CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
December 30, 2010
9:45 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2010 Intradepartmental Transfers:
A.
2010 - County Court #1 (1100)
B.
2010 - 398th District Court (1100)
C.
2010 - DBM - Budget Division (1100)
D.
2010 - Human Resources (1100)
E.
2010 - Public Defenders (1100)
F.
2010 - District Attorney's Office (1100)
G.
2010 - Sheriff's Office SCAAP (1284)
H.
2010 - Constable Pct. 3 (1100)
I.
2010 - Pct. #2 Tower Rd(Owassa-Sioux) (1200)
J.
2010 - Pct. #2 South Tower CRC (1100)
K.
2010 - Pct. #2 El Dora Rd (1200)
L.
2010 - Pct. #2 R&B (1200)
M.
2010 - Pct. #2 Sanitation (1100)
N.
2010 - Pct. #3 R&B (1200)
O.
2010 - Pct. #3 Sanitation (1100)
P.
2010 - Pct. #3 Parks (1100)
3.
2010 Interdepartmental Transfers:
A.
Fire Marshal (1100):
Approval of 2010 interdepartmental transfers from various programs to programs (002,003,004,006 and 016) in the total amount of $63,473.09 to cover expenditures for Rural Fire Calls.
Approval of 2010 interdepartmental transfers from various programs to programs (002,003,004,006 and 016) in the total amount of $63,473.09 to cover expenditures for Rural Fire Calls.
B.
C.O. Series 2006 (1336):
Approval of 2010 interdepartmental transfer from C.O. 2006-Administration Building (department 115) to C.O 2006-Administration Building (department 220) in the amount of $351,474.37.
Approval of 2010 interdepartmental transfer from C.O. 2006-Administration Building (department 115) to C.O 2006-Administration Building (department 220) in the amount of $351,474.37.
C.
C.O. 2006 - Constable Pct. #1 (1336):
Approval of 2010 interdepartmental transfer within Certificate of Obligations Series 2006 from various accounts
to C.O. 2006 - Constable Pct. #1 in the total amount of $157,681.82 to fund construction of new constable building.
Approval of 2010 interdepartmental transfer within Certificate of Obligations Series 2006 from various accounts
to C.O. 2006 - Constable Pct. #1 in the total amount of $157,681.82 to fund construction of new constable building.
D.
Pct. #2 CO 2009 Series (1339):
Approval of 2010 interdepartmental transfer within Certificate of Obligations Series 2009, from the Precinct 2 LJ Drainage (program 038) & Cesar Chavez Drainage (program 039) into LJ Pond, (program045 ) for land in the amount of $62,210.64.
Approval of 2010 interdepartmental transfer within Certificate of Obligations Series 2009, from the Precinct 2 LJ Drainage (program 038) & Cesar Chavez Drainage (program 039) into LJ Pond, (program045 ) for land in the amount of $62,210.64.
E.
Pct. #3 R&B (1200):
Approval of 2010 interdepartmental transfer from Precinct #3 ICA W/ Palmview (Champion Lane) to Precinct #3 Paved Unpaved Road in the total amount of $21,610.40.
Approval of 2010 interdepartmental transfer from Precinct #3 ICA W/ Palmview (Champion Lane) to Precinct #3 Paved Unpaved Road in the total amount of $21,610.40.
4.
2011 Intradepartmental Transfers:
A.
2011 - Co. Wide Adm. (1100)
B.
2011 - Budget & Management (1100)
C.
2011 - DBM Workers' Comp. Div. (2202)
D.
2011 - DBM Health Ins. Adm. (2201)
E.
2011 - Pct. #1 Parks (1100)
F.
2011 - Pct. #1 Parks (1100)
G.
2011 - Pct. #1 R&B (1200)
H.
2011 - Pct. #1 Admin. (1200)
I.
2011 - Pct. #2 Admin. (1200)
J.
2011 - Pct. #3 Sanitation (1100)
5.
Planning Department:
A.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
6.
Membership Dues:
A.
District Attorney's Office:
1. Approval to pay the 2011 TDCAA Membership Dues for the District Attorney and employees of the District Attorney's Office with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
2. Approval to pay the 2011 TIBA Membership Dues with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
1. Approval to pay the 2011 TDCAA Membership Dues for the District Attorney and employees of the District Attorney's Office with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
2. Approval to pay the 2011 TIBA Membership Dues with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
B.
Commissioners' Court:
Requesting approval to pay annual Membership Dues to the Rio South Texas Economic Council in the amount of $30,000.00.
Requesting approval to pay annual Membership Dues to the Rio South Texas Economic Council in the amount of $30,000.00.
7.
Auditor's Office:
A.
Approval of Monthly Financial Report for the Month of November 2010.
8.
Purchasing Department:
A.
Approval of an Amendment No. 2 to current agreement between Hidalgo County and Cook-Joyce for the provision of engineering services in connection with Precinct # 3's Penitas Landfill to reflect the continuation of the scope of work.
B.
Requesting authority to exercise the additional one (1) year term option to extend/renew as provided in the current Contract# C-09-436-12-22 for the purposes of: "Countywide Mailing Services" for Hidalgo County, under the same rates, terms and conditions with UPPER VALLEY MAIL SERVICES, LLP-(Effective 01/01/11 - 12/31/11).
C.
Pct. #2:
Approval of Request for Payment No. 19 (A-E) "New Administration Offices for Hidalgo county Pct.2 and Other County Offices", from V-A Architecture, Contract No C-09-037-01-13 after Auditor's review and processing procedures completed and authority for County Treasurer to issue payment/check:
Approval of Request for Payment No. 19 (A-E) "New Administration Offices for Hidalgo county Pct.2 and Other County Offices", from V-A Architecture, Contract No C-09-037-01-13 after Auditor's review and processing procedures completed and authority for County Treasurer to issue payment/check:
D.
Pct.#2:
Acceptance and approval to pay R. Gutierrez Engineering Corporation on the following:
with authority for County Treasurer to issue payment after review, audit and processing procedures are completed by County Auditor.
Acceptance and approval to pay R. Gutierrez Engineering Corporation on the following:
| Inv.# | Date | Amount | PO# | Description |
| 2909 | 12/07/2010 | $12,000.00 | 647914 | El Gato Road Part I (Alamo Rd-Alamo City Limits) |
| 2910 | 12/07/2010 | $12,000.00 | 647914 | El Gato Road Part II (Alamo City Limits-Tower Rd) |
| 2911 | 12/09/2010 | $15,400.00 | 648009 | Rodriguez Street (El Charro) |
E.
1. Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, Choice Facility Partners awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011;
2. W. I. C. Program:
Requesting authority to enter into a 7-month renewal silver maintenance agreement for a canon IR5000 serial C14001390 with IKON Office Solutions, Inc. through requisition #186566 in the total amount of $285.95/month-effective: December, 2010 - July, 2011 (0-1292-441-00-350-001-1-432);
3. Health & Human Services Department:
a. Requesting authority to enter into a 36-month new copier (capital) lease for a WC5765T copier through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition #185639 in the amount of $411.68/month, effective upon approval (0-1293-441-00-340-013-2-780);
b. Requesting authority for County Judge to execute advertisement agreement with The Lamar Companies for "Digital Bulletin Board Advertisment for Immunization Titled "To protect yourself and your baby, get vaccinated against Pertussis".
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, Choice Facility Partners awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011;
2. W. I. C. Program:
Requesting authority to enter into a 7-month renewal silver maintenance agreement for a canon IR5000 serial C14001390 with IKON Office Solutions, Inc. through requisition #186566 in the total amount of $285.95/month-effective: December, 2010 - July, 2011 (0-1292-441-00-350-001-1-432);
3. Health & Human Services Department:
a. Requesting authority to enter into a 36-month new copier (capital) lease for a WC5765T copier through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition #185639 in the amount of $411.68/month, effective upon approval (0-1293-441-00-340-013-2-780);
b. Requesting authority for County Judge to execute advertisement agreement with The Lamar Companies for "Digital Bulletin Board Advertisment for Immunization Titled "To protect yourself and your baby, get vaccinated against Pertussis".
F.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft contract etc.) as attached hereto for: Hidalgo County - New and Used Guard Rail Beam Materials and Installation Bid No. 2011-013-01-26-ERT.
G.
Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 6 for current contract with R. Gutierrez Engineering to provide surveying services for a tract of land located on South I Road, to reflect a $6,000.00 increase to the total project estimated cost, bringing the total estimated project cost to $8,400.00 C-09-419-10-27
H.
Acceptance and approval of payment for the following invoices with Dos Land Surveying-Contract No. C-08-225-09-09-PO#619537 amid Work Authorization #5 for surveying services in Precinct No.1 as follows:
Inv. #5.09-11/1/10-Right of Way Parcels-Ditch 7 & 60HB1 (45 Parcels)-$112,500.00;
Inv. #6.09-11/30/10-Right of Way Parcels-Ditch 18B (26 Parcels)-$65,000.00;
Inv. #7.09-12/16/10-Right of Way Parcels-Ditch 60H (24 Parcels)-$60,000.00.
Inv. #5.09-11/1/10-Right of Way Parcels-Ditch 7 & 60HB1 (45 Parcels)-$112,500.00;
Inv. #6.09-11/30/10-Right of Way Parcels-Ditch 18B (26 Parcels)-$65,000.00;
Inv. #7.09-12/16/10-Right of Way Parcels-Ditch 60H (24 Parcels)-$60,000.00.
I.
1. Approval of Request for Payment-Application No.12 in the amount of $ 498,791.80 from D. Wilson Construction Co. awarded for the "New Administration Office for Hidalgo County Pct # 2 and Other County Offices", and as certified for payment by project architect, VA- Architecture-#C-09-037C-11-07;
2. Approval of Request for Payment-Application No. 13 (Partial Retainage) in the amount of $126,121.72 from D. Wilson Co., awarded contractor for the "New Administraation Office for Hidalgo County PCt # 2 and Other COunty Offices", and as certified for payment by project architect, VA Architecture-#C-09-037c-11-07.
2. Approval of Request for Payment-Application No. 13 (Partial Retainage) in the amount of $126,121.72 from D. Wilson Co., awarded contractor for the "New Administraation Office for Hidalgo County PCt # 2 and Other COunty Offices", and as certified for payment by project architect, VA Architecture-#C-09-037c-11-07.