CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
January 18, 2011
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
Claim of AT&T
E.
C-077-11-H; San Juanita A. Fuentes v. Compass Bank, et al
7.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
Claim of AT&T
E.
C-077-11-H; San Juanita A. Fuentes v. Compass Bank, et al
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
10.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Assignment of Department Liaisons
11.
District Courts:
A.
206th District Court (1100):
1. Approval to pay interpreter pay allowance to one (1) Assistant Court Coordinator position, slot no. 003, in the amount of $1,500.00 (employee no. 112062).
2. Approval to increase interpreter pay allowance for one (1) Bailiff/ Interpreter position, slot no. 004, from $1,000.00 to $1,500.00 (employee no. 113174).
3. Approval of intradepartmental transfer
4. Approval of revised 2011 salary schedule.
1. Approval to pay interpreter pay allowance to one (1) Assistant Court Coordinator position, slot no. 003, in the amount of $1,500.00 (employee no. 112062).
2. Approval to increase interpreter pay allowance for one (1) Bailiff/ Interpreter position, slot no. 004, from $1,000.00 to $1,500.00 (employee no. 113174).
3. Approval of intradepartmental transfer
4. Approval of revised 2011 salary schedule.
12.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Requesting approval to reimburse Hidalgo County Health Department employee San Juanita Rodriguez #061115 for the purchase of fuel for County Van HD #34; HD-34 Ford Van, VIN#2FMZA51667BA15045,*** LP236-221, 2001 Invoice # 432566 for $50.01 at Stripes
C.
Requesting authorization to apply for the following grant renewals for FY 2012:
1. RLSS-Local Public Health System (program 006)
2. Tuberculosis Prevention & Control - State (program 008)
3. Tuberculosis Prevention & Control - Federal (program 011)
4. Immunization Branch - Locals (program 012)
5. CPS-Bioterrorism Preparedness (program 013)
6. CHS-Fee For Service - Family Planning (program 018)
7. CHS-Prenatal Services (program 018)
8. CHS-Fee For Service - Child Health & Dental (program 018)
9. Office of Border Health (program 028)
10. PPCPS / PHER (program 042)
1. RLSS-Local Public Health System (program 006)
2. Tuberculosis Prevention & Control - State (program 008)
3. Tuberculosis Prevention & Control - Federal (program 011)
4. Immunization Branch - Locals (program 012)
5. CPS-Bioterrorism Preparedness (program 013)
6. CHS-Fee For Service - Family Planning (program 018)
7. CHS-Prenatal Services (program 018)
8. CHS-Fee For Service - Child Health & Dental (program 018)
9. Office of Border Health (program 028)
10. PPCPS / PHER (program 042)
13.
IT Department - Renan Ramirez:
A.
Comm. Pct. #4:
Authorization to purchase a cellular phone through the County's membership/participation (CONTRACT # DIR-SDD-604, Req#187410) with awarded vendor VERIZON WIRELESS for the following:
Authorization to purchase a cellular phone through the County's membership/participation (CONTRACT # DIR-SDD-604, Req#187410) with awarded vendor VERIZON WIRELESS for the following:
| Qty: | Description: | Department: | User/Emp #: | Service Total: | Equipment Total: |
| 1 | Cell Phone | Comm.Pct.4 | RomanRodriquez 19984 | State of TX Local Digital Choice Share 500 Anytime UNL IN & N&W @ $34.99 + $5.00 Taxe/Fees = 39.99month | $0 |
14.
Urban County - Diana Serna:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional architectural services.
2. Presentation of the scoring grid for the purpose of ranking by Hidalgo County Commissioners' Court of at least three (3) professional architectural service firms from the County's approved "pool" as graded and evaluated by Hidalgo County Precinct No. 1, Urban County Program and Hidalgo County Purchasing Department in connection with and funded through Hidalgo County Urban County Program Year 21 (2008) Precinct No. 1 Parks, Recreational Facility Improvements line item.
3. Authority to negotiate a Professional Architectural Service contract with the No. 1 ranked firm of _____________________ for the provision of architectural services for a Hidalgo County – Precinct No. 1- Parks, Recreational Facility Improvements project.
2. Presentation of the scoring grid for the purpose of ranking by Hidalgo County Commissioners' Court of at least three (3) professional architectural service firms from the County's approved "pool" as graded and evaluated by Hidalgo County Precinct No. 1, Urban County Program and Hidalgo County Purchasing Department in connection with and funded through Hidalgo County Urban County Program Year 21 (2008) Precinct No. 1 Parks, Recreational Facility Improvements line item.
|
FIRM
|
GRADE
|
RANK
|
| Dannenbaum Engineering Company | 95.00% | |
| Mata Villarreal Garcia Design Group | 93.67% | |
| AMTECH Building Sciences, Inc | 85.34% |
3. Authority to negotiate a Professional Architectural Service contract with the No. 1 ranked firm of _____________________ for the provision of architectural services for a Hidalgo County – Precinct No. 1- Parks, Recreational Facility Improvements project.
15.
HIDTA - Task Force - Dora Munoz:
A.
HIDTA Chapter 59 Asset Forfeiture (1251):
Approval of 2011 unappropriation of funds in the amount of $ 509,785.30 from the Hidalgo County HIDTA Task Force Chapter 59 Asset Forfeiture Funds Budget (fund 1251).
Approval of 2011 unappropriation of funds in the amount of $ 509,785.30 from the Hidalgo County HIDTA Task Force Chapter 59 Asset Forfeiture Funds Budget (fund 1251).
16.
Veteran's Office - Emilio De Los Santos:
A.
Approval of proclamation recognizing April 9, 2011 as Welcome Home South Texas Vietnam Veterans Day.
17.
Precinct #1 - Comm. Quintanilla:
A.
Discussion, consideration, and approval to submit Hazard Mitigation Grant Program Application for the purchase of two (2) 250kw generators for Hidalgo County Precinct 1.
18.
Right of Way - Joe Pena:
A.
Consideration and approval to purchase a certain tract of land described as Parcel #10 Eldora Road Project - Aurelio & Guadalupe Garza.
Auditor's Office - Ray Eufracio:
A.
Approval to transfer lapsed salaries from the County Auditor's Dept to Public Defense to fund attorney vouchers.
B.
1. Approval and acceptance of Order dated December 9, 2010 to create one (1) full-time Accounts Payable Specialist I position (slot no. 0046) in the amount of $33,006.00; and, one (1) full-time Accountant II position (slot no. 0047) in the amount of $44,903.00.
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedule.
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedule.
C.
Approval to reduce the County Auditor's Office budget by $3,315.00 and appropriate funds into Co. Wide Adm.-Contingency. This is necessary so that the budget agrees to the order approved by the District Judges on November 10, 2010.
20.
Budget & Management - Raul Silguero Jr.:
A.
2010 Salary Sweep:
Approval to transfer lapsed salaries from various departments to Countywide Adm. - Contingency.
Approval to transfer lapsed salaries from various departments to Countywide Adm. - Contingency.
B.
Budget Appropriations:
1.
Pct. #2 R&B (1200)
Approval of 2011 appropriation of funds into El Dora Rd (Retama - Cesar Chavez) Roads in the amount of $14,000.00.
Approval of 2011 appropriation of funds into El Dora Rd (Retama - Cesar Chavez) Roads in the amount of $14,000.00.
2.
Pct. #2 R&B (1200)
Approval of 2011 appropriation of funds into Tower Road (Owassa to Sioux) in the the amount of $302,900.00
Approval of 2011 appropriation of funds into Tower Road (Owassa to Sioux) in the the amount of $302,900.00
3.
Pct. #3 R&B (1200):
Approval of 2011 appropriation of funds into Precinct No. 3 Silver Spur (S Exp 83 to Bus 83 N) in the total amount of $92,828.40.
Approval of 2011 appropriation of funds into Precinct No. 3 Silver Spur (S Exp 83 to Bus 83 N) in the total amount of $92,828.40.
21.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Requesting approval of Work Authorization #4 (Tasks 12-24) under the contract with Hon. Rolando L. Rios in connection with Consulting Services for Redistricting Plan for Hidalgo County.
5.
Requesting approval of the sixty (60) day grace period extension as provided under contract between Hidalgo County Precinct No. 1 and Agustin Gomez dba Agustin Gomez Waste Water Services (C-08-030-01-30) so as to have no lapse in services while procurement process is completed.
6.
Acceptance and approval of final negotiated contract and/or letter of engagement with number one ranked awarded vendor AMI Risk Consultants for: "Workers' Compensation Loss and Funding Projections Actuarial Study" project. (RFP No.: 2010-261-11-03CGV)
B.
Pct. 2
1.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;
b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of Material Testing Services on an "as needed basis" in connection with Precinct No. 2 projects;
b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of Material Testing Services on an "as needed basis" in connection with Precinct No. 2 projects;
| Firms | Score | Rank |
| Terracon | 85 | |
| Millennium Engineers Group | 100 | |
| RABA Kistner | 95 |
c. Authority for the Purchasing Department to negotiate a professional services contract with the No.1 ranked firm of ____________________________ for the provision of Material Testing Services (on an as needed basis) for Precinct No. 2.
C.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
22.
County Judge's Office:
A.
Discussion regarding current county revenues and expenditures and methods of increasing county revenues and minimizing county expenditures.
B.
Discussion regarding Countywide Road Administration Budget.
23.
Adjourn: