CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
December 21, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2010 Intradepartmental Transfers:
A.
2010 - 370th District Court (1100)
B.
2010 - 430th District Court (1100)
C.
2010 - DBM Workers Comp. (2202)
D.
2010 - District Clerk (1100)
E.
2010 - Emergency Management (1100)
F.
2010 - I.T. Dept. (1100)
G.
2010 - Facilities Management (1100)
H.
2010 - Child Welfare (1100)
I.
2010 - Health & Human Services Dept. (1100)
J.
2010 - Health & Human Services Dept. (1293)
K.
2010 - Headstart W/C (2202)
L.
2010 - Sheriff's Office OCDE (1284)
M.
2010 - Constable Pct. #2 (1100)
N.
2010 - Constable Pct. #3 (1100)
O.
2010 - Constable Pct. #5 (1100)
P.
2010 - Pct. #1 Sanitation (1100)
Q.
2010 - Pct. #1 P/U Rd. (1200)
R.
2010 - Pct. #1 Rd. Adm. (1200)
S.
2010 - Pct. #1 BCAP (1312)
T.
2010 - Pct. #3 Parks (1100)
U.
2010 - Pct. #3 Sanitation (1100)
V.
2010 - Pct. #4 R&B (1200)
W.
2010 - Pct. #4 Administration (1200)
3.
2010 Interdepartmental Transfers:
A.
Pct. #1 R & B (1200):
Approval of 2010 interdepartmental transfer from P/U Rd, program 005, to various BCAP projects in the amount of $18,524.98 to fund R & B portion of BCAP projects.
Approval of 2010 interdepartmental transfer from P/U Rd, program 005, to various BCAP projects in the amount of $18,524.98 to fund R & B portion of BCAP projects.
B.
Pct. #1 BCAP (1312):
Approval of 2010 interdepartmental transfer from High Point Subdivision, program no. 319, to Colonia Whalen Road, program no. 185, in the amount of $13,000.00 to fund project expenditures.
Approval of 2010 interdepartmental transfer from High Point Subdivision, program no. 319, to Colonia Whalen Road, program no. 185, in the amount of $13,000.00 to fund project expenditures.
C.
Pct. #2 CO2010 A&B Series (1342):
Approval of 2010 interdepartmental transfer within Certificate of Obligations Series 2010 A&B from Pct2 Compound (program 053) into Pct2 Minnesota Drain (program 058) in the amount of $200,000.00.
Approval of 2010 interdepartmental transfer within Certificate of Obligations Series 2010 A&B from Pct2 Compound (program 053) into Pct2 Minnesota Drain (program 058) in the amount of $200,000.00.
D.
Co Comm. (1100):
Approval of 2010 interdepartmental transfer from Co. Wide Adm.-Contingency to Co. Comm in the amount of $6,805.00.
Approval of 2010 interdepartmental transfer from Co. Wide Adm.-Contingency to Co. Comm in the amount of $6,805.00.
E.
Sheriff/Jail (1100):
Approval of 2010 interdepartmental transfer from Co. Wide Adm-Contingency to Sheriff's Office (Jail) in the amount of $220,000.00.
Approval of 2010 interdepartmental transfer from Co. Wide Adm-Contingency to Sheriff's Office (Jail) in the amount of $220,000.00.
F.
Co. Wide Adm. (1100):
Approval of 2010 interdepartmental transfer from Constable Pct #2 to Co. Wide Adm-Contingency in the amount of $15,795.50.
Approval of 2010 interdepartmental transfer from Constable Pct #2 to Co. Wide Adm-Contingency in the amount of $15,795.50.
G.
Constable Pct. #4 (1100):
Approval of 2010 interdepartmental transfer from Co Wide Adm.-Contingency to Constable Pct. #4 in the amount of $3,500.00.
Approval of 2010 interdepartmental transfer from Co Wide Adm.-Contingency to Constable Pct. #4 in the amount of $3,500.00.
H.
Co. Wide Adm. (1100):
Approval of 2010 interdepartmental transfer from Health Clinics to Co. Wide Adm. - Contingency in the amount of $15,604.40.
Approval of 2010 interdepartmental transfer from Health Clinics to Co. Wide Adm. - Contingency in the amount of $15,604.40.
I.
Co. Wide Adm. (1100):
Approval of 2010 interdepartmental transfer from Tax Office to Co. Wide Adm. - Contingency in the amount of $31,550.32.
Approval of 2010 interdepartmental transfer from Tax Office to Co. Wide Adm. - Contingency in the amount of $31,550.32.
J.
Co. Wide Adm. (1100):
Approval of 2010 interdepartmental transfer from Facilities Management to Co. Wide Adm. - Contingency in the amount of $77,000.00.
Approval of 2010 interdepartmental transfer from Facilities Management to Co. Wide Adm. - Contingency in the amount of $77,000.00.
K.
Juvenile Probation (1100):
Approval of 2010 interdepartmental transfer from Countywide Administration - Contingency to Juvenile Probation (1100) in the amount of $175,000.00 to fund room & board expenditures.
Approval of 2010 interdepartmental transfer from Countywide Administration - Contingency to Juvenile Probation (1100) in the amount of $175,000.00 to fund room & board expenditures.
L.
Easter Seals RGV (1100):
Approval of 2010 interdepartmental transfer from Co. Wide Adm. - Contingency to Easter Seals RGV in the amount of $4,000.00 to fund electricity expenditures.
Approval of 2010 interdepartmental transfer from Co. Wide Adm. - Contingency to Easter Seals RGV in the amount of $4,000.00 to fund electricity expenditures.
M.
Mental Health (1100):
Approval of 2010 interdepartmental transfer from Co. Wide Adm-Contingency to Mental Health in the amount of $6,000.00.
Approval of 2010 interdepartmental transfer from Co. Wide Adm-Contingency to Mental Health in the amount of $6,000.00.
N.
Co. Wide Adm. (1100):
Approval of 2010 interdepartmental transfer from Autopsies to Co. Wide Adm.-Contingency in the amount of $150,000.00.
Approval of 2010 interdepartmental transfer from Autopsies to Co. Wide Adm.-Contingency in the amount of $150,000.00.
O.
Constable Pct. 4 (1100):
Approval of 2010 interdepartmental transfer from Co Wide Adm-Contingency to Constable Pct. 4 (1100) in the amount of $91.00 to fund telephone expenditures.
Approval of 2010 interdepartmental transfer from Co Wide Adm-Contingency to Constable Pct. 4 (1100) in the amount of $91.00 to fund telephone expenditures.
P.
Pct. #4- Sanitation (1100):
Approval of 2010 interdepartmental transfer from Co Wide Adm. Contingency to Pct. #4 in the amount of $105,000.00.
Approval of 2010 interdepartmental transfer from Co Wide Adm. Contingency to Pct. #4 in the amount of $105,000.00.
Q.
IT Countywide (1100):
Approval of 2010 interdepartmental transfer from Co. Wide Adm.-Contingency to IT Countywide in the amount of $11,600.00 to fund telephone expenditures.
Approval of 2010 interdepartmental transfer from Co. Wide Adm.-Contingency to IT Countywide in the amount of $11,600.00 to fund telephone expenditures.
4.
Interfund transfers:
A.
Co. Wide Adm. (1100):
Approval of 2010 interfund transfer from Pct. 2 Rd Adm. (1200) to Co. Wide Adm.-Contingency (1100) in the amount of $11,268.00.
Approval of 2010 interfund transfer from Pct. 2 Rd Adm. (1200) to Co. Wide Adm.-Contingency (1100) in the amount of $11,268.00.
5.
Planning Department:
A.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
6.
Right of Way - Permits:
A.
1. Delta Lake Irrigation District:
a. Propose to install a 15" Irrigation line approximately 1.7 miles North of 3350 County Rd.
2. Sascon, Inc.:
a. A 24" and 36" storm drainage line to be constructed across Los Ebanos Road (open cut) approximately 1,400 feet and 2,800 feet north of Mile 3 Road.
3. Platon Farms:
a. Contractor proposes to bore an 8" line approximately 1000' on Mile 12 North.
a. Propose to install a 15" Irrigation line approximately 1.7 miles North of 3350 County Rd.
2. Sascon, Inc.:
a. A 24" and 36" storm drainage line to be constructed across Los Ebanos Road (open cut) approximately 1,400 feet and 2,800 feet north of Mile 3 Road.
3. Platon Farms:
a. Contractor proposes to bore an 8" line approximately 1000' on Mile 12 North.
7.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| C7500.06.000.0155.00 | Bac Tax Service | $10108.44 |
| L2088.00.000.0117.00 | First American | $2881.69 |
| N4550.00.000.0015.00 | Chase Home Finance LLC | $3196.11 |
B.
| Acct# | Payer | Amt |
| A1800.00.055.0008.03 | Texas National Bank | $3580.84 |
| J5700.00.008.0016.00 | Garcia Benjamin & Priscilla | $2587.82 |
| L0670.00.000.0060.00 | Yzaguirre Jose L & Elizabeth | $2682.48 |
| P6190.99.000.0035.02 | Alan Technology/Robert E Adame | $5345.14 |
8.
Budget & Management:
A.
1. Approval to transfer $556,699.19 to the Hidalgo County Claims Bank Account for Blue Cross Blue Shield Insurance Claims for period of 11/27/2010 to 12/10/2010.
2. Approval of wire transfer to cover claims paid.
| 11/27-30/2010 | $ 88,906.49 |
| 12/01-03/2010 | $ 213,768.18 |
| 12/04-10/2010 | $ 254,024.52 |
| TOTAL: | $ 556,699.19 |
B.
Self-Insured Workers' Comp. (2202):
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying accout for claims paid by Tristar Risk Management in the amount of $52,141.94 for the period of 11/16/2010 to 11/30/2010 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying accout for claims paid by Tristar Risk Management in the amount of $52,141.94 for the period of 11/16/2010 to 11/30/2010 and requesting approval of wire transfer.
C.
Fringe Benefits Sweep (1100): Approval to transfer General Fund lapsed fringe benefits from various departments to the Co. Wide Adm.- Contingency account.
9.
Purchasing Department:
A.
Acceptance and approval of request for payment of Invoice #11323644 in the amount of $12,700.00 (month of November, 2010) with L&G Engineers, Inc. for the provision of professional engineering services under Contract #C-08-417-12-09-PO#617489 in connection with WA #1 (CC 12-09-08): FM 493 South from US 281 (Military Hwy.) N. 6.65 miles to Business 83.
B.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirements agreement, etc. ) as attached hereto for: "Hidalgo County (All funding sources, programs and entities)-Purchase Of Welding Supplies and Related Services" RFB No.: 2011-028-01-12-SGS
C.
Requesting approval of payment for Inv# 12810 (Payment Request #1) submitted by Quintanilla, Headley & Associates Inc. in the amount of ($ 65,850.00) in connection to Contract #C-10-072A-03-30 (WA#4) (PO# 647787) for:"Paving/Un-Paved Road Construction Projects" within Hidalgo County Pct. No. 4 - Project: (Cibolo Road from U.S. 281 west (3,000.0 feet); (2) Mile 11 North Road from Mon Mack Road to Big 5 Road (1,100.0 feet); (3) Sharp Road from Curve Road to Curry Road (2,000.0 feet); (4) Rogers Road from Alamo Road west (1,300.0 feet); (5) Ingle Road between Seminary Road and U.S. 281)
D.
1. Approval of Request for Payment-Application No. 12 in the amount of $498,791.80 from D. Wilson Construction Co. awarded contractor for the, 'New Administration Office for Hidalgo County Pct. #2 and Other County Offices", and as certified for payment by project architect, VA Architecture; #C-09-037DC-11-07;
2. Approval of Request for Payment-Application No. 13 (Partial Retainage) in the amount of $126,121.72 from D. Wilson Construction Co. awarded contractor for the , "New Administration Office for Hidalgo County Pct. #2 and Other County Offices", and as certified for payment by project architect, VA Architecture; #C-09-037C-11-07.
2. Approval of Request for Payment-Application No. 13 (Partial Retainage) in the amount of $126,121.72 from D. Wilson Construction Co. awarded contractor for the , "New Administration Office for Hidalgo County Pct. #2 and Other County Offices", and as certified for payment by project architect, VA Architecture; #C-09-037C-11-07.
E.
Approval of Application for Payment No.2-Final in the amount of $192,094.63 from M Construction LTD contracted vendor for Chapa #2 Subdivision as reviewed and submitted by project engineer Izaguirre Engineering Group, LLC (C-CAP-09-372-11-24).
F.
Approval of an Amendment No. 2 to the current agreement between Hidalgo County and Cook-Joyce for the provision of engineering services in connection with Precinct #3's Penitas Landfill to reflect the continuation of the scope of work.
G.
Approval of Application for Payment No. 1 in the amount of $37,277.10 from OG Construction, LLC, contracted vendor for McColl Estates Subdivision as reviewed and submitted by project engineer, R. Gutierrez Engineering Corporation (C-CAP-10-289-09-07).
H.
Requesting authority to exercise the sixty (60) day grace period extension as provided under current contract for: Repair, Removal & Installation of Emergency Equipment, Radios, Computers & Other Misc. Emergency Equip. for Hidalgo County Sheriff's Office, under the same rates, terms, and conditions with VSL Inc. C-07-125-12-11 so as to have no lapse in services while procurement process is completed
I.
Requesting invoice payment approval for the herein listed invoices submitted by Central Fence and Supply, LTD with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract #C-10-157-06-01 Hidalgo County "Purchase and Installation of Fence in 3 County Locations".
|
Invoice No.
|
Amount
|
PO No.
|
|
27194
|
$2,056.00
|
642525
|
|
27177
|
$17,680.00
|
642580
|
|
27193
|
$20,798.00
|
642524
|
J.
Approval of the following for Colonia Esperanza Unit No. 2 (Pct No. 4) from Total Commitment, LLC as submitted through project engineer Quintanilla, Headley & Associates, (C-CAP-10-171-06-29):
1. Change Order #1 reflecting a request for a decrease in the amount of $5,300.00-deletion of lime treated base because no lime was required;
2. Application for Payment #2 /Final in the amount of 38,821.50;
3. Application for Payment #3-Retainage Release in the amount of $11,241.30;
4. "Certificate of Construction Completion" reflecting the date of December 01, 2010.
1. Change Order #1 reflecting a request for a decrease in the amount of $5,300.00-deletion of lime treated base because no lime was required;
2. Application for Payment #2 /Final in the amount of 38,821.50;
3. Application for Payment #3-Retainage Release in the amount of $11,241.30;
4. "Certificate of Construction Completion" reflecting the date of December 01, 2010.
K.
Approval of payment for Invoice No. 10095 in the amount of $15,849.49 (1st & 2nd Call, various subdivisions) as submitted by project engineer Javier Hinojosa Engineering.
L.
Approval of Application for Payment No. 1 in the amount of $35,868.60 from Total Commitment, LLC, contracted vendor for Aldamas I & II Subdivisions as reviewed and submitted by project engineer SAM Engineering & Surveying, Inc. (C-CAP-10-232-08-10).
M.
Requesting authority to re-advertise (as original bid has expired and cannot be considered for award) including approval of modified procurement packet (i.e. specifications/requirements, legal notice, draft contract etc.) as attached hereto for: Hidalgo County Sheriff's Office - "Lease of Tower Space" Bid No. 2011-026-01-12-ERT.
N.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County(All Funding Sources)-Traffic Road Signs and Misc. Equipment" RFB No: 2011-027-01-12-SGS.
O.
1. Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, Choice Facility Partners awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.;
2. 370th District Court:
Requesting authority to enter into a 12-month renewal premium plus maintenance agreement for a Toshiba e281c with Office Communications Systems/Toshiba Business Solutions through requisition #186571 in the total amount of $819.72/year-effective: December 1, 2010 - November 30, 2011 (0-1100-412-00-007-001-0-432)
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, Choice Facility Partners awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.;
2. 370th District Court:
Requesting authority to enter into a 12-month renewal premium plus maintenance agreement for a Toshiba e281c with Office Communications Systems/Toshiba Business Solutions through requisition #186571 in the total amount of $819.72/year-effective: December 1, 2010 - November 30, 2011 (0-1100-412-00-007-001-0-432)
P.
Ratification of publication of first advertisement (due to time constraints) with authority to proceed with second advertisement and approval or procurement packet (i.e. specifications, legal notice) as attached hereto for: Hidalgo County Sheriff's Office - "Repairs, Installation and Removal of Communication and Radio Tower Miscellaneous Equipment" Bid No. 2011-023-01-05-ERT.
Q.
Approval of payment for Invoice No. 10096 in the amount of $25,658.73 (3rd Call, various subdivisions) as submitted by project engineer Javier Hinojosa Engineering.
R.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft contract etc.) as attached hereto for: Hidalgo County Law Enforcement - "Purchase of Ammunition" Bid No. 2011-025-01-12-ERT.