into negotiations with the number one ranked firm ____________ for "Consulting Services for Hidalgo County Energy Efficiency and Conservation Strategy" project.
B.
Pct. 4
1.
Acceptance and approval of Invoice U0061.200.04 (thru 12-31-2004) submitted by S&B Infrastructure, LTD. as reviewed by Raul E. Sesin, PE (Hidalgo County Planning Dept.) in the amount of $69,981.91 in connection with services rendered as authorized in WA #2 (C-01-225-11-28/Adv. Proj. Dev., Prel. Eng.-Final Design-Plans-Specs. & Est. for Inner-Outer Loop within Pct. 4-Hidalgo County, Texas) prior to the "Hold Status" placed on Project by Hidalgo County with authority for Treasurer to issue payment after auditor's processing procedures completed.
2.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;
b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of real estate appraisers in connection with professional Real Estate Appraisal Services required for Paved/Unpaved R&B Projects (On an as needed basis) for Precinct No#4 Projects.
Appraiser/Firm Score Rank
Professional Appraisals 96 ____
Southmost Appraisals 94 ____
Leonel Garza Jr., Asso 99 ____
c. Authority for the Purchasing Department to negotiate a professional services contract with the No.1 ranked firm of ___________________________ for the provision of Real Estate Appraisal Services for Precinct No. 4 Projects.
b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of real estate appraisers in connection with professional Real Estate Appraisal Services required for Paved/Unpaved R&B Projects (On an as needed basis) for Precinct No#4 Projects.
Appraiser/Firm Score Rank
Professional Appraisals 96 ____
Southmost Appraisals 94 ____
Leonel Garza Jr., Asso 99 ____
c. Authority for the Purchasing Department to negotiate a professional services contract with the No.1 ranked firm of ___________________________ for the provision of Real Estate Appraisal Services for Precinct No. 4 Projects.
C.
Health & Human Services Dept.
1.
Recommending award of bid and approval of contract to the sole bidder, Mid Valley Cemetery Inc. dba/Val Verde Memorial Garden, meeting all specifications/requirements, terms and conditions at attached hereto for: Hidalgo County - "Turnkey Burial Services Including Cemetery Plots for Unidentified (John/Jane Does) Pauper Remains" RFB No. 2010-291-11-10-YZV.
2.
a. Requesting approval of the sixty (60) day grace period extension as provided under current Contract #C-09-002-01-06 between Hidalgo County and Memorial Funeral Home so as to have no lapse in services while procurement process is completed;
b. Recommending to reject all bids received on RFB 2010-292-12-01-YZV for Hidalgo County - "Funeral and Burial Services for H.C. Qualified Indigent Families" with authority to re-advertise project with modified specifications including approval of procurement packet (i.e. specifications/requirements, legal notice, draft service contract, etc.) as attached hereto for: Hidalgo County Health Department - "Funeral & Burial Services for H. C. Qualified Indigent Families". RFB No. 2011-024.
b. Recommending to reject all bids received on RFB 2010-292-12-01-YZV for Hidalgo County - "Funeral and Burial Services for H.C. Qualified Indigent Families" with authority to re-advertise project with modified specifications including approval of procurement packet (i.e. specifications/requirements, legal notice, draft service contract, etc.) as attached hereto for: Hidalgo County Health Department - "Funeral & Burial Services for H. C. Qualified Indigent Families". RFB No. 2011-024.
D.
Facilities Management:
1.
Authority to purchase telephone equipment for Hidalgo County Old Administration Building 3rd Floor from Presidio Networked Solutions, an awarded vendor through the Texas DIR-Contract No.-DIR-SDD-1367 totaling $59,935.52.
2.
Requesting authorization/approval to request proposals from awarded Job Order Contractors (through County's membership and participation in various cooperative purchasing programs/association, etc.) for the repairs & renovations to Old Juvenile Justice Center for conversion into a New County Autopsy Facility Project #11-029 from:
a. Herrera & Hunt Inc. and Alpha Building Corporation (awarded through Hidalgo County's membership/participation with Harris County Department of Education's JOC Program); and CAS Companies JOC thru TCPN Contract #R-5004 as approved on 05/24/10 so as to determine the best value under TX . Local Government Code 271.113; or, in the alternative;
b. Request authority to proceed with sealed procurement process through conventional construction method and approval to advertise same with plans and specifications drafted through contracted engineer, S & B Infrastructure Group for both JOC proposal and sealed bid advertisement (whichever applicable).
a. Herrera & Hunt Inc. and Alpha Building Corporation (awarded through Hidalgo County's membership/participation with Harris County Department of Education's JOC Program); and CAS Companies JOC thru TCPN Contract #R-5004 as approved on 05/24/10 so as to determine the best value under TX . Local Government Code 271.113; or, in the alternative;
b. Request authority to proceed with sealed procurement process through conventional construction method and approval to advertise same with plans and specifications drafted through contracted engineer, S & B Infrastructure Group for both JOC proposal and sealed bid advertisement (whichever applicable).
E.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
17.
Adjourn