CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
November 28, 2006
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Elections Administration - Teresa Navarro:
A.
Presentation of November 7, 2006 General Election
7.
Human Services - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
8.
Buildings & Grounds - Daniel Flores:
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
A.
Renovations of administration building
B.
Other ongoing county owned building construction, renovation repair projects
C.
Emergency situations occuring since last agenda meeting
D.
Requesting authority to purchase one (1) re-conditioned (rebuilt) compressor from TOROMONT (County's contractor for HVAC parts and repaits) for chiller #1 located at the Administration Building roof to include shipping, crane rental, freon removal and re-presurrize, electrical & accessories, check operation and submit written report in an amount not to exceed $18,822.00.
9.
Urban County - Diana Serna:
A.
Approval of a Budget and Program Amendment for the City of Palmview Urban County Program Year 18 (2005) to create a Street Improvements line item in the amount of $56,532.60 for the construction of Sun Valley Street.
B.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a) for professional services with Javier Hinojosa Engineering in connection with all FY18 and 19 (2005 & 2006) projects.
2. Requesting approval for professional service agreement with Javier Hinojosa Engineering in connection with Precinct # 3 Street Improvement projects Yr. 18 and 19 (2005 and 2006) in the amount of $15,700.00 for Phase III.
2. Requesting approval for professional service agreement with Javier Hinojosa Engineering in connection with Precinct # 3 Street Improvement projects Yr. 18 and 19 (2005 and 2006) in the amount of $15,700.00 for Phase III.
C.
Requesting approval of Budget Modification # 1 to the ORCA 2004 Colonia Construction Grant # 724065.
D.
Request approval for three (3) applicants in the countywide area under the HOME Homeowner Occupied Housing Rehabilitation Program.
10.
Head Start Program - Teresa Flores:
A.
Discussion/Approval on Request to Purchase Educational Products through the Hidalgo County's Membership/Participation with the Texas Building and Procurement Commission (TBPC) with HATCH
B.
Discussion/Approval on Request to Purchase Playground Products through Hidalgo County Participation with Texas Association of School Board (TASB) Program Awarded Vendor, Exerplay, in the Amount of $20,318.22
C.
Presentation for Discussion and Approval for Payment of Certificate of Payment#2 to Centennial Enterprises, Inc., for the Relocation of McAllen III Head Start Center under Purchase Order No 68040
D.
Discussion/Approval on Request to Purchase Sixty-Nine (69) Computers through the Hidalgo County's Membership/Participation with the Texas Building and Procurement Commission (TBPC) with Dell Marketing LP
11.
Sheriff's Office - Chief Martinez:
A.
APPROVAL TO APPROPRIATE MONIES RECEIVED ON TWO SEIZURE AWARDS IN THE SHERIFF'S FEDERAL SHARING - U.S. DEPARTMENT OF JUSTICE.
12.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
New Hidalgo County Jail
| Total Inmate Population: | __________ |
| Physical Count: | __________ |
| Males (in house): | __________ |
| Females (in house): | __________ |
| Out of County Facility: | __________ |
| La Villa: | __________ |
| Brooks Co. | __________ |
| Frio: | __________ |
| Other (n/c): | __________ |
| Federal Prisoners: | __________ |
| Adj./Sentenced to TDC: | __________ |
| Total Paper Ready TDC: | __________ |
| No. Over 45 Days: | __________ |
| Pending Paperwork/Courts: | __________ |
| Pending Charges/Courts: | __________ |
2.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
3.
New Adult Detention Facility and Law Enforcement Center Projects:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
4.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with County-owned building and property, fka, the Kmart Property:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
a) General status report by project architect (when necessary) or purchasing department
b) other related items
5.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new facility to house the Hidalgo County Adult Probation Dept.:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
6.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b Other related items
a) General status report by project architect (when necessary) or purchasing department
b Other related items
7.
Requesting approval of Change Order No 3 in connection with the "Construction of the New Juvenile Justice Center" in the amount of $ 132,943.22 from contracted vendor, Descon Construction, L.P., and as recommended by project architect, V-A Architecture, with authority for County Judge to execute document. C-05-007-08-02
8.
A. Presentation for discussion, consideration and action on notice of termination received from contracted vendor Ernst & Young for the provision of "Arbitrage Calculation Services" with an effective date of 12-01-06;
B. Requesting authority to advertise a Request for Qualilfications with approval of qualifications, scope of services and requirements for " Provision of Arbitrage Calculation Services" for Hidalgo County. Note: Qualifications, Scope of Services and Requirements packet (including evaluation criteria) forwarded to Hidalgo County Auditor's Office for review and comment
B. Requesting authority to advertise a Request for Qualilfications with approval of qualifications, scope of services and requirements for " Provision of Arbitrage Calculation Services" for Hidalgo County. Note: Qualifications, Scope of Services and Requirements packet (including evaluation criteria) forwarded to Hidalgo County Auditor's Office for review and comment
9.
Requesting approval to exercise the sixty (60) day grace period extension through 1-31-07 (as provided in current contract) with US Script inasmuch as procurement process has not been completed for new contract term.
10.
Requesting authority to advertise an RFP (Request for Proposals) for "Consulting Services for Federal & State Issues/Programs" for Hidalgo County with approval of scope of services as presented by Precinct No 3 & reviewed by Legal Counsel. All other qualifications, requirements, evaluation criteria to be drafted by the Purchasing Department with assistance from Precinct No 3.
11.
Approval of request for payment with authority for Auditor to issue payment to Staples in the amount of $489.99 in reference to P.O.No. 571301-Elections Department.(see background for more information.)
12.
WIC Program:
Presentation for discussion, consideration and approval for Hidalgo County to exercise the option to renew for an additional one (1) year term (as provided in contract) with Laura Salinas for rental space in the City of Mercedes.
Presentation for discussion, consideration and approval for Hidalgo County to exercise the option to renew for an additional one (1) year term (as provided in contract) with Laura Salinas for rental space in the City of Mercedes.
13.
Request authority to advertise and approval of draft specifications as attached herein for: "Hidalgo County Tires and Related Services" - RFB (Bid No. 2007-016-MSS)
14.
A. Presentation by Mr. William "Bill" Rusteberg, (Hidalgo County Section 125 Plan Consultant) the scoring and evaluation grid for the responses received in connection with Hidalgo County's Request for Proposals (RFP's) for : "Section 125 Voluntary Products" for the purposes of ranking and award by Hidalgo County Commissioner's Court;
B. Requesting authority for Purchasing Department, Consultant (Bill Rusteberg) and Legal Council to negotiate a final services contract (s) with the number one ranked vendor(s), for "Section 125 Plan Voluntary Products";
B. Requesting authority for Purchasing Department, Consultant (Bill Rusteberg) and Legal Council to negotiate a final services contract (s) with the number one ranked vendor(s), for "Section 125 Plan Voluntary Products";
B.
Prct. 2:
1.
Requesting approval of Change Order No. 3 (increase) in connection with "McColl Rd Improvements," in the amount of $2,312.75 from Mission Paving Co., Inc., as recommended by project engineer R. Gutierrez Engineering Corp, and with authority for County Judge to execute document; C-06-207-06-20
2.
Presentation for discussion, consideration, acceptance, and approval of Request for Payment Invoice No. 2114 in the amount of $6,161.40, from R. Gutierrez Engineering Corp., contracted engineer for Precinct No. 2, " Tower Rd (Moore Rd-Balli Rd)" with authority for Auditor to issue payment after review, audit and processing procedures completed. C-05-229-06-21
C.
Prct. 3
1.
Acceptance and approval of Invoice #425551/04/XV dated November 14, 2006 in the amount of $18,973.26 as submitted by Dannenbaum Environmental Coporation in connection for the continuation of the countywide Landfill Project in Precinct No. 3.
2.
Recommending of bid award and approval of contract (subject to legal review) to lowest bidder meeting all specifications as attached hereto for: "Street and Drainage Improvements for Paula Drive at Palm View"
D.
Buildings & Grounds
1.
Requesting approval of Construction Change Directive No.One (increase to be funded under contingency allowance) to Jamail Construction as recommended by project architect Alcocer Garcia Associates in connection with "Completion of the Sheriff's Sub-Station Remodeling" in the amount of $3,500.00 with authority for County Judge to execute document through PO #574628
E.
Co. Wide
1.
Requesting authority to purchase microphone, speakers and peripherals from Motorola, Inc. through H-GAC contract #0511136 for requisition #100405 (Sheriff's Dept.) for a total of $5,992.56
2.
Presentation for discussion, consideration and action (if necessary) including, but not limited to, the following: Damages and on-going county efforts to address emergency sistuation/conditions resulting from torrential rains and floodiing.
3.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS –
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
F.
Colonia Access Program Pct. 1
1.
A. Presentation for discussion, consideration, acceptance and approval of Application Payment No 5 submitted by IOC Company, LLC in the amount of $16,007.46 in connection with Contract C-CAP-06-001-02-08 "Road Construction of Capisallo Park Subdivision(s) – Project Carried by TEDSI Infrastructure Group.
B. Presentation for discussion, consideration, acceptance and approval of Application Payment No 6 Final Payment (Retainage) submitted by IOC Company, LLC in the amount of $33,667.74 in connection with Contract C-CAP-06-001-02-08 "Road Construction of Capisallo Park Subdivision(s) – Project Carried by TEDSI Infrastructure Group.
G.
Colonia Access Program Pct. 2
1.
Presentation for discussion, consideration and action on a recommendation by project engineer R. Gutierrez Engineering Corporation to award to sole bidder received and approval of contract (subject to legal review) for Bid No CAP-06-005-09-20-LRM "Road & Drainage Construction for Primavera I Subdivision" subject to TXDOT approval.
H.
Colonia Access Program Pct. 4
1.
Presentation for discussion, consideration, acceptance and approval of Payment Application #5 ( P.O. #554305) submitted by D.M. Roth Inc in the amount of $37,955.12 in connection with Contract C-CAP-05-004-03-29 "Road Construction of Murillo, Towne East & (ALT) Imperial Subdivision(s)" - Project Carried by J.E. Saenz & Associates Inc.
2.
Presentation for discussion, consideration, acceptance and approval of Application for Final Payment "With Retainage" submitted by D.M. Roth Inc. in the amount of $32,543.21 in connection with Contract C-CAP-05-004-03-29 "Road Construction of Murillo, Towne East & (ALT) Imperial Subdivision(s)" – Project Carried by J.E. Saenz & Associates Inc.
I.
Sheriff's Office
1.
Requesting authority to purchase two (2) new 2007 Ford Expeditions thru Hidalgo County's Interlocal Agreement thru (H-GAC) for a total amount not to exceed $44,589.00 for Hidalgo County Sheriff's Office.
2.
Requesting approval of "CORRECTION" to (CONTRACT # C-06-121-07-16) with The Tire Corral, Inc. - Hidalgo County Sheriff's Office to reflect the correct commencement date of July 16, 2006 and expiration date of July 15, 2007 and not as presently reflected on contract inasmuch as previous contract was extended under option of the one (1) year extension thus bringing expiration date to July 16, 2006. Note: present contract approved by C.C. on May 16, 2006 reflects the following commencement and expirations dates of May 16, 2006 to May 16, 2007respectively.
J.
Adult Probation
1.
Presentation for discussion, consideration and approval for Hidalgo County to exercise the option to renew for an additional one (1) year term (as provided in contract) with Four J Company for the Adult Probation Department.
13.
Budget & Management - Valde Guerra:
A.
Adjustment on rates for dependent, spouse and employee to reflect the new family rate effective Feb. 01, 2007.
B.
Insurance Division
1. Discussion, consideration, and action on Group Health Ins. Plan G000970A appeal #060907000028.
2. Discussion, consideration, and action on Group Ins. Plan G000970A appeal reference case XXX-XX-9250.
1. Discussion, consideration, and action on Group Health Ins. Plan G000970A appeal #060907000028.
2. Discussion, consideration, and action on Group Ins. Plan G000970A appeal reference case XXX-XX-9250.
C.
Approval of reimbursement to the Hidalgo County Workers' Compensation Claims paying account for claims paid by Tristar Risk Management in the amount of $40,954.57 for the period of 11/01-15/06 and requesting approval of wire transfer.
D.
Approval of General Fund salary sweep
E.
Approval to fund various General Fund accounts from the County Wide Contingency account.
F.
Approval of Inter-Dept. transfer from Co. Wide Computer Dept. into IT Dept. - $3.65
G.
Approval of Inter-Departmental Transfer from C.O., 2004-Various Accts. to C.O., 2004-B & G-Sally Port $265,950.00
H.
Approval of Intra-Departmental Transfer-CC# 2 Object Code 113(Salaries) to 743(Office Equipment) ($10,000.00)
I.
Approval of Inter-Fund Transfer from C.O., 2004-B&G-Sally Port to Co. Wide Adm.-Contingency $265,950.00
J.
Approval of 2007 Proposed Holiday Schedule
K.
1. Discussion, consideration and action on Letter of Opinion submitted by the Hidalgo County District Attorney as it pertains to Delinquent Tax Collection Services
2. Discussion, consideration and approval (if appliable) of the final negotiated Letter of Engagement/Contract with the number one ranked firm for Delinquent Tax Collection Services; or in the alternative:
3. Authority to cease negotiations with the first ranked firm for Delinquent Tax Collection Services
4. Authority to commence negotiations with the second highest ranked firm for Delinquent Tax Collection Services
2. Discussion, consideration and approval (if appliable) of the final negotiated Letter of Engagement/Contract with the number one ranked firm for Delinquent Tax Collection Services; or in the alternative:
3. Authority to cease negotiations with the first ranked firm for Delinquent Tax Collection Services
4. Authority to commence negotiations with the second highest ranked firm for Delinquent Tax Collection Services
L.
Constable Pct. #3:
Appointment of Oscar Ontiveros as a Deputy Constable (Solid Waste Enforcement) as per Local Govt. Code Section 86.011.
Appointment of Oscar Ontiveros as a Deputy Constable (Solid Waste Enforcement) as per Local Govt. Code Section 86.011.
14.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Irene Caceres vs. Omar Guerrero, Hidalgo County District Clerk and Hidalgo County
15.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Irene Caceres vs. Omar Guerrero, Hidalgo County District Clerk and Hidalgo County
16.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
17.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
18.
Adjourn